HomeMy WebLinkAboutR-84-0693J-84-546
R84=630
6/14/83
RESOLUTION NO, 84-693
A RESOLUTION ALLOCATING; AN AMOUNT NOT TO
EXCEED $37,000 FROtI THE SPECTAL PROGRAMS
AND ACCOUNTS CONT T.N ',E.NT FUP1D, TN SUPPORT
OF THE PROGRAM OF THF, 1,ATTN CHAMBER OF
COMMERCE: OF T11E 1114 TTE1) ST A T F, S ( CAMACOL )
FOR PREPARATTON, COORDINATION AND
SUPERVISION OF THE FIFTH H EIMISPHERIC
CONGRESS OF LATIN CHAMBER) OF C019MERCE AND
INDUSTRY TO BE FIELD SEPTEMBER 5-8, 1984 IN
MIAMI, FLORIDA; SAID ALLOCATION BEING
CONDITIONED UPON SUBSTANTIAL COMPLIANCE
WITH CITY OF MIAtT ADMINISTRATTVE POLICY
NO. APM-1-84, DATED JANUARY 24, 1984; SAID
ALLOCATION BEING FURTHER CONDITIONED UPON
THE SUBSTANTIAL, RESOLUTION OF THE
OUTSTANDING AUDIT FINDINGS IDENTIFIED BY
THE CITY IN A14 AUDIT OF THE FOURTH
HEMISPHERIC CONGRESS PROGRAM; FURTHER
AUTHORIZING THE CITY MA14AGER TO EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, WITH SAID ORGANIZATION.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. An amount not to exceed $37,000 is hereby
allocated from Special Programs and Accounts Contingent Fund, in
support of the program of the Latin Chamber of Commerce of the
United States (CAMACOL) for preparation, coordination and
supervision of the Fifth Hemispheric Congress of Latin Chambers
of Commerce and Industry to be held September 5-8, 1984 in Miami,
Florida.
Section 2. The herein allocation is conditioned upon
substantial compliance with City of Miami Administrative Policy
No. APM-1-84, dated January 24, 1984.
Section 3. The herein allocation is further conditioned
upon substantial
resolution
of the
outstanding audit findings
identified by the
City in
a audit
of the Fourth Hemispheric
Congress program.
CITY COMMISSION
MEE'i'ITvG OF
JUN e8 1994
RCMP.{'nS
Section 4. The City Manager is hereby authorized to
execute an Agreement, in a form acceptable to the City Attorney,
with said organization, to implement the herein allocation.
PASSED AND ADOPTED this 28th day of June ,
1984.
Maurice A. Ferre
MAURICE A. FERRE, MAYOR
-- ATTEST:
RALP G. ONGIE, CITY CLE
P EPARED AND APPROVED BY:
t ROBERT F. CLARK, DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
• r
J GARCIA-PEDROSA, CITY ATTORNEY
TOR T
Commerce from the United states, In total, twenty-five nations from
the Western Hemisphere will attend the event. The objective will be
to continue strengthenin� the Dade County area as P mojor center
for
international trade sand touvism,
The Gi ty I s contr i hut ion of 000 11111 be lit, i 1. ? /:-'d to cov,'r
,Such
expenses as printing, Lrovel, rental
and
purcha3e of oln jpNnnt n Lc Sine3nme of Q m a expenses
have
already been incurred by the PHOn ChNmber of GowAnrce an! hnve
been
temporarily C 0 M 0 r C (1 1) ,,, (-) I., 11•--, 1- fund i"I", "OUr"C"; w1lic}l I i:,_] s t
b r!
reimbursed, the effective data of this contrNiri
ot will he Viry
I
1984.
It should he noted that since thy- City' a internal Aujit VInartnent
is in the final stages of completing an nuALL. rep"rt Qn last year's
Fourth HeMpheric Congress, this resolution is Mng propozod
with
the understavding that no monies will he disbursed unLil
all
outstanding audit issues are rc5olved to the City': satisVcLion.
CG/ A R Qu
Attachments
No 4
Tj Howard V. Gory June 22.; 190; FMQ
City Manager .
Latin Chnnher of Com—
merce V Hemispheric
Con<<res;
Charlotte Gallogly(`r
Director June 26th Commission
Department of Econom�1-
ic D volopment Meeting Agenda
"It is recommended that; the City
Commission approve the attached
resolution authori zin,; City i-tana_?r
to execute an agrf,amont b,t•,,_ !n the Ci.ty
and t,'?'. Latin of Ghe
United 5tILY P& " Ar ,) f'r)i' t h(!
preparnthon "nucJ1quKinn aid ._„p cvTw.P!l
of the , l V k h I i o v i . p h a r i 1 i n n g r; s; Of
Latin C1r_.:,. Oi• Cn,, , . _ -)nI I n,i1r'y
to b`.. In,-, Id 5 -`p4.'iV o Y ')' - , 1'iA1 111 'i i -.'Ili,
Florid; ; .- �:11)r;�i•;-,,11 b,i�1
with Ci ty or Ki a i Adni ;l..._ _.r a V i va Pol icy
said n1 l_ocat i _ln h�!D ; CaUhcr _olidWoned
upon the :;'.. h3t".'in`, , ._1 r . ! Ili• i_on oC 11,l .
out.star,'17_ng .'-i).t l i.n(i I (lE i_l by
the City in an audit DF the ,'ourQ-;
Heminph _ri , ConEr'ress ProW '.ls. Funding in
the amount of 07,003 is availabla in th
Special Progr=s and Accounts Contingent
Fund.''
On June 141 1584, the City C:ommiasion passed ;lotion Rn 84-630
approving in principle the Latin Ch_ tuber of Co;mnerce's request for
funding, or the nnn" _ event, the Fifth HemiSpharie Congress of Latin
?* } er" C ) " C irr! , try and Pei�lr1an r? Secretariat Program
C h. ,„ J �� ., o f �. c .r,:.: r c .. and I �. � L; , �• t l_
(PS ) :jai) juaL to tho amity itia11n;ar and Uhm ot'npnlz tioo wjocessfully
re s a v i n g olltsi',=;W o n ';1_!i.tkr s of conparn Lo t.ho .,'-ty. As the
attached Spacial F'andinE IFoinn (Exhibit 1) i.ndicL_ .t -s, the
Lhr'ee-:I _?y subjeco jo!1gres s w i.11_ be held in Miami from Se?i.t:mber 5th
throigh the `:nth, 1924 4 . The City of Miami h,.s funded this pr•ograc;
since 1930.
The Congress will brine to Miami members of key Chambers of Commerce
of Latin America and the Caribbean, as well as, Latin Vhat0ers of
84-693
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84- 693
CITY OF I•SIA;i_[ r FLOR
LATIN CHAMBER OF UN I.•1'l:i:) STA'i ES AGREEMENT
This Agreement entered into this day of
19841 by and between the City' of Miami, a municipal corporation
of Dade County, Florida, thereinafter referred to as "CITTY", and
a not for•
profit corporation of the estate of Florida, hereinafter- referred
to as "GRANTE'E".
WIT11ESSE TH :
WHEREAS, pursuant to Resolution No. __, the City
Commission allocated an amount not to exceed $37,000 in support
of the progra;n of the Latin Chamber' of Commerce of the United
States for the preparation, coordination ind supervision of the
Fifth He-misplN•.:r•io Congress of I.at,in Chambers. of Commerce and
Industry to be held September 5 - 8 , 1984 in Hiami , Florida;
and �:athorized the City Manager to execute an Agreement between
the CITY and the GRANTEE.
NOW, 'THERI"FUFE, in consideration of the promises and the
mutual covenants and obligations herein contained, and subject to
the terms ans cr)nditions hereinafter stated, the parties hereto
underr�tand and agree as follows:
DEF1,1TTi01'1:3:
CI"TY City of Miami
GRANTEE Latin Chamber- of Commerce
of the United States
CONGRESS Fifth Hemispheric Con-ress
of Latin Chamber of "'xti-
merce and Industr•;;
DED Depart:aent of
Development, to serve as
Contract Tanager
• � I.
TERM:
The term, of t.hi si `� e(-,T t. t ''n t of
AST ins_ 1`I � 1;1 } }. ['. : (�� � `''1 tt. _ 'lay
execution and terminate one year latter.
II.
SCOPE OF SERVT(rS:
GRANTEE'S scope of services will include:
1) The C;ri,' WTEE shall prepare, coordinate and supervise the
Congress.
2) The GRANTEE shall prepare, a wort; prograin and timetable
of activities which sh:111 be attached hereto and made
part of this Ag r•ee,iir?nt; (Exhibit. 1) .
3) The GRAtd'CEE sha11 incorporate in all promotional
materials the City of Miami as co-sponsor of the
Congress.
4) The (3RA'dTEE shall prepare and submit to the City through
the reports on a monthly basis, frorn the date of the
execution of this Agreement regarding the status and
progress of the work program in preparation for the
Congress.
5) The GiWITEE shall prepare and submit to the City through
the Dill a final report within thirty days of the
conclusion of the Congress making an evaltaation of the
event, the attendance and expected benefits to be
received by the City as a result of this Agreement,
examining the advantages of the use of Chambers of
Commerce as an avenue for the fostering of inter-
american trade by private enterprise.
C014PEIISATIOII
A, CITY shall
ray GRANTEE,
as maximum compensation for
tine
services
required
pursuant to Par,-j};:•.-jph IT hereof,
the
amount of
$37,000
-is reflected in the line item 'rud
et
that is
att••.)c:hed
hereto and made part. of the Agreemeii;
(Exhibit
2).
84-693
D. Upon or Chis �1*r'�c:anl, �n] oitk : xriL\pn
roquont from tb(� CR8QT[[, the CITY /;hoi]- advance 1/6Lh
mf thc apprnpriated f'undo tn the GIN 0UIF, F, It is
undprot«od tbot vitbin cn (16) wnrkinQ dayr, efter
exeoxtioo or thia by both parties �nd opno
^
apprnvol Of tho advanec request, the CR8QTE.E' will he
elirihle to receive payment, of one sixth or �
the totol contract amount of $37,000. Prior to C
reimbursement, of fiscol year, vnriFicntinn zr
initial.odvanoo mo�t be muhmitted, All puynm)t» �balL~
be for expon'fitVros, inourrcd only in the
000trycL period, and 1n omoylian;o with a previouoIy
approved line-itc-m budCct. Such writCon rcguez�t shall
contain a otntement deoIorin, C and of firming. tbaC all
d1zbUr3ementu were m�de in accordance with the a?proved
budget. All doou/nentztion in support of' such request
shall he submitted to the CITY at the time reQuost is
mode and all invoices are required to be paid by the
|' GD1J1TE[ prior to submission. All reimbursements must be
in lino -item form and be in oouOrd with the Agreement.
All expooditures must be verified by oriQinal invoice
with a copy of the non -cancelled check which was used to
- pay that specific invoice. In case an invoice is
paid by various funding sources, m copy of the invoice
may be submitted but muSt indicate the exact amoV]t paid
-� by various funding sources ugUaIiocy the total of the
invoice. No miscellaneous categories will be accepted
_
� as a line -item in a budget. Request for line-ite m,
changes are allowable, with prior review and approval- by
' the CITY .
C. BegUeoto for payment shall be made on a monthly bzui�.
Reimbursement requests shall be submitted DO lat.Qr than
_
thirty (]O) days after the last date coYerk�d by ourh
raguest, 8pimbursemen� rcguoS t S for exye—dito/`��
incurred durin{l �he life of' the shall not bp
honored unTesa received by t• s:' r:l.T 4it.i-sin 0 da Ys
following, thl? expi.ration date or It, .f:f;reenierlt.
D. The CITY shall have the right; In- review and audit the
time records sand 1,c").at'-:1-1 records of the GRANTEE
pertaining to any pay'nents by the CITY.
IV.
COMPLIA14CE WTF11 Fi;DE:RAI. ST'AT-F MID LOCPO.�LI S:
Both part.tcs ..ha11 comply with all applicable laws,
ordinances and codes of Federal, State and local governments.
V.
GENERAL CO NDIT CONS:
A. All rnotices or other communications which shall or may
be given pursuant to this
Agreement shall be in writing
and shall be delivered
by personal service, or by
registered mail addressed
to the party at the address
indicated herein or as the
same may be changed from time
to time. Such notice shall be c;::omod given on the day
on which person�,l-ly served; or, if by mail, on the fifth
1
day after bein posted or
the date of actual receipt,
whichever is earlier.
CITY OF iA1-111
CONTRACTOR
3500 Pan Amorican Drive
1417 West Flagler Street
bli.ami �_FL 3,133��_,_
Pdi.�zmi, F'L_33135 _�4
B. Title and paragraph headings are for convenient
reference and are not a part of this Agreement.
C. In the event of conflict between the terms of this
Agreement and any terms or conditions contained in any
attached documents, the terms of this Agreement shall
rule.
D. No waiver or breach of any provision oC this Agreempr•t
shall constitute a waiver of ariv subsequent breach of
the same or any other provision hereof', and no waiver
shall be effective unless made in writing.
64-693
6
V1.
O;a;IERSHIP OF DOCUMENTS:
A11. documents developed by GRANTEE. under this Agreement
shal1 be dcl i.vered to CITY by said GRANTEE upon eompletior, of the
services regr_►i.rc-,d pursuant to Paragraph II hereof and shall
become the property of the CITY, without restriction. or
limitation on its use. GRA3".--L _'I-: agrees that; all do -urr,erats
rvainta i n �d ar►d generated pursuant-, to thi.; contractual
relationship between the CITY and GRANTEE shall be subject to ill
provisions of the Public Records Law, Chapter iiq, Florida
Statutes.
It is further understood by and betwei en the parties that any
information, writings, maps, contract documents, reports or any
other matter whatrso,=:ver which is given by the CITY to the GRANTIEE
pursuant to this AGreem--nt shall at all times remain the property
of the CITY and shall not be u:,-cd by GRANTEE f'or any other
purposes whatsoever without. the %-mitten consent of CITY.
VII.
NORDELEGABILITY:
That the obligations undertaken by GRA14TEE pursuant to this
Agreement shall not be delegated to any other person or firm
unle:;s CITY shl-11 first consent in writing to the performance of
such services or any pars; thereof by another person or firm.
VIII.
AUDIT RIGHTS
CITY reserves the right to audit the records of GRANTEE at
any time during the performance of this Agrees-ment and for a
period of one year after final payment is made under this
Agreement.
Prior to the release of any funds to tine GRANTEE, the
GRANTS —I? sha11 provide the CITY a letter from an independent
Certified Public Accountant: (CPA) w:lic11 estabIished that the.
GRANTEE 13 internal controls -:ro adcquat.e to sa('ejruard its assets
and properly reconcile transactions. The CITY wi `1
84--69k'i
not relcas:� any f ands to the GR1' )IT1 1" pr for t(-) r,e(;1�i 1," (.,f th is
letter,
The CITY will audit all. GRANFEI:S rece;i.ving :015,000 or more.
All GRANTEE'S receiving `25,000 or r+rore agree to submit_ to
the Citypartment of Cor,;mr.rIIity 1)evelup.nc:nt an indr�pendent;
audit, by a certified public accountant, which must i.neltioe the
expression of an opinion on 'Ghc, finanni-rl tatr�n� rht.:� :r�hcl .rc�out} ;s
of funds. Sr;i.d aL)(Iit 7,,hall be suLmit:l;ed to 1;1rr: Cit.y's, Dep irtme.it
j
of Community Development no latter than ninety (90) days after the
termination of this Agreement or final receipt of CITY funds,
whichever i applicable. j
IX.
A4ARD OF AGRE'EM IT:
The GRANT E warrants that he/she has not. employed or
retained any person employed by the CITY to solicit or secure
this Agreement and that he/she has not offered to pay, paid, or,
agreed to pry any p-21-son employed by thk2 CITY any fec, commission
percentage, fee, or gift of ,any kind contingent upon or,
resulting fro. -a the award of this Agreer.rent.
The GRMiTEE is aware of the conflict of interest laws of the
City of miami (Minrni City Code Chapter 2, Article V), Dade
County, Florida (Dade County Code, Section 2-11.1) and the
Florida Statutes, and agrees that they will fully comply in all
respect with the terms of said laws.
X.
COUSTRUCTION OF AGREEMENT:
This Agreement shall be construed and enforced according to
the laws of the Stag of Florida.
XI ..
SUCCESSORS AND ASSIGN'S:
-
This agreement shall be binding upon the parties herein,
their heirs, executors, legal representatives, successors, and
assigns.
XII.
INDEMNIFICATION:
The Gi?.M TEE. shall i.nciemnify and avc_ C;i-` Y tr trr;l.c :: frori arr:-1
against. any 3nd 811 c1.aiTnS, IiabiI tif�.~, land causes of
action which r =Ty arise out; of GRANTEf:'.� rc t;ivit.ies ran�l�r this
Arreemen i nr. trd inf all other act^ or o,ni^sion:, to act, on the
part of GRANj"I"F'>, i.ncludinL; any person acting for, or on his/her
behalf, <-rnd, from :ind against any orders, jud"rnents, or cic.cree:�
which may be entered and from and against all costs, attorney s
fee3, expens,rs and Ii.abi1itie.. incurred in the defense of any
such claims, or in the investigation thereof.
CONFLICT OF I'JT►'REST:
The GliAN'DEIF is aware of the conflict; of interest laws of the
��
- City :i �1
ri 1 %; iT
( C ;
1�
� �f
i•;ia:,;i
Code Miapter 2,
Article
V), D-ade
— County
Florid-,
(Dade
County
Code Section 2-11.1)
and the
State of
Floridn, and ;;;re^s that he;/she will fully comply in all. respects
with the terms of said lags.
The GRANc.E covenants that no person under its employ who
presently ex21-cises any functions or responsibilities in
connection with this Agreement has any personal financial
interests, direct or indirect, in this Agreement. The GRANTEE
further covenants that, in the performance of this Agreement, no
person, havini, such conflictinS interest shall be employed. Any
such interests on the part of the GRANTEE, or its employees, must
be disclosed in writing to the CITY. The GRANTEE, in the
performance of this Agreement, shall be subject to the more
restrict law and/or guidelines regarding conflict of interest
promulgated by federal, state or local government.
IINDEPF.NDENT CO;iTRACTOR:
The GRANTEE and his/tier employees and agents shall be deemed
to be independent contractors, and not agents or employees of
CITY, and shall not attain any ri-irts or benefits under the Civil
Service or Pension Ordinances of the CITY, or any rights
generally afforded classified or unclassified employees; further
84-692
N
11C�5ht? sYl 1l neat. E)F? �iC: l �?CI cn';i-ttnd ter` 11--h' I'tor'id-J Workers'
Compensation benefits ors -,n employoe oC f,he CITY.
Xv.
TLj1',.jTNATIt-II 0, CONTRACT'
CITY retains the right• t;o terminate this A�reement at any
time prior to the completion of the services required pursuant tc
Paragraph II hereoC without ponalty to the CITY. In that event,
a sixty (60) day notice of termination of this Agreer►err`- sh=,11 be
in writing to the GRANTIEF:, who shall be paid for these services
performed prior to the date of his/her receipt of the notice of
terini.nal,ion. In do case, howevei•, ►•;i 11 CITY pay the GP,AN 'EE an
amount in excess of the tot;ll- sum provided by this
It i.a hereby understood by and bet,,;een the C (TY and the
GRA',dTEE the-it<:ny p.i,,ments made in accordance rritt, this Cection to
the GRAIITI:F. shall bc made only if said is not in default
under the t.err;s of this Agreement. If the GRi�XTEr' is in default,
then the CITY shall in no way be obl i g-ated and shall riot pay to
the GRANTEE any suia whatsoever, except for all worl: conforming to
this AGreeraent which was performed prior to the date of notice of
default.
XVI.
NOIIDISCRIMIUATION:
The GWITEE agrees that he/she shall not discriminate as to
race, sex, color, creed or national origin in connection with
his/her performance under this Agreement.
XVII.
MI14ORlTY PROCUREMENT COMPLIANCE:
The GRAIITEE acknowledges that he/she has been furnished a
copy of Ordinance No. 97'(5, the Minority Procurement Dr3inance of
the City of Miami, and agrees to comply with all applicable.
substantive and procedural provisions therein, including any
amendments thereto.
XVIII.
j
COciTItdGE�?dCX E�Uti?�:
Fcindin for tlii.s Agreement is contingent; or, tine availability
of funds and continiied authorization for 'prior-rm activities and
is subject to amendmenL or termination due to lack. of funds, or
authorization, reduction of funds, anti/or change in regulations.
XIX.
DEFAIJT.T PROVL-;10N :
In the event that the GRANTEE shall fail to comply with each
and every term and condition of t-hi;3 Agreement or fails to
perform
any
of the terms
and
eonditions cont.ai1rE.d
hcroin,
then
CITY, at
its
sole option,
upon
written notice to th-,
G,3A?i;:�E
may
cancel and
t3rmin=:te this Agreement,
and all.
pay!nent:s,
adv,inces,
or other
compcns;jtion paid
to the
GRANTEE
by CITY
t-rhile the
GRANTEE vial in default of the provisions herein con`:,: -lined, shall
be forthwith returned to CITY.
In the clvont of default, the CITY may cancel and terminate
this Agreement,, and said Agreement shall be null and void of no
further force and effect.
XX.
BONDI?•;G AND INSURANCE:
a) During the term of this Agreement, the GRANTEE shall
maintain bondinLs and insurance coverages in amounts as determined
by the Risk Managcinent Division of the CITY. Whenever
applicable, the CITY shall be named as an additional insured.
b) The GRANTEE shall furnish certificates of insurance: and
bonding, as required, to the CITY prior to commencing any
activities under this Agreement.
ASSURANCES AND CERTIF.ICATI01jS:
The GRAIITEE assure---, and certifies that:
a) All expenditures of funds will be made in accordance
with the
propos-iI
anti r i n e
ILew Budget
(both
of
:.rti'.(:h are
attAched
as F.x:ribits
1 cand 2),
approv'�d by
the City
b) CJ;`!'Y f�,nds wi_1l. not bcz o-a)inf;ny othc.,r fur,-i,,
and that separate bank accounts and account:i.ng records will. be
maintained.
c) The expendituri�s of CITY funds .rill be properly
documented and such documentation will be maintained.
d) Periodic progress reports as requested by the CITY will
be provided.
e) Th-- GRAUTFE will be personally liable for any CITY funds
expended th=�t were not consistent with the pro -rain approved by
the City Cofal"ssion or any funds expended not in accordance with
propc�r- accotintincL, standards as dle'G -.rmined by competent auditing
authority.
f) tic) activity under this Agreement shall involve political
activities.
g) The GWA TEE possesses legal authority to enter into this
Agreement; a resolution, motion or similar action has been duly
adopted or passed as an official act of the GRAi:TEEIS governing
body, authorizing the execution of this Agree;nent, including all
unjerstandings and assurances contained herein, and di.recl,inL; and
autijorizir,- the person identified as the official representative
of the GRANTEE to act in connection with the GRANTEE and to
provide such additional information as may be required.
WAIVER:
No waiver
of any
provision hereof shall
be deemed to
have
been made unless such
waiver be in writing
signed by the
City
Manazer. The
failure
of the CITY to insist upon the strict
performance of
any uF
t'ae provisions or
conditions of
this
Agreement sh-31.1
be not
c_)nstruefl as
or relinquishing;
in
the future any
such covenants
or conditican:;
but the same
shall
continu+-- and remain in
full force and effeci:.
XXIiI.
-
tics
arneuarr .rrf.:, to this Ag rc:r must,
.ither
party
in t•rrit;inf; and signed by boUh party,:-..
IN
WI`CIJE.�S WHEREOF 1 the p.+rtf.^s 110-i-01.0 have this
Agre+ -;ncnt
to be oxecut".ed in their name;;
by their duly authorized
Officers
and Lhe corpor'aLe se..,! 5 to
be 9f fi XOd hereto, 31.1 is of
the :fay
and year first above Flr"i.Uf^n.
CITY OF �tif1;- I, a municipal
Corporation of th,� State of
t+loricia
ATTEST:
By
RAi.PH G.
OIIGTE;, CITY CLEREC
V. GARY) CITY 1-ANA(3ER
GRANTE:F.. Latin Amleri �,.an Chamber
Of Commerce of the Ut-sited
States
ATTEST:
Corporate Secretary _
President__.
(Corporate Seal)
- APPROVED
AS TO IcNSURANCI, REQUIRE—
MENTS
DIVISION
OF RISK I. ANAGLMENT
APPROVED
AS TO FORM AND CORRECTNESS:
JUSE R. GARCIA—PIrDROSA, CITY ATTORNEY
84- 69 s
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4
CITY OF MIAMI, 1-1-OR10A
INTER49FFICE MEMORANDUM
TO. Walter Pierce
Assistant City Manager
FROM, Dena Spillman, Director
Department of Community Development
DATE, June 27, 1984 FILE%
SUBJECT: Latin Chamber of Conuilerce V
Hemispheric Congress
REFEREr+cF s C 1 ty COm ii s s i on Agenda
Junc, 2�, 19104
EMCL�SVRFS:
Attached is a recommendation, legislation and agreement in connection with
the Fifth Hemispheric Congress of Latin Chambers of Comiierce and Industry
in the amount of $37,000 to support the Congress to be held September 5-8,
1984.
On June 14, 1984, the City Commission passed notion No. 34-630 approving
in principle this request.
This item is being submitted for Commission approval with the understanding
that no disbursements will be made until all outstanding audit concerns are
resolved. Miile this item is not regularly scheduled on the June 28 agenda,
it is our understanding that it may come up as a pocket item.
/rjf
Enclosure
84-693.
V/- y_3
To. Howard V. Gary
City Manager
1 x' f 1 4
S_ A �}T 0A
t `ii�tF��YF
L
�g 'June 22, 1984
FILE:
i.atin Chamber of Com-
merce V Hemispheric
Congress
Charlotte Gallogly
FROM: Director I - '- FBI-{-I_FiFNCr1: June 28th Commission
Department of Economic D ,vr1opment Meeting Agenda
f N17L.0SURE5:
I'It is recommended that the City
Commission approve the attached
resolution author'izi.ng the City Manager
to execute an agreement between the City
and the Latin Chamber of Commerce of the
United States (CAtMACOL) for the
preparation, coordination and supervision
of the Fifth Hemispheric Congress of
Latin Chambers of Commerce and Industry
to be held September 5-8, 1984 in Miami,
Florida; said allocation being
conditioned upon substantial compliance
with City of Miami Administrative Policy
No. AMP- 1-84, dated January 241 1984;
said allocation being further conditioned
upon the substantial, resolution of the
outstanding audit findings identified by
the City in an audit of the Fourth
Hemispheric Congress Program. Funding in
the amount of $37,000 is available in the
Special Programs and Accounts Contingent
Fund."
y
On June 14, 1984, the City Commission passed Motion No. 84-630
approving in principle the Latin Chamber of Commerce's request for
funding of the annual event, the Fifth Hemispheric Congress of Latin
Chambers of Commerce and Industry and Permanent Secretariat Program
(PSP) subject to the City Manager and the organization successfully
resolving outstanding matters of concern to the City. As the
attached Special Funding Request Form (Exhibit I) indicates, the
three-day subject Congress will be held in Miami from September 5th
through the 8th, 1984. The City of Miami has funded this program
since 1980.
The Congress will bring to Miami members of key Chambers of Commerce
of Latin America and the Caribbean, as well as, Latin Chambers of
84-693