HomeMy WebLinkAboutR-84-0677'
RESCSLUT OR 1�0 _ .:84-6 •
t= a us tftlo ,* two -THE B3 D :Ort "` 'OA4'
91t-1CA SAND COMPANY] INC. FOR FURN1SHtN0
AIf1 i Afiis"1rY~�2 0:d CU81+ ! YARDS,- OF_ :RED„ iY':
ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH
THE OtPTtOW TO';` 1XTEND- FOR AW ADDITIONAL-,,rR9RIOO, . .
TO THE DEPARTMENT Off' PARRS AND RECREATION AT
w; f -',A ,A TOTAu tPROPOSED ANNUAL COST, OF $ 3 2 r 7 0 0,»-b 0 '1
ALLOCATING FUNDS THEREFOR FROM THE 1983-84
.SPRC'IAt, -PROGRAMS AND- -ACCOUNTS FUND:,. PARKS t
IMPROVEMENT PROJECTS; AUTHORIZING THE CITY �<
MANAGER T'O'INSTRUCT THE PURCHASING AGENT TO
ISSUE PURCHASE ORDERS FOR THESE MATERIALS,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received March 16, 1984 for the furnishing of approximately
2000 cubic yards of Red Clay on a Contract basis for one (1)
year, with the option to extend for an additional period,to the
Department of Parks and Recreation; and
WHEREAS, invitations were mailed to 41 potential
suppliers and 4 bids were received; and
WHEREAS, funds for this purchase are available in the
1983-84 Special Programs and Accounts Fund, Parks Improvement
Projects; and
WHEREAS, these materials will be used by the Department
of Parks and Recreation for the purpose of regular replacement and
maintenance of baseball fields at City Parks; and
WHEREAS, the City Manager and the Director of the
Department of Parks and Recreation recommend that the bid received
from Florida Silica Sand Company, Inc. be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The March 16, 1984 bid of Florida Silica
Sand Company, Inc. for furnishing approximately 2000 cubic yards
of Red Clay on a Contract Basis for one year, with the option to
extend for an additional period,to the Department of Parks and
Recreation at a total proposed annual cost of $32,700.00 is hereby
CITY COMMISSION
MEETING OF
JUN 14 SH
RESOLUT104 No. 84 6 r f .
REMARKS..
x ck, r
rc ;
77
4
Y aetopttd vita► fun4s therefor hereby allocated from the
, #.al r t raft►n and AcAccounts Puna, Parks Improvement projentn
Section 2. That the City Manager is wabq 'X
atasGa a;rxr+.�.. awa» n • - as Y.. ,- , r.,.r... , vw�fi «w . ,. a
to r#r�tc t the purchasing, Agent to issue ~purchase: Orc1�`
$ 4
'49Age
*geli
\ rt:ti+"rt" - i�Ci�C t. 'RSD �` {:V- OYai��A���i � �l.tll�A• `y�. ...r eaR. ,.. d..
ATTEST:
RAL G. ONGIE, CITY CLIM
PREPARED AND APPROVED BY:
- ,� • ("�
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
t '/ �i&9d. 0 6
A.E GARCIA—PEDROSA
TORNEY
ax
$4"'7%. ,
1
IM-
� +�,�{ :0 � •�i �y� P�•�•q IU ty k� � 9'- p .k' J
xlfr _Ziff
iar`` .$♦ ! �liITY
r;
40 1
d ��?� 81188iV80 t'
' :,Z3&84i&36
TYPE OF 8ECmTr
.. i1b0E11 TOTAL I►M►+i
Now
Florida Silica Sand Co.
5801 Bryan Road'
Dania, Florida 33004 $32,700.00
Bannerman badscaping,.Inc.
9960 W. Indigo Street
Miami, Florida 33157
G.E. Metcalf & Co.
10300 Grove Drive
Port Richey, Florida 33568
Standard Sand & Silica Co.
4781 N. W. 72nd Avenue
Miami, Florida 33166
Pan American Foundation Corp.
Atlas Peat & Soil, Inc.
A & B Hardware, Inc.
$30.00 per yard
$37,200.00
$32,500.00
J� V (7 7
Seceiva ihbs�cM� rcwt��i ti�ck� tbi• i.y �f _ — � .
OR ACCOUNTIMrr 01vOWM
XbVZttTJtIWNT
91D N106
City NK*Jga and city Mack
b,& WM be nftivvd by the
smaed " IpUwi& notlaterof the of Mimi
than
for fwni*dM
t,0Z3-.:0a0J2:-m;- March 16# needed-
--- cu�.d�s-o�fRed_Cla�rafs, �11-6=
Appro ima. 7ei200�0 1
LL_ -*TnAnt of P-a-r-K-B---.
No. 9775 astabli*led 1, goal of Xwdirg 50% of the City's
r volum of an expendit"" for All Goods and Servic"
total do] I a Mtgn=ises on an equal basis.
to Mm& and Hispanic W=itY Maine" � bids and �ft are not
Jty Vendors
U=mW are k*ms� in suh4ttiM
V minority VWA0rs are advised to c0f"Ct
regLecared with the city as 1145 N.V. llth Street Fcm 126, 701SPh"
the City p=chWM Off ic8#
579-6380. 4 ications for the bid are available upon request at the
]Detailed on
city i�r-� Office.
The
City MwUWX my reject all bids and r83dv"t"'o
(Ad No. 0 16 —5)
Howard V. Gary
City Manager
84-677,
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NEWSI'�M FOA ADVEATISEMENt thfz3 ncir�b�r mttsf�t'
In the t9`�Ptf.
f tiE tlblY Awdmaing (fort; Parks neariatim)
e
r1
a
AC UNT CCIOE 921045-287 (A90)
P*iftaatry 27, 1984 PHONE 5794380. _. APPROVED +
f Pt �Ap b 8Y 1 t 1
Maria &ija
DIRECTOR OF ISSUING DEpA
Publish the attached advertisement one (11 -- times.
{ (number of times)
Type of advertisement: legal 7x[ classified display
(Check One)
March 1st 1984
Slfe: LeKlal .Starting date xkMjKqx XENU➢tbfDtll'it '
First four words of advertisement: Bid No. 83-84`36 Sealed bids
Ma 36,
Remarks Appr• 2000 eg yds of Red Clay as ceded ° )
f
-- 1
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
Kiami News
-A-1
,
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 17
18 25,34
39,42
45 50.51
56
57 62
63 65.66
71
0
1
2
4
1
V
P
2
0
2
218171
1
2
314
7
8 V P 12
314
15 DESCRIPTION 36
64 DISCOUNT 69
72 AMOUNT ec
5
2
0
0
2
0
1
White - Purchasing Green - Finance Pink - Department
I
1'y ,
Approved for Payment
84-6 77 .
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C17Y OF MIAMI. I<LO141DA
74 '45$�ON ACfiON IN'rEi2.OI�PICE MIVIIANCSUM
oArE: April 10, 1984 FILE:
to: Howard V . Gary
City Manager
Resolution Awarding Rid
susrECT: No. 83-84-36 for the
purchase of red clay
r_
on a contract basis
FROM: Carl Kern
Acting Director Award of Bid and Resolution
Department of
and at
Parks ENCL06UREss
"It is recommended that the bid of
Florida Silica Sand Co. be accepted
the lowest bid meeting specifica-
as
tions for the provision of red clay
on a contract basis to the Depart-
ment of Parks and Recreation at a
$32,700, funded from Special
cost of
Programs and Accounts, Parks Improve-
ment Project."
the
on of red clay on a
Pursuant basis,
is, astspecifiedtion of t,lds to berused by the1Parks and Recreation
contract basis, P
Department, four (4) bids and four (4) no bids were received.
An evaluation has determined the bid of Florida Silica S70,
n000to be
Funding
Parks
Improvement
the lowest bid meeting specifications, at a cost of $
is available from Special Programs and Accounts,
Project.
nd
It is therefore recommended clay ilica
for the provision of Y on acontract basis
attached resolution.
SLM/ar
Enclosure
cc: Law Department
of t
Bid No, 83 -
Approximately 2000 cubic yards of d CIAI a
b1�A1�TN1�tT marks and Recreation
TY OV' , PURCHASE s Contract for one (1) year, option to e�tterid
B
REASON: Materials required for the regular replace
ment/maintenance of ball fields in City riar'80
POTENTIAL BIDDERS: 46
BIDS RECEIVED: 4
TABULATION:
Bidder/Minority Classification
Unit Price Proposed Total
Standard Sand and Silica Company $16.25/cu.yd. $32,500.00
(Non -minority)
Florida Silica Sand Co., Inc. 16.35/cu. d. $32 700.00
(Non -minority)
G.E. Metcalf and Company 18.60/cu.yd. $37,200.00
(Non -Minority)
Bannerman Landscaping, Inc./Black 30.00/cu.yd. $60,000.00
FUNDS: 1983-84 Special Programs and Accounts, Parks
Improvement Projects
MINORITY PARTICIPATION:
Bid Invitations were sent to eight (8) Black and eight (8) Hispanic
firms located from the following sources:
1. Bidder applications on file in Purchasing.
2. Previous replies to prior bids for similar materials.
Response was as follows: one bid from a Black business, as indicated
in the tabulation, and two (2) "no bids" from Hispanic firms.
BID EVALUATION: The low bid of Standard Sand and Silica
Company is not recommended due to failure to meet specifications:
City specifications Bidders
70% Sand, 30% Clay Mixture Clay content varies from 10 to 20%
All other bids meet specifications, and award is recommended to the
next lowest, Florida Silica Sand Co. Following is an analysis of
the invitation to bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 0 0
Non -Minority 4 1
New Bidders
Black American 8 1
Hispanic American 8 0
Non -Minority 21 2
Courtesy Notifications 8 0
"No Bids" - 4
Late Bids - 1
Totals 49 9
i
Page 1 of 2
I
l
84 7. .
pyf A"": i f
" tp t•e a6 fd1ioWs t
(i#is�ia�fi�3 =
i ed materiel •" �
1 i Dd t°il't dareSpecH
. not ha�lcle dlay= rate this material (ri:�►y� •
H does not
� a x
► �Wr C"dth'�any
(Hispanic ��:rml,t
move is not within our line Of tAOYk . "
N IS F �OMI�iENDEU +CHAT T�� �,�t1
fi Ci I44ENDA` ION 3 TO 'L( RIbA S�LIGA SAND C� . ► g�f� t _
TOTAL RID PO5En ANNUAL
AMOUNT by $ 32 r % 0 $ • 0 0 .
�Purchasing. Agent
�=
Date
• e uirements of the Department of Parks and
The above award meets
leis recommended.
Recreation, and app
Director
Date
it Procurement Officer concurs with the above recommendation.
The Minor y
Officer
Date
Page 2 of 2
84--677 .