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HomeMy WebLinkAboutR-84-0640P ctyi r ham.. .yjj(ssjj RESOLUTION N0. 84 40._ . A RESOLUTION ALLOCATING $15,O00 FROM SPECIAL PROGRAMS AND ACCOUNTSt QUALITY OF LIFE, AS SEED FUNDS IN SUPPORT OF CULTURAL ACTIVITIES PROVIDED BY THE PERFORMING ARTIST GUILD ENSEMBLE, INC. FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID AGENCY, SAID ALLOCATION BEING CONDITIONED UPON SUBSTANTIAL COMPLIANCE WITH CITY OF MIAMI ADMINISTRATIVE POLICY NO. APM-1-841 DATED JANUARY 24, 1984. WHEREAS, Performing Artist Guild Ensemble, Inc. is a non-profit organization which provides cultural opportunities for disadvantaged youth; and 1* WHEREAS, the City Commission passed Motion 84-532 which expressed its intent to allocate $15,000 on a one-time basis as seed money to support cultural activities provide by the Per- forming Artist Guild Ensemble; and WHEREAS, the Performing Artist Guild Ensemble, Inc., submitted a detailed list of video equipment, sound equipment, office equipment and repair costs for the Agency's vehicle to be purchased with City funds; and WHEREAS, the aforementioned list of expenditures would provide equipment which will enable the Performing Artist Guild Ensemble to conduct additional cultural performances to raise additional funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The amount of $15,000 is hereby allocated from General Funds, Special Programs and Accounts: Quality of Life, as seed funds in support of the cultural activities provided by the Performing Artist Guild Ensemble, Inc. Section 2. The City Manager is hereby authorized to execute an agreement, in a form acceptable to the City Attorney, with the aforementioned Agency. Section 3. The herein allocation is conditional upon substantial compliance with City of Miami Administrative Policy _ CITY COMMISSION MEETING OF i J U N 40'. . APM-1-840 elated January 240 1084 AND ADOPTED this -14th,,ray Of �• �_� r i+9 � � • k? d RALFH G. ONGIE "Coe City Clerk PREPARED AND APPROVED BY: ROBERT F. CLARR Deputy City Attorney Mayor a MAURICE A. FERRE# APPROVED AS TO FORM AND CORRECTNESS: Ira JLNE GARCIA-PEDROSA Fy Attorney RFC/wpc/pb/082 -2- TO: FROM: City 0I< MIAMI. PLORIDA INTER -OFFICE MEMORANOUM Howard V. Gary City Manner Dena Spillman, Director Department of Community Development oATE: May 30, 1984 FILE: 0 to SUBJECT: Resthe Performing Artist Guillution Allocating d dEnsemble, Inc. (P.A.G.E.) REFERENCES: City Commission Agenda, June 14, 1984 ENCLOSURES: Four (4) It is recommended that the City Commission adopt a resolution which provides a one time allocation of $15,000 to the Perform- ing Artist Guild JuneEnsemble, 1984Inc. through.G.E.) for the period September 30, 1984,.as seed money to sup- port cultural activities provided by the Agency. This formalizes Motion 84-•532. The City Commission, through Motion 84-5329 expressed its intent to allocate $15,000 to the Performing Artist GuilldEnsm Staffnhas c. (met �with )Mr. Wto ;pport - cultural activities provided by theAgency. he has Baskins of P.A.G.E. concerning this allecatWhichdincludesssoundtequipment,l ed list of equipment needed by the prof Pg A G office equipment, video equipment and repair costs for the en E. to conduct Mr. Baskins has indicated that this equip additional performances in the commnityStaffhconcursalso thatserve this would bemeans anto _ raise additional funds for the Agency.provides leverage effective use of a�efundseforsince the projectinitial cash outlay p to raise addition The Commission also directed theiAdminthatto wthe disbuout rsementer cprocedures counting of disbursement procedures. It s recommended for P.A.G.E. be the same as with other social beenvexecutedeCtheuAgency mayare- with the City. Once P.A.G.E. s contract has Guest a 1/6 advance. Further disbursements would be made on a reimbursement basis. P.A.G.E. is a community based organization whichtrains vdisadvantaged City i y Of Miami youth in the cultural arts (dance, music, drama, etc.) and provides cultural presentations onathroughoutntary thebascommunity s since 19featuring ( these youth. The Agency has operated j It is recommended that $15,000 be allocated from General Funds, Special Pro- grams and Accounts: Quality of Life for the period June 15, 1984 though September 30, 1984. i DS:mb B44p. , ¢ M ry = a FF a r AGREEMENT SETWEE14 THE CITE' OF MIAMI AND THE PERFORMING ARTIST GUILD ENSEMBLE, INC. This Agreement entered into this day of AW 1984, by and between the City of Miami, a municipal corporation of Dade County, Florida, hereinafter referred to as "CITY" and , the Performing Artist Guild Ensemble, Inc. hereinafter referred to as "GRANTEE". W I T N E S S E T H: WHEREAS, the Performing Artist Guild Ensemble, Inc. is a non-profit organization providing cultural opportunities for disadvantaged youth; and WHEREAS, the Performing Artist Guild Ensemble, Inc. has requested funds from the City to provide seed money for program operations; and , WHEREAS, the City Commission, through Motion 84-532, expressed its intent to allocate $15,000 to the Performing Artist Guild Ensemble to provide seed money to support the Agency's cultural programs; and WHEREAS, funds would be used to purchase video equipment, sound equipment, office supplies and repair costs to an agency vehicle which will enable the project to conduct additional cultural performances and attract additional funds. . NOW, THEREFORE, the City of Miami and the Performing Artist Guild Ensemble, Inc., do mutually agree as follows: 1. TERM: The term of this Agreement shall commence on June 15, 1984 and terminate on September 30, 1984. 2. GRANTEE AGREES: a) The GRANTEE shall provide cultural events in the City of Miami in accordance with the attached schedule. - 1 - 01 .. TRW of - b) Thc(1WWTzt shall, provide activity reports to thou ,City.. O.ft monthly S. basis which document the number of clients rec�i�rii�� } cultural services for the project and the events held in the community. •' 3.:.COMPENSATIONs a) The CITY shall pay the GRANTEE as maximum compensation for the services outlined pursuant to Paragraph 2 hereof, the amount of $15,000. b) Upon execution of this Agreement and with a written request from the GRANTEE, the City shall advance 1/6th of the appropriated funds to the GRANTEE. Prior to final reimbursement of fiscal year, verification for the initial advance must be submitted. All payments shall be reimbursements for expenditures incurred only in contract period, and in compliance with a previously approved line -item budget. Such written request shall contain a statement declaring and affirming that all disbursements were made in accordance with the approved budget. All documentation in support of such request shall be submitted to the City at the time request is made and all invoices are required to have been paid by the GRANTEE prior to submission. All reimbursements must be in line -item form and be in accord with the contract. All expenditures must be verified by original invoice with a copy of the non -cancelled check which was used to pay that specific invoice. In case that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories will be accepted as a line item in a budget. Request for line -item changes are allowable, with prior review and approval by the City. All line -item changes must be prior to September 30, 1984. c) Reimbursement requests shall be submitted no later than thirty (30) days after the last date covered by such request. Reimbursement requests for expenditures incurred during the life of the Contract shall not be honored unless received by the City within 30 days following the expiration date. / W'TF�ad , • t r A; ui meat urohase O capital e�i +i)aertr the p per f.t+�tni neat accompanied �y three bi�'!i� t g. t�f6i 6r more p submitted to ironed by the City Prior and app to purctlase • All by the Contractor with City funds will revert property acquired City after termination of this Agreement unless otherwise to the C y provided fore the GRANT EE shall be responsible to the City for a or destruction to said property and shall reimburse any damage - the City for such damage. The GRANTEE shall establish and maintain a property control system and shall be responsible for — on all capital items purchased maintaining a current inventory with Citv funds. All items purchased remain the property Of the GRANTEE shall list all City and shall be inventoried as such. items purchased on a property record by description, model serial property shall be - number, date of acquisition and cost. Such p P inventoried annually by the Department of Community Development. 4. TERMINATION OF CONTRACT: The CITY retains the right to terminate this Agreement at i enalty any time prior to the completion of the services without p to the CITY. In that event, notice of termination of this Agre ement shall be in writing to the GRANTEE who shall be paid r to the date of the receipt of the for expenses incurred prio in no case, however notice of termination. , will the CITY pay of the total sum provided y the GRANTEE an amount in excess this Agreement& ood by and between the CITY and the It is hereby underst made in accordance with this Section to GRANTEE that any payments the GRANTEE shall be made only if said GRANTEE is not in default under the terms of this Agreement. If the GRANTEE is in default, ursuant to the terms of Paragraph 14 or any other provisions of P this Agreement, then the CITY shall in no way be obligated and shall not pay to the GRANTEE any sum whatsoever. 3 - 84-640. . k. aAll hoticed or other communications which shall ft MAY., be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed tt , the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed f given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. GRANTEEt CITY OF MIAMI* Petforming Artist Guild Ensemble 3500 Pan American Dr. 1421 N.W.'50 St. Miami, Florida 33133 Miami, Florida 33142 b) Titles and paragraph headings are for convenient reference and are not a part of this Agreement. c) In the event of conflict between the terms of this Agreement and any terms or conditions contained in an attached 9 Y I +i documents, the terms in this Agreement shall rule. 6. AWARD OF AGREEMENT: t GRANTEE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 7. NON-DELEGABILITY: That the obligations undertaken by the GRANTEE, pursuant to this Agreement shall not be delegated to any other person or firm unless the CITY shall first consent in writing to the performance of such services or any part thereof by another person or firm. B. CONSTRUCTION OF AGREEMENT: This Agreement shall be construed and enforced according to the laws of the State of Florida. 9. SUCCESSORS AND ASSIGNSs This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors and assigns. - 4 - ,7.1` ,.` xz km M: Y# f " K 4 S ✓ ��;"C �rjlNE'Y � ✓'M� i��� x , _ funds to the a�N'r��, the aj i�rior to the release Of any letter from an indepen eti gyp, shah provide the CITY a :. ' i which established that t he Public Accountant (C.P•A•) Certified' adequate to safeguard theist GRANTE E's internal controls are CITY transactions. The properly reconcile accounting - assets and GRANTEE prior to receipt of will not release any funds to the this letter. e right to audit the records of the b} The CITY reserves th GRANT EE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. c) The CITY will audit all GRANTEES receiving $15,000 or more. d) All GRANTEES receiving $25,000 or more agree to submit to the City's Department of Community Development an independent audit, by a certified public accountant, which must include the expression of an opinion on the financial statements ,and accounts p s Department of funds. Said audit shall be submitted to the City s after the of Community Development no later than ninety 90 day termination of this Agreement or final receipt of CITY funds, whichever is applicable. 11. INDEMNIFICATION: TGRANTEE shall indemnify and save the CITY harmless from The and a ainst any and all claims, liacause of bilities, losses, and 9 action, which 'may arise out of the GRANTEE's activities under this Agreement, including all other acts or omissions to act on the part of the GRANTEE or any Of them, including any person acting for or on his or their behalf, and, from and against any orders, judgments or decrees which may be entered, and from and a ainst all costs, attorney's fees, expenses and liabilities 9 incurred in the defense of any, such claims, or in the . investigation thereof. !! V } 1 �y funds to tus the release of any to from an index endnt a Prior a letter -; the CITY that the GFt►E shall provide which established is Accountant (�.P•P►safeguard their Certified Publ adequate to controls are CITY f GgANTEEis into The, accounting transaction$• a is and Properly reconcile Prior to receipt of ease to the GRANTEE p _ 1 not release any funds ,ill of the letter, right to audit the records this the ' The CITY reserves this Agreement and b� the performance of time during is made under GRANTEE at any after final Payment for a period of three years $15�8� or this Agreement* all GRANTEES receiving , c) The CITY will audit more. 25,0f8© or more agree to submit to All GRANTEES receiving $ ment an independent d) Community Develop Do -part"' of include the the City, s DoP which must public accountant: financial statements and accounts audit, by a certified p . the •s Department OP inion on to the City of an '+ expression shall be submitted days after the -•,'� of funds. Said audit i ment no later than ninety (90) funds, of Community Develop final receipt of CITY of this Agreement or termination whichever is applicable• IFICATIONs harmless from 11• INDEMN save the CITY shall indemnify and and cause of The GRANTEE losses, and all claims, liabilities, under and against any of the GRANTEE'S activities arise out to act on which 'may or omissions action, all other acts including any Person this Agreement' any of them, including he part of the GRANTEE or behalf, and, from and against any t on his their and and or fzom acting for Oz be entered, decrees which may judgments or eXpenaes and liabilities orders, fees, the all costs, at of claims, or in against of any such ,.U. defense incurred In investigation thereof- - 5 .......... ....-.,,^.^"i.a�" , -- .. .-: f,e yam' :. •� � c�F l+j,5"' lave of t�►! of int�r��t oonliote. r of the dada ie aware, Chapter 2► aYll; (City of MiamiCode and the State City ofi Section 2-1.1-1) County Code respects • Florida (Dade comply in all { County+ that it will fully Of Florida. and agrees With then terms of said laws • CONTRACTOR: be deemed to 13• INDEPENDENT ees and agents shall employ employeesof the GRANTEE AND its The agents °r and not Civil independent contractors rights or benefits under the be , and shall not attain any hts generally CITY. the City or any rig Ordinances of further he%she Pen or employee s Service or P unclassified classified or 's Compensation afforded entitled to Florida worXer all not be deemed e hall CITY an employee of the CITY - benefits as and DEFAULT PROVISIONS: with each 14• fails to comply event the GRANTEE G�TEE shall be a) In the the and condition of this Agreement, to the term under this Agreement every funds advanced ` repay all ible to aPPlY for additional required to be elig 'i City and the GRANTEE may not ' cancel and funds' the CITY may grant of defaults and bi in the event shall be null •s Agreement and said Agreement this effect• void Of no further force and DISCRIMINATION: as to 15• NON- shall not discriminate that it with The GRANTEE agrees in condection race sex, co lor, creed, or national origin performance under this Agreement* its p have 16' WAIVER; ER; hereof shall be deemed to of any Provision signed by the CITY No waiver writing unless such waiver be in upon strict the been made CITY to insist of the of this The failure or conditions manage the provisions in Of of relinquishing any or relinq performance waiving Shall not be construed as the same shall Agreement or conditions but the future any such covenants and effect - amain r in full for continue and rcc i 6 . t UAW s .. reemetit ie contingent On the _ ava is suit 'tending for . thisAg of ,:funds and continued activitia and authorisation for program is lark of funds, subject. to amendment or termination due to ,b�`` �-' authorisation, reduction of funds, and/or change in reg ulations• 18• COMPLIANCE WITH FEDERAL, STATE AND,LOCAL LAWS: r With all applicable laws, y Both parties shall comply ordinanc es and codes of Federal, State and Local Governments. lg. BONDING AND INSURANCE: in the term of this Agreement, the GRANTEE shall a) Dur g maintain bonding and insurance coverages in amounts as determined ma _ Whenever i by the Risk Management Division of the CITY. d. - applicable, the CITY shall be named as an additional insureice and b) The GRANTEE shall furnish certificates of insurance ' the CITY bonding, as required, to rg for to commencing any activities under this Agreement. 20. ASSURANCES AND CERTIFICATIONS: The GRANTEE assures and certifies that: accordance with a) All expenditures of funds will be made in osal and Line Item Budget (both of which are attached as the pro P approved by the City Commission. Exhibits 1 and ?.), PP other funds b) CITY funds will not be co-ming led with any and that separate bank accountts and accounting records will be maintained. properly c) The expenditures of CITY funds will be pro P documented and such documentation will be mainta.'�ed'I CITY will d) Periodic progress reports as requested by the be provided. CITY funds e) The GRANTEE will be personally liable for any approved by expended that were not consistent with the program the City. Commission or any funds expended not in accordance with proper accounting standards as determined by competent auditing authority• f) No activity under this Agreement shall involve political activities. 9p —I 1 7- 8 # '.wI 0. possesses legal authority to enteriht� tAl h e: a miler fiation Agree f►t t a e c iut u ' moti f; or official act of the governing adopted or p eased as an h ruing the execution of this Agreement, including all " body, a%A o contained herein, understandings and assurances and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the GRANTEE and to provide such additional information as may be required. 21) AME_ MENTS: No amendments to this Agreement shall be binding on either party unless in.writing and signed by both parties.. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, this the day and year first above written. CITY OF MIAMI, a municipal corporation of the State of Florida ATTEST: Ralph Ongie City Clerk ATTEST: Corporate Secretary WITNESSES: As to GRANTEE (NOTE: if GRANTEE is not a Corporation, two witnesses. must sign.) Ry Howard V. Gary City Manager GRANTEE: President Performing Artist, Guild Ensemble, Inc. SEAL - 8 - t_4 VE O Ag T6 IN VID "PRO r09E G CIAPEDROSA MSIK MNKGEM DIVISION CITY ATTORNEY pjMj�jCE DEPARTMENT w 9 - 100 ���C2�L P'UNbI�t� R�6�UE5? A_a DATE: Name of 9vent# Project or Program: Vow�=oi,+�,,�/ r Date of Event, Project or Program: Name +of Organization: SD,04r• Name of Contact Person: W,( 6oJk1AJ s Telephone: work: 6'33'-S73dome: 63-6 -S-73 "- Mailing Address: �`��� ��• aR, sT• Brief description of program/event (including number of people expected to participate or attend program): 6ut Vf,:>2eor+ w,of Vo0-A 01 1,k r y ar ��4rr1 • /N �iQ �,J/�i/Y£ i7 �, �iak'i�&'g�S�.�danT� i l ft•fi4 cFA 7-ar C14 S3 rz�o "� � �7it£•r'S ;,T 4- �i/Tv�£ eN,.11 )eAjmCJ Gta„�.N� arrt'ZodfS. 1�id�td�Ns pcS�fr✓� i (J.SF— of �::i Ti.4£ o,d Jid _r 6 r,4n�ti �,vo- �a p1�czMr,-r?, - Benefits to•the.City (quantify where possible): 11 arS%itro s� �� 7' Nsn:1.1 cFad(� cN ��rfn F�, dszdcrQ# A� F 4ad T6 k'r; R, r,1, l kf ef, of 4 ..O- Mire -cis deb/ I1fZ OrT *1'ee &Ad d7U,1tv1f 44'5 11,• S ,aTr�AC?I:c1 � ova, ST Aor4 d F'�Tro.�l S N4T JM Jvid c "-• . Support Requested: Cash Grant: $ ! s. cue) C) in -Kind Services (specify type of service and $ value as determined or estimated by the providing department): Fee waiver $ Amount: Facility r Dates) Total $ Requested from City: / Jr 4) el •' Eias City Provided support in previous years? Yes No If yes, please attach a letter from a certified public accountant verifying the sufficiency of accounting systems and internal financial controls during funding period. If you have received $25.000 or more, a copy of an audit reflecting the expenditure of those funds must also be provided. Also, specify past City support and date(s) of event or activity. 4 othel" i6vothfittitil No received funds fPOm you requested ond/or MAY Yes Amount (IfididAte if jog sources i Fund received, Still List al APO 1A to! pending, Or rej46ted) re I C..16tj U-14 4r. e taken to insure adequate please indicate what measures will b financial controls and accounting of funds: Caued—,;M I eqV,ku following information relative to your please attach the organization to this applidation: 1) State Charter; 2) Tax 'Exempt Certification; letter nterl controls and 3) Documentation of i accounting from certified Publicnaaccountant financial verifying systems and internal controls; of the projecteatedirevenues gfg4) Acopy for projectAevent;xpenditures and anticip e and not a one time event, please attach a COPY Of 5) If this is the organization's annual budget indicating all sources of funding Please describe accomplish organization's capability to program/event: -<- 144A, I Ail e,— me tJ i et ,ate C, I'V. e 5o (t 4'aic --kxule • L O�JV 444 I hereby w iy certify that the informatjon provided herill be expended ein is true and accurate and that the funds provided by the Citvyd by the City accordance with the commitments approe in the City w Commission. Furthermore, ill be provided with anirty (30) days ing of expenditures and receipts within th account 3 conclusion and/or receipt Of funds from the after the event along with any other documents or City, whichever is applicable, data requested by the City: .4 ola rRESIDEN RP RAM 0OR A CORPORATE SEAL R4--640-. G�'S•ri`�d.•d`1 ^a x y �E e3 y Yt"— - _ - R. x IS5yz _ .L7o- txhi b a t } P.A.G.E. BUDGET e. JUNE 1984 SE PTEMBER 1984 SOUND EQUIPMENT 249.90 4 i 6641 i PKE STERO 1,10000 �. 1 VAMAHA 1602 730-00 1 YAMAHA MT44 600.00 PEAVEY CS-800 247.00 1 PEAVEY 300 w MONT- AMP• 1�424.00 +12.00 ea. PROJECT 2 SPEAKERS @ 7 2 3pc PEAVEY 220.00 2 PEAVEY 120 w MONT. @ 165.00 ea. 540.00 6 PEAVEY ELECT. VOICE MICS. @ 90.00 ea. 120.00 6 STANDARD MIC STANDS @ 20.00 ea, 45.00 1 1 STANDARD BOOM MIC STAND 450.00 1 100 ft. 16 chn. SNAKE TOTAL 5,875.90 y OFFICE SUPPLIES AND EQUIPMENT 2,995.00 1 EPSON OX-10 ` 1,395.00 1 SANYO BOND 802 — ` TOTAL 4,390.00 { VIDEO EQUIPMENT 269.00 1 SEARS 35MM w/ass 949.00 i PANASONIC PV 6500 749.90 1 PANASONIC PK 903 99.97 1 VELBON SGB-32 TOTAL 2 , 067.87 43, a� , M REPAIRS OFFICE SECURITY BARS 800.00 VEHICLE ' _� _u ' u�. ,.. • ... ,� �� .... �, . ..f ,o._u�-�, ...� 1..� C< BODY 682.00 TIRES t69.95 GEN. MECH. 1.015.00 TOTAL 1,916.95 TOTAL BUDGET 15,006.72 {/G 8 ZV Jet: PAGE UP COMING EVENTS }� 1984t _ SOME ONE CARES (A STORY ABOUT DRUG ABUSE) ,*T- MAY 25 FRIDAY 9:45am. AUDITORIUM MIAMI BEACH JR. HIGH SCHOOL • 2231 HIGH TIDE DRIVE. JUNE 5 TUESDAY 9:35a.m. AUDITORIUM MIAMI JACKSON SR. HIGH SCHOOL 1751 N.W. 36 St. JUNE 1 FRI 8:45a.m. MIAMI SPRINGS SR. HIGH SCHOOL 751 DOVE AVE. JUNE 2 PAGE -MODELS LUNCHEON AND FASHION SHOW SPONSERY THE YOUNG ADULTS USHER BOARD SAT. 1:00pm. HOLIDAY INN 11190 BISCAYNE BOULEVARD JUNE 7 FASHION CABARET 6:pm. AUDITORIUM ALLAPATTAH JR. HIGH 1331 N.W. 46 ST. AUG. TIME AND DAY TBA TOGETHERNESS DAY HADLEY PARK AUG. LOVES TRAGEDY (DRAMATIC PRODUCTION) CALEB AUDITORIUM DAY AND TIME TBA SEPT. WATCH US SHINE (DANCE CONCERT) CALEB AUDITORIUM DAY AND TIME TBA