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Home My WebLink AboutR-84-0680graphics, Inc lication _ t Y1 Nit RW RESb�,UTfON NO... � 4'"got t '4. t ✓ ✓``p y�V�Yyy tf>VC�L E(�RURfi SUING Pam, , . n Ei TALS'.,V6A `.fiH " .. .APP90XIMATEL'Y "180 r 0o,0,,1�ICftO ' CH TO_THE IiE, 1ACUE Aft ' N PECI'iCf' ,... SERVICES AT A TOTAL PROPOSED COST OF $27,000.00� ~> 'AttoCATING FUNDS THEREFOR FROM THE P9101 YEAR RESERVE-F.UND;,PJIP►Stt�iG AGENT'OTISSUAUTHORIZING THE_CIY AGER TO Ps PURCHASE nst UCT THE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were 1984 for the furnishing of all,Labor re ceived February 21, and;Materials for the Duplication of approximately 180,000 Microfiche Records to the Department of Fire, Rescue and inspection Services; and WHEREAS, invitations were sent to 27 potential suppliers and 2 bids were received; and WHEREAS, funds for this purchase are available in the Prior Year Reserve Fund; and WHEREAS, this service will be used by the Department of Fire, Rescue and Inspection Services for the purpose of providing a secure back-up set of City building records, plans and other documents for the Building Inspection Services; and WHEREAS, the City Manager and the Director of the Department of Fire, Rescue and Inspection Services recommend that the bid received from United Micrographics, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: The February 21, 1984 bid of United Micro - Section 1. . for furnishing all Labor and Materials for the of approximately 180,000 Microfiche to the Depart- Dup ment of Fire, Rescue and Inspection Services at a total proposed eb by accepted with funds therefor hereby cost of $27,000.00 is here CITY COMMISSION MEETING OF J U N 14 190 Ian 0._ 8►$�; r *�'�}r P b uo N y , ,r h� ho�i �fyy That t t anage thivice l��:i.'�� T�`�G'!i'�'''�.V'��.�i3ur+,S � YUL�'ai��. KO�'QE►= �v+i "OPTED this 14 day of _ Maurice A: Ferre MAURICE A. FERIAE MAY 0 R ATTEST: RALP G. ONGIE, CITY CL - PREPARED AND APPROVED BY: ROBERT F. CLARK (. DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: .40-A-t_ jjj R. GARCIA-PEDROSA Y ATTORNEY KierograpniL;a �,----- 7054 N. W. 77 C3. Miami, via o hies, Inc. United Micr gra p 8095 N. W• §8th Street Miami, Fla . 33016 NO BID: etropolitan Micro forms Ltd Natsco Products of Florida The Microfilm Center International Data CorP_-u--= n ield s Alpha Business Services, Florida office Systems of Broken down by items Broken down by items q Tt TjMt �y ' •�r M•�v1�si eMckr tbi• Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 300 Vi.m. February 21. 1984 for furnishing all Labor and Ma Bari a 7 A Aftr Ow n,nl i 4 _ cat m of 180,000 MicrrofIghg. Wi= ftlm in JgnlMtst) Br an of Fire, Rescue and Ins Peation Services. Prospective bidders are alerted to the provisions of Ordinance No. 9775 regarding the establishment of a Minority Vendor Procurement Program to achieve a goal of k expending one-half of the total monies used in obtaining f City goods and services from Black and Hispanic Minority s Vendors. e Minority Vendors who are interested in submitting bids and F who are not registered with the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. llth Street, Room 1260 Telephone 579-6380. t Detailed specifications for the bid are available upon f request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 0058 ) . Howard V. Gary - City Manager 84-68U. 011 77 V, rN ..Y2 R (ODU times. I Publish the attached advertisement ubli (number of times) legal __j2QaL- classified display Type of advertisement: (Chock one) Starting date F tangy 24 Size: egal Bum. 83-84-43 Sualed bidg First four words of advertisement: - oo idicrof iche ..... r thedduplicatiOn Of aPP, 18010 labor and im Remarks: All terials fo (open 2/21/84 -.,3:00 P.M.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. — DATE(S) OF ADVERTISEMENT INVOICE AMOUNT LINE PUBLICATION 0 Miami. New A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 DUE DATE F3 E,5 F5 LINE TRANS VOUCHER - YY MM D 11 13 "17:1825 34 2 4 1 V P 2 0 1 0 1 2 3 4 7 8 V P 12 3 14 15 0 0 0 2-9 5 o FoTfloLl titfff]]= F F8 F9 F10 F11 F12 8 F9 F1 0 F11 D Adv. Doc. Reference VENDOR- INDEX CODE BJECT PROJECT 39 &4245 50 51 56 57 62 63 65 66 71 2 8 7 FE210 2 PTIO 36 )NT6 72 AMOUNT 80 DESCRIPTION I I I I I — White - Purchasing Green - Finance Pink - Department Approved for Payment 84-680— _ x s*: ..4 x y f �re � .�t`?•' 3 - � 5 CITY of MIAMI, 1WLd0t1DA t It4?zR.0!rF1C6 MItMO fANOUM a bATt May 29, 1984., ALM 3 to: city MWIA V. Gary `�2 ,,��.� rim. �.2 ,�,� SUSACT: R�ticn for Resolutim _ and Award of Bid No. 83-84-43 I Duplication of Microfiche FROM: K. E. WUj lough, Chie City C':aTmission Meeting 6/14/84 4� Director of Fire, Rescue and Inspect.;.on Services Department FNcto9uRE9: Award of Bid, Resolution, and Tabulation It is re rcennded that the Award of Bid and a Resolution be passed accepting the lowest bid as received from United Micrographics for duoljqating approximately 180,000 existing microfiche Jackets of property plans► permits mm and related documents at a total cost of $27,000.00 using Method 2, under which all Jacketed strips will be reproduced into Standard Cne-Piece Microfiche. State law.requires that duplicate sets of mucrofilmd building plans and do=rents have to be maintained in a safe remote location. The 180,000 microfiche jackets contain microfilm of plans and documents from approximately 1972 to 1980. The actual plans are Presently stored in a warehouse with no roam left for further storage and access of these plans is very difficult. Duplication of these jackets will allow us to dispose of all hard copies of plans and documents and the duplicate set of microfilm will require less roam to store and be mare readily available when needed. Copies of documents photographed in the microfiche jackets are provided to property owners, to lawyers when records are subpoenaed, and to other departments when requested. Funds for this purchase have been encumbered in a prior year Reserve Fund. i0:i"SE M :JAG:e .. Bid No, 81 3 fi e Duplidation of Approx. 180#000;Midrofich E riAR'1'I l'� Fire, Rescue and inspection services TYI E OIP PURCHASE: Single Purchase ( REASdN: To provide secure back-up set of City records, building plans and other documents I of the Building Inspection Division. POTENTIAL BIDDERS: 27 BIDS RECEIVED: 2 TABULATION: BIDDER United Micrographics, Inc. Micrographic Systems_ Item Unit price Total Unit Price Total 1) Method 1 - Duplicate $360.00 $64,800.00 No Bid Strips -Insert into per 1000 Jackets 2) Method 2 - Reproduce $150.00 $27,000.00 $160.00 $28,800.00 into Standard One- per 1000 per 1000 Piece Fiche Minority Classification Non -Minority Non -Minority FUNDS: Prior Year Reserve Funds MINORITY PARTICIPATION: Bid Invitations were sent to six (6) Black and three (3) Hispanic Firms located from the following sources: previous City bid (for Microfilm Duplication); Bidder Applications marked as being able to supply "Audio -Visual", "Data Processing", and/or "Microfilm" products and supplies; and the telephone yellow pages. The only Minority responses were "no bids" from three (3) Black Businesses (D & M Film and Paper, Ltd., Alpha Business Services, Inc., and International Data Corp.) BID EVALUATION: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications "No Bids" T.a*c RiAc All bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Invitations Mailed 0 0 12 6 3 12 6 Totals 33 Number of Responses 0 0 2 0 0 2 -0- 8 10 Page 1 of 2 84 -s80: . > '£' 'l t y: .# 1 1 "tie do not have the.facilities to duplicate the specified stripe." `y 26- "It' is not financially feasible for out company to bid this jobr� (Black Business) r� 3. "Not our product line." 4. "Not available from our company." (Black Business). 56; "lire not involved with Microfilm Service -but sell micrographic equipment." 6. "Do not offer microfilm Service." 7. "At present, we'specialize only in data processing supplies." (Black Business) 8. "Not available." RECOMMENDATION: IT IS RECO14MENDED THAT THE AWARD BE MADE TO UNITED MICROGRAPHICS, INC. IN THE TOTAL PROPOSED AMOUNT OF $27,000.00. Purchasing Agent F! Date The above award meets the requirements of the Department of Fire, Rescue and Inspection Services, and approval is recommended. Director —s= Date( The Minority Vendor Officer concurs with he above recommendation. Officer z� X Date Page 2 of 2 84-680. , Qc t h � =rj TABULATION OF BIOS FOR DUPLICATION OF MICROFICHE Bid No. 83 84 43 aty x....,a, City o•.k t IRoc•t•d ti the Cry C.n....••i•n. Coy Geri.. Citry of Miwt. Plor"o W United Micrographics L.c•o••rt 1 In•.,►•J .• For Copy C.O" & w•tr. Orr. Micrographics systems In•�yl•rNu• I DESCRIPTION Unit Tot Unit Tot•t Unrt Pric• Teti Unit Pr:c• Teti Unit Price Tend Price,1••.• unit Price, No. ? Plies Price u lication of est. 180 000 27,00 28,800. i Microfiche Jackets Note: Micrographics terms 2%10-Net30 . - Micrographics Systems term. _ 20 Days 1 t DISTRIBUTION: IRFiiiULA RITIES LEGEND. IT IS RECOMMENOED THAT Bid be awarded to the A _ Me P•.,.r.JF. IJ•..ay a _ 446 att.J•..t •t to C.F:/•t I Str.ya,/ •1 6•-j.,4 C•,ri/•t*t lowest bidder, United Micrographics 4 C C«••vive Eat•n•.on• 0 - Prsoo.•! ualle r.ime •. •r .Proper17 S.qn•4 or K• C•rp•r•r• S" BE �' i •� fi tllil � �� i11'jil ,711,11i 1171" 11", ��t 1