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Home My WebLink AboutR-84-07573-84-590 b/22/84 rr/001/R7 M83-805 (9/7/83) RESOLUTION NO. 84`7 D7 A RESOLUTION ALLOCATING AN AMOUNT NOT TO EXCEED $15,000 FROM SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND, TO PURCHASE NECESSARY UNTFORM5 AND EQUTPl1FNT AND TO COVER PLRSONNI-I- COSTS OURTNG A 40-HOUR TRAINING COURSE AND THL SEPTFtiB(-R, 1984 STAFF JNG SL'ITCDIILC FOR 113 SCHOOL CROSS T NG GUARDS; All IHURIZING TUL CITY MANAGER TO INSTRUCT THE PURCHASING AGENT 10 ISSUE PURCHASE ORDERS FOR 111ESE UNIFORMS AND EQUIPMENT, SUBJECT TO APPI_ICA13LE CITY CODE PROVISIONS. WHEREAS, the City Commission appreciates the value of human life; and WHEREAS, the City Commission recognizes that city streets are often congested with vehicular traffic creating potentially dangerous situations for pedestrians; and WHEREAS, the City Commission is committed to minimize the risks involved in crossing streets by students at identified dangerous intersections at or near designated elementary schools within the City of Miami; and WHEREAS, school crossing guards have been found to be helpful and necessary to assist children crossing these identified intersections safely; and WHE11EA`I proper uniforms should be worn by school crossing guards so that they may be readily identified by pedestrians and motorists; and WHEREAS, training should be provided to school crossing guards so that they may facilitate safe pedestrian traffic flow at identified intersections; and WHEREAS, the School Crossing Guard Program is the most cost effective alternative to the assignment of sworn police officers or public service aides to perform these duties; and CITY COmml ISS p MEETINe C)F' JUL 1"' 19-$a WHEREAS, the City Commission on September 7, 1983 approved Motion No. 83-805 authorizing the City Manager to allocate fiends to far- iIit.at.e the hiring and training of 14 school crns,inrl 911nrd7, for the 14 most dangerous intersec tion^ in the City; N 0 W 9 THEREFORE:_, RE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAFlI, FLORIDA: Ser_tion 1 An amount not to exceed $15,000 is hereby allocated from Special Programs and Accounts, Contingent Fund, to purchase necessary uniforms and equipment and to cover personnel costs during a 40-hour training course and the September, 1984 staffing schedule for 18 school crossing guards. Section 2. The City Manager is hereby authorized to instruct the Purchasinq Agent to issue purchase orders for these uniforms and equipment, subject to applicable City Code provisions. PASSED AND ADOPTED this 12th day of July , 1984. Murice A. Ferre PREPARED AND APPROVED BY: -4 w 4k DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A..,, 'a' %� GM Y ATTORNEY 84-75 ,V 2 0 TO. Ho1v4rd V4 Pary "ty Man er r !'ROM• �(��, /�� // / crberCslow I ,b Chief Police CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM BATE: JUN 21 19�4 SUBJECT: Resolution for School Crossing Guards REFERENCES: ENCLOSURES: It is recommended that the City of Miami Commission Adopt: A Resolution allocating funding not to exceed $15,000.00 to purchase uniforms and equipment and to cover personnel costs during a 40 hour training course and the September, 1984 staffing schedule for eighteen (18) school crossing guards; allocating funds therefor from the City of Miami Special Programs and accounts Contingency Fund authorizing the City Manager to instruct the Purchasing Agent to issue purchase orders for these uniforms and equipment. RILE: The City of Miami Police Department is requesting the establishment of a new job classification entitled "School Crossing Guard". This position would require part-time employees who would work four (4) hours a day on each school day. The time would be split into a morning shift and an afternoon shift. The exact time would be determined by student flow at the various schools. Training will be provided by the Police Department. A specially designed 40 hour course will serve to teach the employee to expedite the movement of children to and from school by creating gaps in traffic. Proper use of equipment, hand signals and voice command will be emphasized. Specific selective enforcement would be handled on a need basis by sworn enforcement officers who have legal authority to regulate and enforce traffic laws. Employees must be physically able to move quickly, have good vision with good depth perception, a clear and sufficiently audible speaking voice and no deficiencies in hearing. All applicants will have to pass the City's physical examination. All applicants will undergo a background investigation to determine that no history of child -related offenses exists. Since temporary part-time positions generally have a higher turnover rate, it is suggested that eighteen (13) school crossing guards be Hired to assure that fourteen (14) schools are covered. Dade County has experienced a 51 co turnover rate in their program. The surplus personnel would work as additional gu.-:rds at those schools located in areas that are especially congested with traffic. They would 84-'75`? Howard V. Gary. - 2 - also replace any absentees and would fill vacancies until new employees could be hired: F. It is imperative that we hire eighteen (18) school crossing guards by August 1, 19849 in order to allow sufficient time for training prior to the start of the 1984-85 school year on September S, 1984. ff HB:mpm • w 7L'.�.:•3 •... .�'-•SAC ^'�."+� _ . ,.. •-• .•�• _ E .i 6 84-75 � PROPOSAL ELEMENTARY SCHOOL CROSSING GUARD PROGRAM GOAL: The goal of the School Crossing Guard program is to provide for the safe crossing of school students at identified dangerous intersections at designated elementary schools within the City of Miami.. OBJECTIVES: 1. To screen and hire eighteen (18) school crossing guards. 2. To provide 40 hours of training for each school crossing guard hired. 3. To post a miminum of one school crossing guard at each of the fourteen (14).elementary schools for two hours at the beginning and two hours at the conclusion of each school day throughout the school year., (See Appendix #1 for names and location of the designated elementary schools). Narrative: The City of Miami Police Department is requesting the establishment of a new job classification entitled "School Crossing Guard". This position would require part-time employees who would work four (4) hours a day on each school day. The time would be split into a morning shift and an afternoon shift. The exact time would be determined by student flow at the various schools. Training will be provided by the Police-Pepertmcnt. A specially designed 40 hour course will serve to teach the employee to expedite the movement of children to and from school. by creating gaps in traffic. Proper use of equipment, h nd signals and voice command will be emphasized. Specific selective enfercerr,ent would be handled on a need basis by sworn enforcement officers who have legal authority to regulate and enforce traffic laws. School crossing guards will be expected to report to the job site twice a day. Transportation will not be supplied by the Police Department. Emphasis in recruiting and hiring will be placed on applicants living in close proximity to the designated schools. 84- 75 i �2— Employees will be paid $4.05 per hour. As part-time employees the only benefits given are F.I.C.A. 6.65% and Workmenst Compensation 7.42%. Uniforms would be supplied so that both motorists and students can recognize the guards and respond to their signals. Employees must be physically able to move quickly, have good vision with good depth perception, a clear and sufficiently audible speaking voice and no deficiencies in hearing. All applicants will have to pass the City's physical examination. All applicants will undergo a background investigatgion to determine that no history of child related offenses exists. Since temporary part time positions generally have a higher turnover rate, it is suggested that eighteen (18) school crossing guards be -hired to assure that all - fourteen- .(14) schools are covered. -.Dade County has experienced a 51" turnover rate in their program. The surplus. personnel would work as additional guards at those schools located in areas that are especially congested with traffic. They would also replace any absentees and would fill vacancies until new employees could be hired. It is imperative that we hire eighteen (18) school crossing guards by August 1, 1984, in order to allow sufficient time for training prior to the start of the 1984/85 school year on September 5, 1984. 84-'75 i -All _ 3 - Budget Part 1: Remainder of FY 83/8.4• = Personnel: (a) Salary: 118 guards @ $4.05/hr. x 40 hr. training = $2,916 i 18 guards @ $4.05/hr. x -4 hr.day x 18 days = 5,249 (5 Sept.-30 Sept. 1984) Total salary = 8,165 i _j (b) Fringe Benefits: F.I.C.A. @ 6.65% x $8,165 = 543 Workmens' Compensation @ 7.42% x $8,165 = 606 Total Fringe Benefits -••= Total- Personnel' Costs _ •$9, 31.4 -Uniforms: Pants: 2 initial Shirts: short sleeve, 5 initial Shoes: 1 pair initial Raincoat: 1 initial #8 point hat: 1 initial Whistle: 1 Belt: 1 Light weight jacket: 1 Total estimated: $250 x 18 guards = $4,500 Equipment: Hand h le a stop signs @ $9.00 each x 18 guards = $ 162 Reflection vests @ $6.20 each x 18 guards = 112 Reflector gloves @ $10.40 set x 18 guards = 187 Total equipment costs = $ 461 Total costs FY 83/84=$14,275 84-"75 4 - Part II: Costs for FY 84/85 Personnel (a) Salary: 18 guards @ $4.05/hr x 20 hr. week x 39 weeks _ $56,862 Summer school estimate: 6 guards x $4.05/hr.x 20 hr. week x 10 weeks = $ 4,860 Training: -estimated 6 new hiring FY 84/85 6 guards x $4.05/hr x 40 hr. _. 972 Total salary = $62,694 (b) Fringe benefits: F.I.C.A. @ 6.65% _ $ 4,169 Workmens' Compensation @ 7.42% = 41652 Total Fringe Benefits = 8,821 " -Total -Personnel 'Costs . = $71;515 Uniforms: y ' (a) r-eplacement = 1 pair pants 2 shirts estimated: $50 x 12 remaining guards = $ 600 (b) new uniforms for 6 new guards = $250 x 6 guards = $ 1,500 Total uniforms = $ 2,100 Equipment - minimal replacement needed = 0 Total costs: FY 84/85 = $73,615 Note: Costs do not include inkind expenses such as supervision instruction and administration by police personnel. _ p 84•-'75 7 r 5 Cost Comparisons: Part 1: School Crossing Guard vs Public Service Aide Public Service Aide: Personnel Costs: Salary: 14 PSAs x 8.18 hr. x 20 hr.week x 39 weeks = $89,326 Fringe Benefits: F.I.C.A., Workmens' Compensation, Insurance = 210 est. _ $18,758 Total personnel costs a $108,084 Uniforms: 14 PSAs x $250. = $ 3,500 Equipment: 14 PSAs x $25.60 each = 358 Total costs _ $111,942 Note: This cost does not include the cost of training a PSA (Est. = $4,000 per aide. PSAs receive 400 hours of training.) It also does not include costs of transportation and radios. Comparison: PSA $1117942 Part time guards= 73,615 Difference = $ 38,327 savings or 34.2% Part 2: School Crossing Guard vs Police Officer: It has been estimated that the average police officer costs $23.00 per hour. This includes: salary, fringe benefits, equipment, uniforms and transportation. Police Officer 14 officers x $23/hr x 20 hr. week x 39 weeks = $251,160 Comparison: Police Officer = $251,160 Part time guard = 73,615 Difference a $177,545 savings or 70.7% 't 84--757 e I. Schools Covered 1) Primary "C" Elem: 757 N.W. 66 St #836-0012 2) Little River Elem: 514 N.W. 77 St #754-7531 .3) Shadow Lawn Park: 149 N.W. 49 St #758-3673 4) Comstock Elem: 2420 N.W. 18 Ave #635-7341 5) Buena vista: 3001. N.W. 2 Av #573-8181 6) Dunbar Elem: 505 N.W. 20 St #573-2344 7) Southside Elem: 45 S.W. 13 Ave #371-3311 . 8) Riverside Elem: 221 S.W. 12 Ave #545-5112 9) Shenandoah Elem: 1023 S.W. 21 Av. #643-4433 10) Citrus Grove Elem: 2121 N.W. 5 St #642-4141 11) Kensingnton Park: 711 N.W. 30 Av #649-2811 12) Kinlock Park Elem: 4275 N.W. 1 St #445-1351 13) FairLawn Elem: 444 S.W. 60 Av # 261-8880 14) Silver Buff Elem: 2609 S.W. 25 Av #836-5197 SCHOOL CROSSING GUARD PROGRAM Classroom Instruction 1, PURPOSE AND GOALS OF A't ADULT CROSSING GUARD PROGRAM a. Discussion of the schoolchild accident robiem: A brief dis- cussion should be he.l d on L.he "Why" , "When" , "!Where", and "Now", of schoolchild accidents, and the part played by adult School Crossing Guards in th? total school crossing protection program.. b. Criteria for the use of adult School Crossino Guards: Guards should understand the criteria or reasoning used to determine the need far adult supervision at certain locations. c. Relationship for adult Cro�si na Guards •ta ot}ier• traffi c- control aids, particularly_ school sa��ety patrols: Generally, School Crossing Guards should not be involved in the training or opera- tion of school safety patrols. Guards should understand how . safety patrols operate so that when the two are required to work together at a particular location this can be done smoothly and effectively. II. EXTENT OF RESPONSIBILITIES OF ADULT GUARDS Clearly and specifically, the exact responsibilities of the Crossing Guards should be spelled out so that all guards fully understand what they can or cannot do, and what is expected of them. it should be stressed that guards are suppcsed to help children across the street safely, and that they are not supposed to expedite motor vehicle traffic. the School Crossino Guard is supposed to direct children, NOT traffic. III. ORIENTATION ON THE DEPART! 1ENT All School Crossing Guards should understand the organization of the Department and its position in the community. They should know to whom in the Department they are responsible for reporting, district boundaries, etc. IV. PERSOt,,AL CONDUCT The "Public Image" created by adult School Crossing Guards must be an exemplary one. In addition to the need for being on time and neatness of appearance, it is im portar.t to stress the inadvisability of guards engaging in conduct that would bring criticism from the general public. 84-757 J 46 -2- TRAFFIC LAWS & REGULATIONS School drossing Guards should be familiar with traffic laws and regulations, especially regulations requiring driver and pedes- trian responsibilities in relation to school crossings, parking, and yielding rights -of -way in the area of schools. VI. TRAFFIC CONTROL DEVICES In order to work effectively at school crossings, Crossing Guards should understand the principles behind the use of such traffic control devices as stop signs, signalization, and street markings. While guards should not be expected to become experts on sional timing or traffic engineering, their understanding of how these aids are used will assist them in doing their job. VII. REPORT WRITING & VEHICLE IDENTIFICATION It is often necessary for Crossing Guards to be able to give an adequate description of a vehicle and/or person for identification purposes. Therefore, guards should be instructed on ways of iden- tifying vehicles by body styles, colors, and license tag numbers. Traffic violations, accidents, etc., that are observed by Crossing Guards should be reported as soon as possible to the appropriate person(s). The physical arrest and detention of the violator are not the responsibility of the Crossing Guards. VIII. EMERGENCY PROCEDURES . All Crossing Guards should be instructed in emergency situation procedures. Special attention should be given to: a. How to help. Guards should know the appropriate police number, as well as others. b. First aid instruction. This instruction should be kept simple to cover: 1. Caution against moving injured victims 2. Control of bleeding 3. Shock 4. Heat exhaustion S. Fainting 84-'757 J-84-554 #0 M WO z 41 eY -3- FIELD TRAINING Theicontrol and direction of children are the major functions of School Crossing Guards. Therefore, considerable att nticn should be given to proper instruction for crossing guard procedures in carrying out this responsibility. A School Crossing Guard's action must be crisp and clearly informative so that both pedestrians and drivers will know what is required of them. All School Crossing Guards are given supervised field training on proper procedures before being assigned to a post for duty. 9