HomeMy WebLinkAboutR-84-0671r
A RESOLUTION ACCEPTING THE BID OF BETTER
PUSINE88 FORMS, INC. FOR FURNISHING COMPUTER
STOCK PAPERY AS NEEDED, ON A CONTRACT RASTIS
FOR ONE (1) YEAR t WITH THE OPTION TO EXTEN13,
TO THE DEPARTMENT OT' COMPUTERS AT A TOTAL, ,
PROPOSED ANNUAL COST OF $125,000.00; ALLOCAT-
Iftl PON08 RTHE9MR PROM THE ' 19 8 3�1 4 01?2WNG
BUDGET OF THAT DEPARTMENT; AUTHORIZING THE
-'CITY `MANAt;8R "TO 'INSTRUCT THE PURCHASTNd . AGENfi': � ' `
TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS,
SUBJECT•TO THE AVAILABILITY OF FUNDS* f
WHEREAS, pursuant to public notice, sealed bids were
received May 25, 1984 for the furnishing of approximately 4700
Cartons of Computer Stock Paper, as needed, on a Contract Basis
for one (1) year, with the option to extend for an additional
period,to the Department of Computers; and
WHEREAS, invitations were mailed to 43 potential suppliers
and 10 bids were received; and
WHEREAS, funds for this purchase are available in the
1983-84 Operating Budget; and
WHEREAS, these materials will be used by the Department
of Computers for the purpose of providing reqular computer production
reports for distribution City -Wide; and
WHEREAS, the City Manager and the Director of the Depart-
ment of Computers recommend that the bid received from Better Business
Forms, Inc. be accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The May 25, 1984 bid of Better Business Forms,
Inc. for furnishing Computer Stock Paper, as needed, on a Contract
Basis for one (1) year, with the option to extend,to the Department
of Computers at a total proposed annual cost of $125,000.00 is hereby
accepted with funds therefor hereby allocated from the 1983-84 operat-
ing Budget of that Department.
CM COMMISSION
MEETING OF
�4_
Itit y
o t ic-` r
m4 *p 64
y.
vin at w1milt
AM Dq% -f
6edtion
That the City Manager i hereby adthorized
k;
�d inattuct the
Pdr chasing Agent to issue PuichaBe Ord ra for.
erials,
*h6se materials,
subject to the availability of funds. 4
PASSED
Alb ADOPTED 'this 14th day of! June, 1984.
Maurice A. Ferrel
MAURICE A. VERRE
MAYOR
DEPUTY CITY ATTORNEY
APPROVED AS TO FORK AND CORRECTNESS:
OER._G�ARCI�A-PEDROSA
TY ATTORNEY
a
4 a , : li- _.
-af
'1�39'YrTM��i*mATCiK+'�+Yy �nH 9 vb�nr.
7{,ic; P1Ljj`
l
BID
81CURIty
�i .0ait6wa -of
dmvutet Sdtelt Fape
.. 1b&'fj sift 010
83-34mi73
iitf�tt �OTAI.
Alpha Business Setvidas,Ine.
8260 N.9.,2nd Ave.,2nd Floor
Miami, Florida 33138
Better Business Forms
7370 N.W. 36 St. #210
Miami, Florida 33166
Visual Communications
1117 N.E. 7 Avenue
Ft. Lauderdale, Florida 33304
The Vanguard Group of Printing C
5 Main Street
Cold Spting Harbor, N.Y. 11724
Computer Supply Corp/MaGregor
Printing Corp
1365 N. W. 159 Street
Miami, Florida 33169
UARCO Incorporated
8400 N. W. 52nd Street, Suite 12
Miami, Florida 33166
The ARNOLD Corporation
4485 Stirling Road
Ft. Lauderdale, Florida 33314
_ Kemron Office Supplies
_ 8742 Bird Road
Miami, Florida 33165
Duplex Products, Inc.
5600 N. W. 32nd Avenue
Miami, Florida 33142
_ Classic Stationers Inc.
2141 Opa Locka Blvd.
Opa Locka, Florida 33054
NO BID:
Montpellier Printing
American Computer Supply
Resource Data Systems Corp
Commercial Office Products
t$
Broken down by items
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_
s
TEE Oir SICMT C
AMOVNt
-
ME
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i
�scct,r� �� �c�r Mrwt�c� ehcks tbt• rcr �1 �L
j - JOR hccouNTIMO 1" I s;lOM
�l.'}..
r
SICURIty
Sk
., ..4500 Cams of C40*Ut0-r sae Fapet
TIP
AMOUNT
TVaAY
Alpha Business Servicesttnc.
8260 N.E. 2nd Ave.92nd Floors
Broken down by items
Miami, Florida 33138
Better Business Forms
7370 N.W. 36 St. #210
Miami, Florida 33166
Broken down by items
—
Visual communications
Broken down by items
1117 N.E. 7 Avenue
Ft. Lauderdale, Florida 33304
The Vanguard Group of Printing C �s
Broken down by items
5 Main Street
Cold Spting Harbor, N.Y. 11724
Computer Supply Corp/rlaGregor
Printing Corp
Broken down by items
1365 N. W. 159 Street
Miami, Florida 33169
UARCO Incorporated
8400 N. W. 52nd Street, Suite 12
Broken down by items
Miami, Florida 33166
The ARNOLD Corporation
Broken down by items
4485 Stirling Road
Ft. Lauderdale, Florida 33314
Kemron Office Supplies
Broken down by items
8742 Bird Road
Miami, Florida 33165
Duplex Products, Inc.
Broken down by items
5600 N. W. 32nd Avenue
Miami, Florida 33142
._
Classic Stationers Inc.
Locka Blvd.
Broken down by items
2141 opa
_
Opa Locka, Florida 33054
NO BID:
Montpellier Printing
American Computer Supply
Resource Data Systems Corp
Commercial Office Products
R�s�t.�/ �� �i►��M rsivt�wl Aoth$ thts
,der .1
}
E OR ACCOYMTwo DIVISION
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;'ECEIVED
LEGAL AD,
�4"' '' 53
BID NO. 83 84-78 z
• • FLA•
Sealed bids will be received by
the � ti7at� and City Clfwk
Se the
City of Mi mi, Florida not la
for furnishio9 ;
established 6, goal of Awarding 50% of the City's
Ordina = No. 9775 for All Goods
and Services
total do � w� ff i is Enterprises on an equal basis•
to Black
in suDznittir�g bid and win are not
Minority Vendors Vtyo are interested s are to contact
registered with the City as minority vendor Roam 126, �
the Office, 1145 N.W. llth Street.
579-6380. at the
Mailed specifications for the bid are available ups request
City ping Office-
Th. r my reject all bids and readvert e�
(Ad No. 0092
Howard v. COY
City Manager
194- 671L .
T,
SJ ,Sc
CITY OF MIAMI, FLORIDA6
ROZ
�' Y :. .'�. �y lF �'" -ea 'A'a'�`'*�i -F,"..-asp •�6 ;,.. , ,�. ,, .. �,.cw.Mr,r• ,fq ti.-�:T1k'{y� �'�.`K�!
� � :i�fp L 'ka,. ,� . r,TH'h'. + tt,'gJ'GC;;�:�• f$2'
f-'4 jpj
—
r.
�{ AtOUISITION NOR ADVERTISEMENT This nun'wi� ' nu
Vor. . Vi i�, In the
0>=1�`rroiV
At�OUNTtrODE 460201-287 t*
i- $R,
DAM Mav 7. 1984 PHONE 579-�6380 }`��
j ' APPROVED BY: 1 F
Maria Abi alit gr
xx
Pq�PARED BY . i
-AETOR OF ISSUING DEPAOtMENfi '.'�-
Publish the attached advertisement one Ill times.
(number of limes) {
Type of advertisement: legal XXX classified _ display
1 (Check One)
Slie: � Starting date May 10, 1984
First four words of advertisement: Bid No. 83-84-78 Sealed Bids will be....
{
c.
Remarks:
4500 Cartons of omiputer Stock Paper (open 5-25-84 - 3:00 .m.
P
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
'
+0
MIAMI NEWS
A-1
MIAMI TIMES
B-2
C-3
.D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
BJE
PROJECT
=
11
0 1
13.
214111
1718
1 125,34
VP
39,42
45 50,51
2 101212
56
57 62
63 65,66
$�
71
1
5
2
2,01612101
314
7
1
8 V P 12
3114115
DESCRIPTION 3664DISMUNT6972
AMOUNT
a 0
P•nk Copy - Maria, Purchasing
ellow Copy - Silvia Mendoza, City Clerk's
i
White - Purchasing Green — Finance
Approved for Payment
Pink — Department
INTKR.0FJtiC9 MEMONANDUM
rO: Howard Y. Gary OArc: May 25, 1984 FILe:
City Manager
SUBJECT: Recommendation for Resolution
and Award of Bid: No.83-84-78
Samit Roy REFERENCE$:
FROM: Director
Department Wfeomputers ENCLOSURES:
It is recommended that the award
be made and a resolution be
passed accepting the lowest
responsible and responsive bid as
received from Better Business
Forms for furnishing computer
stock paper as needed on a
contract basis for one (1) year
at total proposed cost of
$125,000.
Pursuant to public notice, sealed bids were received May 25,
1984 for furnishing computer stock paper to the Department of
Computers.
Earlier this year the City Commission passed a resolution to
purchase computer stock paper from the Arnold Corporation
under a currently effective State Contract Number 645-26-84-1.
In April, the Arnold Corporation issued a notice that they
would no longer honor the State Contract prices due to a
substantial increase in the cost of obtaining the computer
paper.
In order to maintain production of reports that are produced
on the central computer system for City-wide distribution, we
requested that another source of supply be found through the
formal bidding process.
Funds for this purchase are available in our FY 183-84
operating budget.
fi"I '� Ien A 'k
s
_ M
r1'Ma teYK tnst3? -,, t rrvIS-
_ x
H
A,�t
Bid t�cS.... .
Ttt Computer Srtock Paper
fP'rMtt� s Computers
Tit 0' , PiJ�tC)#AE s Contract for one (1) year, option to �xtersd
Materials required for regular computeri-
REASON:
q g
production of reports distributed city-wide.
SW.
POTENTIAL BIDDERS: 43
BIDS RECEIVED: 10
TABULATION: Attached
FUNDS: 1983-84 Operating Budget
MINORITY PARTICIPATION:
Bid Invitations were -sent to nine (9) Black and eleven (11)
Hispanic firms engaged in the sales of Computer Stock Forms and
Paper, Office Supplies, and Computer Supplies, as located in the
following:
1) Metropolitan Dade County Minority Vendor Directory
2) Bidder applications on file in Purchasing
3) Previous informal City bids
4) Previous State and County contracts.
Minority response was as follows:
i 3 Bids: two (2) Black (Alpha Business Services, Inc., Classic
Stationers, Inc.) and one (1) Hispanic (Duplex Products, Inc.)
2 "No bids" both from Hispanic firms (Montpellier Printing Co.,
Commercial Office Products)
BID EVALUATION: All products meet the City's specifications.
Uarco., Inc. submitted the low bid on four (4) of seven (7) items
for the low bid overall, but is not recommended because firm prices
were requested and those offered were subject to escalation after
six (6) months. Arnold Corporation submitted the lowest bid on
one item, and next lowest bid on two others, however, this bid
was offered on an all -or -none condition , and the bid prices did
not include costs for inside delivery as specified. Award is
recommended to the second lowest bidder overall, Better Business
Forms, Inc. Following is an analysis of the invitation to bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications .
"No Bids"
Late s
Number of Bid
Invitations Mailed
Totals
0
0
0
9
11
23
6
49
Number of
Responses
2
1
7
-0-
0
14
Page 1 of 2
84-671.
A x,
'tat 14 Aid
1.. pie c c n6t :st.6ci bo t ►t t� paper •
x.
.'tt�sbi do ;bt�act�tf 1] "ontiiiuoug fr�is at tt�i t3►
(tispenic buaift6o
neat sell computer paper only of ice autbmatidtt eq� . Pmet t ti "
RECONIMEIQDATION! IT IS RECOMMENDED THAT THE AVVARU RE MACE
TO BETTER BUSiNE55 FORMS, INC. IN THE TOTAL
PROPOSED AMOUNT or $125,000.00.
Purchasing Agent
Date
The above award meets the requirements of the Department of computers,
and approval is recommended.
r
30 ►9g'�
Date
The Minority Procurement Officer concurs with the above recommendation.
Officer
DQ I _t
a e
Page 2 of 2
84-671.. -
i
TABULATION OF BIOS FOR BID NO. 83-84-78
COMPUTER STOCK PAPER CONTRACT DEPARTMENT OF COMPUTERS
City • City a"'b _ . n n a m Mav 25. 1984 •
�� � �
MliRw.Ifw+►}M��
ALPHA BtSII�SS
SERVICES
B
(Plirat TM.1 oi
/.0
9. 54 3 D .0o
�.+i% �. Imo. A.r.�.A �
BETTER BUS.
FORMS
ri
wit
Total
►.ica
9.21240.
� .. .. . -. _ _
CLASSIC
STATIC[�RS
Black
/000
1JwA
'•res
/ .22 4 TL71-40
VISUAL COMMUN•
(ESCALATING )
COMPUTER SUPPLY
�--
VANGUARD.
s.+t lwsr..i sss,. C.hr c++e s trw..ORL
604
y
jyr�t.h
OESCRIPTION
1 14-7/8" x 11" -- 1 part paper 0
L OR NONE
NM -Minors y
l D00
�'
Tatr
Lics
0. S J10,121-40
b 1on s
- rl y
a /vao
►ncs Tetwt
37.270. to
Non -Minors
u4i"
'rice Tot el
9• so 3S /o co
23.,VA
2s 677.96
/. tA
4
3 ;
14-7/$" x 11" -- 2 part paper
/ o7p•
2S Sbl.
!g. p:
.il 30.
3 S
3 0� .
.25a.
31.1a1
942.s
SSl.G/
L/.7
34 /8
9 Li . "
.6b
4 .31
o. S
C48.
3
�4-Z/8" x 11" -- 3 art paper
38.(0/
1
A
14-7/8" x 11" -- 4 art paper
S
�8. G 7
25SS/.7
3 8.9
D d�13s
7 ,14
9D o
SS. 3
3o d.�s
�/S. �'�
.?i fS on
/. •2 3
Lys 7
��• 5 7
�l 9t•
.3.x
23 J
�S•S8
.?il /7'3./0
. QD
n_540Z.00
5
$-1/2" x 11" --- 3 part paper
�5.18
Z31 .60
/ /�
7
S 4,3/
33.1.0
1
33.00
8 00 7
8 3441
6
8-1/2" x 11" --- 4 part paper
3
3�.ao
.Q q2.
a9.�M
BLANK FORMS:
3 .Sb
+�60.31
43.3
8 494.
IB SIG I
.23.4
S
J�7.73
.2/.8rt
77Z.7
30 s/1. 0
20.3A
91.7
7
14-7/8" x 11" -- 2 part paper
+
19b
��(.G
i4.
" sLs.�3
aa•3b
- NOTE:. AWARD TOTAL .REFLECTS ADJUSTMENTS IN QUANTITIES DUE OISTRiOUT10":
jRR£�.. LA,g1+TIES LESENO. TO VARIATIONS IN THE NUMBER OF SETS PER CARTON.
A-Kc1•w....d•+M*«.•w� IT 13 RECOMMENCED THAT
Ef ^Ma / mdw... *a** jC4w.9w1 & S. ImG of 16%d..y C"w.ry
+'C - Corraetsl T stses.sws
W _ P•yasw unsivr d M 6snpe"wtr S.�we4 or Me CS.4wrwe Sea!
- BID
•meta as:d ♦Oe w0.
z
BID NO. 83-84-78
TABULATION OF BIDS FOR DEPARTMENT OF COMPUTERS
rompnT K STQrK PAPER CONTRACT
�
G 004 uei•v' —
el.�....e Irs *�. a4�t1�x 11 ~ it i�ti. Gtg .1 r;..;. fterri.41 �.
1 1
...� --vy
ARN N AFTE
tr.. G+s A •.i. ! tr.rr. Or& ATL OR NONE 6 month s
"r �n- Hi.s.c,. Len
i•"
dri U.
C aSSl 1Ca 1
Ninorit' U.rt + T.rd
Total
niTrTN.d Price
,pPric
priceTotal Pr:c.DESCMPT10" Frogs 4y 3S0
14-/ $.. x i lrr
1 part paper
91.73
B.fS•
'
2
14-7/$,. x 11"
-- 2 part paper
l D'/p'
9. Ill
.ZD 9.2 3
12.D
/•TG
'?'i•'2
ill'
-- 3 art a paper
25a.
3 . /`/
Jy .�
35•0
M..80
3
14-7/8' x
S
39.54
�D
G So
3G.90
3 /.
4
914-7 J$•' x life--
4 art a er
•�
D t21.S0
24. 4
9/2•
'�
.t .547
5
•� ---
;8-11/2 x 11
3 art apex
p P
.30
�6.
8—i/2° x 11 --- 4 part paper
3
�G.S
b 9 �.i%
3
8 Y3 .aa
30•8�
8 0
. AD
zLANK FORMS:
�2.5
14 7/8" x li"
-- 2 part paper
196
IRRs:s+t A�ttT7ES Li5EN0.
*6 Alf..dw•r .. N Ccp.#i !; Sw91.a .1 as+>t.09 C+nq..f
C _ Cor-weed
�P�...l iiw..r of .r &9--4
.r «. C+RRt. Sea
is — s.y.�prr *.i send
aw
I � s
IT IS REC0ljMENGE7 THAT tlw -.� ��+� �,c ' "� to
Better Business Forms, Inc. in the total
proposed annual amount of $125,000.00
01STRIBUT10tk
BID
(� ACj r0._