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Home My WebLink AboutR-84-0500J-84-412 4/20/84 RESOLUTION NO. 84"-500 A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT WITH THE URBAN LEAGUE OF GREATER MIAMI, INC., GIBSON INSTITUTE FOR SOCIAL, CHANGE, IN AN AMOUNT NOT TO EXCEED $50,000, TO PREPARE A REPORT DOCUMENTING THE EXTENT OF ['MINORITY (HISPANIC AND BLACK) VENDOR PROCUREMENT WITH THE CITY OF MIAMI FOR THE TEN YEAR PERIOD PRECEEDING THE PASSAGE OF THE CITY'S FIRST MINORITY PROCUREMENT ORDINANCE, ADOPTED IN OCTOB ER, 1981; FURTHER DIRECTING THE CITY MANAGER TO RECOMMEND TO THE CITY COMMISSION NEW GOALS TO BE IMPLEMENTED AND THE POLICY TO BE FOLLOWED BY THE CITY BASED UPON THE AFORESAID RESULTS. WHEREAS, the citizens of the City of Miami have authorized the City Commission to remedy any historical discrimination against minority businesses in which the City may have partici- pated, by intent or effect; and WHEREAS, this Commission has taken aggressive and construc- tive action to address any such historical exclusion of minority businesses from City procurement; and WHEREAS, this Commission is now aware of the recent court ruling requiring local governments to be guided in setting race -conscious procurement goals and in adopting race -conscious policy by a statistically determined disparity that existed prior to the enactment or adoption of such race -conscious measures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to negotiate a contract in an amount not to exceed $50,000 with the Urban League of Greater Miami, Inc., Gibson Institute for Social Change, to conduct an historical investigation of minority vendor procurement by the City of Miami for the ten year period pre- ceeding the passage of the City's first Minority Procurement Ordinance, adopted in October, 1981. Section 2. The City Manager is hereby directed to report back to this Commission at the end of this fiscal year on the results of this study together with the results of FY 1982-1984 CITY COM' f,'IS SION APR 4u 1 Ea t UCU r. l:[i procurement from minority (Hi.spanic and Black) vendors. Section 3. The City Manager shall recommend to the City Commission the new go, -)Is to be- implemented and the policy which will be continued or required to achieve said goals based upon the results obtained as described in Sections 1 and 2 hereof. PASSED AND ADOPTED THIS 26th day of April. —, 1984. Mailrice A. Ferre-- ATTEST: MAURICE A. FERREr Mayor RA4PH G. ONG7IE City Clerk PREPARED AND APPROVED BY: Q -N JPIN , 's II Deputy City Attorney V/ APP OVER/ AS TO FORM, AND CORRECTNESS: SEGKF� i it I y Attorney AQJ/wpc/pb/129 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO- Honorable Mayor and City DATE April 20, 1984 FILE: J-84-412 Commissioners SUBJECT. Resolution -- Minority Procurement Study FROM: Jose Garcia -Pedrosa City Attorney REFERENCES. Commission Meeting of E NCLOSU RApril 26, 1984 Attached is a resolution scheduled for the April 26, 1984 Commission meeting. The proposed resolution addresses the concerns of the recent U.S. District Court decision, South Florida Chapter of the Associated General Contractors of America, Inc. v. Metro -Dade County, which requires historical documentation of discrimination by a local government as a requisite basis for formulation and adoption of race -conscious procurement policies. This approved resolution replaces the draft previously forwarded to the City Manager under a cover memorandum from Adrienne Macbeth dated April 6, 1984. JGP/AQJ/cm Enc. cc: Howard V. Gary, City Manager Adrienne Macbeth, Special Asst. to City Manager Ralph G. Ongie, City Clerk 84-SUG t+V1U1111t.t ct:' 0 1 CVV1UIt1Ct1UGblull rz dry LrivuCporat vu In t.ne act,auneu Resolution. , Attachment 811%5OG a 1 f 55 TO. Howard V. Gary City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE °AEMORANDUM DAZE. April 6 1984 FILE: SUL+J EO i Minority Procurement Program: Minority Pro- curement Study Agenda FROM, Adrienne Macbeth REFERENCES. Item: (Proposed) 4/26/84 Special Asst. to City Manager Ordinance 9775 ENCLOSURES Resolution 83-938 (Adopted 10/25/83) It is recommended that the City Commission authorizc the City Manager to negotiate a contract %•lith the Urban Lei, Cue of Greater Miami, Inc., Gibson Institute for C}rang(, not- i,o excce;;i :;�i0, 000, to produce a report documenting the extc:ni: to i,,hich mlinority (Hispanic and }31ac}<) provider,: of }roods and ,crvicer, 1)ave participated in the City of i,iami'f-, procurement of same, for a period (FY's 1971-1980) dating back ten years from the, passage_ of the City's first Minority Procurement Ordinance, October 1981. BACKGROUND At the October 25, 1983 Commission Meeting, the City Commission authorized the City Manager to solicit proposals for a study to assess and investigate the extent to which minority businesses had procured goods and services awards and contracts from the _ City of Miami. Such documentation became needed to justify the fifty percent (50�) Minority Procurement Goal set by the Commission in Ordinance 9775 (Minority Procurement Program Ordinance). Additionally, the U.S. District Court had set the precedent, South Florida Chapter- of the Associated General Contractors of^America, Inc. vs. Metro -Dade County, for requiring such documentation as the basis for race -conscious procurement policies. A Review Committee has evaluated the five proposals responding to the City's February 16, 1984 request for the same. The Committee's recommendations are incorporated in the attached Resolution. Attachment - g�Si�G 55 CITY OF MIAMt, FLORIDA JW INTER-OFFICZE MEMORANDUM TO. Howard V. Gary City Manager DAl-E- April 6 1984 FILE: SUBJECT. Minority Procurement Program: Minority Pro- curement Study Agenda FROM Adrienne Macbeth REFERENCES. Item: (Proposed) 4/26/84 Special Asst. to City Manager Ordinance 9775 ENCLOSURES Resolution 83-938 (Adopted 10/25/83) It is recommended that the City Commission authorize the City Manager to negotiate a contract t,;ith the Urban Lcc `T,ue of Greater Miami, Inc., Gibson Institute for C}7ani;e, notmto- xceed $50,000, to produce a report documenting the extent to k"'hich minority (Hispanic and 131ack) providers of goods and seI'vi0F�s have participated in the City of Miami.'s procurement of s«mc, for a period (FY's 1971-1980) dating back ten years from the passage of the City's first Minority Procurement Ordinance, October 1981. BACKGROU14D At the October 25, 1983 Commission Meeting, the City Commission authorized the City Manager to solicit proposals for a study to assess and investigate the extent to which minority businesses had procured goods and services awards and contracts from the City of Miami. Such documentation became needed to justify the fifty percent (50%) Minority Procurement Goal set by the Commission in Ordinance 9775 (Minority Procurement Program Ordinance). Additionally, the U.S. District Court had set the precedent, Southv Florida Chapter of the Associated General Contractors of America, Inc. vs. Metro -Dade County, for requiring such documentation as the basis for race -conscious procurement policies. A Review Committee has evaluated the five proposals responding to the City's February 16, 1984 request for the same. The Committee's recommendations are incorporated in the attached Resolution. Attachment r] n CITY OF MIAMI, FLORIDA INTER-OFFIG4, MEMORANDUM To. Howard V. Gary "'TE April 5, 1984 FILE. City Manager E7JE_.T Recommendation of Award for Minority Vendor Procurement Study FROM Adrienne Mac ?F_FF P.ENCES Special Asst. to City Manager ENCLOSURES: The following five agencies/associations submitted proposals: 1. Urban League of Greater Miami, Inc. Gibson Institute for Research o Local minority non-profit o Project Cost �,',149,200 (12 persons) 2. Inter -Governmental_ Relations, Inc./ McMillan & Associates o 1 local, 1 out-of-state professional associations o Cost negotiable (2 + required PT) 3. Advertising; Marketing Associates Consortium of five (5) consultants o All local - 1 Hispanic, 2 Black, 1 female, 1 Anglo o Project Cost 2 $40-65,000 range 4. Loft & Cellar, Inc. o Local female/minority partnership c"�n,<ultants o Cost negotiable (2 persons) 5. San Dykes Associates, Inc. Local minority consultants Projected Cost 2 $149/person per hr. (4 persons) BACKGROUND We agreed earlier, that the total cost of the contract would be negotiated between ,you and the awardee. For purposes of evaluating and assisting in this aspect, a committee consisting of Gary Houck, Manny Alvarez and myself reviewed the proposals. Page 1 of 3 84-500, Howard V. Gary -2- April 5, 1984 Each proposal was evaluated based upon: 1. Proposer's qualifications, 2. Study design/proposed implementation and reporting scheme, and 3. ;finority participation. Each was rated hi;;h--a,ediuin-101�: on each factor, the average providing the basis ).or' :or ui,, resulting rank order. UI-Darr l.er i;ue of Greater Miami, Inc. Gibson In:stittrc for Social Change [The Urban Leaguc rar,, rated high on qualifications and design, and medium on minority participation; there was no Hispanic involvement specified.] Loft & Cellar, Inc. [Loft & Cellar was rated low -medium on qualifications, low on design, because both their Project Manager and Research Assistant are full-time employees elsewhere, and medium on minority participation; no Hispanic involvement indicated.] Advertising; Marketing Associates, Inc. [The consultants' (5) consortium was rated medium on qualifications, low -medium on design and rnedium on minority participation. The qualifications of several of the consultants were irrelevant to the proposed tasks and the proposal content for the final report does not follow the U11.1 Inter -Governmental Relations, --Inc. [Inter -Governmental Relations, Inc. was rated medium on qualifi- cations, low-rnedium on design, and rnedium on minority participa- tion; no Hispanic participation noted.] San-�ke_Associates,_Inr. . [San -Dyke did not elaborate on their qualifications, their design was not responsive to the RFP and it is a minority -owned firm which identified one Hispanic surnamed staff associate who would participate in the study.] 84- SOC Howard V. Gary -3- April 5, 1984 RECOMMENDATION It is recommended that the Gibson Institute for Research, Urban League of Greater Miami, Inc. be awarded the contract to study and produce a report documenting the extent to which minority (Black and Hispanic) businesses were involved it) the City of Miami's 19'13 -19H3 procurement. It is further suggested that tine City Mama er negotiate the contract cost, the involvement of Hispanic invcsti.g,atars, and the date and format for submission of the final report. 84-506