The URL can be used to link to this page

Home My WebLink AboutR-84-0682t e �.. ,84d7 r A,AUOWTION ACCEPTING THE RID OF J. C. WHITE OFFICE FURNITURE COMPANY POR FURNISHING .EIGHT PHOTOGRAT+H-.FILE -; CA13INETS : TO THE .t')EPARTi ; ' a OF POLICE AT A TOTAL COS" OF M 600.001 TING FUNDS THEREFOR FROM THE PRIOR YEAR RE9EVE FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received May 14, 1984 for the furnishing of Eight (8) Photo- graph File Cabinets to the Department of Police; and WHEREAS, invitations were mailed to 37 potential suppliers and 8 bids were received; and WHEREAS, funds for this purchase are available in the Prior Year Reserve Fund; and WHEREAS, this equipment will be used by the Department - of Police for the purpose of providing new equipment for the proper storage of photographs and identification in the Criminal Investiga- tion Section; and WHEREAS, the City Manager and the Director of the Depart- ment of Police recommend that the bid received from J. C. White Office Furniture Company be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The May 14, 1984 bid of J. C. White Office Furniture Company for furnishing Eight (8) Photograph File Cabinets to the Department of Police at a total cost of $5,680.00 is hereby accepted with funds therefor hereby allocated from the Prior Year Reserve Fund. Section 2. That the City Manager is hereby authorized to CITY COMMISSION MEETING OF J U N 14 1984 RESOLUil0it iw, 8476 REMARKS. Xy . 3 i t LV4 72'°�3rT y 'LL'' aq5lmmm DER g t ,r KhirxrYe�s' bg' fiiA- {� y _�� ;L•; A ffift i Matta A OttoesshAft& IMP' * i OPM *414th day of off 4-----�x { <�i4''^�TiST.S��'�� et. �4'?<��%Y .IMi>ii 4`i1`k.vay }�u F-�[:.'.l�:,F. .. ".'Y< .. i�...b . a. .'+'.T.:_• t- Y � < .., r+, ..... ... +..... mow- — ..... .. .. .. ... .. .�i•O .. i .� Ml _ ATTEST:. H-G. ONGIE, CITY CfifRK :PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JO R. GARCIA-PEDROSA Ity ATTORNEY yy�.y��y�y�.p,.�� , ,b; :F tw?`, � it'.?ao- a :•.•• . ._ �... ... mr...-k a. ;.-tt..::d<.>. .<- .. ... .. �., �. ., ,a- tl"�=T.' 10TAL Am" Executive Office Products,Corp 2960 Ponce de Leon Blvd ks Coral Gables, Florida 33134 $5,880.00 Thomas W. Ruff & Co. 1160 N.W. 163 Drive _ Miami, Florida 33169 $5,957.00 Office Systems of Florida 5150 N. W. 167th Street Miami Lakes, Florida 33014 $5,800.00 Barnett's Office Supplies P. 0. Box 520 Hialeah, Flroida 33011-0520 $6,304.00 Long's Office Supply 601 N. Miami Avenue Miami, Florida 33132 $6#586.40 J.C. White Office Furniture 1721 N. Powerline Road Popano Beach, Flroida 33060 $5;680..00 Edgar H. Sierra P. 0. Box 370682 Miami, Florida 33137 $894.67 unit price Acme Visible Records P.O. Box 9489 Coral Springs, Florida 33075 $6?962.54 NO BID: -UnIte Business Sep Bell & Howell Co. Sardina and Sons,Inc Jascott Sales, Inc. -Krumholz Equipment & 5upply, Inc. Alpha Business Services,Inc. q- 49601vW 0* "10re 109fat1blod cowthe 01er 0 L Olt ACS4YMTIMG plfKlpM ;. i' / { Y`. \ t k '';;pp��''T. "y. ,i•" t.,t'„ip.c F g.''y�: _i'k4.,"� "SWRIW t ;k bidis win be roxiveld Ik6wr and City Clock df tho City or NUM4 ruwida not later than 3 60 P.M. May �14t.:l9g4 for furni shinq Eight (8) Photograph File Cabinets to the Department of Felice (Rebid) . 1 1 Ordir� 1 m No. 9775 established a goal of Awarding 50% of the City's total collar volumie of all expenditures for All Goods and Services. to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City- Purchasing Office, 1145 N.W. llth Street, Doom 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertit'se. (Ad No. 0088 ) Howard V. Gary City Manager s4"682.- ... �mA-''I�A�'+`�.9, - I•.:''.' ••1•;n.•P' �»v.r .'1•Mny h'AI. �+ M..-'�'1 S`".befk. Y3'e '+'r'-'YMF'.d" t; l [ Fi "�}.wei +- ,i �7T5i4N'M. k k + x 3 c ". . .. Rig 1,$i-,0N FOR AC1VE tI AMEN this fidit C In the 'Putr�haa�na 290301.-187 or 290101-297 4 { ' A iil 20, 1984 579�-6380_ DATE" P _ PHONE APP7 ED BY PAEPAAan BY Y. Y'ax Lade i DIRECTOR OF ISSU10i bOOAt Publish the attached advertisement 1 times. i (number of 8mes) Type of advertisement: legal $ classified display (Check One) Starting date April 26, 1984 SRlia- First four words of advertisement: Remarks: Legal Advertisement Bid No. 83•-84--65 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE' PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 MIAMI NEWS 1 A-1 MIAMI TIME B-2 DIAR10 LAS AMERICAS 1 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 11718 1 125,34 39,42 45 50,51 56 57 62 63 65 66 71 0 1 2 4 1 VIP I I I I I I I I I 1 1 12 101212 8 7 1 2 314 7 8 V P 12 3114115 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 Pink copy: Maria Purchasing / Yellow Copy: Silvia Mendoza - City Clerk's White - Purchasing Green - Finance Pink - Department Approved for Payment 84f-68z 5 LS i e_ � r 4'> UPtj WO t6: Howard 'VA aiv Gity Manager o�ttt SUBJECT: FROM: I`lerbert Breslow `'Chlcf of Police RE�eRENces: ENCLOSURES: It is recommended that the award be made and a resolution be assed acce tin the most advantages bid as received from J. C• White Office Furniture Inc. total cost of S680. at a Pursuant to public notice, sealed bids were received on May furnishing photographic file cabinets to the Department of P Investigation Section. y 14, 1984, for Police Criminal This is a regular purchase of new equipment which will be used to expand the filing capabilities for the photographs shown to victims and witnesses by the Criminal Investigation Section. of This equipment will also facilitate the Classification and viewin (Mariel Criminals) housed in Atlan Graphs taken of the 1130 federal prisoners Funds are available from the Fiscal Year 1982-83 General Fund. HB:wp It is recommended that the award be made and a resolution be passed accepting the most advantages bid as received from J. C. White Office Furniture Inc. at a total cost of 5680. Pursuant to public notice, sealed bids were received on May 14, 1984, for furnishing photographic file cabinets to the Department of Police Criminal Investigation Section. This is a regular purchase of new equipment which will be used to expand the filing capabilities for the photographs shown to victims and witnesses by the Criminal Investigation Section. This equipment will also facilitate the classification and viewing of photographs taken of the 1130 federal prisoners (Mariel Criminals) housed in Atlanta. Funds are available from the Fiscal Year 1982-83 General Fund. HB:wp Y C� '.x4� .F yC F 7YY ? - # '� i �P;s��`�' ' S-.'r ..Pn' 'i.Y.ii .t �4 ' ' rlrl 'r'"y'�} �P 3 � .afi gqay. � x _ gib h Eight (8) photograph File Cabinets DEPARTMENT: Police TYPE Or. PURCHASE: Single Purchase - REASON:New equipment required for proper of and identifica- storage photographs tion in the Criminal Investigation Section. _ POTENTIAL BIDDERS: 37 BIDS RECEIVED: 8 TABULATION: Attached MINORITY PARTICIPATION: Bid Invitations were sent to five (5) Black and sixteen (16) Hispanic businesses engaged in the sales of Office Furniture, Cabinets, and Filing Systems, located in the following sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Bidder -applications on file in Purchasing 3. Previous bids for this equipment. Response was as follows: Hispanic firms - two (2) bids and three (3) "no bids" Black firms - one (1) "no bid" FUNDS: The prior Year Reserve Fund BID EVALUATION: The low bid of Acme Visible Records, Inc. is not recommended for failure to meet specifications: City Specified Bidder Offered 20 Trays per Cabinet 12 Trays per Cabinet The fewer number of trays per file would re- quire more cabinets (13, as opposed to 8) at a corresponding higher cost ($6,963.00 versus low bid $5,680.00), to obtain the same storage capacity. Category Prior Bidders Black American Hispanic American Non-14inority New Bidders Black American Hispanic American Non-iinority Courtesy Notifications "No Bids" Late Bids Totals All other bids meet the award is recommended to Following is an analysis bid: Number of Bid Invitations Mailed 0 0 2 5 16 14 6 43 specifications, and the next lowest bidder. of the invitation to Number of Responses 0 0 2 0 2 4 -0- 6 0 14 Page 1 of 2 Tf..ru � f • 1 Purchasing Aaent 9 ' .5�� Dat The above award meets the requirements of a De �rtment of Police, and approval is recommended. Dire or Da e nt Officer co rs w The Minority Procuremewith the above recommendation. Officer Page 2 of 2 ' --- ° a � } j } L A i` gID No. 01 04-�� ' Y Y t t tATj0# car =DS to bVT: PCUCR P26TOOMPH Vitt OA$INETS % RI13 'ORENIt4Gs 3100 P.M, Mai 14, 1984 } UNIT EXTENSION PRICE (8 CASINETS BIDDE)1_ MINORITY CLASSIFICATION $535.58* $4,284.64 Acme visible Records, Inca equivalent storage /Non -Minority (Extension for 13 units, eq capacity)(6►962.541 J� C. White Office Furniture Company Non-M nority Office Systems of Florida, Inc. /Non -Minority Executive Office Products Corp. /Hispanic Thomas W. Ruff and Company /Non -minority Barnett's Office Supplies, Inc. /Non -Minority Long's Office Supply /Non -Minority Electro-Mechanical Services, /Hispanic/.Less 5% Discount 710.00 725.00 735.00 744.67 788.00 823.30 5 6._t.6 8 0 00 5,800.00 5,880.00 5,957.36 6,304.00 6,586.00 Inc. 894.67 (7,157.36) for award all items ........... 6,822.29 *Does not meet specifications. Refer to Bid Evaluation. 6 1S,'✓ 7%,