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Home My WebLink AboutM-84-0783Tc. Howard V. Gary City Manager CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM DATE: July 1 7 , 1984 FILE: SUBJECT: 1 984/ 85 FRS Policy FROM Dena Spillman, Director REFERENCES: City Commission Meeting Department of Community Development ENCLOSURES: .July 30, 1984 The purpose of this memorandum is to review the 1983-84 Federal Revenue Sharing process for funding social service agencies and to request that the City Commission establish a policy at its July 30, 1984 meeting which can be used by staff in developing F.R.S. recommendations for FY 1984-85• It is anticipated that a total of $925,515 will be available for social service projects in 1984-85- Last year, a total of ,1,005,'?e2 was allocated to social services projects. During FY'83-84 F.R -S. hearin;s, the City Commission approved four (4) 1 / 1 2-_ funding allocations to previously funded 1F.R.S. agencies for tihe period October 1 1 8j - January 31 1984- In addition to the aforementioned allocations, t1e Commission also allOCatecl b1 000 t0 t:1e Carey :echnJ cal 1nStitu— �fcrmerly called Martin Technical College -Care; Branch) for the r,�riod Dece bee 1 , 1983-September 30, 1984 ,a new project;. At its meeting of January 5, 1984, to base its funding recommendations priorities: 1) Needs of the hungry: 2) Taking care of the sick: 3) Related support services: the City Commission directed staff on the following service category Serving and prcvid_n,; food for the hungry. Provid_nb me,7_cal care for conQltlono w`I- c, w U_1 r9SUlt In hospitalization; however, not including :iental health ser- vices. '2 hose services necessary to carry out '1) and 2)', i.e., transportation, etc. As a result of the priorities establishes by the City Commission, the following agencies providing direct food and medical services were funded for the period February 1 - September 30, 1984: .f M on oly 84-7-�, + Action Community Center Allapattah Community Action CCS/Miami Bridge Coconut G.rov= Family Clinic First United M-?thodist Chuch Haitian Aneric.-In Community association of Dade County (E.A.C.A.D.) James ;colt Community Association Little Ha -Ana Activities and Nutrition Centers of Dade County: Elderly Nutrition Program Peter S P77aza St. DcminI'c's Safe House Miami -`wish Home and Hospital for the Aged - Douglas Gardens Southwest Social Services It should be noted that H.A.C.A.D. received an allocation of $135,915 for FY 1983-84 although the agency's services did not conform completely to the requ.is tes established by the City Commission. However, the Ccmmission voted to provide H. A.C.A.D. funds for its emergency shelter and lec-al services components on the basis of the critical reed for thase servi ces to the Haitian community of the Edison Lithe Riv,.:r t%_r t! t area. Conv,jrsely, on t?,e b,sia of the priorities established by the City Commission, the follo«inc previously funded projects were not included in the final F.R.S. funding allocations for the period February 1 - September j0, 1y84: Aspira of Florida Belafonte Tacolcy Sports Belafonte Tacolcy Youth Vocational CCS/Overtown Day Care Center CCS/Centro Nater Industrial Home for the Blind Los Viejos Utiles St. Alban's Day Nursery United Family and Childrea's Services 2 - 84-78a However, at its meeting of February 9, 1984, the City Commission restored funding to five agencies, added two (2) new agencies, Youth Co -Op and CCS/Centro Plater, and provided additional funds to Action Community Center. Contingent Funds were allocated to continue these projects from February 1 - September 30, 1984: Action Commizni ty Center Aspira of Florida Belafonte Tacolcy Sports Belafonte Tacolcy Youth Vocational CCS/Overtown Day Care Center CCS/Centro Plater Industrial Home for the Blind St. Alban's Day Nursery It should also be noted that, as a result of the City Commission's allocation of Contingent Funds to previously funded F.R.S. agencies, two of the projects meeting the service category prioritization criteria established by t1ie Commission actually received funding cutbacks while those agencies which received Contingent Funds were maintained at the 1982-8- level of funding. This is due to the fact that staff eliminated those expenses which were not related to the provision of direct food and medical services. Therefore, the following agencies' allocations were reduced during the FY'83-84 allocation process: CCS/Miami Bridge (less 53,630) Coconut Grove Family Clinic (less $4,830) As you are aware, the City has also received numerous Special Funding Requests from social service agencies. These proposals were considered inappropriate for special funding because they were not non -recurring in nature. Ratner, these proposals were for on -going projects. We do not recommend further consiaeration be given to these proposals because i'unds will not be sv___:b:e. In addition, t:'le Puerto R2can 'pportunity Center �:�.�C� ;,has requested FRS funds to replace the Community Ueveiopment Jobs Bill funds which terminate on September 30, 1984. Agailh, we do not recommend funding this project since funds are not available. Further, the agency is aware that the Jobs Bill funds were allocated on a time -specific, one year basis. If the City Commission continues the policy it established during the 1983-84 F.R.S. hearings, it is projected that approximately $725,000 of the available total of :b925,515 would be needed to continue existing food, medical and related services projects based on current allocations. The projects which would be funded include: Action Community Center • Allapattah Community Action CCS/Miami Bridge Coconut Grove Family Clinic First United Methodist Church H.A.C.A.D. J.E.S.C.A. Little Havana Activities and Nutrition Centers of Dade County - Peter's Plaza St. Dominic's Elderly Nutrition Miami Jewish Home and Hospital for the Aged - Douglas Gardens Southwest Social Services Those projects which would not be refunded include: Aspira of Florida Belafonte Tacolcy Sports Belafonte Tacolcy Youth Vocational Carey Technical institute (Martin Technical College -Carey Branch) CCS/Over-own Day Care Center CCS/Overtown Day Care Center CCS/Centro Mater Industrial Home for the Blind St. Alban's Youth Co Op - 4 The attached chart projects the amount of funds needed to maintain all existing projects at the current level during the coning year, compared to the projected amount of funds needed to maintain the existing projects based on current Commission priorities. In summary, if aJ_ projects funded with F.R.S. funds snd Contingent funds were continued, $1 ,310,4jb tYoii.ldbe needed. This amount is $384,921 more than `hr? av—iilabie of .tin' `j,51 . Therefore, l.t Would be he1.pfu1 for th@ (,i ty Commission to eotablish policy now, rather than on a temporary basis. The 1/ 12 funding; allocations approved by the City Commission during the 1983-84 F.R,S. hearings create siFnifir,nnt barri,' r., to suooeSsfUl program oUp-rations. The agencies are unable to operate at maximum effectiveness becaus"e of several factors. Foremost, project 3 t a f f experiences serious doubts concerning job staff}i11ty which mi,;ht affect performance. "'lie projects do not have adequate funds to plan program activities over the course of the year and are also unable to make major expenditures Which might be critical to the operation of the project. Finally, there is a basic problem concerning fiscal accountability. We respectfully request the City Commission provide direction on this matter. DS:mb Attachment PROJECTED FUNDING NEEDS 1 984-85 Action Community Center Allapattah Community Action Aspira of Florida Belafonte Tacolcy Sports Belafonte Tacolcy Youth Voc. CCS/Miami Bridge CCS/Overtown Day Care CCS/Centro Hater Coconut Grove Family Clinic First United Methodist Church H.A.C.A.D. Industrial Home for the Blind J.E.S.C.A. Little Havana Activities Center: Elderly Nutrition Peter's Plaza St. Dominic Safe House Martin Technical (Carey Institute) M.J.H.H.A.-Douglas Gardens Southwest Social Services St. Alban's Youth Co Op Total Needed Projected Alloc. to Cont. Existing Projects at Existing Fund- ing levels for a 12 month period $83,817 41,442 74,594 18,962 36,270 8,000 58,887 20,060 24,795 10,312 130,130 24,000 35,541 114,000 63,006 61,064 0 210,000 108,465 43,947 68,204 75,000 $1,310,436 Total FRS funds available: $925,515 Projected All oc. to Existing Projects Based on Commission Category Priorities $83,817 41 , 442 0 0 0 8,000 0 0 24,795 10,312 130,130 0 35,541 114,000 63,006 61,064 0 X 108,465 43,947 0 0 $724,915 •