HomeMy WebLinkAboutR-84-0686•
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RESOLUTION NO. ®4--6v6
A RESOLUTION ALLOWING AN AMOUNT NOT
TO EXCEED $2000 FROM SPECIAL PROGRAMS
AND ACCOUNTS, QUALITY OF LIFE FUND, IN
SUPPORT OF THE ISRAEL "36" CELEBRATION
WALKATHON TO BE HELD ON MAY 6, 1984,
STAGED BY THE JEWISH COMMUNITY CENTERS
t OF SOUTH FLORIDA, INC.; SAID ALLOCATION
BEING CONDITIONED UPON THE CONTRIBUTION
OF SIMILAR AMOUNT$ BY METROPOLITAN DADE
COUNTY AND THE CITY OF MIAMI BEACH; SAID
ALLOCATION BEING FURTHER CONDITIONED UPON
SUBSTANTIAL COMPLIANCE WITH CITY OF
MIAMI ADMINISTRATIVE POLICY NO. APM-1-84,
DATED JANUARY 24, 1984.
WHEREAS, the City Commission, by Motion No. 84-472 on April
26,1984, expressed their intent to allocate $2000 in support of
the Israel "36" Celebration to be held on May 6, 1984; and
WHEREAS, said allocation was conditioned upon the
contribution of similar amounts by Metropolitan Dade County and
the City of Miami Beach;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF TqE CITY
OF MIAMI, FLORIDA:
Section 1. An amount not to exceed $2000 is hereby
allocated from Special Programs and Accounts, Quality of Life
Fund, to the Jewish Community Centers of South Florida, Inc. in
connection with the Israel "36" Celebration Walkathon, to be held
on May 6, 1984.
Section 2. The herein allocation is conditioned upon the
contribution of similar amounts by Metropolitan Dade County and
by the City of Miami Beach.
Section 3. The herein allocation is further conditioned
upon substantial compliance with City of Miami Administrative
Policy No. APM-1-84 dated January 24, 1984.
PASSED AND ADOPTED this 1 th day of June , 1984.
Maurice A. Ferre
MAYOR
ATTEST:
CITY COMMISSION
MEETING OF
Ralpiffih G. Ongie, City CleZV
J U N 14 1984
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REMARKS.
ON
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7E
K k:
A'
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R Grtl! 'tclark.
Deputy City Attorney
Ag
AppitovED As TO FORM AND CORRECTNESS:
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R. Garcia -Fe drosa
Attorney
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rig: F CWsrd: � C3ary OATS: May, 17t 1964
City t4s��e�e=
SUBJECT: A resolution alloeatin $2 000
to the Israel "36" Celebration
s-
a"bM: Dena Spillman, Director REFEAffNam June 14, 1984 City Commission
Department of Community Development Meeting
ENciosuRca:
It is recommended that an amount not
to exceed $2,000 be allocated from
Special Programs and Accounts, Quality
of Life Fund to the Jewish Community`
Centers of South Florida, Inc. in
connection with the Israel "36"
Celebration Walkathon, per the attached
resolution. This resolution formalizes
Motion 84-472 passed by the City
Commission April 26, 1984.
The City Commission, by Motion No. 84-472 on April 26, 1984, expressed
its intent to allocate $2,000 to the Jewish Community Centers, Inc. in
support of the Israel "36" Celebration Walkathon. The allocation was
conditioned upon the contribution of similar amounts from Metropolitan
Dade County and the City of Miami Beach.'
The Jewish Community Centers of South Florida, Inc. has confirmed that
the City of Miami Beach and Metropolitan Dade County have provided
similar support to their organization. They will provide documentation
to this effect in the near future. The contract specifies that the
disbursement of funds is conditioned upon proof of receipt of similar
contributions from these two entities.
The Israel "36" Celebration commemorated the 36th anniversary of the
State of Israel. The Walkathon began at 3:00 p.m. on May 6, 1984 at
Temple Israel in Miami and ended at the Miami Beach Convention Center.
Funds for this event are available from Special Programs and Accounts,
Quality of Life Fund.
The attached resolution formalizes Motion 84-472 passed by the City
Commission on April 26, 1984.
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84-686,
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This agtesm6ht ' entered + into this ,�.;, ,day of
and betwo4h 1 Cit �' df Miami', a Mun � t
id3�s�►i �bt��brati6fi 6 ►��
Runty; i0 odds, hereinafter referred to as "CITY" and the Jevith,
s Community Centers. of South Florida, Ina*, hereinafter referred .to
a
` as "GRANTSS".
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WITNESSETN !
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WHEREAS, the City Commission, by Resolution No., of May 10,
1984, allocated an amount not to exceed $2,000 to the Jewish:
Community Centers of South Florida, Inc. in connection with the
Israel "36" Celebration Walkathon to be held on May 6, 1984, with
monies from Special Programs and Accounts, Quality of Life Fund;
and
WHEREAS, the City Commission by Resolution No. of May 10,
1984, authorized the City Manager to enter into an agreement with
the Jewish Community Centers of South Florida, Inc.; conditioned
upon the contribution of similar amounts by Metropolitan Dade
County and the City of Miami Beach.
NOW, THEREFORE, the City of Miami and the Jewish Community
Centers of South Florida, Inc., do mutually agree as follows:
1. TERM
This Agreement shall commence upon execution by the City Manager
and shall cover the period May 6, 1984, for the purpose of
providing the services stipulated in paragraph 2 of this
Agreement, through May 6, 1984.
2. GRANTEE AGREES
a) The GRANTEE shall provide a Walkathon on May 6, 1984, as a
part of the Israel "36" Celebration.
b) The GRANTEE shall insure the safety and welfare of the
participants and the attending crowd by securing the services of
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the cityi r `ptli6a+ Pita And .ganitatian 06PArtat+�nts *in tha Ar-
bed,by said bepartments 6
c Th6 GRAfd in shall obtain the necessary licaftses and permits at
proscribed by City Code for this event,
d) Tha dRANTEE shall comply with all covenants and requirements
stipulated in said licenses and permits.
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e) The GRANTEE shall pay for all other costs associated with
staging said event on May 6, 1984.
f) The GRANTEE shall provide proof of the receipt of similar
contributions from Metropolitan Dade County and the City of Miami
Beach prior to the disbursal of any funds by the City of Miami.
3. COMPENSATION
a) The CITY shall pay the GRANTEE, as compensation for the
services outlined pursuant to Paragraph 3 hereof, an amount not
to exceed $2000.
b) The City of Miami, Department of Community Development shall
handle payment to all City Departments for and on behalf of the
GRANTEE to cover the cost of in -kind services delivered in
connection with the festival.
c) Such payment shall be made in accordance with the approved
line item budget attached and incorporated as a part of this
Agreement.
d) The GRANTEE and the CITY hereby agree that the maximum amount
payable under this contract shall not exceed $2000.
4. TERMINATION OF CONTRACT
The CITY retains the right to terminate this Agreement at any
time prior to the completion of the services without penalty to
the CITY. In that event, notice of termination of this Agreement
shall be in writing to the GRANTEE who shall be paid for expenses
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.oe gate of the radaipt of the n6ti", Of ,
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► it t "ih fi ne s �►f the total sufft P cied
It i hereby understood by and between the CIS and the �#
thatY moft' n paytg made in accordance with this section to the
a1 f E shall be made only if said GRANTEE is not in default
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under the terms of thin Agreement. If the GRANTEE is in default,
pursuant to the terms of Paragraph 15 or any other provisions of
this Agreement, then the CITY shall in no way be obligated and
shall not pay to the GRANTEE any sum whatsoever.
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S. GENERAL CONDITION
a) All notices or other communications which shall or may be
given pursuant to this Agreement shall be in writing and shall be
delivered by personal service, or by registered mail or by
telegraph addressed to the other party at the address indicated
herein or as the same may be changed from time to time. Such
notice shall be deemed given on the day on which personally
served; or if by mail, on the fifth day after being posted or the
date of actual receipt, whichever is earlier.
JEWISH COMMUNITY CEEN ER OFSOUTH
FLORIDA, INC-
4200 Biscayne Boulevard
Miami, Florida 33137
CITY OF MIAMI - 2600 South Bayshore Drive
Miami, Florida 33133
b) Titles and paragraph headings are for convenient reference and
are not a part of this Agreement.
c) In the event of conflict between the terms of this Agreement
and any terms or conditions contained in documents, the terms in
this Agreement shall rule.
6. AWARD OF AGREEMENT
The GRANTEE warrants that it has not employed or retained any
person employed by the CITY to solicit or secure this Agreement
and that it has not offered to pay, paid, or agreed to pay any
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a non te�p . lid %y t 1 iTy arty fees co�t►i�nionr �����n�n��y ���
br i tags e f660 p its of any "kir. 100hting*nt upon Of t*ulti#f.
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ra i the &ward of making this Agreement.
The GpAMTZF is aware of the conflict of interest lame of the City, t
of Mi&ni:(MiaMj City Code Chapter 2, Article V), Cade County,
Florida (Dade County Code, Section 2-11,1) and the Florida
Statutes, and agrees that they will fully comply in all respects
with the terms of said laws.
7. NON-DELEGABILITY
It is understood and agreed that the obligations undertaken by
the GRANTEE pursuant to this Agreement shall not be delegated to
any other person or firm unless the CITY shall first consent in
writing to the performance of such services or any part thereof
by another person or firm.
8. CONSTRUCTION OF AGREEMENT
The parties hereto agree that this Agreement shall be construed
and enforced according to the laws, statutes and case laws of the
State of Florida.
9. SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties herein, their
heirs, executors, legal representatives, successors, and assigns.
10. AUDIT RIGHTS
a) The CITY reserves the right to audit the records of the
GRANTEE at any time during the performance of this Agreement and
for a period of three years after final payment is made under
this Agreement.
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b) The CITY will audit all GRANTEES receiving $15,000 or more.
c) All GRANTEES receiving $25,000 or more agree to submit to the
City's Manager or his designee an independent audit, by a
certified public accountant, which must include the expression of
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may,unts, tat1�y
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► 11.: bye �ruh ti ad ,t i tat pity t4t�nager 8r his �t�si+�nrr�r
Said.. r�ttdit>. ► em6nt oil
than
9i days after the tnatitnf tri3, i�cp
no later licebie•
final ,i + neipt of STY. funds, wh3.che�ef is ep
l i • �R�IpI��`IOM
nif and save the CITY harmless from and
The GRANTEE shall indemnity
losses, and cause of
against any and all claims. liabilities,
+t
action, which
activities
h may arise out of the G
under
Agreement, including all other acts or ommissions to act on
this including any person
the part of the GRANTE
E or any of them,
or on his or their behalf and, from and against any
acting for be entered, and from and
orders, judgements or decrees which may
against any and all costs, attorney s fees, expenses and
aga such claims, or in the
liabilities incurred in the defense of any
investigation thereof.
12. CONFLICT OF INTEREST
The GRANTEE covenants that no person under its employ who
pre
sently exercizes any functions or responsibilities in
connection with this Agreement has any personal financial
co The GRANTEE
in this Agreement.
interests, direct or indirect, Agreement, no
further covenants that, in the performance of this
Any
having such conflicting interest shall be employed.
person TEE or its employees must
such interests on the part of the GRAN
The GRANTEE, in the
be disclosed in writing to the CITY •
performance of this Agreement,
shall be subject to the more
restrictive law and/or guidelines regarding conflict of interest
promulgated by federal, state or local government•
13. INDEPENDENT CONTRACTOR
TEE and its employees and agents shall be deemed to be an
The GRAN to ee of the CITY,
independent contractor, and not an agent or emy the Civil
and shall not attain any rights or benefits under
or any rights generally
Service or Pension Ordinance of the CITY o
afforded classified or unclassified empl yeast further he/she
- t�° i 4 1� `d F- � P -. c� #.�t'`. �^'e`sev✓. `K'F-+;,5'"' f t�'Y+4�� i� i3 J"y � __
r Ya
yO ji ys e i 6hititil &W &h 4OP10YO Of the CITY -
14 , 01PAULT MV 181098
a) In the:event the GRANTEE fails to comply with each and every
term and condition of this Agreements the GRANTEE shall be
required to repay all funds advanced under this Agreement to the
CITY and the GRANTEE may not be eligible to apply for additional
la'
grant funds.
b) In the event of default, the CITY may cancel and terminate
this Agreement, and said Agreement shall be null and void of
further force and effect.
15. NON-DISCRIMINATION
The GRANTEE agrees that there shall be no discrimination as to
race, sex, color, creed or national origin in connection with any
operations under this Agreement.
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16. WAIVER
No waiver of any provision hereof shall be deemed to have been
made unless such waiver be in writing signed by the City Manager.
The failure of the CITY to insist upon the strict performance of
any of the provisions or conditions of this Agreement shall not
be construed as waiving or relinquishing in the future any such
covenants or conditions but the same shall -continue and remain in
full force and effect.
17. CONTINGENCY CLAUSE
Funding for this Agreement is contingent upon the availability of
funds and continued authorization for program activities and is
subject to amendment or termination due to lack of funds or
authorization, reduction of funds, and/or change in regulations.
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Cli�ttl i with $11 applicable laws, , orc
both %*rhea shall
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and Iles of federal, state and lccai govarr►rtrtt.
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19. BONDING AND INSURANCE
a) During
the term of this Agreement, the GRANTEE shall maintain s
bonding +and insurance coverages in the amounts as determined by
licable,
C
the Risk Management Division of the CITY. Whenever app
the CITY shall be named as an additional insured.
b) The GRANTEE shall furnish certificates of insurance an
bonding, as required, to the CITY prior to commencing any
activities under this Agreement.
20. ASSURANCES AND CERTIFICATIONS
The GRANTEE assures and certifies that:
a) All expenditures of funds will be made in accordance with the
proposal and line item budget (both of which are attached hereto
as Exhibits 1 and 2) as approved by the City Commission.
b) CITY funds will NOT be co -mingled with any other funds and
that separate bank accounts and accounting records will be
maintained.
Y funds will be properly documented and
c) The expenditures of CIT
such documentation will be maintained.
d) periodic progress reports as requested by the CITY will be
provided.
e) The GRANTEE will be personally liable for any CITY funds
expended that were not consistent with the program approved by
the City Commission or any funds expended not in accordance with
proper accounting standards as determined by a competent auditing
authority.
f) No activity under this Agreement shall involve political
activities.
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undatand.nga and 'aauraneas contained herein, and directing►n ,
authorizing
the person identified as the official representative
Of the GgpN�'EE to act in connection with the GRANTEE and to
provide such additional information as may be required.
21. AMMOMMS
nd this Agreement to conform
The CITY may, at its discretion, amey
County, State and Federal laws,
with changes in applicable City,
directives, guidelines and objectives. No amendments to this
A reement shall be binding on either party unless in writing and
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signed by both parties. Such amendments shall be incorporated as
a part of this Agreement upon review, approval and execution by
the parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed in their names by their duly authorized officers
and the corporate seals to be affixed hereto, all as of the day
and year first above written.
ATTEST:
Ralph Ongie,
City Clerk
ATTEST:
SECRETARY
CITY OF MIAMI, a
municipal corporation
of the State of Florida
By
Howard V. Gary,
City Manager
GRANTEE:
JEWISH COMMUNITY CENTERS
OF SOUTH FLORIDA, INC.
By
PRESIDENT
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F y 7l '4*4' yaS}f
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Th
pluNotgo Mot"
16 April 1964
DATE:•
Name a' went, project ar Prog
rem: Issel „36++ Celebrgtiod
`.
1984
Date of Event, Project or Program:
h n iz ation: Jewish Community Centers of South Florida
Name of Orga
e of Contact Person: Lorrie Taylor, Miriam Zatinsky
gam 54 1528
Telephone. '+fork: 576-1660
Home.
LT- 7 5
Mailing Address. 4200 Biaca
e Boulevard Miami Florida 33137
am/event (including number *of people
Brief description of p ro rg
ex-ected to participate or attend program) roceeding across the
A walkathon beginning at Temple Is, p
and finishing at the Convention Center where
Venetian Causeway food, films games'
of activities will take place including
a variety _ I p
We are expect ng
Benefits to 'the City (quantify where possible):
the community is uniting to celebrate
Good ublicit ,
freedom and independence.
Support Requested:
Cash Grant: $ S2,000,0
type of service and $ value as
determined eorices estimateydcbythe providing department):
I�
I ,
Fee Waiver $ Amount:
• Facility
Date(s)
Total $ Requested from City: $2 000.00
Has City Provided supp
ort in previous years? yes No X —.
f es please attach a letter from a certified public
land accountant
I y ' the sufficiency of accounting
verifying period. If you have received
financial controls during funding P
$25,000 or more, a copy of an audit re Also,
specify past City
the expenditure o
those funds must also be provided.
support and date(s) of event or activity.
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&VO you ied
fida/df`
ka
r e ue tother 9���r���n�e�
entities?Ves , NO
didate iC
Litt all Funding 3durae3
Applied to!
Metro Dade County
i_ Beach
Amount tIh ,
redeivedo still
peftding,
Cr rejected)
$2$000.00
_9
$ 3, 000.00 in kind
use of•tables/chairs/facilitiesl
trash etc...
Please indicate what measures will be taken to
financial controls and accounting of= n a order.
1) Purchase control through pre -numbered pu
,.uar lr _ each check request beii
insure adequate
Senior
officer of Jewish Community Center.
uter General Ledger
bAank reconciliation
Ye ificated audit
Please attach the following information relative to your
organization to this a0pli6ation:'
1) state Charter;
✓ 2) Tax Exempt Certification;
3) Documentation f internal
ac oucontrols and letter
ntantal verifying accounting
V from certified public
systems and internal controls;
•) A copy of the projected line item budget reflecting
expenditures and anticipated revenues for project/.event;
and lease attach a copy of
5) if this is not a one time event, A
the organization's annual budget indicating all sources
of funding
ation's capability to accomplish
Please describe organiz
program/event:
Centers as
This event has been done before. The Jewish Community was
wide events. A Para e
expertise in organizing major community is magnitude .
held 6 years ago; last -year
two events of thwere e
eager Miami Jewish Federation, A cosponsor of this event,
Every year the Gr e•
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I hereby certify that e the fundsnprovidednbyrthedCityewill be expended
accurate and that the by the City
in accordance with the commitments approvedwih an
Commission. Furthermore, the City
tslwi hin wil bepthirtyrovided(30)t days
accounting of expenditures and r pds from
� after the event's conclusion and/or ith any otherndocumentstor
City, whichever is applicable, along
data requested by the City:
RUTH SHACK
PRN 0 C W RPOI'll AT OtJ
_--- n 11— ry.nRIDA
W.
SIT.
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Jewish Community of South rlorida/lsrael S4 Celebration r -=
8udc et
intro of forms, flyers, letterhead $2,000
pr g