HomeMy WebLinkAboutR-84-0676_
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RESOLUTION N0. 84 ` 61
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ACCEPTI't G TIIE RID 0V DADEbAND-- RENT''
A-CARt INC. FOR FURNISHING SIX (6) FIFTEENQ-PASS*
EI`tt#ER' VANS' ON` A SHORT, TERM �LDASE HASTE. FOIL APPROX�<�s
IMATELY TEN (10) WEEKS TO THE DEPARTMENT OF HUIL-
DI Id' Ate° `VE IICIt ' i19 " NANCE °AT` A TOTAL PROPOSED%Y
COST OF $12,000.00; ALLOCATING FUNDS THEREFOR
FROM ' I9 3-84 OPERATING' BUDGET 'OPi THE DEPART-�
MENT OF PARKS AND RECREATION; AUTHORIZING THE
CITY HANAGER'TO. INSTRUCT THE PURCHASIZIGAGENT '
TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received May 21, 1984 for the furnishing of Six (6) Fifteen -Passenger
Vans, including maintenance and insurance,on a short term Lease Basis
for approximately ten (10) weeks to the Department of Building and
Vehicle Maintenance for use by Parks and Recreation; and
WHEREAS, invitations were mailed to 34 potential suppliers
and one (1) bid was received; and
WHEREAS, pricing offered to the City under this bid compares
favorably to previous informal City bids and Metropolitan Dade County
Contracts; and
WHEREAS, funds for this purchase are available in the 1983-
84 Operating Budget; and
WHEREAS, this equipment will be used by the Department of
Building and Vehicle Maintenance for the purpose of providing trans-
portation for Summer Youth Proqrams of the Department of Parks and
Recreation; and
WHEREAS, the City Manager and the Director of the Depart-
ment of Building and Vehicle Maintenance recommend that the bid
received from Dadeland Rent-A-Car, Inc. be accepted as the only
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
J U N 14 1984
--4
Mal
;may { �y y
{ y i4 J 1 --'. N: A• +'. t f "5: :`6, -�'¢.='9E' 1"�iA"vi +
�� a .ii&h,���`.'J :t.. `l m.K d. .:,' J A ..`.-,>. l.i:•._ w♦ r xxx' nYtsb -_ �- -b i.e. ..e.r» _ .._ ;t. w..,.., dY ,s...M•
i
Section 1. the May 21, 1994 bid of Dadeland Rent-A-
�b
Car lhc, for furnishing Six (6) Fifteen paste
-r!'-t 4Wn^•fia+n-+"`r.` r �,.y:.rru r-:x.. r ew,...:; j.3.:,� . „. .... , .i:'.,srr' . •-..ai.:...._ "
Short TemAeaae Basis for apVt imately ten (10) �Weaiveo t e
µ ii ding ` i�d'Veh cie Maintenance at total p hosed
E:
cdit`of �11,000.00 is hereby accepted with funds therefor hereby
allocated from the 1983-84 operating Budget of the Department
It -
of Parks and Recreation. =
Section 2. That the City Manager is hereby authorized
'. to instruct the Purchasing Agent to issue a Purchase Order for
this equipment.
PASSED AND ADOPTED this 14th day of June, 1984
Maurice A. Ferre
MAURICE A. FERRE
M A Y O R
ATTEST:
4
I/ cf� 04� RALP G. ONGIE, CITY CL
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
ea,,z� 'ZA-#&P7-7,
JO R. GARCIA PEDROSA
C Y ATTORNEY
84-676.
js
Lai
SAW
'83-84 76
Dadeland Rent-A-Car
8455 S. Dixie Highway
Miami, Florida 33143
NO BID:
Metro Ford,Inc.
Hollywood C.P.
A. Atlas Rent-A-Car
Deel Ford
�m
' Or $9Ct TY
bids Will be
sived by the City City Clerk "
of the ,City of Miemt , p'�'id8 not Teter U.
and
SYx
3 s 00 P.M. May 21, �1984
for furnishing
Six (6) Fifteen Passenger Vans on a Lease Basis-
. to �=
the De artn►ent of Building and Vehicle Maintenance.
4_
Om inane No. 9775 established a
total dollar wluRae of all �' of A 50$ of the City�s
nditures for AllServices_
to Black and MsPanic Minority Business Enterprises on an i
equal s.
Minority Vendors who are interested
in registered with the City as minori sdors are t�.ng bids and who are not
the City wing Office, 1145 N W. 1� Street�� tocontact
ephom
579-6380. , I�oo�tn 126, �1
De�tafled VW2-fications for the bid are available upon request at the
City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 0091
Howard V. Gary
City Manager
Publish the attached advertisement one (1) times.
(number of times)
Type of advertisement: legal X= classified display
i (Check One)
Size: lecia' Starting date Maw_ZY 1984
First four words of advertisement: Bid No. 83-84-76 Sealed bids will be....
Remarks: Six (6) a- • Pactseng= Van-qan a Taas4--•;. • Mau 21, 1984—lonf)u
t
i
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. i
LINE ,
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT i
i
0
K AMI NBC
A-1
MIAMI TINIl-
'
B-2
DIARIO
i
C-3
D-4
t
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 117
18 1 25,34
39
42 45 50.51
56
57 62
63 65166
71
0
1
2
411
VIP
2
012
2
8
7
1
2
3
4 7
8 V P 121314
15 DESCRIPTION 36
64 DISCOUNT69
72 AMOUNT 80�
5
21712
0
1
i
Approved for Payment
green — Finance Pink — Department
s,rr�'� .t
01,
CITY or MIAMI, FLORIDA
INT90-OPPICIt MSMOIRANDUM
TO; 96iard V. Gary
City Manager
FROM:
.,Cox, Director
Building and Vehicle Maintenance
OAft MAY 2 4 W4
susJEcr: Recommendation for Resolution
and Award of Bid #83-84-76
REFERENCES:
ENCLOSURES:
IT IS BBCOIIIffiiDIiD THAT THE AWARD BE MADE AND A
RESOLOTION BE PASSED ACCEPTING THE MOST ADVANTA-
GEOUS BID RECEIVED FROM DADELAND RENT -A -CAR FOR
FMISHING SIX (6) FIFTEEN -PASSENGER VANS ON A
LEASB BASIS FOR APPROXIMATELY TEN (10) WEEKS AT
A PROPOSED COST OF $745.00 PER MONTH OR $210.00
i PER WEEK PER VEHICLE.
Pursuant to public notice, only one sealed bid was received on May
21, 1984 for furnishing six (6) fifteen -passenger vans on lease
basis for approximately ten (10) weeks to the Department of Building
and Vehicle Maintenance.
These vehicles would be used for special activities in the summer
recreation program at the Department of Parks and Recreation.
Funds for this purpose are available in the current operating
budget of the Summer Youth Program in the Parks & Recreation Dept.
- yv tx w )�
NA bib
*� Did No N.
(rot
bix (6 ) Fifteen-passer►ger fans onhrrt*
Term Lease $asia
3
t
�EpAl2Tt4: Building and Vehicle Maintenance
fi
TYPE., or PpOHA$E: Contract for approximately ten (10) weeks
=SONI Transportation Equipment required short-
term for Parks and Recreation Summer Youth
'i Programs
POTENTIAL BIDDERS: 34
BIDS RECEIVED: 1
TABULATION:
MONTHLY RATE WEEKLY RATE DAILY RATE
BIDDER PER VAN PER VAN PER VAN
Dadeland Rent-A-Car, Inc. $745.00 $210.00 $48.00
(Non -Minority)
Estimated total cost for six (6) vans: $12,000.00
FUNDS: 1983-84 Operating Budget
MINORITY PARTICIPATION:
Bid Invitations were sent to two (2) Black and four (4) Hispanic firms
engaged in the leasing of vehicles, located from the following sources:
1. Metropolitan Dade County Minority Vendor Directory.
2. Bidder applications on file in Purchasing
3. Previous formal bids for similar leases
4. Previous informal bids for van leases
5. Southern Bell Yellow Pages
Response was one (1) "no bid" from a Hispanic firm.
BID EVALUATION: The bid meets all specifications and
pricing offered is in line with that for
previous•informal bids and County Contract.
Following is an analysis of the invitation
to bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders 0
Black American 0
Hispanic American 0
6
Non -Minority 6 0
New Bidders 2 0
Black American 4 0
Hispanic American 1
Non -Minority 22
Courtesy Notifications 6 -0-
"No Bids" - 4
Late Bids - 0
Totals 40 5
Page 1 of 2
84-676,. ,
IT IS RECOMMENDED THAT THE AWARD BE MADE
RECOMMENDATION! TO DADELAND RENT -A -CAR, INC. IN THE "TOTAL,
PROPOSED AMOUNT OF $12,000.00
`Purchasing Agent
Date
The above award meets the requirements of the Department of Building
and Vehicle Maintenance, and approval is recommended.
el�
uirector:
at
The Minority Procurement Officer concurs with the above recommendation.
4
Officer �--
t
\ Date
Page 2 of 2
84 76-
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TABULATION OF BIDS
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