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Home My WebLink AboutR-84-0495J-84-399 RESOLUTION] NO. 84-495. A RESOLUTION ACCEPTING TIIE BIDS OF FOUR SUPPLIERS AT A PROPOSED COST OF $893,018.00; REJECTING INDI- VIDUAL BIDS FOR ONE TTEM RECEIVED FROM SIX (6) SUPPLIERS AND AUTHORIZING TIIE PURCHASE FROM POTAMKIN CIIEVROLET, TNC. UNDER A METROPOLITAN DADE COUNTY CONTRACT AT A PROPOSED COST OF $179,488.00, AS INDICATED BE N AND IDENTIFIED ON THE ATTACHED TABULATION OF BIDS, FOR FURNISIiING APPROXIMATELY 128 LIGHT AUTOMOTIVE VEHICLES ON A CONTRACT BASIS TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTE- NANCE FOR USE BY SEVERAL CITY DEPARTMENTS AT A PROPOSED GRAND TOTAL AMOUNT OF $1,072,466.00; ALLOCATING FUNDS THEREFOR FROM THE 1983-84 OPERATING BUDGETS OF TIIE DEPARTMENTS AS FOLLOWS: BUILDING AND VEHICLE MAINTENANCE - $979,742.00, POLICE - $29,050.00, FIRE, RESCUE AND INSPECTION SERVICES - $34,732.00, FINANCE - $11,577.00 AND THE OFFICE OF INTERGOVERNMENTAL AFFAIRS - $17,366.00; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHAST; ORDERS FOR THIS EQUIPMENT. WHEREAS, the Department of Building and Vehicle Main- tenance is responsible for supplying new and replacement vehicles for use by City Departments; and WHEREAS, pursuant to public notice, sealed bids were received January 16, 1984 for the furnishing of the City's require- ments for Light Automotive Vehicles, including approximately 126 cars, on a contract basis to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were sent to 47 potential suppliers and 13 bids were received; and WHEREAS, the request was for 12 required vehicle types, and responsible, responsive bids were received for only seven (7)' vehicle types, with one (1) item having no bid conforming to speci- fications and four (4) items having unfavorable bid prices; and WHEREAS, there is a currently effective Metropolitan Dade County Contract for furnishing automobile county -wide, #9700 with Potamkin Chevrolet, Inc. for Subcompact Automobiles; and CITY COMMISSION MEETING or APR 266 1984 RE50LUiwi, i .'C 4-4917 WHEREAS, said firm's contract constitute a responsible and responsive bid that meet the City's specifications for this herein equipment and that results in a cost savings of $22,517.00 over the lowest bids received; and WHEREAS, all equipment purchased herein will be used by the Department of Building and Vehicle Maintenance for the purpose of replacing worn equipment and fulfilling new vehicle requirements for various City Departments; and WHEREAS, funds for this purchase are available in the 1983-84 Operating Budgets of these Departments: Building and Vehicle Maintenance, Police, Fire, Rescue and Inspection Services, Finance, and the Office of Intergovernmental Affairs; and W11ERI"AS , the City Manager and the Director of the Depart- ment of Bui.I.ding and Vehicle Maintenance recommend that the bids received from Jim Peacock Dodge, Inc., Tom Bush Regency Motors, Vesper Management, Inc. and Palmetto Kawasaki. be accepted as the lowest responsible and responsive bids; and WHEREAS, the City Manager and the Director of the Depart- ment of Building and Vehicle Maintenance further recommend that bids for a particular item received from Metro Ford, Inc., Friendly Ford, Inc., Kendall Auto Sales, Inc., Jim Peacock Dodge, Inc., Hollywood Chrysler Plymouth and Tom Bush Regency Motors be rejected and that the purchase from Potamkin Chevrolet, Inc., unde a Metro Dade County Contract be approved NOW, TIiEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: 84-49.. Section 1. That the January 16, 1984 bids, as indicated below and identified on the attached tabulation, for furnishing approximately 97 Light Automotive Vehicles on a Contract Basis to the Department of Building and Vehicle Maintenance for use by several City Departments at a total proposed cost of $ 893,018.00, are hereby accepted with funds therefor hereby allocated from the 1983-84 Operating Budgets of the Departments of Building and Vehicle Maintenance in the amount of $ 863,969.00 and Police in the amount of $29,050.00; as follows: BIDDER EQUIPMENT AMOUNT Jim Peacock Dodge, Inc. 87 Police Pursuit Vehicles $842,438.00 Tom Bush Regency Motors 4 4Dr. Sedan Compact Autos 41,194.00 Vesper Management, Inc. 3 All Terrain Cycles 3,818.00 Palmetto Ka\�asaki 1 Police Motorcycle 5,568.00 PROPOSED TOTAL $893,018.00 Section 2. That the individual bids for thirty one (31) Four (4)-door Subcompacts received from Metro Ford., Inc., Friendly Ford, Inc., Kendall Auto Sales, Inc., Jim Peacock Dodge, Inc., Hollywood Chrysler Plymouth, and Tom Bush Regency Motors are hereby rejected and the purchase of this requirement from Potamkin Chevrolet, Inc., under a Metropolitan Dade County Contract at a proposed cost of $179,448.00, for the Department of Building and Vehicle Maintenance for use by several City Departments is hereby approved with funds therefor hereby allocated from the 1983-84 Operating Budgets of these Departments: Building and Vehicle Maintenance in the amount of $115,773.00, Fire, Rescue and Inspection Services in the amount of $34,732.00, Office of Intergovernmental Affairs in the amount of $17,366.00, and Finance in the amount of $11,557.00. 84-49it 1 Section 3. That the City 11anager is hereby authorized to instruct the Purchasing Agent to issue Purchase Orders for this equipment subject to the availability of, funds. PASSED AND ADOPTED ths.s 26 clay of April. 1984. Maurice A. Ferre MAURICE A. FERRE M A Y O R ATTEST: C:F1R�A_Li('f11 G. ONGIE, CITY CL PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: - &�- _ *-�---r E R. GARCIA-PEDROSA TY ATTORNEY s , f 54 CITY F MIAM! FLORIDA (/�4 rJ LORlDA (I) INTER-OC`F!Cli MEMORANOUM ro Howard V. Gary City Manager W.3Je:C. FROG., - ox, or n .r. r- EF..r>EN .Ey Building and ehicle Maintenance crNCLOEURK�; April 17, 1984 -E. Recommendation for Resolution and Award of Bid #83-84-31. (Cars and Motorcycles Portion.) IT IS RECOMIMI,NDED THAT TIIE A11ARD BE MADE AND A RESOLUTION BE PASSED ACCEPTING TBE MOST ADVANTAGEOUS BIDS IECEIVED AS FOLLOI^;S: JIM PEACOCK DODGE, INC. FOR FURNISHING EIGIiTY- SEVEN (87) POLI:CE PATROL \iI,"HICLES AT A COST OF ti1`042,438.40; TOM BUSH REGENCY MOTORS F'OR FURNTSUTING Sl}; (6) COMPZh CT VEHICLES AT A COST OF $ 4 1 , 19 3 . 90 ; VI7SPIaR II10�7ir,II,I,I;T , INC. FOR FURNISHING THREE (3) ATC 'I'llREEEJ.., SCOOTERS 7iT A COST OF $3,817.68; AND PALMETTO KAWASAKI FOR FURNISHING ONE (1) POLICE MOTORCYCLE AT A COST OF $5,568.00; FURTHER, REJECTING THE BIDS RECEIVED FOR THIRTY-ONE (31) FOUR -DOOR SUBCOMPACTS FROM SIX (6) SUPPLIERS AND AUTIiORIZING THE PURCHASE FROM POTAMKIN CHEVROLET, INC. UNDER A METRO-DADE COUNTY CONTRACT AT A PROPOSED COST OF $179,448.15, FOR A TOTAL PROPOSED COST OF $1,072,466.13, ON A CONTRACT BASIS FOR ONE YEAR. Pursuant to public notice, thirteen (13) sealed bids were received on January 16, 1984 for furnishing automobiles and motorcycles on a contract basis for one year to the Department of Building and Vehicle Maintenance. This recommendation provides for the replacement of ninety (90) vehicles (automobiles, motorcycles and three -wheel scooters) which are in poor condition, have reached the established replacement cri- teria, or other replacement requirements that may occur throughout the year. Additionally, thirty-eight (38) newly required vehicles are to be included for distribution as follows: - Twenty-seven (27) vehicles to the Department of Police. - Six (6) vehicles to the Department of Fire, Rescue, and Inspection Services. - Three (3) vehicles for the Office of Intergovernmental Affairs. - Two (2) vehicles for the Finance Department. QO 84-494. To: Howard V. Gary Page Two April 17, 1984 Funds for this purchase are available as follows: Police Department $ 29,050.00 Fire, Rescue & Inspection Serv. 34,732.00 Finance Department 11,577.00 Office of Intergovernmental Affairs 17,366.00 Building and Vehicle Maintenance 979,742.00 TOTAL $1,072,466.00 Although there were concerns made public by Metro Ford, Inc. at the City Commission meeting of April 5, 1984, no contact has been made to the Department of Building and Vehicle Mainten- ance. I II II Y Il ., _+- ; ., n : iEr; i 4 or more Intermediate size i:o�lcc pursuit & Patrol veh. El 11 DEPARTMENTOF f3UILDT:.��L111CLE MAINTENANCE � v �--. MOTOR POOL Ic1:Ts '" DIVISION TABULATION OF BIDS RECEIVED JI�I�UIsf:Y lra, 1984 ~- PURCIIASE OF AUTOMOBILES and LIGHT TRUCKS - BID # 83-84-31 Richer. Make & Model METRO FORD INC. 9000 N.W. 7th Ave. Miami, F1. 33150 184 Ford LTD 4dr Sedan Police Package FRIENDLY FORD INC. 2198 N.E. 163rd Street N. Miami Beach Fl. 33162 184 Ford LTD 4dr. Deliver 90-150 days approx 120 days TTM DEACOCK DODGE, INC. 90-120 days 22806Volusia Ave. Daytona Beach, Fl. 32014 184 Dodge Diplomat 4dr Sedan Unit Price Exceptions Comments $8, 888.00 H/D split bench front Fail to F J r seat i/1/o bucket seats. ccn___.•• P205/70R14 tires i/l/o specifi P215/70R15 tires. Sili- cations cone rad. hoses u s/s clamps not available cloth & vinyl trim i/l/o H/D all vinyl trim. $8,993.40 not undercoated. Indivi- Fail tl dual seats i/l/o bucket confiri seats, no tandam brake booster. P205/70R14 tires i/1/o P215/70R15 tires silicone rad. hoses & s/s clamps not available. LOWEST $90683.20 ACCEPT- HOLLYWOOD CHRYSLER PLYMOUTH 90-120 days $9,815.22 2100 N. State Rd. 7 Hollywood F1. 33021 184 Plymouth Gran Fury 4dr Sedan model MBL41 with Police Package KENDALL AUTO SALES INC. 120 days $9,881.30 10943 South Dixie Hwy Miami, Fl. 33156 '84 Plymouth Gran Fury dw 4dr Sedan model MBL41 Battery 72amp hr. i/l/o 85amp hr. Battery 72amp hr. i/l/4 85amp hr. ABLE BI i ll'Il ulll �1'.K._- I�dll�l .. Ilia � P DEPARTMENT OF I�UII DI' C :": }CL t-iAINTENANCE - . .. • / MOTOR FOCI, t1��I _ _>� '�;CL DIVISIOid AUTOMOBILES (�8, - TABULATION OF BIDS RECEIVED JANUt PURCIiASE OF and LIGii'P TRUCKS - BID 83-84-31 Unit Price Exce tions Bidder, Make & Model Deliver Item No. & Descri tion $6,616.79 ITEM IV _ iKENDALL AUTO SALES INC. 60 days 31 or more 4 door subcompact 10943 South Dixie Hwy automobiles Miami, F1. 33156 184 Horizon 4dr Hatch Back $6515.27 JIM PEACOCK DODGE INC. • 45-60 days 2280 Volusia Ave. F1. 32014 Daytona Beach, 184 Dodge Omni 5dr Hatch Back $6,573.00 60-90 days . METRO FORD INC. 9000 N.;i. 7th Ave. Miami, Fl. 33150 184 Ford Escort $6,588.32 HOLLYS':OOD CHRYSLER PLYMOUTH 45-60 days 2100 North State Rd. 7 Hollywood, Fl. 33021 184 Plymouth Horizon 4dr model LME44 $6,623.70 120 days FRIENDLY FORD INC. 2198 N.E. 163rd Street Fl. 33162 North Miami Beach, 184 Ford Escort 4dr L $6,865.65 ' TOM BUSH REGENCY MOTORS 60 days 9850 Atlantic Blvd Jacksonville, F1. 32211 E 184 American Motors/Renault g r . �i, 9 I� �e• �" ,j„ �. i i q iI r i; 9 .��.�1��.� � .•.... ._,.. .�..�. _. a,. �.��e,.m,•. ,�Lil. Comments Ll � 6��,d9Yiflh'!dBdI alullli ul II ✓u,,,,,.eue.a vt a vii,tiiraaw .':A� i,s; MAlCIi�NANLI~ , • MOTOR I'OCL �i!IZiIT:,IiI+IC= DIVISION TABULATION OF BIDS RECEIVED JAIUARX 16, i984 PURCHASE OF AUTOMOBILES . and LIGHT TRUCKS - BID fl, 83-84-31 , Deliver Unit Price Exceptions Commen I• s Bidder, Make & Model Item No. & Descri tion 15 Conventionalltires LOWEST �,d.� c'ounty Bid #9700-OEC- 60-90 days not available ACCLPTLC ITEM IV CONT'D. Countywide - C.W. awarded to: BID LmmLreuTN C'HEv RQT,E'i' I -LTC 540 Alton Road Miami Beach, F1. 33139 1984 Chevette CS - Hatch Back g it M� r >, P , !, �� I it �,I ,,II W lil !� :I •� � ',r'� ;n� �..; � I � f 9 i i Wm �,� .5� i r �� I� � .� ., IL ,�• � W� III ii lit I I III h� I1I1i11k !'IIiIIII IIAIIIJI YIIIIilil lllIiIII Yil� IIIGII III II illldl ai lil 111 illilillliiFi0Y7zRIiY+IY YY '+ + • 11 I II Item No & Description I TEt`i V 6) or more intermediate 1r'-ter Sedan compact auto- m, �cs 1 DrPARTMENT OF BUILDING & VEHICLE MAINTENANCE MOTOR POCI, MAINTENANCE; DIVISION TABULATION OF BIDS RECEIVED JANUARY 16, 1984 - PURCHASE OF AUTOMOBILES and LIGHT TRUCKS - BID # 83-84-31 Bidder, Make & Model rlry MOTORS TOM BU�I-E RE , 9850 Atlantic Blvd. Jacksonville, Fl. 32211 184 American Motors/Renault Alliance L 4dr FRIENDLY FORD INC. 2198 N.E. 163rd Street North Miami Beach, Fl. 33162 184 Ford Tempo GL 4dr METRO FORD INC. 9000 N.W. 7th Ave. Miami, Fl. 33150 184 Ford LTD 4dr Sedan JIM PEACOCK DODGE INC. 2280 Volusia Ave. Daytona Beach, F1. 32014 184 Dodge Aries 4dr Sedan HOLLY6•:00D CHRYSLER PLYMOUTH 2100 North State Rd. #7 Hollywood, Fl. 33021 184 Plymouth Reliant 4dr. model KPL41 Deliver approx 60 days approx. 120 days 60-90 days 45-90 days 45-90 days 00 Unit Price Exceptions r Comments _ 97.8"W.B. i/l/o LOWEST $6,365.65 99.9" to 108"W.B. BC_T�.�'~, $7,883.36 $7,670.00 $7,504.92 $7,541.80 conventional spare not available Units will driven om I t Dayton �r y. to dash: ,b Unit Price Exceptions r Comments _ 97.8"W.B. i/l/o LOWEST $6,365.65 99.9" to 108"W.B. BC_T�.�'~, $7,883.36 $7,670.00 $7,504.92 $7,541.80 conventional spare not available Units will driven om I t Dayton �r y. to dash: ,b F...�., a :� w iBll: lili�l�l�� lli�l�lhl�� I� III � DL•'PARTMENT OF BUILDING i;ICLE ;•tAINTENIINCE MOTOR POOL ,1AINTE1v1At1'CF DIVI1Ioil] TABULATION OF BIDS RECEIVED JANUAR`.• 15, 1.9,94 - PURCHASE OF AUTOMOBILES and LIGHT TRUCK - DID 4 83-84-31 Unit Price Exce tions 'dder Make & Model Deliver Bi Item No. & Descri r $7,811.78 KENDALL AUTO SALES INC. 90 days ITV CONT'-D 10943 South Dixie Hwy. Miami, Fl. 33156 184 Plymouth Reliant 4dr Sedan - Dade Co. Bid #9761-OEC-CW 45-90 days awarded to: CHRYLER - PLYMOUTH OF NORTH • MIAMI INC. 1850 N.E..123rd Street North Miami, F1. 33181 184 Plymouth Reliant KPL41 State Bid Specification #28 not quoted awarded to: ABRAHAM CHEVROLET INC. P.O. Box 11098 $7,893.36 $6,851.90 no conventional spare Comments 11 d;I�III �qI Tampa, F1. 33680 184 Chev. Cavalier 4dr - Sedan 1JC69 - �. rr • II j I I � �` ... pp ■1qI I`i 4 I , �,,,IR! �'��,IR� � � iPl r. I I_ I ,.Is. E II ,o .�..��_ _,-,—,.•s. 1� MOTOR POCI, MAINTENANCE DIVISION TABULATION OP RECEIVED JANUAPY 16, 1984 - I'll 1,(:1 IAS I-,- OF AUT()MOj,,jLES and 1.TGIIT TIOICKS - 1311) 4 83-84-31 item No. & Description Bidder, Make & Model Delivery Unit Price Exceptions Comments ITEM XII hree ( 3 ) or more ATC VESPER MANAGEMENT INC. 20fto.— D/B/A Miami Honda— 21 days $272.56 LOWEST 3 wheel scooter 3100 N.W. 36th Street ACCEPTA3Lz- Miami, Fl. 33142 BID '84 Honda, model ATC 200S KAWASAKI WEST 14 days $1,293..00 4202 S. University Dr. Davie, Fl. 33328 '84 Honda ATC 2005 HONDA OF FT. LAUDERDALE 15 days $1,382.16 (valid 1020 West Sunrise Blvd. for 30 days) Ft. Lauderdale, Fl. 33311 $1,498.37 (remainder '84 Honda ATC 200S of current prod. year) KAWASAKI, CUTLER RIDGE not quoted $1,625.00 Electric start only C/o PALMETTO KAWASAKi 7975 W. 20th Ave. Hialeah, Fl. 33014 '84 Kawasaki KLT 200C2 PALMETTO KAWASAKI not quoted $1,625.00 Electric start only 7975 West 20th Ave. Hialeah, Fl. 33014 '84 Kawasaki KLT 200C2 I)EPAWITWNT (II' W 1 IM I NG r, Vl:ll 1 <'I,I: iMA I NTI:NANCK " MUTOP 1'0G1, Mtn I NTENAN(: E U I V I ti I oN TABULATION OF 1311)S RECEIVE( JANUARY If), 19f14 - PURCIIA.`V OF AUTOMOB11,G4 i atul L1G11T TRUCI,"S - BID 4 83-84-31 Item No & Description Bidder, Make & Model Delivery Unit Price Exceptions Comment ITEM XIZ - CONT'D SOUTH WEST CYCLE CO. INC. 60 days $1,950.00 249cc engine i/l/o 8966 Bird Rd. 192cc electric start Miami, Fl. 33165 184 Kawasaki KLT 250 F1 DEPARTMENT OF BUILDING & VEHICLE MAINTENANCE • MOTOR POCL MAINTENANCE DIVISION TABULATION OF BIDS RECEIVED JANUARY 16, 1984 - PURCHASE OF AUTOMOBILES and LIGHT TRUCKS - BID 4 83-84-31 Item No. & Description Bidder, Make & Model Delivery Unit Price Exce tions Comments ITEM XIII Five (5) or more Police Motorcyclql- KAWASAKI WEST 4202 South University Drive Davie, Fl. 33328 183 Kawasaki KZ1600P2 IN— PALMETTO KAWASAKI Elftw 7975 West 20th Ave. wp� Hialeah,Fl. 33014 184 Kawasaki KZ1000 Police KAWASAKI CUTLER RIDGE c/o PALMETTO KAWASAKI 7975 West 20th Ave. Hialeah, Fl. 33014 I84 Kawasaki KZ1000 Police 30 days 45 days 45 days HARLEY DAVIDSON OF FT. 60 days LAUDERDALE INC. 443 South State Rd.#7 Plantation, Fl. 33317 '84 Harley Davidson F.X.R.P. Police Special 1340cc $5,550-00 183 model bid i/l/o 184 model as required in specification- .00 31 windshield i/l/0 full windshield, air adjustable telescopic forks i/l/o hydraulic forks, black mir- rors i/l/ochrome, no springs* none adjustable saddle i/l/o adjustable siring. Storage box not available. LOWEST ACCEPTABLE BTD .......... $5,568.00 windshield i/l/o full windshield, air adjustable telescopic forks i/l/o hydraulic forks: black mir- rors i/l/o chrome, no springs,.,1 none adjustable saddle i/l/o adjustable spring. Storage box not available. $6,072.00 none adjustable spring saddle i/l/o adjustable spring. Storage box not available. 7 DEPARTMENT OF BUILDING F, VEHICLE MAINTENANCE MOTOR POOL MA T NITENIANCE, DIVISION TABULATION OF BIDS RECEIVED JANUARY 16, 1984 - PURCHASE OF AUTOMOBILES and LIGHT TRUCKS - BID 4 83-84-31 No. & Description Bidder, Make & Model Delivery Unit Price ExceRti,ons Comments Item $6,143.00 windshield i/l/o full ITEM XIII CONTD SOUTH WEST CYCLE CO. INC. 60 days windshield, air adjustable 8966 Bird Road telescopic forks i/l/o Miami, Fl. 33165 hydraulic forks, black mir-rors i/l/o chrome, no springs, none adjustable saddle 1/1 /0 adjustable spring. Dade county Bid #9711-OEC-CW 45 days $5,742.00 31 windshield i/l/o full windshield, air adjustable awarded to: telescopic forks i/l/o PALMETTO KAWASAKI hydraulic forks, blac:r mir- 7975 West 20th Ave. rors i/l/o chrome:, no springs, Hialeah, Fl. 33014 none adjustable saddle i/l/o 184 Kawasaki KZ1000P adjustable spring. Storage box not bid. AWARD OF BID AND AUTHORIZATION TO PURCHASE: UNDER STATE AND COUNTY CONTRACTS BID NO. 83-84-31 ITEM: Approximately 149 Tight Automotive Vehicles DEPARTMENT: Building and Vehicle Maintenance TYRE OF PURCHASE: Contract for one year ► REASON: Replacement of worn equipment, and new equipment for expanded/additional vehicle needs. POTENTIAL BIDDERS: 46 BIDS RECEIVED: 13 TABULATION: Attached FUt3DS: 1983-84 Operating Budget MINORITY PARTICIPATION: Bid Invitations were sent to five (5) Hispanic firms that have indicated the ability to supply "Automotive" goods and equipment, as per their Bidder Applications and previous bids. No Black Minority firm have indicated their engagement in this capacity. One (1) Hispanic Business, Metro Ford, Inc., submitted a bid, but is not recommended due to either failure to meet specifications,or the existence of.lower bids: BID EVALUATION': A. The following low bids are not recommended for failure to meet specifications: BID ITEM SPECIFICATION BIDDER REQUIRED BY BID VARIANCE I. Intermediate Police Pursuit Vehicle Metro Ford, Inc. Bucket seats Bench seats P205/70R14 Tires P215/70R15 Tires Silicone hoses Not available Stainless Steel clamps Not available Heavy duty all vinyl trim Cloth and vinyl trim Friendly Ford,Inc. Factory undercoating Not undercoated Bucket Seats Individual Seats Tandam Brake Booster Not available P205/70R14 Tires P215/70R15 Tires Silicone hoses and Stainless Steel Not available The next lowest bid of Peacock Dodge meets specifications and is recommended. Page 1 of 4 BID ITEM BIDDER VII. 15- Passens-�r. `7ans Metro Ford, Inc. Friendly Ford,Inc. SPrCIF ICATJ:O'N 8 cylincler engine 36 gal -Ion fuel tank 8 cylinder engine 36 gallon fuel_ tank VARIANCE 6 cylinder engine 34.2 gallon tank 6 cylinder engine 34.2 gallon tank The product offered by Miami Dodge, Inc. under County Contract 49726 meets all specifications and is recommended. X. Intermedi_ate Station Wagon Compact Metro Ford, Inc. 4 cylinder engine 6 cylinder engine The equipment offered by Hollywood Chrysler -Plymouth under County Contract #9727 is next lowest in price, meets all specifications and is recommended. XI. One Ton Cab and Chassis Metro Ford, Inc. Transmission with Power - take off No power take off 4.56 rear axle ratio 4.10 rear axle ratio The next lowest bid of Peacock Dodge meets all specifications and is recommended. XII. Police Motorcycles Kawasaki West 1984 Model 1983 Model The next lowest bid of Palmetto Kawasaki is acceptable and recommended. B. The following bids are to be rejected in favor of equipment avail- able under State and County Contracts at lower costs. II. Police window Van Bids to be rejected: Metro Ford ($10,191.00)and Friendly Ford ($10,297.55). Contract: State of Florida #070-00-84-1, Hill -Kelly Dodge ($10,051.00) yields a total savings of $838.00 over the lowest bid. \ IV. 4 Dr. Subcompact Bids to be rejected: Kendall Auto Sales ($6,617.00), Peacock Dodge ($6,515.00). Metro Ford ($6,573.00). Hollywood.Chrysler Plymouth ($6,588.00), Friedly Ford ($6,623.00), and Tom Bush Regency Motors ($6,865.00) Contract: Dade County #9700, Potamkin Chevrolet ($5,788.65) yields a total savings of $22,517.00 over the lowest bid. VI. 1/2 Ton Pick U Bids to be rejected: Peacock Dodge ($6,864.00). Metro Ford ($7,231.00), and Friendly Ford ($7,690.00). Contract: State of Florida #070-00-84-1, Regency Dodge ($6,039.00) yields a total savings of $5,772.00 over the lowest bid. Page 2 of 4 84-495 X. Intermediat-e Station Ila on Compact Bids to be rejected: Friendly Ford ($8,044.00), Peacock Dodge, ($8,085.00). Hollywood Chrysler -Plymouth ($8,186.00) and Kendall, Auto Sales ($8,417.00) . Contract: Dade County #9727 Hollywood Chrysler -Plymouth ($7,924.00) yields a total savings of $120.00 over the lowest • bid. C., For all other items (V, VIII, IX and XII) the lowest bid meetsithe specifications and is recommended. Following is an analysis of the invitation to bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 3 1 Non -Minority 26 5 New Bidders Black American 0 0 Hispanic American 2 0 Non -Minority 15 7 Courtesv Notifications 7 -0- "No Bids" - 5 Late Bids - 2 Totals 53 20 Reasons for "No Bid" were as follows: 1. "Could not obtain factory guarantees in sufficient time to partici- pate." 2. "Cannot supply." 3. " We do not sell light vehicles, only medium and heavy trucks." 4. "Out product line does not meet specifications." 5. "We do not meet specifications." RECOMIMENDATION : IT IS RECOMMENDED THAT THE AWARDS AND AUTHORIZATIONS BE MADE AS FOLLOWS: AWARD OF BID NO. 83-84-31 TO JIM PEACOCK DODGE, INC. IN THE PROPOSED AMOUNT OF $850,527.40 TOM BUSI3 REGENCY MOTORS IN THE PROPOSED AMOUNT OF 41,193.90 FRIENDLY FORD, INC. IN THE PROPOSED AMOUNT OF 19,264.81 VESPER MANAGEMENT, INC. IN THE PROPOSED AMOUNT OF 3,817.68 AND PALMETTO KAWASAKI IN THE PROPOSED AMOUNT OF 5,568.00 FOR A TOTAL PROPOSED AMOUNT OF $920,371.79 REJECTION OF ITEMIZED BIDS AS RECEIVED FROM METRO FORD, INC., FRIENDLY FORD, INC., KENDALL AUTO SALES, INC., JIM PEACOCK DODGE, INC., HOLLYWOOD CHRYSLER-PLYMOUTH, AND TOM BUSH REGENCY MOTORS FOR ITEMS II, IV, VI, AND X AS SUBMITTED. Page 3 of 4 ' AUTHORIZATION TO PURCHASE UNDER STATE OF FLORIDA CONTRACT FROM HILL-KELLY DODGE, INC. AT A PROPOSED COST OF $ 60,307.74 AND REGENCY DODGE AT A PROPOSED COST OF 4.2,275.66 AT A TOTAL PROPOSED COST OF $ 1.02, 583 40 AtJTHORI.r1TIOIv TO PiJRCHAST UNDER METROPOLITAN DADE COUNTY CONTRACTS FRO!"1 POTAMKIN CHEVROLET, INC. AT A PROPOSED COST OF $179,448.15 MIAMI DODGE, INC. AT A PROPOSED COST OF 51,983.20 AND HOLLYWOOD, CHRYSLER- PLYMOUTH AT A PROPOSED COST OF 7,924.00 FOR A TOTAL PROPOSED COST OF -► FOR A PROPOSED GRAND TOTAL AMOUNT OF $1,262,310.54 711 Purchasing Agent Date The The above award and recommendations meet the requirements of the Depart- ment of Building and Vehicle Maintenance, and approval is recommended. Directo ' Date Page 4 of 4 54-495. -