HomeMy WebLinkAboutR-84-0596J-84-458
RESOLUTION NO. J4- '
A RESOLUTION AUTHORIZING THE
CHANGING OF THE COMPLETION DATE FOR
THE CONSTRUCTION CONTRACT BETWEEN
THE CITY OF 1111AMI, FLORIDA AND
BETTER CONSTRUCTION, INC., FOR THE
CONSTRUCTION OF JOSE MARTI
RIVERFRONT PARK, PHASE II, TO
SEPTEMBER 30, 1984; FURTHER WAIVING
ANY AND ALL LIQUIDATED DAMAGES THAT
MAY BE ASSESSABLE AGAINST BETTER
CONSTRUCTION, INC., FOR THE LATE
CONSTRUCTION OF JOSE MARTI
RIVERFRONT PARK, PHASE I AS
CONSIDERATION FOR THE CONTRACTOR'S
ACCEPTANCE OF THE NEW ACCELERATED
COMPLETION DATE FOR THE PHASE II
PROJECT.
WHEREAS, there exists a contract dated December 5,
1983, between the City of Miami, Florida, and Better
Construction, Inc., for the construction of Jose Marti
Riverfront Park, Phase II; and
WHEREAS, Better Construction, Inc. was also the
contractor on the Jose Marti Riverfront Park, Phase I
project; and
WHEREAS, the completion date stipulated in the
Phase II contract occurs after the September 30, 1984
deadline for completion of the Phase II work as required by
the provisions of the Land and Water Conservation Fund grant
being utilized to partially fund the project; and
WHEREAS, the City has been informed by the
Department of Natural Resources, the administrators of the
grant, that if the Phase II project is not completed by the
deadline date of September 30, 1984 the City will lose the
entire $680,000 grant; and
WHEREAS, Better Construction, Inc. has agreed to
an earlier completion date for the Jose Marti Riverfront
Park, Phase II project that will meet the Federally dictated
deadline for completion in exchange for the City of Miami
not assessing any liquidated damages it may be entitled to
for the contractor's late completion of Jose Marti
Riverfront Park, Phase I; and FAilv
C01'',TMISSION
EETIh;r GI'
'
i
WHEREAS, the City Manager and the Director of the
Department of Public Works find it is in the best interests
of the City of Miami, Florida to accept such proposed
agreement and accordingly recommend acceptance of the said
agreement in order to meet the Federally mandated deadline
so as not to lose the $680,000 grand funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The date of September 30, 1984 is
hereby authorized as the new completion date in the contract
between the City of Miami, Florida and Better Construction,
Inc., for the construction of Jose Marti Riverfront Park,
Phase II.
Section 2. In exchange for the contractor's
accelerated completion of the Phase II progress, the City of
Miami, Florida, hereby waives any and all liquidated damages
it may be entitled to for the late completion of Jose Marti
Riverfront Park, Phase I, as constructed by Better
Construction, Inc., under its contract with the City of
Miami.
PASSED AND ADOPTED this 24th day of May ,
1984.
Maurice A. Ferre
A Y 0
ATTEST:
C Y Clerk
PREPARED AND APPROVED BY:
Deputy City Attorne
APPROVED AS TO FORM AND CORRECTNESS:
7-y Attorney
AM
, w
gdNk CITY OF MIAM1, FLORIDA —
INTER -OFFICE MEMORANDUM
TO: Howard V. Gary DATE: May 2, 1984 B-2770 &
City Manager B-2770-1
SUBJECT: JOSE MARTI RIVERFRONT
PARK, PHASES I AND II
Resolution for changing of
FROM:
completion Date and waiving ffi
Donald W. Cather REFERENC S: of liquidated damages
Director of Public Works =
ENCLOSURES: (For Commission Meeting of
May 10. 19 8 4 )
The Department of Public Works recommends
the adoption of a resolution authorizing
the changing of the completion date to
September 30, 1984 for the construction
contract between the City of Miami,
Florida and Better Construction, Inc.,
for the construction of Jose Marti
Riverfront Park, Phase II, and waiving
any and all liquidated damages that may
be asseSSal)Ic. against Fetter Construction,
Inc., for the construction of Jose Marti
Riverfront Parl, , Phase I.
The City of Miami_ h.as a contract with Better Construction, Inc., for
the construction of Jose Marti Riverfront Park, Phase II. Under the
terms of the contract the contractor does not have to be completed
with the work until mid -October, or later, depending upon the delays
he may experience between now and then for rain and other legitimate
reasons. The project is partially funded by a Land and Water
Conservation Fund grant, and the provisions of that grant require
that the project be completed by September 30, 1984. We have been
informed by the Department of Natural Resources, the administrators
of the grant, that if the project is not completed by the deadline
date the City will lose the entire $680,000 grant.
Better Construction, Inc. is also the contractor on the Jose Marti
Riverfront Park, Phase I project, which is essentially completed.
They have agreed to accept an earlier completion date for the Jose
Marti Riverfront Park, Phase II project so that the project can be
completed by the Federally dictated deadline, if the City of Miami
will waive any liquidated damages it may be entitled to for the
late completion of Phase I.
We believe that it is
the agreement, and we
not to lose the grant.
DWC : LEL : vh
f'
Resolution Attached
L' 11\ cc: M. Alvarez
J2" S1
in the best interests of the City to accept
recommend acceptance of the resolution so as
84--596
V
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Howard V. Gary May 2, 1984 B-2770
To: City Manager DATE: FILE: B-2770--1
JOSE MARTI RIVERFRONT PARK,
sueJEcr: PHASE 1 AND 2
FROM: Donald W. Cather, Director REFERENCES:
Department of Public Works Letters
' ENCLOSURES:
L
The Jose Marti Riverfront Park, Phase II project was
originally scheduled to be completed in August of this year.
That completion date would have met the completion deadline
of September 30, 1984 dictated by the $680,000 Land and
Water Conversation Fund grant completion deadline being
utilized to partially fund the project. We were unable to
meet the schedule for two reasons:
First, when bids were first received on the project in
September,
1983, in
accordance
with
the original schedule,
they were
found to
be too high
and
i,.,ere rejected. Second
bids were
received
in October,
1983,
and the loc.: laid was
found to
be wi'Ghin
the budget.
As
a result of having to
hold the
second bidding„
the
award
of the contract, was
delayed from
October
until. November.
A second delay was caused by the contractor's inability,
prior to the City executing the contract documents, to
supply proof of insurance as required by the contract.
Contracts were sent to him on November 22, 1983, shortly
after the award of the contract, and he returned them within
a reasonable amount of time. However, when the documents
were sent to Risk Management, his insurance was found not as
required by the contract, and thus processing of the
documents was delayed. It was not until January 23, 1984
that the contractor finally provided proof of proper
insurance. Normal execution processing after that date took
another two weeks, and we were not able to give the
contractor executed documents and official notice to proceed
until February 7, 1984.
The contract documents stipulate that the contractor had 180
working days to complete the work, and that this period
could not begin until he was given executed documents. The
180 working days, starting on February 17, 1984, (10 days
after notice, as per the contract documents), without any
allowance for rain time and any other legitimate days delay,
would have required the contractor to be completed with the
project in mid -October, too late to meet the Federal grant
deadline.
We have been notified by the Department of Parks and
Recreation that if we do not meet the federal completion
deadline, the City will lose the entire $680,000 grant.
Accordingly, we have taken steps to change the contractor's
completion date to comply with the deadline. Fortunately,
we have the same contractor on Phase I and Phase II. Phase
I is essentially completed, but the contractor may be liable
to pay the City liquidated damages because of his late
completion of it. The contractor has agreed to accept a
completion date of September 30, 1984 for Phase II in
exchange for the City not assessing any liquidated damages
on the Phase I project. There are other conditions to the
agreement as listed in the attached letters, but they can be
handled by our administration of the contract.
We are asking your concurrence in exchanging any liquidated
damages we may be able to assess against the contractor on
Phase I for the earlier completion date on Phase II. In
anticipation of receiving it, we have prepared a resolution
for the 14ay 10 Commission 1.1eeting that will authorize
waiving an}, and all liquidated damages we may be entitled to
on Jose t;art-i Riverfront Park, Phase I, and accepting the
revised completion date on Jose Marti Riverfront Park, Phase
II.
We haveacted by resolution because it is our understanding
that only the Commission has the right to waive liquidated
damages or to modify a contract. The legislation, with the
standard cover memorandum, is attached.
LEL:mh
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84.596
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April 1 7 1 984 tr
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City of Miami Department of Public Works " ..• L. "�
275 N.W. 2nd. Street
Miami, Florida 33128
Att: Mr. Luther Long •... ar.. . '
"Re: Jose Marti Riverfront Park
Phases 1 and 2
Gentlemen:
We are in receipt of your letter of March 5, 1984, outlining your
proposed conditions for our commitment to complete Phase 2 of the project
by September 30, 1984, At this time we are agreeable to the following
conditions:
1. Better Construction, Inc, will complete Phase 2 of the project -
on or before September 30, 1984.
2. Better Construction, Inc. will repair the dock area as per the '
sketch titled "Revised Paving at Dock Area" dated Feb. 8, 1984
and your letter of March 23, 1984.
3. The City of Miami will waive all alleged claims for 1-iquidated
damages for Phase 1 of the project. _.
We are proceeding with the work on this basis. Feel free to contract
us if you have any questions.Sincerely
C"'s�_1 I .
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84-r-59C
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�. TOLerC wnc zi1C, 5 in L~L w:xI( utiie::s better
CcniLruction Co. a6reas tti;.�% tho cn:.nZau will not irier�-,ase
his and rhfe re+for�� not it -lay Oampl-,•iion of
t:ia pro1•_ct. '�ie :zar:c this proposal tiecau:se it ia• entirely
possibie th:)t chances in .ae worn could bo blade to save
conat;rucLion t ::a vac L:iva beneiiL ootn tciG CiLy and 3iorter
Construction, Inc.
3. ii:e CiLy r•cscrvez t1lu right. �a deiete portions o: t2:L war}x In
tisc event iT bf:;:cr7es !apparent. tli::t Ut;tterl Coustr :� tion will
not be able to complete it before z;tiu construction dvaollne.
4. je earinat agree to accept the bteps and do, w arcki as
presently constructed. 4' will Itowevgr, witndrziw our
requirement Lizat iha Ut:eFs ba demoiijned' and rebuilt on tbf-
:aorrtat aligime nt;. InzLead, we: will aLcept ,Quci; f1aaLic,na as
3i3owu on the �;,%.tacatd sketch prepared by C:1c Consultants thrt
we beiic•ve: wiil. Uk!e the 1=perfeaLions. 7::N modificationi
�i:l. Iiz ve to vC .'1aad,1 :-zr. zir, co.Lz. to Lo",e Ci'4y.
Dotter Construation March 5, 1984
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We ;:re prc.p�,rca to rdeommend to Lac! City r:ammiss iotl that the
City waivcl any i:rlu all li�uivat��: d�;nagas we may be cn� it7ed
to fl:r til�., c;r_iiiy in cJwa=tt;iiz1n of �iicS� 1. We '..Vi.11 Write Lh!.
City Nattai;erl and trlC P.<r ,s :.'�l�:ll't:;lE:lit to get Uhet-
��on:�u:•r ircl�..' i it ;.ili. L Ure rr_ t' a n. , ; e �n _fir .�n:ent ai �h you'.
.'.`r• Your requir{.--Iu .'n1. t:71ccL all (:el�itl�f �'� �.Lil FIIL:3C ! I be rcco�,nlzQd
Oy £ei;L ,►• c;ollscrUr,;i;,,1 ::rid vr6cr-,d ,t-rsonr�11y by `:i?e is
acc=:p'Lutlr.. It ,ly intci,j-ion .;o be(—o;ac ciucii more involved
61) 4.iit' 1pro.IL,%ct. n(', ;.iill vi:,).6 it it lt;,Az3IV, every
U� i:tr u%'v. .yin: 1 sflriv u�� on job <,io2'- C.L.m you
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our 1 will in3truct
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corl:iL'ru:L'lon sit4 is 1:14inc�it;ed ..il tltric:3.
Your :re- no doubt aware that wc: havc soil, conflict in the grades
i
shc4rl on tii, P'.ia3e %I pli,.n5 cryjd tht - prol;V::4d LrLae for the
f r cbuilding Ut S. i:venlic i:S Par t of t:,:1.:'t L:ii:i.lt: Pavi:ila
ilirr,'llw4 iy Lapr7.)vement project;. 1 li4v" rev, zt,c(i th+'se conflict-3
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til` Colli:•`.'. ,ili: our 1C3ii;.1 ;iGs2I ana il�iv(! conultici�.i
they do no'. at*f--uc the construction ui' chc Plata and Fountain
that you Will be con::t,ructind prier to buildinC tiie Market and
you ml-ly l;rocu d in accoruZilCt: WIC,.il- gradc3 5}:041^i cn Li c plL!n`!.
Lvantuai? y, we will nave to r:a;ci: soc:le ?, j;i.lst:mL7 1lts in the lsrade
i)vopert,y+ ot• ti,u lilt: C;ti %Ili �` .�SL iluf Of i::;: pilrK .-nd u
sk�t;ch siiui/iIi1; Lllt� ajC:Jstvetl�s wiii Ge provided to you well in
j wajvarrce of your nc:,.d fur it.
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Better Construction Parch 1984
rf cheae terras ;.re a;raeuble to yqu please advise us and we will
j,"iiint.1y draw tip an 1417 o r yvurs
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February 27, 1984
Mr. Luther E. Long
Construction Engineer
City of Miami
275 N. W. 2nd Street
'
Miami, Florida 33128
--
Re: Jose Marti Riverfront Park
- Phases I and II
Dear Mr. Long:
In response to your request, this letter will constitute'.the assurance
of Better Construction, Inc. that completion of Phase II of the
Jose 1.1arti. project r<:ill be complete prior to September 30, 1984
subject only to the follo�,.ring: -
1. that there will be no changes in the plans provided as the
basis for our bid; and
2. that no act of god such as hurricanes or storms destroys or
damages work already in place.
' It must be understood that on P- se !I of this job that the only u
changes that will be recognized by Better Construction Inc. will be
those personally by you. This will serve to alleviate the major
problem that caused delay in the progress of Phase I.
,.'• In exchage for this representation by Better Construction, it is l
understood and agreed that the City of Miami waives all alleged claims
for liquidated damages as a result of any delays and also agrees to
�y `;`." . -acce t • ste s at the dock area and bulkhead as resentl constructed a;
Also, it must be understood that by this letter, Better Construction
does not waive any right-s with regard to claims pending involving
;._ ,.. changes or extras as to Phase I.
'acknowledge your agreement and understanding by signing and `
'
'' �fytzilya yh? 1 rJ 1.r �•, a. yt A rP�E> :y a , .!..�x
,-returning a copy of this letter for our'file.
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Read and Approved this day of 1984
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