HomeMy WebLinkAboutR-84-0566J-84-424 RESOLUTION NO. 84,566
A RESOLUTION ACCEPTTNG, THE BID nF T,TTTON
OFFICE PRODUCTS CENTER FOR FURNTSITTNG AND
INSTALLING TIODUT,AT= AND FRET, STANDING OFFICE
FURNITURE FOR TITI? DEPARTMENT ()F FTPE, RESCUE
AND TNSPECTTOTI .�II:�i7:CE:� AT A TOTAL COST OF
$20, 871. 30; AT,T_,OCATTNG FTINDS THEREFOR FROM
THE 1981 FIRE FIGHTING, FIRE PREVEPTTTnN AND
RESCUE FACILITIES GENERAT, nB1,TGATION BOND
FUND: AUTIIORI7,TNG THE, CITY MANAGER TO INS-
TRUCT THE PURCIIASTNG AGENT TO ISSUE A PUR-
CHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received March 26, 1.984 for the furnishing and installation of
Various Items of Modular (Panels and Work Stations) and Free -
Standing (Desks and Chairs) Office Furnishings to the Department
of Fire, Rescue and Inspection Services; and
WHEREAS, invitations were mailed to 40 potential suppliers
and two (2) bids were received; and
WHEREAS, funds for this purchase are available in the
1981 Fire Fighting, Fire Prevention and Rescue Facilities General
Obligation Bond Fund; and
WHEREAS, this equipment will be used by the Department of
Fire, Rescue and Inspection Services for the purpose of providing
new and replacement furnishings required for the relocation of the
Rescue Administration Office; and
WHEREAS, the City Planager and the Director of the Depart-
ment of Fire, Rescue and Inspection Services recommend that the bid
received from Litton Office Froducts Center be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The March 26, 1984 bid of Litton Office
Products Center for furnishing and Installing Modular and Free
Standing Office Furnishings for the Department of Fire, Rescue and
Inspection Services at a total cost of $20,871.30 is hereby accepted
with funds therefor hereby allocated from the 1981 Fire Fighting,
Fire Prevention and Rescue Facilities General Obligation Bond Funds.
CITY COMMISSION
MEETING OF
MAY 10 1984
__Sr�"�—&1
A
19
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Arent to issue a Purchase Order for
this equipment.
PASSED AND ADOPTED this 10th day of May 1984
Maurice A. Ferre
MAURICE A. FERRE
M A Y 0 R
ATTEST:
RALPI�`f31V(;I , CITY CLE }
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PREPARED AND APPROVED BY: 2
ROBERT F . CLARK _..........•- _
DEPUTY CITY ATTORNEY
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APPROVED AS TO FORM AND CORRECTNESS:
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RTGARCIA-PEDROSA TTY AORNEY f
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84-566
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BID`
7mTz.nces of office tarnish _n;s PAlff BIDS RECEIVE 26�1984 �3:3Q j'jf
Fire Rescl,e Ileadquart:er s
TYPE Of SE(URTTY
I
TOTAL
AMDI-N 7
Thomas W. R,if f
11.60 N.W. 163 Drive
Miami_, Florida 33169
Broken down by items
Litton-T.OPC
5301. N. W. 37th Avenue
Miami, Florlda 33142
Broken down by items
_
NO BID*
Classic Stationers, Inc.
Edgar H. Sierra
Computi=r Supply Corp.
Tur-
lit-;;r- t�f icc Products
Prnfesricnnal. Business Ent.
�rc�i��l tip` erib�vr fetrl�ti� rck�rlr ti►!Y _.._-46Y..___.
Elk I:f1t.I�itl4tG �i�tilCik
.......... -- -.
-N
LEGAL ADVERTISEMENT
BID NO. 83-84-32
Sealed bids will be received by the City Mnager and City Clerk
of the City of Miami, Florida not later than
:30 p.m. March 26, 1984 for ftirnishing
Approximately 72 Pieces of Office Furnishings, - Free Standing
Furniture and Modular Systems - for PeScue Hcadqtiarters, to
the Department of Fire, Rescue- and Ins ction Services.
Ordinance No. 9775 established a goal of Awarding 50'11,1 of the City's
total dollar volimr- of all e-p-onditures for All Goods and Services
to Black and His-p-anic Minority Business Enterprises on an equal basis.
Minority Vendors i-eho are interested in sulid.tting bids and who are not
registered vdtl-i the City as minority "rendors are advised to contact
the City Purchasing Office-, 1145 N.W. 11t1i Street, P,00m 126, Telephone
579-6380.
Detailed for th�-, bid are available upon request at the
Citya,.,-
-Ch--111"-,in� Off-Jc",.
The City 14:7,na;er limey reject all bids and readvertise.
(Ad No. 0067
Howard V. Gary
City Manager
I
84-566
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REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPTiDIV. t".)1337.I1q t*r F,1j_t r_:..._,:f'- _ i.?1;; r.<_`_'+_1.4' ) 0067
ACCOUNTCODE
DATE ''`` '� `_r `� PHONE—' `4j- "{ APPROVED BY,,, 1
� l / ` Ef ,� �+" ' _�/. 4-�- s .-..- •ire
PREPARED BY_ ;a1-j_1.
%IRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement brAa (1) times.
(number of times)
Tvoe of advertisement: legal 30'u-_�,X classified display
V
f e,
Size: cc;"t1 Starting date __ 1u^Ch 8, 1984
First four words of advertisement:
Uid 1,ka. 03-834-32 :,: all 71
Remarks: ) ?_c_ i U.t.:] i ;►]]7;_tS tra. rPse.dc 1/��d y�1� G'r5 I�} y.:]: 3/26/e� ._ 3: 1 )
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. ;
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0wc
B-2
_
-
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUEDATE
YY hAM DIDAdv.
34 39
-
Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
0 1
13 17lAd
2 4 1 -{
18 25
- - -.
42 45 l l50
2_ i_`J.� _�_�-.L1_
51 56
��
57 62
-
63 65
2 8 7
fib 71
1
-5
2
3
4
7
8 V P 12
13
14
15 DESCRIPTION
36
64 DISCOUNT69
- -
72 AMOUNT 80'
2
o
0
2
0
1
Approved for Payment
White - Purchasing Green - Finance Pink - Department
f
84-566
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO. Mr. Howard V. Gary
City Ma ger
FROM K. E. McCullough, Deputy Chief
Acting Director of Fire, Rescue
& Inspection Services Department
DATE: Apr_ i1 5, 1984
FILE:
SUBJECT Recommendation for Resolution and
Award of ]aid #83-84-32
Furnishings for Rescue Headquarter:
RErF.PENCES:
ENCLOSURES. Award of Bid, Resolution and
Tabulation
It is recommended that the award of bid
and the resolution be passed accepting
the lots* bid as received from L-tton-LOPC
for furnishings for Rescue Headquarters,
as a onc~-•time purchase at a total cost
of $20, 1 . 0. �•.' -
The furni.:.>hi))(:- o) lac ;. uc }icadquarters, consisting of
assorted do };; c h `. i 7_ r , files and tackable acoustical
panels, t,jl.J woi:n furniture curr(-.,nt1.y in use.
The free :;tc.nd:i.nn a urni.ture anc; modular :;y ;term. of
approximately 72 pieces are be.4Lnq purcha._ed in conjunc-
tion with the relocation of the Rescue Administrative
Offices from Station 16 (Police, simulator) to the former
location of our Fire College at 3700 N.W. 7 Avenue.
Funding is provided under the 1981 Fire, Rescue and Fire
Prevention Bonds, Project #350097-313501-840 (new equip-
ment).
KEM:TM: nl
84-SGC
AWARD OF BID
Bid No. 83-84-32
ITEM: Modular and Free Standing Furnishings
DEPARTMENT: Fire, rescue and Inspection Services
TYPE OF PURCHASE: Single Purchase
REASON: New and replacement equipment required
for relocation of the Rescue Administra-
tion Office.
POTENTIAL BIDDERS: 40
BIDS RECEIVED: 2
TABULATION: Attached
FUNDS: 1981 Fire Fighting, Fire Prevention and
Rescue Facilities General Obligation Bond
Fund.
MINORITY PARTICIPATION: Bid Invitations were sent to five (5)
Black and fourteen (14) Hispanic Businesses that have indicated
"Furniture"sales as part of their enterprises, as evidence by
their Bidder Applications and/or previous bids. "No bids"
were received from three (3) Black and thrce (3) Hispanic
firms. No other responses from Minority firms -,,ere received.
BID EVALUATION:
All bids )meet: thy. :gip cifi.cations with one
except, i on : I'hr 7ar_;: 1; . }.uf f and Co . , Iric .
for i.tc�irt 10, „ Cu;:,t-<J)11J..i.L'C1 Clo;=rci , crvice
Modul_c, for v,}li.ch 75" h(: i.ght: spcci.Pied,
but 65" hciuht t-.< r- r.,ffc:r'c d.
Thomas Puff nd Coj-iiran�7 lot,, bids
on twolve (12) of fc�r.t.y (40) itc7n: , Litton
Office Products Centor on 28 of 40, t,hile
a split aG-aard i,;ould result in toti7,1 savings
of $1,030.00, the recommended bidder has
conditioned his bid on "all -or. -none" basis
for installation purposes.
Following is an analysis of the invitation
to bid.
Category Number of Bid Number- of
Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 4 0
Non -Minority 10 2
New Bidders
j Black American 5 0
Hispanic American 10 0
Non -Minority 11 0
Courtesy Notifications 6 -0-
"No Bids" - 11
Late Bids - 0
Totals 46 13
Page 1 of 2
F
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Reasons for "No Bid" were as follows:
1. "Cannot rrvat-ch these specifications."
2. "Unable to cro-,-, 7-eference from Steelcase to other brands."
3. "We are not aml-bori-x.e4j tc) d,:�al Steelcase." (Black Business)
4. "We are ry-)'L- 71 Ste!e,lcaqe dealer. 11
5. "Not in a gc,-)-1 posit to this tiTr.-
-It th i Business)
6. "Unable to birl zit- this t (Hispanic ic s ess)
7. "Unable to TTrect sp,-cifi -i-n- Misp,;nic r1ii-siness)
-cati(-)II,3 ,,,
8. "Our distributor is bidding." (F31ack D—isilne.qs)
9. "Do not handle Steelcase"
10. "Manufacturer unable to quote prices in (Hispanic Business)
=X14MENDATION: IT IS REUCMENDED THAT ME AWARD BE MADE
TO LITrM OFFICE PRODUCTS CEN= IN THE
TOTAL AMUNT OF $20,871.30.
Purchasing Agent
Date
The above award meets the requirements of the Department of Fire, Rescue and
Inspection Services, and approval is reomm-nded.
10-
--7
Director
A V-yam
Date
The Minority Vendor Officer concutr' the above rje�_-�ation.
Officer
Date
Page 2 of 2
84-566
III III l��l�liticill �I ka..�zfi .w.om..ad..G`ar �"'
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Toted T
DCSCF!F TIC" �h- Price
Price !' I
N.�. _3'
was .8041.0-
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IT 15 RECOMMENDED THAT
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TABULATION 01
77-
r-ity
Received b7 rMCity 0". City f
I- I T-ro k) Lo PC.
Dv6p"k r
I Al-mll
r- i T I C5 L F- G E P4 0 -
b--4.'4 c4rnpGnT
LA
7.Dofd"-, ql. ()
.3
.
e.7.
Lio
611 qo
As
zs 1
217. 2
FA 7
17,10),
IT 15 RECOM"ENIDED THAN
3 3 - S '' - 3 2-
Unit
1 P it C'm
ol STRI 3"�'T 'a M,
BIC)
In
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P•J06-
L,c.—aed 19-aur and ea Per C,tT C.ha i Mr11 Orel.
4 rrr
DESCFIFTICK
j
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TABULATION OF BIOS FOR
Cit7 M4l.aelew, Ca Clark, CITY a
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ITTn
jjn,,t
Ur+,t Unit' 7mv i ist� Inca TO al
Toted
W P r, ca P r i t'
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Dis—, Rl d'v'!C,4:
I
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IT 15 RECOMMENCED Ti ; +cr
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PR(CE D F 5
C t rn�r.c,.' Ur•s,ln.d er ,wap.rgrt� S'na! M xa („r�rvarNa set SIC)
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