HomeMy WebLinkAboutR-84-0418J-84-174
3/8/84
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RESOLUTION NO. 84-41.15_
A RESOLUTION ACCEPTING AND RATIFYING THE
FINDING OF THE CITY MANAGER AND THE
PURCHASING AGENT THAT FILM DISTRIBUTORS
OF AMERICA, INC. FAILED TO FURNISH THE
REQUIRED PERFORMANCE BOND UNDER THE
CONTRACT IN THE AMOUNT OF $51,500, FOR
PHOTOGRAPHIC SUPPLIES; FURTHER
AUTHORIZING THE CITY ATTORNEY TO TAKE THE
NECESSARY LEGAL ACTION IN ORDER TO
RECOVER ALL OR PART OF THE CITY'S COSTS
RESULTING FROM SUCH FAILURE ON THE PART
OF FILM DISTRIBUTORS OF AMERICA, INC.;
FURTHER AUTHORIZING THE PURCHASE OF
PHOTOGRAPHIC FILM AND SUPPLIES (FOR OTHER
THAN GRAPHIC ARTS APPLICATION) AS NEEDED
FROM PITMAN PHOTO, INC. UNDER A
CURRENTLY EFFECTIVE METROPOLITAN DADE
COUNTY CONTRACT FOR VARIOUS CITY
DEPARTMENTS AT A TOTAL PROPOSED COST OF
$51,500 WITH FUNDS THEREFOR PREVIOUSLY
ALLOCATED UNDER RESOLUTION NO. 83-1118,
ADOPTED 1)ECf-M131R H, 1 9 8 3 ; FURTHER
AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE PURCHASING AGENT TO ISSUE PURCHASE
ORDERS FOR THESE MATERIALS, SUBJECT TO
THE AVAILABILITY OF FUNDS.
WHEREAS, various City departments must use film
photographic supplies in their operations, such as fire and
criminal investigations, insurance claims settlement, and
site planning and design; and
WHEREAS,pursuant to public notice, sealed bids were
received June 3, 1983 and contracts were duly awarded on
December 8, 1983 by Resolution No. 83-1118 to Film
Distributors of America, Inc. and Pitman Photo, Inc. for
furnishing Photographic Supplies, as needed, on a contract
basis to various City departments; and
WHEREAS, one contractor, Film Distributors of America,
Inc., has failed to furnish the required performance bond;
and
WHEREAS, the City Manager and the Purchasing Agent find
that, after having been duly notified of the award of the
contract by Resolution No. 83-1118 and after having been duly
presented with the contract documents for signature, Film
CITY COMMISSION
MEETPN'G OF
APR 5 1964
Distributors of America, Inc. failed to furnish the required
performance bond in accordance with the awarded bid
requirements; and
WHEREAS, these materials will be used by various City
departments and primarily the Department of Police, for the
purposes of gathering evidence and processing suspects;
preparing and settling insurance claims; site planning and
the like; and
WHEREAS, there is a currently effective Metropolitan
Dade County Contract No. 9788 with Pitman Photo, Inc. for
regular Photographic Film and Supplies; and
WHEREAS, said firm's bid constitutes a responsible and
responsive bid that meets the City's requirements for these
herein material that are not being supplied by Film
Distributors of America, Inc.; and
WHEREAS, the City Manager and the Purchasing Agent
recommend that the purchase of these materials from Pitman
Photo, Inc. be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The finding of the City Manager and the
Purchasing Agent that Film Distributors of America, Inc. has
failed to furnish the required performance bond in accordance
with the awarded hid for Photographic Film Supplies in the
amount of $51,5000 is hereby accepted and ratified.
Section 2. The City Attorney is hereby authorized to
take the necessary legal action in order to recover all or
part of the City's cost resulting from such failure on the
part of Film Distributors of America, Inc.
Section 3. The purchase of Photographic Film and
Supplies from Pitman Photo, Inc., under a Metropolitan Dade
County Contract, for various City departments at a total
proposed cost of $51,500 is hereby approved using funds
therefor previously allocated under Resolution No. 83-1118,
-2- 84-41F
11
11
adopted December 8, 1983.
Section 4. The City Manager is hereby authorized to
instruct the Purchasing Agent to issue Purchase Orders for
the herein materials, subject to the availability of funds.
PASSED AND ADOPTED this 5th day of April , 1984.
ATTEST:
4
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CITY U
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PREPARED AND APPROVED BY:
ZC6,� A.-
ROBERT F. F
DEPUTY CITY ATTORNEY
Maurice A. Ferre
APPROVED AS TO FOR11 AND CORRECTNESS:
5 U A C-T - -TUR U5
ITY ATTORNEY
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CITY OF MIAMI, FLORIDA
- ' INTER -OFFICE MEMORANDUM
TO. Mr. Howard V . Gary DATE: February 21, 1984 FILE:
City Manager
SUBJECT: Recommendation for Resolution
FROM: A. L. Mullins REFERENCES:
� Purchasing Agent
ENCLOSUREs: Resolution and Tabulation
It is recommended that a resolution be
passed rescinding an award to Film
Distributors of America, Inc. under
Resolution No. 83-1118, and authorizing
the purchase of Film and
Supplies a> needed and on a Contract
Basis for various; City Departments from
Pitman 11101:0, Inc. unJej- a currcntl�r
effc�ct�.vc P`ct r npc� 1 { _�r7 Dad( Coi3nt, Contract,
at a total. cc)"-A-1 037 , 500. 00.
Pursuant to public notice, -001ed hi_d:, %',care received June 3, 1983
for furnishing Photographic Supplies as needed. City -Wide, on a
Contract Basis for one (1) year. Resolution No. 83-1128 passed on
December 8, 1983 duly awarded said contract to Pitman Photo, Inc.
in the proposed amount of $18,500.00 (for Graphic Arts supplies)
and to Film Distributors of America, Inc. in the proposed amount of
$51,500.00.
The portion of the contract awarded to Film Distributors of America
has been cancelled for the following reasons:
1) Failure to provide a Performance Guarantee.
2) Failure to make weekly contact with requesting departments for
the purpose of taking orders, as agreed.
3) Failure to respond to repeated requests for compliance to
contract terms.
With this contract partially cancelled the need exists for a con-
tinuous source of supply for Photographic Film, paper, chemicals
and the like. There is a currently effective Metropolitan Dade
- County Contract, No. 9788, with Pitman Photo, Inc. for Photographic
Supplies of the types in use by various City Departments.
n
Mr. Howard V. Gary
February 21, 1984
Page 2 of 2
Pricing available under the County Contract compares favorably to
the bids received by the City.
Photographic Supplies may be purchased by all City departments on an
as needed basis, but are most vital to the operation and evidence
gathering of the Photographic Lab and Criminal Investiqation Section
of the Department of Police. Other using departments are Fire,
Rescue and Inspection Services, Public I,orks, Ri z;k I,Ial7 gement Division
of Finance-, and Planning. Building and Vehicle ilaintenance-Pri.;7t
Shop twill continue: to purchase- required graphic arts film, paper
and chemical:. from P-itman Photo under the currant: City Contract.
Funds for this purchase are available in t_he 1983-84 Operating
Budgets of the requesting departments.
The above recommendations meet the requirements of the Department
of Police and approval is recommended.
Director
Date