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Home My WebLink AboutR-84-0839J-84-584 RESOLUTION NO. 84-83') A RESOLUTION ACCEPTING THE PROPOSAL OF MOTOROL.A COt IIUNICATTON:, AND F•Li' CTRONTCS, INC. FOR THE PROCURFMEN`1' OF A, TURNKEY CITY-WIDE 800 f1H CO It;UPICA'I TWN ASOC ,ATED OPTIONS, A"fl) RAI)10 Y �?'t;t1, CONTTAT_NING MODERN, STATE.-- OF- T'(fE ART rr)'iI�t1I.1+C11TT(�`;:_> T'F.ClI'li)I.OGY, ON A CO'N"FRACT 1Z,(1; :I; FOR 1,> ti()NTH,;, FOR THE DEPARTMENT.; OF FIRi RECUE_ AND Itf:'')PFCTTON SERVICES, P01,TGE17 AND OTHER CITY DEPARTHEINTS, AT A TOTA1, C0 ,1, NOT TOr;Ci' �L'f? :;? , 1(1O , OOO . OO; . ALLOCATING FUNDS THE'RE,F0R FROM THE, 1981 FIREFIG11TING, FIRE PREVENTION AND RESCUE FACILITIES BOND FUND, THE 1934 POLICE HEADQUARTERS AND CRIME PREVENTION FACILITIES BOND FUNDS AND THE 1983-84 FLORIDA POWER AND LIGHT FRANCHISE REVENUE FUND; AUTHORIZING THE CITY MANAGER TO EXECUTF AN AGREEMENT, IN SUBSTANTIALLY THE FORM ATTACHED HERETO, SUBJECT TO THE AVAILABILITY OF FUNDS FOR SUCCESSIVE FISCAL YEARS, WITH SAID FIRM FOR THIS HEREIN EQUIPMENT. WHEREAS, pursuant to public notice, proposals were received February 15, 1984 for the furnishing a City -Wide 800 MHz Communications System to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to sixteen (16) potential suppliers and only one proposal was received; and WHEREAS, the safety and welfare of the citizens of Miami are dependent on effective and efficient Fire Rescue and Inspection Services, Police, and other City Departments, radio communications; and WHEREAS, City of Miami existing radio system designs are 30 years old, considered to be obsolete and cannot be upgraded or expanded; and WHEREAS, requirements exist from Fire, Rescue and Inspection Services, Police and other City Departments to upgrade and expand radio communication capabilities; and WHEREAS, after careful analysis of communication requirements, it was determined that a City-wide 800 MHz Trunked Communication System would best support all Fire, Rescue and CITY COIAII IQSION MEETIi", '__�F JUL S0 /�1984p ](1['�� Inspection Services, Police and other City Departments' communications; and WH .REAS, funds for this purchase are available in the 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund, tf e 19811 I'o1,i.0o Headquarters and Crime Prevention Facilities Frond Fund, and the 1983-84 Florida Power and Light Franchise Revenue Fund;. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. That the proposal of Motorola Communications and Electronics, Inc. for furnishing a City-wide 800 MHz Communication System, on a contract basis over an 18 month period, for the Departments of Fire, Rescue and Inspection Services, Police and otlier City Deparii»ents at a total co :t, not to exceed $7,100,000.00 is hereby accepted and approved with funds therefor hereby allocated from 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund, the 1984 Police Headquarters and Crime Prevention Facilities Bond Fund, and the 1983-84 Florida Power and Light Franchise Revenue Fund. Section 2. That the City Manager is hereby authorized to execute an agreement, in substantially the attached form, for the procurement of this system, with provision for the availability of funds for succeding fiscal years. PASSED AND ADOPTED this _IQ_ day of _ July , 1984. Maurice A 1~ rre MAURICE A. FERRE MAYOR ATTEST: Q 'TRIAL-R(fG. ONGIE, CITY CLF 84-83'.31 PREPARED AND APPROVED BY: ROBERT F. CLARK9 DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: /SEL-R. G�ARC�IA-PEDROSA, ITY ATTORNEY • r M r�Twj rr*L4j TO: Howard V. Gary City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ��- ��. .RUM. C.c:�,7 Dire or Building and V icle Maintenance DATE: June 15, 1984 FILE: SUBJECT: Request for Commission Action REFERENCES: ENCLOSURES One THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE, IN CONJUNCTION WITH THE SELECTION COMMITTEE, RECOMMENDS THAT A RESOLUTION BE PASSED AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACTUAL AGREEMENT WITH MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC., FOR THE PROCUREMENT OF A TURNKEY CITY-WIDE 800 MHz COM_MLUNI- CATION SYSTEM AND ASSOCIATED OPTIONS TO PROVIDE FIRE, POLICE AND LOCAL GOVERNMENT RADIO COMMUNICATIONS AT A TOTAL COST OF $7,100,000. This resolution is requested in order to provide Fire, Police and Local Government departments a new City-wide communica- tions system and associated radio equipment to replace the City's existing and obsolete radio communications systems. Contract period is 18 months with Fire and Local Government departments scheduled to be operational within 12 months. A Selection Committee was appointed from Public Safety and Local Government departments to evaluate proposals avid parti- cipate in contract negotiations. The Law Department partici- pated in review of RFP specifications and was present during negotiations for consultations to the committee members. The City's RFP specifications (83-811-20) wore released Dec- ember 4, 1983. Proposal. responses ,.ere subr,iitted February 15, 1984. Only one vendor responded, Motorola Cormmunicaticns and Electronics, Inc. The Motorola Proposal submitted meets or exceeds City RFP specifications. The proposed system takes into consideration all aspects and requirements that are necessary to support Public Safety and Local Government communication requirements. J To: Howard V. Gary Page Two June 15, 1984 It is the recommendation of the Selection Committee that the award for the City of Miami's City-wide 800 MHz System be made to Motorola Communications and Electronics, Inc., at a total cost of $7,100,000. Funds for the purchase of this System are available from FY 83-84 Fire Bond Funds, FY 84-85 Police Bond Funds and FY 84-85 Florida Power and Light Company franchise funds. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Howard V. Gary City Manager FROM: c.o,,, Dire or Building and V icle Maintenance BACKGROUND DATE: June 15, 1984 FILE: SUBJECT: Se]_eCtion Committee Recommendation - 800 MHz Communication System. REFERENCES: ENCLOSURES: In 1983 a decision was made to upgrade the City's Communica- tions System from 450 MHz to 800 MHz. The new system would in- clude City-wide communication requirements for all departmental functions which require radio communications. After a careful analysis of requirements, it was determined a City-wide 800 MHz Trunked Communication System would best sup- port all Fire, Police and Local Government communications. This system would have all modern state-of-the-art technology with capabilities to provide future communication requirements over a 20 year cycle. A technology evaluation phase was initiated to determine equip- ment availability, feasibility and system capabilities of meet- ing Public Safety and Local Government communication requirements. Nine months was spent addressing communication requirements that are unique in the Public Safety environment. At the conclusion of this phase, RFP specifications were develop- ed. The national APCO (Associated Public Safety Communication Cfficers) project tt16 report was used as a basis for developing Public Safety requirements. RFP specifications were reviewed and approved by the Law Department prior to release. RFP specifications were released during the first week of Decem- ber, 1983. Proposal responses were due February 15, 1984. Only one vendor responded, Motorola Communications and Electronics, Inc. SELECTIO14 C0141-4ITTEE A Selection Committee was appointed from Public Safety and Local Government departments to evaluate proposals and participate in contract negotiations. The Committee, as well as others sent by Police and Fire Departments, were: To: Howard V. Gary Page Two C. E. Cox, Director, Building & Veh. Maintenance - Chairman Manohar Surana, Director, Management and Budget Samit Roy, Director, Department of Computers Captain L. Boemler, Police Department. Lt. J. Fredrickson, Fire Department. Others that participated during selection and negotiations in- cluded the following: Chief W. Cox, Fire Department Lt. Michael Jones, Police Department Lt. Charles Palamara, Police Department Sgt. Bruce Wiggins, Police Department Fire Officer, Don Reid, Fire Department Jorge Quintero, Department of Computers. The Law Department was represented by Mr. Alex Vilarello, to ad- vise the Committee during negotiations and to participate in the development of the Communications System Agreement. NEGOTIATIONS ■ There were eight items to be negotiated as defined in paragraph 1.4. Four of the items were provisions that were immediately accepted by Motorola Communications and Electronics, Inc. The remaining items and resolution of issues were as follows: Liquidated damages were discussed at some length with a rewrite of paragraph as defined in the Agreement. Order of precedence was defined as the Agreement, City of Miami Specifications, Progress Payments (Attachment A) and Motorola Proposal with addendums. Progress Payments were agreed to as defined in Attachment "A" of the Agreement and are summarized in Table I. Remaining terms and conditions were negotiated with minor changes in wording. The Motorola disclaimer clause was re- moved in its entirety. Contract scope is defined in Appendix "D" of the attached Agreement and is summarized in Table II. The Selection Committee exercised a quoted option for adding a Microwave System ($782,339) in lieu of using Special Telephone Circuits to control the 800 MHz Communication System because of the following reasons: To: Howard V. Gary Page Three The inherent reliability of a microwave system over telephone circuits is greater. Special Telephone Circuits would cost the City $175,000 per year. A majority of Data Networks from the Data Center to Fire, Police and other departments will be incorporated into the Microwave System. Net savings from departmental budgets is $146,000 per year. The present Radio Control Circuits for existing radio systems are costing the City $90,000 per year. These circuits will be disconnected once the 800 MHO, system becomes operational. Total recurring yearly costs to the City using Special Telephone Circuits and Data Networks, instead of Microwave Systems, is $231,000, assuming no future increases in tele- phone line costs. The Microwave System cost is $782,339. Return on invest- ment (pay -back) is 3.4 years basedupon annual recurring costs for special telephone lines of $231,000. With a total cost savings of $231,000 per year to the City, and Microwave System reliability factors, The Committee, as a whole, supports the use of the Microwave System over Special Telephone Circuits to control the 800 MHz Com- munication System. FUNDING SOURCES Fire Department Bond Funds $2,500,000 Police Department Bond Funds 3,944,000 Microwave Sub -System (F.P.&L. Funds) 782,339 TOTAL AVAILABLE FUNDING $7,326,339 The Director of the Department of Management and Budget has as- sured the Selection Committee that funding for the Microwave System can be obtained from Florida Power and Light Company franchise revenues or other sources. Total funding of $782,339 is requested for the Microwave System. To: Howard V. Gary Page Four RECOMMENDATION The proposal submitted meets or exceeds specifications. The proposed system takes into consideration all aspects and re- quirements that are necessary to support Public Safety and Local Government communications. It is the recommendation of the Selection Committee that the award for the City of Miami's City-wide 800 MHz Communications System be made to Motorola Communications and Electronics, Inc. Motorola shall furnish and install this System complete, after receipt of the award, within 18 months. The Fire and Local Gov- ernment departments are scheduled to be operational within 12 months. The Proposal established a total cost for this System to be $7,100,000. 84-839 To: Howard V. Gary Page Four RECOMMENDATION The proposal submitted meets or exceeds specifications. The proposed system takes into consideration all aspects and re- quirements that are necessary to support Public Safety and Local Government communications. It is the recommendation of the Selection Committee that the award for the City of Miami's City-wide 800 MHz Communications System be made to Motorola Communications and Electronics, Inc. Motorola shall furnish and install this System complete, after receipt of the award, within 18 months. The Fire and Local Gov- ernment departments are scheduled to be operational within 12 months. The Proposal established a total cost for this System to be $7,100,000. 84-839 TAB PROGRESS PAY Month 2 8 12 15 16 18 (After acceptance) ;?1,7JU,000 $ 500,000 TOTAL $7,100,000 * Progress payments are based upon a plan schedule of achievements. Months are after award of contract. r TABL SCOPE OF CONT FUNCTION Fixed -End Equipment $1,191,391 Self Supporting Tower $ 100,000 Satellite Receiver Voting System $ 814,000 RF Control Stations $ 170,555 Control Center (Fire) $ 494,000 RF Link Hardware $ 99,443 Burroughs 7900 CAD Software $ 72,000 Battery Tester/Recycler $ 20,000 Microwave Radio System $ 782,339 Dual Transport Recorders $ 63,150 Portable Radios 217 - Fire Department $ 519,715 800 - Police Department $1,916,000 100 - Local Government $ 239,500 250 - Police Dept. Microphones $ 31,250 Mobile Radios/Telephones 12 - Fire Department $ 42,720 26 - Police Department $ 92,560 30 - Local. Government $ 106,800 Motorcycle Radios (35) $ 100,975 Mobile Radios 88 - Fire Department $ 264,000 10 - Local Government $ 30,000 TOTAL $7,761,801 LESS TRADE IN $ 661,801 TOTAL SYSTEM COSTS $7,100,000 84-839 AWARD OF PROPOSAL RFP No. 83-84-20 ITEM: State -of-- the Art 800 MHz Communication System DEPARTMENT: Building and Veh ,cln_ Maintenance TYPE OF PURCHASE: Contract for. 1_8 Months REASON: To update and replace obsolete existing 30 year old Communication System City -Wide POTENTIAL PROPOSERS: 16 PROPOSALS RECEIVED: 1 MINORITY PARTICIPATION: No Minority firms could be located within the field of major communications from our current sources. Courtesy notifications, however, were sent to Minority and small Business Organizations. FUNDS: 1983-84 Florida Power and Light Franchise Revenue Fund 1981 Firefighting, Fire Prevention and Rescue facilities Bond Fund 1984 Police Headquarters and crime prevention facilities Bond Fund BID EVALUATION: The proposal meet.:; all specifications. Following is an analysis of the request for Proposals: Proposers Number of RFP's Number of Category Mailed Responses Black American 0 0 Hispanic American 0 0 Non -Minority 16 1 Courtesy Notifications 6 -0- "No Offer" - 11 Late Proposals - 0 Totals 22 12 Reasons for "No Offer" were as follows: 1. "Bid specifications were totally written around one manufacturer." 2. "The requirements for the system are not within the scope of services we can provide." 3. "We do not manufacture a complete system per your RFP." 4. "Do not sell 800 MHz Trunkcd Communications Systems." 5. The RFP was submitted prior to installation of our firm's new management." 6. "Do not handle this t,✓no o:" ocsipi;ic_;zt." 7. "Our firm is committed to cther projects at this time." 8. "We are interested in supnl,,,i.nq ccrlponents, but not the complete turn --hey systc mt. 9. "Our copy o - the ili'P was sent to our affiliate in the communications field." 10. "We do not manufacture the product you requested." 11. "We cannot meet your specifications requirements with the time frame required such equipment will be available in the future." Page 1 of 2 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MOTOROLA COMMUNICATIONS AND ELECTRONICS AND .FOR. A TOTAL PROPOSED AMOUNT OF $7,1.00,000,00 i Purchasing Agent Date The above award meets the requirements of the Department of Building and Vehicle Maintenance, and approval is recommended. z� irector 1,� Date The Minortiy Procurement Officer concurs with the above recommendation. Officer �� tat IYy ate Page 2 of 2 z. � 0 Communications System Agreement THIS AGREEMENT, made and entered into this day of , 1984, by and between Motorola Communications and Electronics, Inc., an Illinois corporation, hereinafter referred to ar,, "MOTOROLA", and the City of Miami, a municipal Corporation of the State of Florida, hereinafter referred to as "CITY". WITNESSETH: WHEREAS, the CITY desires to purchase a communications system; and WHEREAS, the parties hereto wish to enter into an agreement pursuant to which MOTOROLA shall perform the work and furnish the equipment and services as more fully set forth in the following attachments to this Agreement, which are hereby made a part of this Agreement: NOW THEREFORE, in consideration of the promises and mutual covenants and obligations herein contained, and subject to the terms and conditions herein stated, the parties hereto understand and agree as follows: I Section 1 STATEMENT OF WORK. (a) MOTOROLA shall provide all of the equipment as outlined in appendix D, Equipment List, and installation for those items purchased to be installed as -1- 09 0 a detailed in Appendix D for an 800 MHz trunked communications system to be provided to the CITY. The system to be installed will include the prescribed number of installed and non -installed radios, microwa.vc system, computer hardware and software, modular consoles for the dispatch positions to be installed in the CITY's facility, to control the system over the microwave system, base stations including antenna and isolator and cavity duplexer and cable (as needed) to be installed in CITY's facility. (b) The City shall: (1) Provide a designated Project Director, Mr. C.E. Cox. (2) Provide Ingress and Egress to CITY's facilities as requested by MOTOROLA and have its facilities available for installation of the equipment to be installed. (3) Provide adequate telephone lines for the equipment installation and operation, where applicable. (4) Provide a designated work area with adequate heat and light, and a secure storage area for equipment delivered for installation to the CITY. The CITY shall be liable for loss or damage to equipment delivered to each site for installation not more than 15 days prior to scheduled installation during and following installation when such equipment is on or within CITY's facilities. (5) Provide required air conditioning, space humidity and air filtration, at the CITY's Communications Center facilities for all necessary equipment as specified. (6) Provide all existing Burroughs and C.A.D. Data Bases in MOTOROLA defined machine-readable format. (7) Provide CITY consumables including, but not limited to, magnetic tapes, disk packs, paper and ribbon and adequate storage containers. (8) Remove existing 450 MHz system Equipment. (c) MOTOROLA has guaranteed coverage over 99 % of the current operating area -2- 84-839 99 % of the time for main transmitter site only. A system Acceptance Test Plan (ATP) will be submitted to the CITY ninety (90) days prior to initiation of the thirty (30) day test phase. The CITY will then have forty-five (45) days within which to accept, acccpt with exception, or reject the proposed ATP. Acceptance of the ATP will be as rumcd by MOTOROLA in the absence of notification otherwise. The successful completion of the ATP will be the sole criterion for system acceptance. (d) The CITY is currently planning to accept the system in total and therefore will not use the system or any sub -system prior to final total system acceptance. If however, during the course of this Agreement the CITY desires to commence use of any sub -system, the CITY will thereupon grant MOTOROLA acceptance of that sub -system at which time the warranty period for the sub -system will begin. (e) MOTOROLA will be responsible for the training of maintenance personnel in the use of the equipment purchased and assist in training of Operations personnel. A training plan and schedule will be provided ninety (90) days prior to commencement of training. The CITY will have forty-five (45) days to accept, accept with exception, or reject the plan. Acceptance will be assumed by MOTOROLA in the absence of notification otherwise. Section 2 PERIOD OF PERFORMANCE. (a) MOTOROLA shall complete the work in accordance with the following schedule: (1) Effective date- Authorization to Proceed (2) Completion of installation - Seventeen (17) months after Authorization to Proceed (3) Commencement of Acceptance Test - Eighteen (18) months after Authorization to Proceed. (b) Whenever MOTOROLA knows or reasonably should know that any actual or potential condition due to circumstances beyond its control as defined in Part II, -3- 11 Section 3, is delaying or threatens to delay the timely performance of the work, MOTOROLA shall within thirty (30) days give CITY notice thereof and may request a written extension of time to perform the work. Section 3 PAYMENT SCHEDULE. (a) MOTOROLA agrees to sell all of the equipment and perform the services as outlined in the Statement of Work and in Appendix D, and the CITY agrees to buy the aforementioned equipment and services for the total purchase price of Seven million one hundred thousand dollars ($7,100,000.00). (b) The CITY shall make payments to MOTOROLA as follows: (1) Two million dollars ($2,000,000.00) of the total purchase price within thirty (30) days of execution of this Agreement. (2) Progress payments in the amounts established on the attached Milestone Schedule (Attachment A). (3) The Agreement balance of Five hundred thousand dollars ($500,000.00) will be retained until acceptance of the system as defined in the Acceptance Test Plan (ATP), Agreement balance shall be due within thirty (30) days of receipt of invoice. Acceptance shall be predicated upon successful completion of the thirty (30) day ATP. City shall not commence operational use of the total system other than for testing and training prior to acceptance, except under the conditions set forth in Part I, Section 1(d). (4) Upon final system acceptance, should the CITY have concern with the possible nonperformance by NAOTOROLA during the warranty period referred to in Section 14 and 15 of Part II of this Agreement, CITY may, at its sole discretion retain the Existing Public Safety and Local Government communications equipment, which is planned for trade-in, until completion of the warranty period. Upon completion of the warranty period, or earlier at the CITY's sole discretion, the CITY may deliver to MOTOROLA all the -4- Public Safety and Local Government communications equipment. If the City elects to retain this equipment subsequent to expiration of the warranty period, the purchase price of this Agreement shall. be increased to a total purchase prim of seven million seven hundred sixty --cane thousand eight hundred one* dollars ($7,761,301.00). Such increase of six hundred sixty-one thousand eight hundred one dollars ($661,801.00) over the total purchase prior shall be paid to MOTOROLA within thirty (30) days of the termination of the warranty period referenced above. Section 4 PROJECT MANAGEMENT. (a) MOTOROLA's performance of the work shall be under the general technical direction of MOTOROLA's Project Manager, who is John P. Bellefontaine. The Project Manager is authorized to exercise technical direction of this project. MOTOROLA, at any time, may designate a new or alternate Project Manager without written notice. (b) All matters affecting the terms of this Agreement or the administration thereof shall be referred to MOTOROLA's cognizant Contract Administrator, Bob Russow, who shall have authority to negotiate changes in or amendments to this Agreement. Section S NOTICE ADDRESSES. (a) MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. 1301 EAST ALGONQUIN ROAD SH-4 SCHAUMBURG, ILLINOIS 60196 ATTN: BOB RUSSOW, CONTRACT ADMINISTRATOR (b) CITY OF MIAMI 4- BUILDING AND VEHICLE MAINTENANCE DEPARTMENT 1390 N.W. 20 STREET P.O. BOX 330703 MIAMI, FLORIDA 33142 ATTN: MR. C.E. COX, DIRECTOR Section b ORDER OF PRECEDENCE. In the event of an inconsistency in this Agreement, the inconsistency shall be resolved in the following order: (a) The Communications Systems Agreement dated 1984. (b) City of Miami Specification entitled RFP 83-84-20, Appendix A. (e) Progress Payment Milestones Schedule, Attachment A. (d) MOTOROLA Proposal dated 15 February, 1984, Addendums dated 19 April, 1984 and Equipment List, Appendix B, C and D respectively. 11 Section 1 STANDARDS OF WORK. MOTOROLA agrees that the performance of work described in this Agreement and pursuant to this Agreement shall be done in a professional manner and shall conform to Industry standards. MOTOROLA warrants that all equipment provided under this Agreement shall be new and in good working condition. All packaging and packing shall be in accordance with good commercial practice. Section 2 COST AND PAYMENT. 0 (a) The total cost to the CITY for the work shall be set forth in Part I, Section 3. CITY shall not be obligated to pay MOTOROLA for costs incurred in excess of the cost in Part I, Section 3 except for changes in the work made pursuant to Section 4 of Part II. (b) The CITY shall pay MOTOROLA the amount of each invoice received, within THIRTY (30) DAYS in accordance with the payment terms set forth in Part I, Section 3. (e) The prices srt forth in Part 1, Section 3 are exclusive of any amount for Federal, State or Local excise, sales, lease, gross income service, rental, use, property, occupation or similar taxes. Both parties will be responsible for taxes levied upon them in connection with this Agreement. Section 3 SHIPPING. MOTOROLA shall retain title to the articles until CITY makes full payment. After delivery to City for installation pursuant to Part I, Section 1, paragraph (b)(4) risk of loss and damage to articles shall be borne by the CITY. Section 4 CHANGES IN THE WORK. (a) The CITY may, at any time, by written order from the Project Director, make changes within the general scope of the work, including but not limited to revisions of, additions to, or deletions of, portions of the work, or changes in method of shipment or packaging and place of delivery. (b) Upon receipt of such notice of change, MOTOROLA shall immediately take all necessary steps to cornply therewith and to minimize the incurrence of costs allocable to work eliminated or suspended. (c) If any order under this Section causes an increase or decrease in the cost of or time required for the performance of any part of the work under this Agreement, -7- 84-839 a mutually agreeable adjustment shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified in writing accordingly. If the change effects price and/or delivery schcdt..fle, then MOTOROLA is not obligated to comply with any order hcrcundcr unless and until the parties reach agreement as to the aforementioned mutually agreeable adjustment and same is reflected as an Amcndmcnt to this Agreement. Section S EXCUSABLE DEFAULT. (a) No default in the performance of the terms and conditions of this Agreement on the part of MOTOROLA or the CITY shall be deemed to continue if and so long as MOTOROLA or the CITY, as the case may be, shall be delayed in or prevented from remedying the same by (a) strike or other labor disputes, (b) acts of God or the .public enemy, (c) any order, directive or other interference by municipal, state, federal or other governmental official or agency, or any other cause reasonably beyond the control of MOTOROLA or the CITY. (b) If and when the occurrence or condition which delayed or prevented the remedying of such default shall cease or be removed, it shall be the obligation of MOTOROLA or the CITY, as the case may be, without further delay, to i commence the correction of such default or to continue the correction thereof. Such delays will be subject to a mutually agreeable extension of the Agreement I for the period of the excusable delay. i Section 6 TERMINATION FOR CONVCNIENCE. (a) This Agreement may be terminated by the CITY at its sole discretion. (b) In the event that the CITY chooses to terminate this Agreement solely for the f convenience of the CITY, MOTOROLA will, upon notification, take all reasonable steps to minimize termination costs. The CITY shall be liable to MOTOROLA for -8- ®4-839 equipment and services provided to the date of notice to terminate and reasonable costs which may be borne by MOTOROLA for termination of subcontracts, removal of installation and test equipment, and other costs directly related to an unforeseen and abrupt termination; however, in no case will CITY be liable to MOTOROLA in an amount in excess of the Milestone, referred to in Part I, Section 3, which immediately follows the date of the notice of termination. Section 7 DEFAULT. (a) If MOTOROLA is wholly responsible for failure to make delivery or complete installation in accordance with this Agreement, the CITY may consider MOTOROLA to be in default, unless such failure has been caused by the conditions set forth in Part II, Section 5. (b) The CITY shall give MOTOROLA written notice of such default and MOTOROLA shall have THIRTY (30) DAYS to provide a plan of action to cure said default. If MOTOROLA fails to cure said default, the CITY may terminate any unfulfilled portion of this Agreement or complete the system through a third party. In the event the CITY completes the system through a third party, MOTOROLA shall be responsible for the amount in excess of the Agreement price, incurred by the CITY in completing the system to a capability not exceeding that specified in the MOTOROLA Proposal and addendums, Appendix B, C and D. Section 8 LIQUIDATED DAMAGES. If MOTOROLA fails to complete the project within 30 days after the time specified or any extensions granted, the City shall advise MOTOROLA of its intent to deduct from the total Agreement prig, the amount of five hundred dollars ($500.00) per day for every day the project remains incomplete, not as a penalty, but as liquidated damages. MOTOROLA shall not be responsible for such delays if they are caused by unforeseen -9- Ll and unavoidable delays beyond MOTOROLA's reasonable control as defined in Part II, Section S above. MOTOROLA will advise the Project Director of any delays and their impact and required cost and schedule extensions. Section 9 LICENSES/AUTHORIZATIONS. The CITY is solely responsible for obtaining any licenses or other authorizations required by the Federal Communications Commission (F.C.C.) and for complying with F.C.C. rules. Neither MOTOROLA nor any of its Employees is an agent or representative of the CITY in F.C.C. matters or otherwise. MOTOROLA, however, may assist in the preparation of the license application at no charge to the CITY. The CITY acknowledges that project implementation is predicated on proper F.C.C. licensing. Section 10 PERFORMANCE BOND. MOTOROLA agrees to execute and deliver to the CITY a Performance Bond in the amount of one hundred percent (100%) of the Agreement price upon execution of this Agreement. Said Bond shall be issued by a company authorized to do business under the laws of the State of Florida, and acceptable to the City Department of Risk Management. Section 11 INDEMNIFICATION. MOTOROLA shall indemnify and save harmless the CITY against any all claims, suits, actions, damages or causes of action arising during the term of this Agreement for any personal injury, loss of life, or damage to property sustained in or on the premises by reason of or as a result of contractor's use, activities and operations thereon and from and against all cost, attorney's fees, expenses, and liabilities incurred in the defense of -10- E such claim and the investigation thereof. Section 12 INSURANCE. MOTOROLA shall not begin work pursuant to this Agreement until It has obtained insurance coverage as specified below. (a) All required insurance shall be written on an occurrence basis. (b) All insurance polices required by this Section must be written by a company or companies rated at least "A" as to management, and at least "X" as to financial strength, in the latest edition of Best's Insurance Guido published by Alfred M. Best Company, Inc., 75 Fulton Street, New York, New York. (e) MOTOROLA will be expected to furnish a Certificate of Insurance to CITY clearly indicating conformance with these requirements. Certificates should be forwarded to the City of Miami, c/o Finance Department/Risk Management Division, 65 Southwest First Street, Miami, Florida 33130. (d) All liability insurance policies required in this Section shall be endorsed to name CITY as an Additional Insured. The Additional Insured endorsement may be qualified to restrict the rights of the City of Miami as insured to those hazards within the scope of this Agreement. (e) All policy or policies of insurance required by this section shall be written in a manner so that such policy or policies may not be cancelled nor materially altered without thirty (30) days advance written notice to the CITY of Miami, c/o Finance Department/Risk Management Division, at the above address. (f) Workers' Compensation - MOTOROLA shall obtain and maintain in force for the life of this Agreement Workers' Compensation Insurance as required by Chapter 440 Florida Statutes. (g) Liability - MOTOROLA shall obtain and maintain in force for the life of this Agreement Comprehensive General Liability Insurance coverage or its equivalent -11- with at least a combined single limit of one million dollars ($1,000,000.00) per occurrence for bodily injury and property damage- The policy shall include Contractual Liability coverage, Products and Completed Operations coverage and Personal Injury coverage. (h) Automobile Liability Insurance - MOTOROLA shall obtain ,and maintain in force for the life of this Agreement, Automobile Liability Insurance coverage or its equivalent covering all owned, non --awned, hired vehicles used in connection with work arising out of this Agreement. Coverage shall be written with at least a combined single limit for bodily injury and property damage liability of three hundred thousand dollars ($300,000.00) per occurrence. Compliance with the foregoing requirements shall not relieve MOTOROLA of its liablity and obligations under this Section or under any other Section of this Agreement. Section 13 EQUIPMENT COMPATIBILITY. MOTOROLA agrees that the equipment, as proposed, will perform in accordance with the City of Miami specifications and representations as stated in MOTOROLA's Proposal, Addendums and Equipment List included herein as Appendix A, B, C and D. The Agreement does not extend to the performance of the equipment as a part of a system in combination with products, elements or components not supplied by MOTOROLA under this Agreement. Section 14 (A) HARDWARE WARRANTY. MOTOROLA radio communications products purchased on this Agreement only are warranteed to be free from defects in material and workmanship for a period of ONE (1) YEAR, from the date of acceptance. Parts, including crystals and channel elements, -12- will be replaced free of charge for the full warranty period as will the labor to replace defective parts. Thereafter the City must pay for the labor involved in repairing the product or replacing the parts at the prevailing rates together with any transportation charg ,as to or from the place where warranty scrvicc is provided. This cxpress warranty is extended by MOTOROLA Communications and Electronics, Inc., 1.301 E. Algonquin Road, Schaumburg, Illinois 60196, to the original purchaser only, and only to those purchasing for purpose of leasing or solely for commercial, industrial, or governmental use. In the event of a defect, malfunction or failure to conform to specifications established by MOTOROLA, or if appropriate, to specifications accepted by MOTOROLA in writing, during the period shown; MOTOROLA, at its option, will either repair or replace the product and such action on the part of MOTOROLA shall be the full extent of MOTOROLA°s liability hereunder. This warranty is void if: (a) the product is used in other than its normal and customary manner; (b) the product has been subject to misuse, accident, neglect or damage; (c) unauthorized alterations or repairs have been made, or unapproved parts used in the equipment. In order to obtain performance of this warranty, the City must contact its MOTOROLA salesperson or MOTOROLA at the address first above shown attention Quality Assurance Department. (B) SOFTWARE WARRANTY. MOTOROLA is to provide software in connection with this Agreement, it is warranted to be free from reproducible defects for a period of one (1) year from acceptance in -13- accordance with the ATP. All material and labor to repair any such defects will be provided free of charge for the full warranty period, subject to the following disclaimer: (1) The program is used in other than its normal and customary manner. (2) A program has been subjected to misuse. (3) A program has been subject to modifications initiated by the customer or merged with othr_r programs without the express prior consent and written approval of MOTOROLA. Section 15 CONFIDENTIAL INFORMATION. All MOTOROLA proprietary computer programs and other material and information of confidential nature marked MOTOROLA PROPRIETARY and CONFIDENTIAL will be released, as required under this Agreement, and under the following conditions: (1) CITY shall exercise reasonable and prudent measures to keep these items in confidence. (2) CITY shall not disclose these items to third parties without prior written permission, unless MOTOROLA makes them public or CITY learns them rightfully from sources independent of MOTOROLA. (3) MOTOROLA, where necessary, retains the right to prescribe specific security measures for the CITY to follow to maintain the confidentiality. (4) CITY shall not be responsible for theft and illegal use of these items by CITY personnel. Section 16 COMPUTER SOFTWARE AND SOURCE LISTINGS. It is recognized that in the course of this Agreement between CITY and MOTOROLA, computer programs may be delivered to CITY on a licensed basis in printed form or in any of several possible machine-readable forms including, but not limited to, magnetic -14- tape or disk, paper tape, or read only memory (ROM) device. CITY shall then become a Licensee with respect to such computer programs_ Delivery of such programs by MOTOROLA and acccpt inr_e of same by CITY shall be madc only under the conditions set forth below «nlcss otherwisc agrcr_d in writing by MOTOROLA. IMPORTANT, IF CITY TAKES EXCEPTION TO ANY PORTION(S) OF THIS ARTICLE. CONTACT MOTOROLA'S CONTRACT ADMINISTRATION DEPARTMENT OR THE COGNIZANT CONTRACT ADMINISTRATOR AS IDENTIFIED IN THE SCHEDULE OR RETURN ANY PROGRAM DELIVERED HEREUNDER TO MOTOROLA IMMEDIATELY FOR A REFUND OF THE LICENSE FEE PAID BY BUYER THEREFOR. (1) Computer Programs Remain MOTOROLA's Property. The original in machine-readable form, and any copies made by CITY, in whole or in part, shall remain MOTOROLA's property. (2) License for Computer Program. MOTOROLA grants to CITY a non- transferable and nonexclusive license to use each computer program delivered to CITY hereunder (Licensed Program hereinafter). Each such license granted authorized CITY to use the Licensed Program in machine- readable form only in a single computer system and CITY agrees that it will use any such Licensed Program only in a single computer system. Such license may not be assigned, sublicensed or otherwise transferred by CITY without prior written consent of MOTOROLA, except as provided in (3) below. Additional copies of a Licensed Program may be purchased from MOTOROLA. No right to copy a Licensed Program, in whole or in part, is granted except as hereinafter expressly provided. (3) The right to copy or modify and the protection and security of Licensed Program are subject to the following conditions: (a) Any Licensed Program provided in machine-readable form may be copied in whole or in part, in printed or machine-readable form for CITY's use only, provided however, that no more than five (5) printed copies and five (3) machine-readable copies will be in existence under a license at any -15- i one time without prior written consent of MOTOROLA, other than copies resident in CITY's computer system. (b) CITY may modify or merge, with other programs any machine-readable form of a. Licensed Program to form an updated work. Any portion of such Licensed Program included in an updated work is subject to all terms herein. Upon termination of the license for such Licensed Program, CITY agrees to completely remove the Licensed Program or any portion thereof from the updated work. (e) With reference to any copyright notice of MOTOROLA associated with a Licensed Program delivered hereunder, CITY agrees to include the same on all copies it makes in whole or in part and to include the same on any updated work. MOTOROLA's copyright notice may appear in any of several forms, including machine-readable form within the Licensed Program. (d) CITY agrees not to provide or otherwise make available in any form any Licensed Program delivered to CITY in machine-readable form, or any portion thereof to any person other than employees of CITY or MOTOROLA without prior written consent of MOTOROLA. (4) Any license granted hereunder may be terminated by CITY upon THIRTY (30) DAYS prior written notice. MOTOROLA may terminate any such license if CITY is in default of any of the Terms and Conditions hereof and termination is effective if CITY fails to correct such default within thirty (30) days after written notice thereof by :IMOTOROLA. (5) Within THIRTY (30) DAYS after termination of any license, CITY will furnish to MOTOROLA a certificate certifying, with respect to each Licensed Program delivered to CITY in machine-readable form, that, through its best effort and to the hest of its knmvledge, the original and all copies, in whole or in part, in any form, including any copy in any updated work, have been destroyed except that, with prior written consent from -16- 21 MOTOROLA, CITY may retain an archive copy. (6) Notwithstanding the above, use of source Software requires execution of a separate .Source T. iccnse Agreement and CITY agrees that it will take appropriate action with its employers, by agreement or otherwise, to satisfy its obligations with respect to use, copying, modifications and protection and security of licensed programs, source listings, and optional materials. Section 17 NON-DISCRIMINATION. It is expressly understood between the parties hereto that MOTOROLA, in carrying out the provisions of this Agreement, covenants and agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin, and that similar provisions shall also be included by MOTOROLA in any subcontract. Section 18 MINORITY PROCUREMENT COMPLIANCE. MOTOROLA acknowledges that it has been furnished a copy of Ordinance No. 9775, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Section 19 CONTINGENCY CLAUSE. Funding for this Agreement is contingent on the availablilty of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds, or authorization, reduction of funds, and/or change in regulations. -17- 84-839 Section 20 CONFLICT OF INTEREST. MOTOROLA is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 2- 11.1) and the State of Florida, and agrees that it will fully comply in all respects with the terms of said laws. Section 21 INDEPENDENT CONTRACTOR. MOTOROLA and its employees and agents shall be deemed to be independent contractors, and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY, or any rights generally afforded classified or unclassified employees; further MOTOROLA's employees and agents shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. Section 22 NON DELEGABILITY. That the obligations undertaken by MOTOROLA pursuant to this Agreement shall not be delegated to any other person or firm unless CITY shall first consent in writing to the performance of such service or any part thereof by another person or firm. Section 23 AUDIT RIGHTS. CITY reserves the right to audit the records of MOTOROLA, as it pertains to this Agreement, except for information concerning confidential payroll and product costing information, at any time during the performance of this Agreement and for a period of one (1) year after final payment is made under this Agreement. 84-839 Section 24 AWARD OF AGREEMENT. MOTOROLA warrant; that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. Section 25 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties herein, its legal representatives, successors, and assigns. Section 26 COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS. Both parties shall comply with all applicable laws, ordinances and codes of Federal, State and Local Governments. Section 27 TITLES AND PARAGRAPH HEADING. Title and paragraph headings are for convenient reference and are not a part of this Agreement. Section 28 WAIVER. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. -19- Section 29 NOTICES. (a) All notices to the parties under this Agreement shall be in writing and sent to the names and addresses stated in Part I, Section 5. (b) Either party may change such name and address by notice to the other in accordance herewith, and any such change shall take effect immediately upon receipt of such notice. Section 30 GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Section 31 FULL AGREEMENT. This Agreement, Appendixes and Attachments, constitute the final expression of the agreement of the parties and supersedes all previous agreements and understandings relating to the work. This Agreement may not be altered, amended, or modified except by written instrument signed by the duly authorized representatives of both parties. •20- • IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, this the day and year first above written. ATTEST: RALPH G. ONGIE City Clerk ATTEST: RICHARD A. SASAK Assistant Secretary W-RNTS DEPT. WA OVAL OTO APPROVED AS TO INSURANCE REQUIREMENTS: DEPARTMENT OF RISK MANAGEMENT 021" CITY OF MIAMI, a municipal Corporation of the State of Florida By HOWARD V. GARY City Manager MOTOROLA Communications and Electronics, Inc. By DAVID K. BARTRAM Corporate Vice President and General Manager APPROVED AS TO FORM AND CORRECTNESS: - 411, tZZ;Sr- , DOSE GARCIA-PEDROSA CITY ATTORNEY CERTIFICATE OF ASSISTANT SECRETARY OF MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. I, J. Robert Kell Assistant Secretary of Aotorola Communications and Electronics, Inc., a corporation organized and existing under the laws of the State of Illinois, do hereby certify that by Unanimous Written Consents of the Board of Directors dated May 14, 1984 and June 1, 1984, resolutions were adopted and are presently in full force and effect authorizing the following persons to enter into and execute contracts and other documents on behalf of said corporation as follows: 1. The following persons are authorized to enter into and execute all agreements, contracts, leases, bids, proposals, instruments and documents in connection with the business and affairs of said corporation: - Name Raymond S. Balzer David K. Sartram Warren G. Bornhoeft R. LaVance Carson Ronald E. Greenwell Kenneth R. Ressler John T. Hickey Donald E. Holt Kenneth J. Johnson Donald R. Jones A. Richard Klotz Frank LeGere Rhesa S. Farmer, Jr. Robert J. Mueller Donald F. Sauls Arthur P. Sundry Ira W. Walker Title Vice President Vice President Vice President Vice President Vice President Vice President Vice President Vice President Controller Treasurer Assistant Secretary Vice President Director Vice President Vice President President Vice President 2 r] -2- 2. The following persons are authorized to enter into and execute all agreements, contracts, leases, bids, proposals, instruments and documents in connection with the business and affairs of said corporation where the amount or consideration thereof does not exceed the sum of $200,000.00 on any one project or undertaking: Name Title John W. Almcrantz Vice President William H. Bang Vice President William V. Beaulieu Vice President James A. Bernhart Vice President Arthur D. Brannan Vice President Edward R. Brunk "" Vice President Richard G. Day Vice President Stanley A. DeCosmo, Jr. Vice President Edward D. Eimers Assistant Secretary James Gary Fell Vice President Eric J. Goleas Vice President Donald W. Goodwin Vice President John N. Gorham Vice President Roger M. Hekhuis Vice President Terrence W. Jaron Vice President James M. Kelly Vice President George J. Kraft Vice President Edward H. Krueger Vice President John A. Larsen Vice President Malcolm N. MacIntyre Vice President C. Travis Marshall Vice President Thomas R. Matterness Vice President Kenneth J. McAvoy Vice President Gordon F. Mead Vice President Vincent J. Menichino Vice President Dale J. Nisczynski Vice President James A. Mueller Vice President John E. Paisley Assistant Secretary Donald L. Rosetta Vice President Charles H. Saunders Vice President Frank L. Todd Vice President Dennis M. Waener Vice President David Wooldridge Vice President 3. The following persons are authorized to enter into and execute all agreements, contracts, leases, bids, proposals, instruments and documents in connection with the business and affairs of said corporation where the amount or consideration thereof does not exceed the sum of $50,000.00 on any one project or undertaking: -3— Name Title Richard M. Bell Assistant Secretary William T. Bloom Assistant Secretary Robert F. Bovee Assistant Secretary Dean F. Cada Assistant Secretary Walter P. Camp Assistant Secretary Charles R. Carter Assistant Secretary James R. Goodrich, Jr. Assistant Secretary Thomas C. Gordineer Assistant Secretary Lee J. Gualano Assistant Secretary Raymond G. Howell Assistant Secretary Alfred R. Ittner Assistant Secretary Robert C. Janesak Assistant Secretary J. Robert Kell Assistant Secretary Charles R. Kuebler Assistant Secretary Kevin C. Lathrope Assistant Secretary Allan D. Manteuffel Assistant Secretary David J. Mason Assistant Secretary George Mikasen Assistant Secretary Richard F. Moore Assistant Secretary Richard T. Newman Assistant Secretary Patrick A. Notaro Assistant Secretary John R. Owings Assistant Secretary Alan Y. Pittard Assistant Secretary Paul E. Planicka Assistant Secretary Thomas M. Rubidoux Assistant Secretary Daniel P. Russell Assistant Secretary Richard A. Sasak Assistant Secretary Mary M. Schneider Assistant Secretary Michael G. Seaman Assistant Secretary IN WITNESS WHEREOF, I have executed this Certificate and affixed the seal of said corporation this 8th day of June , 1984. i Assistant Secretary J. Robert Kell (Corporate Seal) APPENDIX "A" LEGAL ADVERTISZZIENT REP NO. 83-84-,20 Sealed proposals will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 3:00 a.m. Februa::y 15, 1984 for furnishing a City-Wido 800 MHz. T junked Communicatticnss Svs em, develcoed and imulemented acccrdinq to a two ( 2 ) chase, three ( 3) ® •ear slow -Growth master olan to the Department of Buildina and Vehicle Maintenance. A pre -Did conference for this requirement is scheduled for December 15, 1983 Propective Vendors are alerted to the provisions of Ordinance No. 9341 regarding the establishement of a Minority Vendor Procurement Program to achieve a coal of expending one -fifth of the total ;ponies used in obtaining City goods and services from Black and Hispanic Minority Vendors. Minority Vendors who are interested in submitting proposals and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. 11th Street, Room 126, Telephone 5.79-6380. Detailed specifications for the proposals are available upon revuest at the Citv Purchasinc Office. The City Manager may reject all bids and readvertise. (Ad No. 0193) Howard V. Gary City Manager 1.0 CITY OF MIAMI , FLORIDA RF'P NO. 83-s84-20 REQUEST FOR PROPOSAL CITY-WIDE 800 MHz TIRUNRED SYSTEM INTRODUCTION APPENDIX "A" The City of .Miami, as specified herein, is soliciting pro- posals from competitive vendors to provide a City -Wide 800 MHz Trunked System to be used for Public Safety and Local Gcvex=ent Comzmin.ications . This System will replace ex--4 s— ting 450 :Mz conventional systems that are now being used by Fire, Rescue, Police and Local. Government Departments. Development and implementation of the system. shall be sched- uled according to a phased throe year slow -growth master plan. The final operational system. capacity shall consist of twenty (20) 800 MHz Trucked Channels, one hundred (100) mobile radios, thirteen hundred (1300) portables and forty (40) control stations. FCC licenses have been received. A list of frequencies is included within this document. 1.1 :dASTER PLAN The planned approach to the development and implementation of the entire system shall be accomplished in two phases which consist of: a. Phase I = Development and implementation of a trunked ten channel 800 %Hz system for use by Fire Operations and Local Gov- ernment Dep•3rtments. Initial system shall support ninety- four (94) mobile radios, twenty-eight (28) RE control sta- tions and four hundred fifty (430) portable radios. Target date for system acceptance and ocerations is December, 1984. —. System shall include the recuire'd redundancy for full back- up i.n the :vent of :Hain transmitter site (s) failu.re . b. Phase 11 Ten more c a.nnels Shall be added 'Zo the system for Police Operations z:o support eight hundred if ty(850) portable radios, twelve (_?) �^ c:�ntroI stations , t' i--ty-five (35 ) motorcycle rad os and twenty --six (26) mcbile radios. Tar- get date for system acceptance and operation is Marc:, 1986. �s E 1. 2 F=ING Funding for Phase I has been established. Funding for Phase II is being planned.. 1.3 PRICING Priczs shall be quoted on a Not to Exceed System Costs for each phase and shall be submitted with the following alternatives to be available to the City: a. Total Not to Exceed Costs for both phases. b. Lease Purchase Plan(s) with options for both phases. e. Lease Purchase Plan(s) and options for Phase IT only. d. Down payment plus Lease Purchase Plan(s) with options for both phases. 1.4 OTHER FACTORS Additional factors contributing to Contract Award shall be based upon competitive negotiations in which -the following key items are to be considered: a. Terms and Conditions. b. Scope of Contract, Statement of Work and Vendor Proposal Content. c. Buy-back or trade-in value of the City of Miami's existing 450 XHz radio equipment. d. The provision and/or short term rental of 450 MHz portable radios to support existing Fire and Police requirements during the interim period of proposed system implementation. a. An agreement defining terms and conditions of declar- ing equipment obsolete due to changes in technology and the replacement of said equipment. f. Financing of system purchase and pricing validity. g: Maintenance support and warranty. h. Technical considerations and options. - 2 - 2.0. GENERAL INSTRUCTIONS The proposal shall follow the following format and con- tent detail. ,Standard brochures and specifications may be. submitted as addendum material but NOT as the primary proposal data. It is requested, and expected, that the following proposal sections be sv_ecifically prepared and may be su-bstanti atod by addendum material. rye sheets shoal be submitted with writtnn proposals. All prcposals are to be typed double -sr aced. can 8-1/ 21, x 11" paper. Each C-C the `ollcwing requ.i.red proposal sec- tions are to began. a now wage and be soparately tabbed. Each page shall be numbered in sequence and have the of- ferer's identification. The offeror is encouraged to include as much pexbinent - data and information under each section as necessary to - ensure. proper evaluation of the proposed 800 MHz Trunked System. Eight (8) copies of the proposal shall be submitted by each offerer. 2.1 Title Pace Identify the 800 MHz System being proposed. The name and signature of the offering company's sales representative, as well as his address and telephone number must be pro- vided. The proposal must be dated on this page. 2.2 Table of Contents A listing of all major and sub -major topics and associated page numbers must be included. 2.3 Response to SnecifiCazions This section shall contain detailed responses to all re- quirements of the specifications. Areas of ncn-cemnliance must be addressed and/or alteratives defi.ted in detail to accomplish the same end result of the requirement _n ques- tion. 2.4 Overview This section is an introduction and synopsis cf the proposal. The proposed equipment shall be identified, together with the highlights of each of the following sections. The offerer shall include identification of the prLmary reasons why his equipment and service will best meet the specified requ...re- ments. In addition, his primary strengths with respect to 3 - 2 competitive factors shall also be presented and elabor- ated. A complete detailed statement of proposed system design and concept of operation shall be included in this section. 2.5 Equipment This section shall describe in functional detail the pro- posed 800 MHz Trunked System and related equipment. Com- plete technical information, using latest EIA measurement standards, where appropriate, shall he provided in this section. In addition, the complexity of expanding the system must be clearly described. FCC reaist.rati,on and/or type accoptanco numbers of all equipment proposed shall he speci.fiea. The purpose of this section is to permit the evaluator to totally understand the proposed equipment without the neces- sity of referring to other documents or brochures. 2.6 Service This section shall describe the service policies associa- ted with the proposed equipment as they would apply to the City of Miami. The number of service personnel trained in the proposed systems in this geographical area (Dade County) should he specified. The address of the offerers local service centers should also be provided. If these centers are available for in- spection, it shall be stated in this section. The number and type of spare parts available may also be identified. Please indicate if the current maintenance records at these centers are available for inssection. Present, in as much detail as necessaryr, the proposed sex - vice concept for the proposed systems. Include such items as guaranteed support response time, cn-site spare parts, possible customer maintenance, etc. The amount of space required for en -premises snare _:arts storage, maintenance equipment and personnel, shall also be identified. 2.7 Svstem Plan This section shall identify the exact tasks that the customer must per -form and/or be responsible `or in order to accomplish the delivery and system imnlementation. In addition, the ex- act tasks t hat the offerer will perform and/or be responsible for in order to accomplish the delivery and implementation shall also be i.denti ied in detail. .- 4 - $4-839 2.8 2.9 A detailed Implementation Plan shall be provided showing tasks, inter -relationship between tasks and sequence of accomplishments and time frames. n Acceptance Test Plan shall., be provided dcfizzir.ng pre- .Acisely how zystem acceptance will be cbtained. A Cat -over Plan shall be furnished descrihi.ng in detail how the cony exsicn be twecn. the existing 4 _90 MRti and the new 800 919z System will be a,ccQmpl.i.shed. Floor spacer --1,00r loa.ding3 and environmental requi: cements for the proposed system must be clearly identified. The minimum size opening requi rod .for equipment movement should also be ? i.sted A complete description of the nature and scope of training functions for maintenance personnel, shall be provided. A description and sample of proposed training materials shall also be included. Offerer Prof i le This section serves to identify the history and nature of the .of er_ng company. This infornation on the f4-= _ , in- cluding financial data, should be provided. The purpose of this section is to provide the evaluator with an ap- preciation of the _ . company's ability to accomplish the proposed systems cbjectives. addendum Matexial Any brochures or descriptive functional literature that may assist in the total evaluation may be.provided in this sec- tion. This section is NOT to be used to introduce new or initial data. - M 0 5 . 3.0 SCOPE OF SPECIFICATION 3.1 General This is- a pee-_orma.nce specification and it is NOT the in- tention of the City of Miami to write out vendors or manu- facturers of s rii lar or euual equipment of the typo speci- fied. All P=0F asal 4 received shall be evaluated on a sys- tem basis and each vronosal will be given careful consid- eration. Multiple and/or alternative orcposal:3 are permitted. The City Qf M..i.a-_-�ii reserves the right to reject any or, all proposals and shall be the sole judge of equipment and systams being nror_�osed i n i -S host i.'1— terest. The selection decision of -a vendor `or the Uro- posed system shall be final and be based upon the selec- tion criteria. Offerors shall propose to engineer, furnish and install, test and activate all equipment and provide services as defined in this document with the final objective to pro- vide a complete and working system. 3.2 Imzlementation Plan. Atl.engineering and installation documentation shall be provided to the City of Miami to reflect plant in -place and/or as -built conditions. The offerer shall provide the following documentation as part of their proposal for the City of Miami's approval.: a. Implementation Plan or Statement of Work, which includes: Engineering Analysis Engineering Considerations Engineering Drawings Installation Plan and Scheduling Acceptance Test Plan Cut -Over Plan Trai.Zing Plan b. City Responsibilities C. Contractor Responsibilities d. Operations and Maintenance Plan 3.3 Site(S) of Work The equipment shall be delivered and installed in :Miami, Florida, atd fsites designated. in the following paragraphs of t.'�is speic:.tion. Prices shall be quoted on an en- gineered, delivered, installed, and system accepted basis. - 6 - 3.4 Examination of Specifications and Site(s) Before subm4tt.i,ng proposal, vendors shall visit and inspect the site (s) of the proposed work and to become familiar with any local, conditions which may, in any manner, affect the work to be done or effect. the equipment, materials, labor and services required. The vendor is also c_qui.red to ex- amime carefully the specifications and to inform himself thoroughly rogardin.g any and all conditions and require- ments that may in any manner e- fect the work to be per- formed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. NOTE: For inspection of installation sites and any i.nfoxmation required regarding the technical specifications and requirements of this bid, PRIOR to submitting the Proposal CONTACT Mr. C. E. Cox, Di.rector, Building & Vehicle Maintenance Department, 1390 N. W. 20th St:eet, Miami, Florida 33142, telephone ntmtber (30 5 ) 579"6740. For reformation or clarification of proposal submission procedures and/or requirements, bidders should CCNTACT 1Ir . Art Mullins, Pur- chasing Division, telephone number (305) 579- 6380. Questions of a legal nature may be addressed to Mr. Jose R. Garcia -Pedrosa, telephone num- ber (305) 579-6700. 3.5 Definitions Purchaser: City of Miami, Florida Contractor: The individual firm, partnership or corp- oration to whom the contract is awarded .by the purchaser and who is subject to the terms t_':ereof. . For proposal purposes, the contractor, offerer, vendor, and bid- der are synonymous. Equivalent: Shall be taken in its general sense and shall not mean identical. These speci- fications are for the sole purpose of establishing mi.n i.mum requirements or level of quality standards of perfor- mance and design recui.red and are in no way intended to prohibit the ner of any manufacturer's item of equal mater- ial The City o_ .1-4 ami sha? W e sole ja:dge of equality in its best interests and the decision of the City as to equal- ity shal1 he final. -'7 - Capability: Anywhere the ward "capability is used in these specifications, shall be construed to mean that the required hardwares and/or firmware to perform this capability shall be supplied in a fully operational mode by the successful Offerer. Wired: Shall be construed to mean that all inter- nal cabling, all cabinets and shelves, as- sociated power supplies, and all wiring to the distribution .game, is provided with the initial installation. Expandable: Shall be construed to moan the basic.hard- ware and firmware configuration will allow for the ultimate mate expansion capability with— out modification to the hardware or firm- ware as installed. Tn paxticulax, it shall not require replacement of any equipment. Redundancy: The word "redundancy" shall be construed to mean: serving as a duplicate to prevent failure of an entire system, or sub -system. The redundant equipment shall be arranged to switch -over automatically without any interruption whatsoever in service.. Verification of Performance: Shall be construed to mean that the demonstrated performance of the system and the adequacy of the installation of all hardware and firmware is in total compliance with this specification. 3.6 7MMAWCCiit A j=cpcsaL Conference to discuss and thoroughly clarify the specifications and requirements of this bid will be held at the wilding & Vehicle Maintenance Department, 1390 A W. 20th Street, Miami, Florida, on Thursday, December 15, 1983. 9:00 a.m. 4.0 SPECIAL CONDITIONS pros shall not be considered if the vendor cannot meet the special conditions contained herein unless the bidder can provide*, as part of his proposal, alternative provisions which shall, provide the City the required degree of assur- ance of pexfor ante. The. City shall be the sole judge of the ade(Tuacy of alternative provisions for the required degree oz; assurance or: performance. Statements as to corporate size, integrity and prior per- formance shall not fully satisfy the requirements for assur- ance of perfozm. azzcn. Contractors shall be fully bound by these special conditions Ts if the same are a hart of the Warranty as to equipment(s) . 4.1 Offerer Responsibility and Qualifications a) It is understood and the offerer: hereby agrees that ize is solely responsible for system performance and all equipment and services proposed. b) Vendor shall either have in operation a factory ade- quate for and devoted to the manufacture of the equip- ments) he proposed or if equipment(s) is proposed other than his own :manufacture, he shall provide, with his proposal., a written statement that such equipment(s) offered is in compliance with this specification. The intent of this section is to ensure single source re- sponsibility for all equipment(s) proposed by the vendor with specified equipment availability. e) Vendor /Manufacturer Experience - The vendor _ /Manufacturer shall state the period of years of active engagement in the manufacture and/or installation of: Trunked 800 MBz Systems. A listing of installations utilizing equipment being offered in response to these specifications and of similar size, scone and configuration, and installed by the vendor , shall be provided. Said list or: installa- tions which shall contain sufficient infor-mat.ion to per- mit contact with ecuipment users shall be submitted with e bid. 4.2 Prices and Pavments All prices shall be on F.O.B. Destinaticn, delivered and installed in M_4=i, Florida, ner specificrticns and shall in- clude one (1) gear warranty a --'ter date of accectance. Payment shall ve made in .accordance with the specifications and the :proposal u-cn accent.nce by t e Croy cf the hard- ware and se:-rices par forced under contract with the success- `ul contractor . Payment shall not be :Wade for sub- mission of a bid or any, part+ thereof'. - 9 - All ' 'prices shall be specified on the . Proposal. Foam. Prices shall be valid for at least ninety (90) day! from the date of the Opening, or as otherwise speci- fied herein. 4.2.1 Progress Pavments The following shall be the agreed payment terms an a ona- tune payment basis: E'ifty percent (50%) of the accumulated system costs will be paid upon achieved milestones. Twenty-five percent (25%) of the system cost will be paid upon installation of the equipment. Twenty five percent (25%) of the total system cost will be paid upon completion of all work and accep- tance. of the operational system (s). 4.2.2 Payment Does Not Imnly Accentance of the work The granting of any progress payment or payments by the City of Miami, or the receipt thereof by the contractor, shall not constitute in any sense acceptance of the work or of any por- tion thereof, and in no way lessen the liability of the con- tractor to replace work or material which does not conform to the contract document, though the character of such work or material may not have been apparent or detected at the time such payment was made. Materials, components or workmanship which do not conform to the instructions or these contract re- quirements and specifications, or are not equal to the samples submitted to and approved by the City of Miami, will be rejec- ted and shall be replaced by the contractor without delay. 4.2.3 The vendor may assign his rights under this contract subject to prior written notice and approval by the Director, Build- ing & Vehicle Maintenance Department. However, no assign- ment of any contract rights shall relieve the vendor of any of its obligations to meet the speca.=:.cations for equipment, service, repair and replace the ecuipment as recuirea. This contract shall be awarded to the vendor as the :nest cualified lcwest responsible bidder and the vendor may act assign or transfer its performance obligations under this contract to any other entit-r. 4.2.4 In the event that the obligations and assets of the offerer are merged or assumed by some other lecal entity, the offerer agrees to provide written notice to the Director, vuil ding & Vehicle Maintenance Depart- ent and the City of Mi ami shall be given the right to al_ow their contract to continue under the new ownership or to to inat the contract wit :out penalty. Such election shall be made at the sole discreticn of the Director, Building & Vehicle Maintenance Cepart..nent, City of Miami, Miami, Florida. - 10 - 4.3 Evaluation JyjN sals received shall be evaluated by the purchaser. This evaluation shall, be based as a minimum on the following criteria: a) Completeness of the proposal, i.e., the degree to ;which it responds to all requi.rements and requests for infor- mation contained herein. b) Delivery and installation schedule. c) Contractors demonstrated capabilities and qualifications. d) Equipment suppliers demonstrated capabilities and quali- fications. e) Adequacy of system design to include: 1. Interface with other- facilities and systems. 2. Expansion capability. 3. Analysis of operational environment. 4. Consideration of operational requirements and objectives. S. Constraints and/or limitations. 6. Air conditioning and power requirements. t) Technical approach to include: 1. Engineering calculations, analysis and recom- mendations. 2. Engineering trade-offs. 3. Completeness of engineering details. 4.. System reliability factors. S.. Maintainability considerations and recommenda- tions. 6. Voice and data transmission capabilities. q) Planning documentation addressing: 1. Installation/Implementation Plan 2. Logistical SL'ppc=: 3. Test Plan Outline 4. Operational Activation and Cutover S. Training • 6. Operation and Maintenance 7. Support Functions S. Expansion and/or Reconfiguration. h) Management Approach i) Environmental Impact Statement to include electro- magnetic compatibility, radio frequency interfer- ence and problem areas/sources. 15 : • E, j3 Total System Costs: Present value analysis will be accomnlished by the City of .'Miami,. NOTE: in pe.rforming the evaluation, only information contained within the contractor's proposal will be considered, unless otjerwise claril.i ed by letter as requested and approved by -be City of Miami. Offerers shall respond appropriately to each item abovo, stating acceptance or naa-ccmDli.- ance and then giving clarifications. (This applies throughout this specification). 4.4 Contract award The City Of Miami reserves the right to reject any or all dffer or to accept anyoffer which in its best interests best meets the above evaluation criteria. The City also re- serves the right to waive any informalities, irregulari- ties and technicalities in procedure. 4.4.1 Award will be made not on the basis of price alone, but to the offeror whose proposal contains the most advan- tageous combination of price, quality, and services. The City of Miami further reserves the right to award "Equipment Only" contract(s) for sites that may be identified for installation by City personnel. 4.4.2 The City of Miami reserves the right, before awarding the contract, to require a bendcr, to submit such evidence of his qualifications as it may deem necessary, and*may con- sider any information available to it of the financial,* technical, and other qualifications and abilities of a bidder, including oast performance (experience) with other Governmental agencies in making the award in the best in- terests of the City. 4.4.3 The City rese=,aes the right to cancel. the contract, or por- tions thereof, wit. out penalty fcr reasons of funding limi- tations. 4.5 Doubt or Difference of Oci.^.i.on In case of any doubt or difference of opinion as to the items to he f=-..fished hereunder, the operating character- istics, i .t rfacin g and ccmpatibillty of systems, etc., t_he decision of the Director of the Building & Vehicle Mainten- ance Department shall he final and binding to both parties; however, this decision may ce appealed with_. ton (10) work- ing days to the City Manager and the decision of the City_ Manager shall be f iral and binding to both parties. - 12 - 4.6 sam=le The purchaser reserves the right, and fully intends, to visit the operational facilities of the vendor for the pur- pose of evaluating units (one of each type of equipment offered. The vender shall run actual performance tests on emLipment prior to bid awards at no cost to the purchaser or, as an alternate, the vendor shall, at the recmnst of the aurchaser, supply the Location where a typical installation a"' th.e equip- ment is available for evaluat-ion. Travel costs :or the City personnel will be the respcnsibi?ity oa the City cf ;Miami. 4.7 Warranty, All equipment, including material used, shall be guaranteed by the contractor against mechanical, alect::ical, electronic, and workmanship defects for a minimum period of one (1) year. Manufacturers' warranties in excess of one (1) year shall be provided to the purchaser at no additional cast. In the event defects became evident within the one-year way =a.nty period after date of acceptance, the contractor shall furnish all replacement parts and materials at no cost to the purchaser. Warranty shall begin at system acceptance. Under this war- ranty, the contractor shall provide all replacement parts, 'materials and labor for all components of the 800 MHz Trunked System for a period of one (1) year. 4.7.1 In -Warranty Maintenance and Service The contractor shall have a Customer Service Department which maintains a pool of critical systems components for immediate (one day) delivery. Upon notif.,cation, an cperating, fully tested unit shall be shipped to the purchaser. The defective unit shall be` returned to the factory for repai.w , thus re- plenishing the pool supply. All costs incur=ed will be borne by the contractor. During the warrants period the contractor shall be_ recruited to respond to the City of Miami Communication Services Divisions' requests for assis- tance in :maintenance and/or engineering services related to the system. 4.7.2 Out -of -Warranty Maintenance and Ser`.rice Out -of -warranty maintenance and service shall be available for the design life of the ecuio_mtent (as specified in the _ contractor's proposal) -From the location closest to the City of Miami. This location shall be identified by the bidder in their proposal. When repair, :modi Pica Lion or re -alignment of a unit is required, only those costs associated with the re- pair are to be charged. - 13 51 4.7.3 4.8 4.9 4.10 SuDvort Letter Vendor shall cause the equipment manufacturer to supply a letter of support duly authorized and executed which shall state that in the event of. material breach, default or fail- ure on the part of the vendor, said manufacturer will as- sume full respon.sibil.ity for completion of the 4.nstalla- tiron or maintenance of the emi_4 pment under warranty. This letter shall bec=.c a paw of the contract. Maintenance Maintenz.nce on the Trunked 800 wiz system will be provided for the first year under warranty with the exception of on - site labor performed by the City of Miami. Bidders shall submit a list of recommended spare_ parts com- ponents, and/or modules, together with itemized costs as part of their proposal. This list shall consist of all parts that would be required to adequately service the pro- posed system for a period of one (1) year. The successful bidder shall provide to the City of Miami the required amount of spare components on a consignment basis. At the completion of the one (1) year warranty period, the City of Miami shall determine those items which shall be purchased by the City of Miami and the remaining items shall be re- turned to the successful bidder. Limitation of Vendors' Liabilities If the performance of any part of this contract by vendor is prevented, hindered, delayed or otherwise made impracticable by reason of any strike, unavailability of materials, or sup- pli.es,-flocd, riot, fire, explosion, war, or any other cas- ualty, or any other cause of whatever nature that is beyond the control of vendor, and which cannot be overcome by reason- able diligence and without unusual expense, vendor shall be ex- cused f.Lem such performance during the 'continuance of any such happening or event, for as long as such even= shall continue to prevent, hinder or delay such performance, provided that _n the event of a strike, lockout, or other disturbance in the vendor, vendor stall provide service in accordance with. =.:e provisions of this contract by the use of supervisory personnel or anv other personnel which vendor shall deem necessa.—i. This para- graph shall apply to the installation, warranty, and mainten- ance requirements of this specification. Material and Wcr!cnianship All equipment and component parts furnished shall he guaran- teed to be new, :feet all requirements of this specification and be in an operable ccnditi on at the time of delivery. It is understood and aceed that the equipment being bid shall comply with Federal Communications Commission Rules and Regu- lations. r 14 - 4.10.1 4.10.2 Spare Parts and Components All offererswill, specify the period of time that any or all spare components and parts will be made available to the City of Miami in a tLi mel.y manner. This period must be at least fifteen (1-5) years from the data of purchase. All pay- ts shall be of high cmal,.ity wor'=anship, shall be in production at the time offered, and no part, of attach- ment; shall be substituted or applied contrary to the manu- facturez ' s recommendations and standard practices. Fallu.re to Per-' orm Under Warranty The following options shall be available to the City of Miceli, and shall be applied in combinations, sequentially or singly as may be deemed appropriate, in the event of failure on the part of the vendor- to pe:-7_:urm. under war- ranty as stated in the specifications: a) In the event the vendor fails to respond within the time limits and obligations of the above paragraphs of the specifications, or if , in the opinion of the City of Miami, the vendor aster responding, neglects to apply his best efforts to accomplish a tamely re- sponse to warranty requirements, the City of Miami agrees to formally advise the supplier of his fail= ure to comply with this warranty response commit- ment. Subsequent failures shall resu?t in the fol- lowing: 1. During the warranty period, each subsequent fail- ure to respond or correct in a timely manner will obtain a one -month extension of the cost-free war- ranty maintenance period. 2. The City of Miami shah exercise reasonable judg- ment in.the warranty cc=-4 tment and, in particular, where it appears the vendor's i7abioity to respond in a tiziely manner has been caused by a circ=- stance beyond the vendor's control. However, the City of uia.*ni s::all be the sole dete-r.miniag party in application of t e maintenance cc=i:..ment. b) If, in the opinion of the City of Kiarmi, eailura on the part of the vendor to perform, reaches intoler-tible levels, the City of MJ..ami shall endeavor to contras- warranty support .. -om any �v�,i.. ws � a 1 abr t t le souce at expense of the vendor, for as long as the warranty agreement _d '.n force. C) Failure on the part of any vendor or manufact°_,rer, or both, to pervo=,= -he warranty :unc tices which: shall be. in accordance with tee above paragraphs shall be deemed a default. -. 15 - s 4.11 ELminment Information The Tx°s raked 800 IffH2 System equipment supplier(s) shall pro- vide the following information in response to this speci- •ficati,on.: a) The type of equipment offered. Included here shall be a complete description of the equipment with mech- anical. and electrical details. Ali operational fea- tures shell be fully e=lained. b) The cost of the Trunked 300 .fir. Syste-m equi=ant and services offered shall be de acaibcd in datai.l,. Unit costs sha.l_l be described in detail, c= 3.i zt.J-i of all replaceable it cx' tis . Ua i t- costs shall be detailed for: 1. The basic equipment to be installed at each fi.x- site listcd in this specification and shall in-- clude.-the equipment, compi eta installation, de- bugging and cutover of an operational system. 2. All additional equipment to be installed in com- pliance with approved bid proposal and City of Miami Specifications. 3. All field equipment including portable/mobile radios, control stations and cede plugs for various fleet combinations. 4. A list of recommended test equipment required to adequately maintain the equipment for comp - late on -going maintenance of the Boo %!32 System. S. The man hour labor cost for maintenance and re • pair services shall be clearly stated. This shall include the costs of circuit card or sub- assembly repair and/or replacement a-fter the one (1) year warranty perica. •. 6. The cost of any optional or special features not requested by these specifications shall be clearly stated and fully explained. Any exceptions to t:je recui e:nents of this speci_i cation shall be acc mpaniad by a :written explanation and detailed description of the proposed system cper :ticn. "t shall be understood that ccmnlcte campl J -nce is intended+::v cheofferer. The type of maintenance services offered by t{:e lAendcr shall be explained in detail, including the guaranteed response time of maintenance personnel. -s16- The reliability of the equipment offered shall be expressed in terms of Mean Time Between Failare (MTBF) and Mean Time To Repair (MTTR). Operational availability shall be iden- tified on a system and subsystem basis. This statement shah, be, bas€�d cry actual experience with the e=J pment and relevant standards, The vendor shall provide a statement indicating his exper- ience in Ln?tallati.cn.s of this type. The vendor shall indicate the typo of .3roq_"=5 av ai_lable :or the t,ainina of City maintenance personnel. The cost of these programs and• a training scheaul.e shall be pro- vided. Vendors are expected to provide training can the system at no coast, as specified. It is recommended that maintenance t::ai_ninc include ade- quate theory of operation, including detailed schematics, block diagrams, and system level diagrams shall be pro- vided. The vendor shall provide a statement covering his _ trade-i•n, policy. This statement shall address the depre- ciation method used for determining the value of equip- ment that may be traded -in in the future. The vendor shall provide a statement giving the follow- ing information regarding his support activi- ties: a) The number of support persons on duty during the normal work week and on week -ends and holidays. b) The extent of the technical training of the service oew sc=el . c) The general types and quantities of spare parts available and their locations. d) How often and under what conditions the technical manuals, diagrams, and plant - in -place records and drawings shall be up- dat-ed . 4.12.• Technical information/Exceptions Offerers shall furnish f_ee Of ci�.arge with his sal, tecrniCa1 information, graphs, charts, photographs, circuit diagrams, Ciy cui t descriptions , i.nstruczion :aco)ks, oa c veer ::jeans to show that the ec-aimient offered fall y complies with this speei icatic:i. :n th,e event =he puhli.shed literature az- nished by the .-!ren=r is at variance with the m ecuirements of any item of this specification, the vendcr shall ex- plain in detail, with full engineering support data, the - 17 - reasons why the proposed equipment will meet this speci- fication.and not.be.considered an exception.thereto. haX exceuti ins to the . spnc i.f.ication shall I e itemif ed with C es € i ana :i oz and per -inent details. Standard gales hr;ocht :cps wi.11 not sat.i.s-r-y the above re- quirement for tncbani,cal information. 4.13 instructional Manuals/Dra.winas , Schamati.cs , Test. F.auipment Three complete sots 0.4 instruction manuals shall be pro- vided for each type of equipment installed at each site. Instruction manuals sufficient to po--mi,t a duly quali- fied se:. -vice technician to cpex; a to and ma in tai_n t1he ecuip- ment shall, be provided by the contractor for all equip- ment purchased. These manuals shall provide all tech- nical information .fox each site and complete set of. "as built" drawings which include: A complete bill of material. Equipment. specifications. Wiring. schedules to include_ wire running list, termination.details, cross -connect records, and other cabling details. All information describing major :malfunction identification and subsequent tdcuble shoot- ing procedures.. In addition, five sets of a complete system manual which will contain all information an all sites as- detailed above. in addition, five sets of manuals.shall be provided for mobiles, portables and control station radios. 4.14 Revision Reau-4-ements The contractor shall be liable to the purchase for supply of . intormmaticn, material and labor necessary for mandatcr� revisions determined by the manufacturer at no cost to the Purchaser for a minimum of rive (5) years frcm date of equip- ment nurchase. All revisicn information pertaining to the equip-Ment shall be supplied to the purchaser at no cost as it beccmes avail- able.. (This includes corrections to the inst-ructional :man- ual, etc.) This inormation is to be furnished for as 'long as this equipment is being produced by the ;manufacturer. -t1a- 84-839 4.15 Delivery and installation The purchaser is responsible for all necessary installa- tion site Preparations with the exception of those prep- - erations an may be specifically assigned to the contrac- tor iz the technical requirements of the speci.f.ications. Vendors shall supply space, support, and environmental requiZeme,nt data in 'Jici,r pz;oposa? on site -by -site !oasis. The ..contractor _ is solely respon::;ible for the stor- age and transportation a-; all materials to include de -a livery to sita s for sul--se went 4a.nstc3llation. Following installation, the contractor shall vcri,fy and demonstrate successful operation of the equipment and/or system to the satisfaction of the purchases. Th_s shall be followed by a successful perfmn orance pericad of ninety (90) days. 4.16 Equipment Acccotance and Performance Period NOTE: Equipment acceptance is and shall be understood and agreed to be acceptance of the total system by the City, not on an individual equipment and/or site basis. 4.16.1 The date of final equipment and/or system acceptance shall be defined as the date of written verification by the City of operation and completion of a successful performance period, to the City's satisfaction. 4.16.2 A performance period of ninety (90) days of successful oper- .ation after equipment installation and verification shall con- stitute'a successful performance period. 4.16.3 If a successful performance period cannot be accomplished within 120 days a= ter eciipment installation and system test and verification, contractor may be deemed iZ default and the purchaser may enforce the provisions of the per- formance and, par:nent (surety performance) hcnd at the option of the purchaser. 2.16. 3.1 Failures during the performance period sha11 :e classified as "Major" or "tillnor" . Detailed definition of "Major" or "Minor" faults will be provided during a pre --performance period conference. However, generally, a "Ma-ior" fault is any interWsption causing a loss of�communications or degraded ccmmunications. Other faults (portables, mobiles, etc.) which do not dis-rupt system communications axe "Minor" 19 - [ I faults, except that the occurrence of three (3) "dinar" faults in a twenty-four (24) hour period shall be con- sidered a "Major" fault. The performancn period shall be re -started aft',br each "Major" fault. In the event of a failure durizq the - per period, the cont7zactar shall provide suf.-Ifficient time before, "shut- down" of the now System for re -activation of the present system-. fill cost involved shall be borne by the contrac- tor. 4.16.4 11 the ccritXact is tmnz =,ated by the. City of Miaml, the con- tractor shall remove all of the contractor's acm-ipment and matarial from each azd evexy site wJlt.hia sixty (60) days after notification at no cost to the pu=chaser and remaa.z or restore each site. Acceptance of any port -ion of the system prior to the time that the contractor meets all acceptance criteria, shall not release the contractor from liability for faulty work- manship or materials or for failure to fully co=ly with all of the terns of this contract. The City of Miami re- serves the right and shall he at liber-ty to inspect all materials and workmanship at any time during the manufac- turing or installation process and shall have the right, to reject all materials and workmanship which do not conform with the inst_-uct_Jons, contract requirements and specifica- tions, provided, however, the city of _Miami is under no ob- ligation to make such inspection, any inspection made shall not relieve the contractor from any obligation to furnish materials and wor.�nanship in accordance with the instruc- tions, contract requirements and specifications and indus- try accepted standards and procedures. Any conflict in standards shall he resolved as decided by the City of Miami. 4.17 Permits andLicenses The contractor shall be responsible for obtaining any nec- essary construction and installation perm_, is and licenses and shall comply with all local codes and ord-4-nances, with- out additional cost to the mu=chaser. 4.3.8 PROPOS,"L SECUR=- All proposals shall be accompanied by a ce=if ied Check, Cash- ier's Check or Surety Bond in the amount of five percent of the total price (for multiple proposals the Sur- ety Bond must be based an the highest price sul= i tted) I w 20 - payable to the City of Miami, and conditioned upon the success- ful vencbr� sw mi.tti.ng the specified Performance Bond within ten (10) days following Notice of Award, in the form and manner re- quired by the City. On -case -of -failure or refusal, to do so with- in the time stated, the security submitted with the offer will be forteited as liquidated damages because of such failure or de -- fault. 4.19 Performance and Payment Bond The contractor to whom the award is made shall execute and de- liver to the City of Miami a Performance and Payment Bond in the amount of 100% of the ' price. in lieu of the above ;mentioned Surety performance Bond, the contractor may, at his option, de- liver a Certified. Check in the amount of 100% of the ` price with the contractor's performance and Payment Bond duly executed. The Performance and Payment Bond Form shall be supplied by the City. NOTE: (1) The bonds required above shall be issued by companies authorized to do business under the laws of the State of Florida with the following qualifications as to management and financial strength: The company shall have a general policy- holders rating of no less than "A" and the amount of any required bond shall not ex- ceed 5% of the reported policyholders sur- plus as reported in the latest edition of Best's Rey Rating Guide, published by Al- fred M. Best Company, Inc. NOTE: (2) Attorneys--in-Fact who sign surety bonds must file with it a certified copy of their power of Attorney to sign such bonds. 4.20 Indemnification and Insurance The contractor shah not commence work under this contract until he has obtained the insurance specified below. The contractor shall maintain such required insurance in force during the life of this contract: No mcdificaticn or change in insurance shall be made without ninety (90) days written advance notice to the Risk M.anagemen, Division unless duration of job is to be less than ninety (90) days, in which case this written advance notice shall not be applicable. - 21 - a. Workers Compensation insurance - as required by Chapter 440, Florida Statutes. b. Comprehensive Gnneral. Liability Insurance - with at least a combined single for bodily injury, and property damage liability of $1,000,000 per occurrence. The Pro- ducts and Camp y ted Operations, and Contractual Liability exclusions shall be eliminated. The explosion., collapse and underground Liability exclusions may remain i , no such exposure exists. C. Automobile Liability lnsi ance - covering all ownod hired vehicles used in connection with the work, in the- amounts of $100,000 per person $300,000 per occurrenco fez bodily injury liability and $50,000 per occurrence for property damage liability. Requirement, for this automobile liability insurance will not be applicable if this contract or job does not and will not require the use of any contractor vehicle. d. The City shall be named as an Additional Insured or as its interest may appear on the policies as recited in Paragraph b , above. 4.20.1 All insurance polices required above, shall be issued by companies authorized to do business under the laws of the State of Florida, and be countersigned by a Local Insurance Agent or Broker domiciled in Dade County, Florida. The minimum qualifications as to manace- ment and financial strength of the Insurance Companies are as fol- lows: The company must be rated no less than "A" as to management, and no less than Class "X" as to strength, by the latest edition of Best's Insurance Guide, published by Alfred M. Best Company, Inc., 75 Fulton Street, New York, N. Y.. 4.20.2 Loss by fire, theft, vandalism, or any other cause shall he the responsibility of the contractor until such time as the delivery or work has been ccmpleted and accepted by the City. 4.20.3 The contractor shall indernni::v and save harmless the City against any and all c:.aims, suits, actions, damages or causes of aczicn arising during the term of this Ag-_ef?ment or any personal loss of life, or damage to property sustained in or cn the aremi- ses by reason of or as a result of contractor's use, activities and operations thereon; from and against all cast, attorneys fees, expenses, and liabilities inc,,:rred in the defense of such claim. and the investigation thereof. 4.20.4 k As soon as the successful vender - is notified by the Purchasing Division, he shall within ten (10) days furnish a Certificate of Insurance to the City Purchasing Agent, P. 0. Box 330708, Miami, rl. 33133. - 22 - 71 4.20.5 Any questions regarding the format of the Certificate should be directed to the Division of Risk Management 579-6058. A Purchase order will not be issued and no work shall cc=-ence until the Risk Management Division has notified the Purchasing Division that all insurance roc,-uirements have been met. 4.20.6 Carti.-Aricates of Ensurance shall clearly indicate that the contractor has obtained insurance, in the types, amounts and classifications, in strict compliance with this Article. Such Certificates shall make reference to the Requisition or RFP Number. - 2 3 -P 4.21 Patents and RoXalties The offerer , without exception, shall indemnify and save ha=less , the purchaser and its employees from liability of any nature or kind, including cost and expenses for or on account of any copy- righted or unpatented invention, process or article manufactured or used in the perfoa;:,9ance of the contract, Ln.cluding its use by the p rcha scar. If the offerer uses any design, device or materia-Is covered by letters, patent or copyright, it is mutually agreed and inderstood without exception that the prices shall include all royalties or costs arising from the use of such design, devicT. or materials in any way involved in the wozjkA and costs ad a=orney s fees in da_fense, or my. cla = thereof. 4.22 Price Time Extension (Additional Quantities and Inst ion) This specification describes the equipment requircments as of con- tract award date. It is, and shall be understood and agreed, that additional quantities of equipment and the installation thereof (if required) shall be furnished the City of Miami by the contractor for a period of two (2) years from date.of system acceptance at price(s)quoted in his Proposal. These prices shall include labor cost. 4.23 Liquidated Damages If the contractor fails to deliver and install the equipment or per- form the services within the time.specified or as agreed upon in this specification, it is understood, and the contractor hereby agrees, that the amount of $1,500 per day, to a maximum of 60% of the total system cost shall be deducted from the :ponies due the con- tractor for each intervening calendar day any work remains incomplete, not as a penalty, but as liquidated damages. Except the contractor shall not be liable if failure to perform arises out of cause beyond the control and without the fault or negligence of the contractor. (Acts of God, the public enemy, fires, flood, strikes, freight em- bargoes, etc.). in addition, Paragraph 3.9 applies to the installa- tion, warranty, requi_ements of this specification. The City or: Miami only upon the recommendation of the Director of Building Vehicle Maintenance Department, through a duly processed chance order, can extend the original date. The contractor is reguized to doc sent to the Director, Building & Vehicle Maintenance Department, and obtain wrilrten concurrence on any item that affects scheduling a.d/or project status at the tLre (within 24 hours) of an`.' event which a cots this provision, overall scheduling or project status. The fail- ure or the contractor to properly dcc,=ent and receive cone-arrence of any action that affects the project, in a timely manner, does not relieve the vendor from the penalties of 1iq- c_uidated damages. - 24 - 4.24 Oral Presentation Offerers shall be required to give an oral presentation concerning their offerFk The oral presentation shall be arranged by the ptaxchaser within ten (10) days after receipt o. proposals. The exact date for presenta- tions shall be mutually agreeable to both purchaser and contractors and. shall. £all within twenty (20) days after receipt of oroposa.ls. The presentations small be used to provide the purchaser with additional izforna tion for those areas of the con- tractors proposals which may require additional clari- fication as to design approach, method of implementa- tion, .reasons for bid exceptions, etc. ?presentations shall generally provide coverage of the economic, en- gineering, and operating aspects of their proposal.. The offerer shall allow sufficient time for the presen- tation of their proposals and for purchaser initiated questions concerning their proposals. However, the City of Miami reserves the right to adjourn or prolong such presentations if, in its opinion, it is an the best interests of the City of Miami. Contractors may dis- play typical pieces of .equipment proposed, examples of similar unique type of hardware untilized elsewhere, etc. The order or contractor presentation shall be determined by the purchaser on an impartial basis. 4.25 Program Manager The offerer shall, as a part of their proposal, designate an individual acceptable to the purchaser to perform the contractor's program management function. This individ- ual shall have recent direct experience is the manage- ment of systems of similar scope and complexity. A resume or this individual shall be submitted as 'Mart of their nrcrosal. The 3_oaram Manager shall provide a single pcit interface between the rpurchaser�and the contractor on all ;natters concerning the conuact. He shall provide a monthly status/progress report through- out the contract cPriod cr as _equ_: Zed by zhe purchaser. 4.26 Pronosal in aeniv Specifications anv exceptions to the specifications shall be itemized. Detalls concerning the exceptions should be clearly ex- plained. Each excenticn will be considered by the pur- chase.-- as to decree of Lmmact and effect on the total system. Proposal shall he arr_: n ged so that rapid intra- reference 'Ietrween ane zrcnosal can to ac- complished Wy th.e purch, ser, prefer ably by si.mil z para- graph ass .arment. If srecific: ticn sheets are referenced, they shallheL_icluded s part of the proposal. Not less than eicht (3) copies of _'he proposal, and all supporting - 25 - C • documentation, shall be submitted. Costing shall be per the _ proposal form, quoting on each line item and title as listed therein and offerer shall fill i n all information required on said proposal, fQrM. 4.27 Sub -Contracts Nothing contained i n uhe specix:ica -ion shall. be ccnst--ued as creating any contractural rel.ationshin bet-moo-n any sub- contractor and the pnzchaser. The cont.,actor shall he as; gully responsible to the pur- chaser for the acts and omission of: the sub -contractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. 4.28 Familiarity with maws Theofferar is presumed to be familiar with all federal, state and local laws, ordinances, code rules and regu- lations that may in any way affect the work. Ignorance on the part of the offerer shall in no way relieve him from responsibility. 4.29 Indulgence Indulgence by the City of Miami or any non-compliance by the contractor does not constitute a waiver of any rights under this agreement. -e 26 - 5.0 SYSTEM F=CTIONIAL REQUIREMENTS 5.1 General The City -Wide Tr.unked 800 MHz System shall be designed with the capability to provide quality communications for Public Safety and Local. Government- users. The system design shall incorpor- ate all rc-quiroments and 11;e capa-ble oz oragressive (-_sctaansion and loading. P«blic Safety rec ui_remenr a are severe and must be addressed accordingly. ngly. As previously described, the system shall he Lziplemented in pha- ses. The initial design must take into consideration the final system; its progressive expansion and projected load. The sys- tem design must be clearly identified with detailed engineering and loading analysis. Potential risks shall be identified and --" analyzed with steps defining solutions to such problem areas. 5.2 System Overview The System.Overview shall contain an overall view of the entire system configurations. Sub -sets of the overview shall define top level functions of each system phase. Block diagrams, flow charts, illustrations and operational examples should be inclu- ded, if possible. 5.3 General Orerational Requirements It is the intent of the City of M ami to purchase, and implement a twenty channel 800 N.Hz Tru:Llced Communications system for use by the Fire, Police and Local Government Departments. As de- scribed in this doeament, the following features shall be in- corporated into the trunked system for the City of Miami.. 5.3.1 The control channel concept shall be used unless analysis shows that another control type technology is proven superior. 5.3.2 A Central switching Controller unio, with a local trurki.ng inter- face unit shall he provided to accept manual updates from a ter- minal and provision for interfacing into the Fire and Police De- par'=-ents Computer Aided Dispatch System(s) (CAD) . 5.3.3 Continuous channel assignments update capability shall. be provi- ded using digital control or data communication control for sig- naling. 5.3.4 The system shall have provisions for five main communication groups. 5.3.5 Each main group shall have the capability of assigning up to fifteen communication sub -groups or sub -fleets. 27 - 5.3.6 The proposed system shall be capable of interfacing with the Firs Department's CAD System, which is driven by a Burroughs 7900 Computer, The Burroughs interface, its protocol and peri- meters will be distributed during site inspections. The typi- cal sequence of dispatch operation shall he as follows a) The call taker processes the call by entering the appro- priate incident i.nformation, into CAD. b) CAD present: the incident to the dispatcher terminal, along with the recommended apparatus equipment~ to ser- vice the incident. Fire apparatus equipment includes aerial companies, hose companies, engine companies, rescue companies and other special, designated companies. e) The dispatcher reviews the incident and the apparatus selected; changes apparatus selection, if required; pro- ceeds with signaling the appropriate s tation. (s) , voice dispatching and notifying CAD of the dispatch. d) All stations and Fire and Rescue apparatus radio equip- ment shall normally be monitoring and assigned on one dispatch sub -fleet. Upon dispatch, all radios assigned to designated apparatus shall be dynamically switched to a separate tactical sub -fleet by the Central Switching Controller to allow communication between all radios assigned to the incident. e) The Central Switching Controller shall obtain its In- puts from the trinking interface control unit which derives its controls from the CAD System or local manual inputs from the dispatcher. CAD and manual inputs to the trvnking interface unit contain apparatus reference desig- nators such as "ENGINE 1, HOSE 2, AERIAL 4, CHIEF 1, RES- CUE 9, etc.", for each dispatch incident. The trunking Interface unit shall translate the reverence designators to radio I.D. numbers of appropriate apparatus. These I.D.'s shall be sent to the Central Switching Controller to develop commands and be transmitted via the control channel to the individual radios for sub -fleet activation. f) Dispatched apparatus shall remain on the tactical sub - fleet until the incident is cleared cr higher priority override frem F.O.I.C., or dispatcher, deems a change is required. g) Once an incident has been cleared, all apparatus radio units shall be commanded by CID or manual to return to the dispatch sub -fleet. h) Single dispatched apparatus unit(s) radios shall remain an the dispatch sub -fleet for the duration of the inci- dent. Only multiple apparatus dispatches shall be as- signed tactical sub -fleets. 28 - • i) Additional incident dispatches shall command the ap- paratus radios to the next available tactical sub - fleet. j) Operator a ssi ytcd mobile phone service shall be pro- vided in a half duplex made to all radios. Request for telephone service will be made tbrough the dis- patcher on the dispatch subfleet and the dispatcher will manually assign the requesting unit a subfleet for private mobile communications into the telephone system. k) Unit -to -unit pri,vata communications shall be provided via dispatcher action. 5.3.7 Those RF channels assigned to the system shall be automa- tically selected in accordance with their availability so that all system users will have access to all assigned voice channels in accordance with the established system priority protocol. 5.3.8 The command or signaling language shall permit each system to assign no less than 4,000 discrete dispatched position addresses, regardless of system size. 5.3.9 All dispatch positions and mobile or portable units shall be capable or being assigned group, fleet, subgroup or sub - fleet address designators that will permit communications between individual dispatch positions, groups of dispatch positions, individual mobile or portable units, groups of mobile or portable units, or combinations thereof. All units operating within the same group will receive both sides of -all communications (except digital inforxation) addressed to or frcm the group. 5.3.10 when one or more voice channels in the system is not in use, any system user shall automatically have access to a voice channel within one-half second after momentarily activating a microphone switch (or other recruest for channel device) . The system design must autcmatically ccmzensate for any sig- naling attempt lost due to si.-nultanecus attempts to access. Should a voice channel not be available, the caller shall be placed in a queue and be given an indicaticn that his request has been received and cueued. Caber shall be notified autcmatically when he has been assigned a valid channel. The system shall continue to request an avail- able channel autcmatically until channel assicn.ment has been established. 5.3.11 Any time that a unit is out of contact with the control channel signaling system, an indicaticn ,aill be presented to the unit. 5.3.12 Once the central switchina controller has selected an RF channel for c=iunications between snits, �hosr� units will remain on t hat channel or t:he duration of each ti.Tne and an adjustable. wait time, or hang tame , from one to four seconds shall be provided for reception time. - 29 - 5.3.13 The system shall incorporate five levels of priorty. Assign- ments of these levels of priority will be made at the We Operations Canter. The structure of the command and signal- ing language shall assure access to the data control system in accordance with the; level of priority involved. The five levels of priority are: a) Emergency Call b) Tactical Priority c) Command Priority d) Operational Priority e) Normal or Routine 5.3.14 All emits in the Fire system shall have the capability of seiz- ing access to the system vice, an instantaneous emergency switch. Activation of this switch will permit direct access to dispatch and F.O.I.C. positions ;vithin.one-half second. This level of precedence is intended for use only in those instances wherein immediacy of emergency communications is necessary in preserva- tion of safety or life. 5.3.15 The tactical feature shall be used during all Police Operations and is regarded as second precedence level. This level is in- tended for use by those units in the system requiring priority but not immediate access to the communications channel based on the performance or the mission of their agency or group. Fire Depaxtment Operations shall use this priority as a prime level. 5.3.16 Command priority (executive and supervisory) is the level of precedence that shall be at the discretion of the procuring agency. . 3.3.17 The system shall be capable of providing an operational priority level of precedence to Public Safety functions which will be placed in queue above routine activities. The distinction of these classes of service shall be established in the system con- troller via the system central control. •The system shall main- tain sufficient channels for each user to provide for preestab- lished operational requirements. 5.3.18 Routine shall be the lowest level of precedence and is to be used by Local Government functions. 5.3.19 The Central Switching Controller shall have the capability to re- ceive requests for access to the system from mcbile or portable units via the signaling system and frcm dispatch locations. M will identify an unused channel and direct the signaling system to move the addressed unit or units to the selected RF channel. - 30 - e1 a w • 5.3.20 The Central Switching Controller shall incorporate those features needed to permit the switching of discrete units and/or groups of units. it will assign channels in accor- dance with priorities and group assignment procedures es- tablished by the system user. 5.3.21 In the event of failure of a portion of the base station voice channel Wither the trazsmitter or J;ecn iver o.+: any portion of their rol.atod equipment), the Central Switching Controller shall detect such failure and give indication of the defective channel at the system control center. The con- troller will not select a defective channel nor designate it for use; but will continue to assign traffic to the .^.cemainIng operating channels at a reduced level of operation. 5.3.22 Should any portion of the RE link of the signaling system be- come defective, signaling shall automatically he shifted to another channel (s) while concurrently shifting other system components in accordance with a predetermined protocol. in- dication will be provided at the system Control center of such failures. 5.3.13 Provisions shall be made for bypassing the Central Switching Controller in the event of its failure. This will permit de- signated dispatch locations to have direct access to prede- termined RF channels for operation in the conventional mode. Failure of the signaling system will cause an indication in all units at all dispatch positions. It must be possible to then switch all elements of the system to a conventional mode of operation within one minute. 5.3.24 Provisions shall be made for cross -connecting, or patching, the trunked 800 :Hz System into the Fixe Department's existing 450 MHz operational channels (four each). It is recommended that tsunked RF Control Stations be used and audio patching be ac- complished in the central control console alter receiver vot- ing has occurred. The RF Ccntrol Stations shall also be used as back-up for dispatch operations in the event of a telephone line failure. Conventional channel mode operation shall be used while operating in this back-up mode. 5 .3.25 An on-line tr snked system data lcgger shall be provided to track all communications aczi7ity and allcw the System's Manager to perform the=oll.cwinc tasks easi lv: a. Analyze real-time system usage. b. Analyze message characteristics c. Summarize data and provide :management information of air time, depar mental usage and system per- formance. d. Transfer of data via RS 22Z Wort into a City owned computer for further analysis tailored to specific needs for management information. • 31 - w a. Aid in system trouble shooting. f. Monitoring of rcJ�cn txa-f:Cic. The system Logger shall `unction as a special radio that moni- tors the contz-ol channel off the system and extracts all the channel assignments that acci= on the trunked system. INO physical connections to the site shall be required. The data trazs"Ie3zed Jfrcm --bn logger shall show fieet", sub -fleet and individual I.D. o.� the initi-atinq caller for all traffic in the systami. The system logger shall conta'a a visual display showing which channels are active and what channel is being- used as the con- trol channel. indications shall be provided to show unrecog- nized channel assignment and busy conditions. • r 32 - a 5.4 Specific ReVirements The system shall consist of the following elements. Quanti- ties are defined in the attached bid sheets 5.4.1 Base Station Transmitters and Receivers a. RF channel frequencies are def I'ned, in Exhibit 1. Phase Z implementation shall include a total of ton channels. The main baza station site will be located in the downtownn. Mia_- mi. area at the County Adm.ini,stration Building. This build- ing is 500 feet, high and located at the corner of Y . W . I-st° Avenue and. F? agl er Street (L,at. -251 , 461, 30" and Lonc; . -80 ° 11', S1"). b. There will be at least ane base station transmitter and ro ceiver for each RF channel assigned.. Each transmitt(ri and receiver shall be capable of operating independently of and _ simultaneously ;with any or all of the others assigned. to `he system. The transmitters and receivers shall be controll- able from the Central Switching Controller. c. All base station transmitters and receivers shall be iziter- faced via telephone lines using tone control. The equip- ment shall have the capability of operating over microwave in the future. d. Base station transmitters and receivers shall comply with Part 90 of the FCC Rules and appropriate EIA, NBS and si=i- lax agency standards. Transmitter.and receiver power lev- els, sensitivities, selectivity, propagation -related and operating characteristics, shall be as defined in the equip- ment specifications. Physical configuration, environmental requirements, prLmary and emergency power supply needs, and other equipment characteristics not directly related to dig- itally addressed trunked systems functioning, are also de- fined in the ecuipment specifications. a. Base station remote received i_�nnlezmentations shall include an analysis of the electrcmagret'c environment at the re- ceiver antenna location that includes the assum-::ti.on of all system transmitters onerati ng si.. u taneous? y. - An RF coverage anal vsi.s shall be cerfermed to determ.-L e the number of re -mote receivers t.".at will be ; oo_uized. Z'xhibit III is an overall map of the City of M_-' aImi showing the loca- tions of exist ng receiver sites thaz are available. RIr coverage- is speci-fied at 99 within the, City of .Maim a-e,_ and 90% fcr areas uu to three :miles outside the Cit•✓ 1�_-nits. Remote receiver-s controllers. A eluded at each s i-clude encoders e transceiver and control channel arc remote rece-ve;:: modem shall be --- data information. f. Regular and scrambled audio from receiver outputs shall be compared or voted for quality signal at the control center. Modems for each site's control channel data information shall be provided. g. Base :station audio systems will permit simultaneous monitor- ing of va-,ions group audio outputs at designated dispatch positions. Dosi,g-aa.tion of the groups to be monitored and the number and locations of the dispatch position will be contained i.n the control center specifications. 5.4. 2 Central Switching Canta:oll er The Cantral Swi.tchizg Controller shall provide all the signal- ing and can-Crcal logic to permit functioning as described in these specifications. The Central Switching Controller shall be capa- ble of operating with a secondary or remote back-up switching controller. A power source, which cannot be interrupted, shall be provided in. the avant of power failure. 5.4.3 Base Station Antenna Systems The base station antenna system shall, include those elements re- quired to carry the radio frequency signal from the base receiv- er/transmitter to and including the radiating antenna (trans- ducer(s)). The antenna system configuration must provide for simultaneous duplex operation of all channels without degrada- tion on anv one channel. Transmitter combiners and receiver combiners with pre-amplifier/couplers shall be used. Cavitv filters and cabling shall be included with the bid. 5.4.4 Mobile Transmitter/Receiver (Mobile Unit) a. Mobile units will be designed in accordance with the re- quirements of Part 90 of the FCC Rules and the approprs- ate ZIA, NBS and related agency specifications. Radio frequency, environmental impact, physical size and relia- bility characteristics will be defined ir. the equipment specification. b. The mobile units shall be capable of being ex-panded to a minimum of twenty z unked channels us 4 ng fre- quencies. Phase I and Phase IT •loll use on'_v uen 1:_— nked frequencies. Mobile units shall be capable: of operating on any of the 600 frequencies in t?.e 800 MH= land mobile spectrum. c. Some of the mobiles units shall '---e capable cf cperating in a dial -urn full duplex mobile t«eleph.cne mcde. They remain- ing mobile units shall ha,je the cana ili cf cpr:irating in an operator assisted half duplex mcb4l,_4 t. lephone .Node. d. The mobile units will, when not engaged in sequence of messages, contir.ueusly monitor a source of siamaling in- formation in accordance with the system control concept. - 34 - 6 6 The mobile unit will have an assigned discrete main address and incorporate provisions to select no less than fifteen operator --selectable sub -address groups. e. When the channel is selected by the System Controller, the System Controller will direct the units having the designa- ted address to move to the selected channel and to monitor transmission on that channel. x ro7isions will be made to prevent audio output when the unit is monitoring the command channel or when it is not being quieted by reception of an RE voice Channel such as after completion of traffic and be- fore the unit reverts to command channel monitoring. ' f. To initiate a call when in the monitor mode, activation of the transmit control will initiate a. request for a channel via the signaling system. This request will include the group address to which the unit is assigned and the unit's discrete address. appropriate priority i_nfc=ation will also be included in the signaling message. In the event the signaling system is occupied, the unit will automati- cally attempt re -access until access is accomplished; or if no RE channel is available, an indication of "awaiting chan- nel" queue will be presented. 5.4.5 Portable Transmitter/Receiver (Portable Units) a. Portable units will be designed in accordance with the re- quirements of Part 90 of the FCC Rules and the appropriate EIS., NBS and related agency specifications. Radio Frequency, environmental impact, physical size and reliability charac- teristics will be defined in the equipment specifications. b. Portable units shall be capable of operating on five radio frequency channels in the 800 MHz spectres in Phase I. Phase II portable radios must be capable of operating on twenty chan- nel trunked frequencies (synthesized). Portable radios shall be capable of providing operator assisted telephone service. Portable unit operation will be as described for mobiles in Paragraph 5.4.4. 5.4.6 Dispatch Operations a. Dispatch positions shall be designed in accordance with the requirements of Part 90 of FCC Rules and appropriate EiA, NBS and related agency specifications. Radio frequency, environmental impact, physical size and reliability charac- teristics will be defined in the equipment specifications. w 35 w 84-839 The mobile unit will have an assigned discrete main address and incorporate: provisions to select no less than fifteen operator -selectable suh--address groups. e. When the channel, is selected, by the System Controller, the System Controller will direct the units having the designa- ted address to move to the selected channel and to monitor transmission on that channel_. Provisions will be made to prevent audio output when the unit is monitoring the command channel, or when it is not being quieted by reception of an RI' voice channel. such as after completion of traffic and be- fore the unit reverts to command channel monitoring. ' f. To initiate a call when, in the monitor rode, activation of the transmit control will initiate a request for a channel via the signaling system. This request will include the group address to which the unit is assigned and the unit's discrete address. appropriate priority information will also be included in the signaling message. In the event the signaling system is occupied, the unit will automati- cally attempt re -access until access is accomplished; or if no RE channel is available, an indication of "awaiting chan- nel" queue will be presented. 5.4.5 Portable Transmitter/Receiver (Portable Units) a. Portable units will be designed in accordance with the re- quirements of Part 90 of the FCC Rules and the appropriate - EIA, NBS and related agency specifications. Radio Frequency, environmental impact, physical size and reliability charac- teristics will be defined in the equipment specifications. b. Portable units shall be capable of operating on five radio frequency channels in the 800 MHz spectrum in Phase I. Phase II portable radios must be capable of operating on twenty chan- nel trunked frequencies (synthesized). Portable radios shall be capable of providing operator assisted telephone service. Portable unit operation will be as described for mobiles in Paragraph 5.4.4. 5.4.6 Dispatch Oaeraticns a. Dispatch positions shall be designed in accordance with the requirements of Part 90 of FCC Rules and appropriate EIA, NBS and related agency specifications. Radio frequency, environmental impact, physical size and reliability charac- teristics will be defined in the equipment specifications. W35- C7 f7 b. Remote control adapters shall be provided to enable remote tone control operation on a four wire audio circuit from the Communications Control Center with the capability of using digital tone for signaling with audio. c. RF Control Stations with remote option shall be provided for back -'up and intea./intra agency cross patching o.f other 800 MHz Systems, , 450 MHz systems and V= systnms . IRF Con- trol Stations shall be camabl.e of apera.tina on any of the _ 600 ircquencies in the 806 :Land frequencies. The units shall be provided for operation from 117 volt, 60 Hz, 3-C mower and he furnished with antenna, and suf—ficient trans- mission lime for operation in the 800 MHz t=u.nked system. The Ra" Control Stations shall be capable of being rack - mounted in locations to be determined during site surveys. _ R�' Con" of Stations operation shall be as described for - — mobiles in paragraph 5.4.4. 5.4.7 Group and Sub -Group Address L)esignators The.City-Wide 800 MHz Communications System to be implemented by the City of Miami shall have multiple main group and sub- group assignments and/or designators. A minimum of Eive main groups shall be rewired with a minimum of fifteen sub -groups under each main group provided. a. Main Group "A" - Fire Department All sub -groups under Main Group "A" shall be allocated to support Fire Department- :unctions. These sub -groups shall be categorized for dynamic grouping under the control of Fire Dispatch Operations and the F..re CAD system. The sub- groups shall be used for dynamic assignments and designated as follows: 1. Dispatch (Fire/Rescue) 2. TAC 3. TAC 4. TAC S. TAC or Fire/Outside Agency 6. TAC or F ire/Cutside Agency 7. TAC or Fire/Cutside Agency 8. Fire5olice 9. Fire/Police 10. Fire/Solid Waste 11. Fire/Public Works 12. Fire/Building Inspections 13. Fire/City-Wide 14. Special Events 15. Special Events Sub -groups configurations shall be flexible to allow re- assignments and changes. - 36 - b. Main Group "B" - Fire Department Ali sub ---groups under Maven Group "B" shall be allocated to support Fare Department functions. These sutra --groups shall be manually CPO -rated and con.t.ol?ed by field users. The capability shalll, eXis t for dyn=ic grouping from Eire Dispatch Operationa i. Tri the event of a Central Switching Controller failure, the system shall fail -soft to six con- ventional channels under this main group. The following represent, assignments for sub -group designators under this main group: 1. Dispatch (Fire/Rescue) 91 TAC 2. FOIC 10. TAC 3. Fire Administration 11. TAC 4. TAC/Fire Administration 12. TAC 5. TAC 1.1. Fire/Building Inspections 6. TAC ""T4. Mobile Phone (Onexator 7. TAC Assist -ad) 8. TAC 15. Mobile Phone (Dial -up/ Privacy c. Main Group "C" - Police Department All sub -groups under Main Group "C" shall be allocated to support Police Department ::unctions. These sub -groups shall normally be manually operated and controlled by field users. The capability shall exist for dynamic grouping- or override by Police Dispatch Operations. in the event of a Central Switching Controller failure, the system shall fail -soft to eight (8) conventional channels under this main group. The following represents assignments for sub -group designators under this main group: 1. Area I Dispatch 9. TAC 2. Area 2 Dismateh 10. TAC 3. Area 3 Dispatch 11. TAC 4. Area 4 Dispatch 12. Complaint Sergeant S. Information 13. Police Department Admin. 6. TAC 14. Mobile Phone (Operator 7. TAC Assisted) 8. TAC 15. Mobile Phone (Dial -up/ Privacy) d. Main Group "D" - Police Department A11 sub -groups under Main Group "D" shall be allocated to support Police Department functions. These sub -groups shall be configured .fcr dynamic grouping under the control of Police Dispatch Operations. The following sub -groups shall be used for dynamic g_ouping and designated as Follows: - 37 - 1. Supervisor Console 9. Police/City-Wide 2. Special TAC 10. Police/Other Agency 3. Special TAC 11. Police/Other agency 4. Special TAC 12. Police/Other Agency S. Police/xixe 13. Special Events 6. Police/Fire 14. Special Events 7. Police/Public Works 15. Police/Local Government 8. Police/Solid. Waste e. Main Group "L"' - Local Government All Sub -groups under Main Group "E" shall be allocated to support Local Government functions. These sub -groups shall operate in combinations of manual and dynamic grouping modes. The following sub -group designators shall be assigned: 1. Mobile Phone(Dial/Privacy) 9. Building & Vehicle 2. Mobile Phone(Dial/Privacy) Maintenance Department 3. Solid Waste 10. Special Events/Dynamic 4. Public Works 11. Special Events/Dynamic S. Building Inspections 12. Special ,vents/Dynamic 6. Parks 13. Communication Services 7. Community Development 14. Mobile Phone/Operator S. Convention Bureau Assisted IS. Mobile Phone/Operator Assisted In the event of a control type failure, the system shall fail - soft to five conventional channels. Local Government shall be configured as the lowest priority users in the City -Wide network. f. Zn addition, a "System Call" feature shall be included in the system. Act.iviation of System Call at any dispatch point, mobile or portable so equipped, would give the indi- vidual activating System Call a communications path to all units on the same main group. after activation, a tone sig- nal would be sent to the initiation point advising the sys- tem was clear and ready for the System Call. System Call is one way only and would be used to direct specific or all units to a desired sub -group. 84-839 c s 5.4.8 Operational Centers The Police and Fire Operational Centers are situated in two separate buildings. Each operation is isolated. Exact con- sole configurations for Fire and Police dispatch operations shall be determined during site inspections by vendors. Com- plete designs and configurations by position must be presented with proposals. a. The Fire Depaxnment shall have four and. five }gay dispatch positions, four bay FOTC position, dour bay CZNTREX opera- tor position, throe bay ECC position and a back-up four bay position for training. Each position shall have the capability of performing all functions related to Fire Communications Operation. The present system uses the Motorola Centracem Consoles. Additional consoles and piece parts will be required. The esthetic value of the Operation Center must be preserved. The contractor shall be responsible for all installation including the mounting of CAD terminals in the consoles. A full implementation and cut -over plan must be presented with the proposal. b. The Police Department shall have four five bay dispatch positions, supervisor console and an information console. Additional consoles and piece parts may be required. Each position shall have the capability of performing all func- tions related to Police Communication Operations. The con- tractor shall be responsible for installation of all com- munication components in the consoles. An implementation and cut -over plan must be presented with the proposal. c. Each console position shall be free standing, desk -size with turret. Electronics may be mounted in the console or remotely located. All control switches shall be with- in easy reach of the operator and all switch labels are to be engraved showing station or function. A failure in one console shall not impair the elecuronic opera- tion of adjacent console positions. d. Each console position shall have provisions to monitor and control the fo'_lcwing: 1. As required, remorse control units for twenty (20) 800 kHz Trunked Base Stations requiring four ( 4 ) wire audio full duplex transmit and receive with tone control. Provisions shall be made to accommodate an additional twenty (20) base stations for back-up. 2. One each 800 MRz Trunked RF Control Station for each console position to be used as back- up and patching. 39 - 84-839 0 3. Five (5) each Western Electric Model Sketch 6 (or equivalent), fifty (50) button Call Direc- tor with Touchamatic, Touchtcne pad and rotary dial for the Fire Department. 4. Two each mobile telephone interconnect terminals for oDnrator assisted calls. One each unit to be installers in the Police and Fire Depar ants. S. Two each mobile telephone interconnect terminals with dial -up DTMr decode and encode. 6. Each consoles shall have provisions �:or cross - patching between channels {up to five). phone patch and :microphones or head sots. Exact num- ber will be determined during site inspections. 7. Additional rurni-ure, desk work areas and console arrangements shall be determined during site in- spections. 8. Complete receive monitoring capability for moni- toring and scanning of all main groups and sub- groups shall be provided at selected Fire and Police positions. 9. Each Police and Fire position shall contain a Trnking Interface Control Terminal. u e. Trunking Interface Control Terminal 1. A Trunking Interface Control Terminal will be pro- vided to permit monitoring of system operation. It will be possible to program the Central Switching Controller from a position at the control terminal. The control terminal may or may not include the sys- tem controller hardware. 2. The control terminals will contain. facilities and equipment to monitor message traffc passing over the system, as well as the signaling channel. 3. Each base station transmitter and receiver and any system elements specifically designated for con- trol or signaling purpcses, will provide means to indicate at the control terminal when it is trans- mitting or receiving a message. Information to be available at the control terminal for recording will include, but may not be limited to: - 40 - a. number of transactions, by user; b. system element failures, including time of failure and time of restoration to service. For the purpose of this requirement, system elements will include base stations and sys- tem control ler. -to 4. The system control. t =,. inal ;,gill urovide a keyboard or equivalent tY e of operator position at which the following cont;:ol protocols may be altered or Imple- mented by entering the appropriate instructions to: a. change priority level assignments by group and discrete address; b. add to, change, or remove designated groups and discrete addresses from the list of automatic priority assignments; c. assign higher or lower level automatic -priority assignments to discrete address units (i.e., executive or supervisory personnel); d. alter the configuration of selected address c - groups. This is to establish designated add- ress groups with appropriately assigned dis- crete address numbers o= special purpose or temporary functions. VP 41 U., DETAILED EQUIPMENT SPECIFICATIONS 5.5.1 Base Stations 5.5.1.1 General The stations shall be housed in standard 19" EIA rack mount, face free standing cabinets. A key lock shall be provided on the access doors. Operation shall be from a 117 volt, A.C. 60 Hz, A.C. power source. Surge protection shall be provided. Temperature range shall be m 3 0 to +6 0 C . A of one (1) metering panel shall he provided for the twenty (20) stations. Each station shall be one (1) frequency operation. The station shall be of complete solid state transmitter, receiver, power supply and control unit design. The transmitter and receiver shield kits are to he provided. 5.5.1.2 Performance Specifications a. General Standards The radio base station shall meet or exceed all applicable FCC requirements and fully comply with all EIA standards. All measurements and specifications shall use EIA stand- ards where applicable. b. Transmitter Output Impedance 50 Ohms Minimum RF Power Output 70 Watts _ Duty Cycle Rating - Continuous 100% Frequency Stability t .0001% , Modulation 20F21 20F31 20F9 Spurious & Harmonics -85 db FM Noise -55 db Audio Distortion Less than 2% a 1000 Hz Audio Response +1, -3 db/Octave Pre -emphasis Frequency Separation 19 MHz no degradation from fl through f20 c. Receiver Input Impedance Sensitivity EIA SINAD Intermodulation EIA Spurious & Lmage Rejection Selectivity EIA SINAD Modulation Accentance EIA Stability Audio Output Audio Distortion Frequency Separation - 42 - 50 Ohms -35 uV - 7 5 db -100 db -80 db ± KE Z ± . 0 0 0 2 % 5 Watts Local Sneaker 5% 19 MHz no degradation from fl through =20 S . S . 2 Operational Requirements The Base Stations will be under the control of the Central Switching Controller. All interface circuitry and cable shall, be provided. 5.5.3 Central Switching CQn — oller The Cantral Switching Controller will perform the signaling and control functions as specified in General Requirements and Specific Requirements. It shall operate over a tempera- ture range of -30 to +60 C, operate frcm a 117 volt, 60 Hz, A.C. power source; have a surge Protective device installed in the A.C. line and be Housed in a standard 19" £IA rack mount, free standing cabinet. All peripheral equipment to provide the self diagnostics and alax:as is to be included. 5.5.4 RF Control Stations/Locally or Remote Controlled RF Control Stations 5.5.4.1 General Units shall be styled for desk top or rack mounting. If speci- fied for remote control, a rack mount adapter shall be provided. Remote control shall be four (4) wise audio with tone control. A standard desk microphone and a built-in speaker shall be in- cluded. Operation shall be from a 117 volt, A.C., 60 Hz, A.C. power source. Surge protection shall be provided. Temperature range shall be -30 to + 60 C. The unit shall be of complete solid state transmitter, receiver, power supply and control chassis design. 5.5.4.2 Performance Specifications Specifications for the mobile unit will apply except transmitter output shall be ten (10) watts. 5.5.4.3 Operating Requirements a. Operating Frequencies The radio shall he furnished to operate on any of the 600 frecuencies in the 800 u..Hz land mobile spectrum. Specific channel assignment will be made by the trunked signaling system. In the event the system control sig- naling channel should fail, an indication will be heard on the speaker and the unit will automatically switch to a pre-proc-ra ed RIF charnel to operate in the conventional mode. b. Station Ccntrcls 1. Required Crntrols a. on -off switch - 43 - b. Group select switch, rotary type, capable of selecting one (1) of fifteen (13) groups. c. System Call Switch d. Volume set e . Red indicator to show transmitter is activated f . indication when in conventional made 5.5.4.4 Special Conditions An antenna system is to be included with each RF control station to make it operable in the 800 MH7 Truzked System. 5.5.5 MWalmom Specifications for iwo--•Way FM Mobile Radios 5.5.5.1 General The radio unit shall to trunk mount consisting of a radio set, _-- control unit, intcrcabling kit and such other items as nec- essary for a complete installation. All mounting hardware shall be furnished. The radio shall be solid state design with operation directly from the vehicle battery. The radio shall be completely oper- ational meeting all specifications within 250 milliseconds after being turned on. operating current drain from the ve- h1cle battery shall be consistent with solid state equip- ment. Reverse polarity protection shall be provided. The radio set shall be self -contained, compact, rugged, single - drawer type unit ccnsisting of a transmitter and receiver as- sembly in a fully enclosed housing. The housing shall completely enclose the transmitter and re- ceiver and shall be devoid of any louvers or other openings. A key lock on each unit shall be provided to lock the drawer into the mount. All cables, except the antenna, shall enter the radio set at a single connector located on the front of the unit. The connector shall have a fastener to secure it to the drawer unit. 5.5.5.2 Performance Specifications a. General Standards The radio unit shall meet, or exceed, all applicable FCC requirements and fully comply with all ZIA Standards. All measurements and specifications shall use ZIA Stand- ards where applicable. Pertinent EIA Standards which are applicable are: 1. The radio shall he capable of operation when subject to applicable shock, vibration, humidity tests as set forth in ZIA Standards RS152B and RS204. - 44 - 0 2. The radio shall meet all specifications over the temperature range defined in EIA Standards RS152B, Secti.an 12. Metering of all circuit functions to properly tune the radio sha.l.l be provided from centralized metering sockets which shall ac� accessible by removing the top cover while the radio is installed and operating in the vehicle. 5.5.5.3 Transmitter Output: Impedance Minimum Rr Power Output Frequency Stability Modulation, Spurious & Harmonics Audio Distortion Audio Response Frequency Separation 5.5.5.4 Receiver Input Impedance Sensitivity EIA SINAD Intermodulation EIA SINAD Spurious & Image Rejection Selectivity DIP,. SINAD Modulation Accentance EIA Stability Audio OutAut Audio Distortion 5.5.5.5 Operational Recuirements a. Operating Frequencies 50 Ohms 25 Watts to 50 Watts(to be specified) ± .00025% from -30 to +60 C 20F2, 20F3, 20F9 - 6 0 db Less Than 5% a 1000 Hz +1, -3 db/Octave Pre --emphasis 19 MHz from fl to f20 with no degradation 50 Ohms .35 uV -70 db -90 db -75 dh ±7 RHz i .00035% from -30 to + 60 C 5 Watts to 15 Watts(to be specified) Less Than 5% at Full Output L-1 The radio shall be furnished to operate on any of the 600 frequencies in the 800 MHz land mobile spectrum. Specific channel assignment will be made via the trunked signaling system. in the event the system control signaling channel should fail, an indication will be heard en the mobile unit speaker and the unit will automatically switch to a pre- programmed RF channel to operate in the conventional Node. 5.5.5.6 Control Unit A matching control unit, including all controls required for operation cf the radio set, shall he provided. A separate loud speaker in a :patching housing and a paLi-i-type microphone shall be provided. The microphone shall have a high impact plastic housing, a coil cord and connector for connecting to the control head. All installation hardware shall be provided. - 45 - 11 a. Required Controls 1. ON -OFF switch. 2. Group select switch (refer to bid sheet for configuration required) . 3. System select switch. A set of five (5) inter- locked gush button switches (refer to bid sheet for r nau±rament) . 4. Volume Control. 5. Red indicator to show transmitter is activated. 6. Dizect/trunkced. 7. Full duplex for mobile telephones. 5.5.5.7 Special Conditions a. An antenna shall be furnished with each radio. b. One instruction manual, complete with tune up and troubleshooting procedures, shall be provided with each ten (10) radios. c. A complete stock of replacement spare parts must be available. d. Local warranty and repair service shall be available. 5.5.6 Specifications for 800 MHz Trunked Portable Radios 5.5.6.1 General Description The radio shall be a miniature, self-contained, hand-held twenty (20) channel two-way radio unit. Size and construc- tion shall permit one hand operat%i.on. Weight, including battery, shall not exceed thirty ounces. The unit shall operate from a self-contained, single rechargeable nickel- eadium battery. The battery shall be capable of providing for an overational duty cycle 5-5-90 fcr eight hours of continual use. Recharge time for the battery shall_ not exceed three hours. The radio' s housing shall ;e corstrucp`d o high i.mpact- resistant material. It shall be sealed to protect inter- nally mounted circuitry against dust, foreign particles, moisture, and splashing water. The unit shall meet or exceed the EIA Drop Test requirements. Controls Controls shah be mounted on top of unit .for easy access. They shall :Lnclude a conibinati cn "cn-off" /volu.me cont_ol. A transmitter "push --to- calk" switch will be provided on the side of the unit. A separate control switch shall be provided to select group address. Group addresses required by unit type are shown on the bid sheet. - 46 - C 2 0 5.5.6.2 Performance Specifications a. Transmitter Output T.mpedance Minimum RF Power Output. Frequency Stability Spurious & Ha=onics F,Z Noise Audio Distortion Audio Restanse Frequency Separation b. Receiver Input Impedance Sensitivity EIA SINAD Intermodulation EIA Spurious & Image Rejection Selectivity EIA SINAD Modulation Acceptance EIA Stability Audio Output Audio Distortion Frequency Separation 50 Ohms 1.5 Watts t .00025 from -30 to +60 C (+25 C Reference) -46 db -60 db Less Than 3% 1 1000 Hz 60% Rated maximu-_a Deviation +1, -3 db of 6 db/Octave Pre - emphasis 19 MHz with no degradation from fl to f20. 50 Ohms .35 uV -65 db -55 db -65 db t7 REz Maximum ± .00025 from -30 C to 60 C (+25 C Reference) 500 MW Less Than 5% at 500 uW 19 MHz with no degradation from .fl to f20. 5.5.6.3 One -rational Ream re:ments a. Operating Frequencies The portable unit shall be capable of twenty channel opera- tion. Frequencies will be assigned at the time of the award. In the event the Central Switching Controller signaling chan- nel should fail, an indication will be heard on the portable speaker and the unit will automatically switch to a pre-pro- grammed IU channel to operate in the conventional node. b. All units shall be furnished with a carrying case to be belt attached. e. All units shall be 4urnished with a rubher coated flexible antenna. d. A11 units shall have the capability of being inserted into a vehicle holder and contain the necessary connectors to power units. - 47 - 3.5.6.4 Battery Chargers a. Single Unit Charger The batte.ry charger shall operate from 117 volt A.C., 60 Hz primary power. The charger shall have a tree hour recharge cycle. Charging is indicated by a red indicator light and a ready green light for trickle charge. The charger capacity is one nickel- cadmi,tmn bat or= alone or the com'DInt.e radio unit. The radio unit shall he cavaiale of monitoring calls while charging. The battery shall not be dannaged i f left in the charger indefinitely. b . Multiple Unit Charger The battery charger shall operate from 115 Volt A.C., 60 Hz primary power. The charger shall have a three hour recharge cycle. Charging is indicated by a rod indicator light. The charger capacity is t-t7Glve nickel -cadmium batteries alone or the complete radio unit. The charging unit shall be capable of wall, rack or desk mounting. The battery shall not be damaged if left in the charger indefinitely. c. Vehicle Charger A vehicle charger and antenna system shall be provided to house the portable radios. Microphone and speaker (five Watts) shall be provided to operate the portables as mobiles. 5.5.7 System Control Center 5.5.7.1 General - The functional requirements of each console in the control center are given in Specific Requirements Section. Each is to operate independently with. cross muting if required. Each console is to have redundancy to compensate for any common Transmit -Receive channel modules. An amplifier failure should effect no more than one module. The console shall be attractive with a writinc surface and turret to contain switches and/or Nodules. The enclosure should be stan- dard 19" EIA rack mount .for containing any common equipment, power supplies, etc. Surge protection should be provided on the A.C. line for each console. Ope=ation will he from 117 Volt standard manufactured item. All electronic circuit_) shall. be LEDs. All labeling shall he engraved. 5.5.7.2 Performance Soecificat.ions a. General St;-ndards The console circuitry and design shall meet or exceed all ap- plicable FCC reauirements and fully comply with all EIA stan- dards. All receive and transmit line amplifiers shall employ - 48 - indicators and status indicators shall depict activity on each channel. A console Layout and panel drawing are re- quired with the bid to show operational provisions. b. Specifications Transmit Distor�ta.on Lass than 1% at +10 dbm out Maximum .Output +16 dam, 600 ohms Hum & Noise --60 db Receive Sensitivity -25 dbm aum & Noise -60 db Audio Output 5 Watts Distortion Less than 1% Frequency Response -3, +1 db 300 to 6000 Hz Tone & D.C. Control As required. 5.5.7.3 Operational Requirements The consoles roust be 100% compatible with the radio equipment as specified. Any changes required to make the console and radio equipment operate as a system will be made at the con- sole and be the: full responsibility of the supplier. 5.5.7.4. Special Conditions A.C: and telephone line surge suppressors will be furnished with each console. 3.3.8 Motorcycle Radios The motorcycle radios shall be mounted on the handle bars. The output power shall be five (5) watts (minimum) and audio output shall be fifteen (15) watts (minimum). The unit shall meet all mechanical and electrical parameters as outlined in Pargraph 5.4.4. ..49w , EXHIBIT I BASE STATION TRANSMITTER FREQUENC XS FREQ (MHz) FREQ (MHz) 855.7125 855.4625 856.9625 856.7125 858.2125 857.9625 859.4625 859.2125 860.7125 860.4625 555.2125 854.9625 856.4625 856.2125 857.7125 857.4625 558.9625 858.7125 860.2125 859.9625 MOBILE/PORTABLE FREQUENCIES F'REQ (MHz) FR.EQ (MHz ) 810.7125 810.4625 811..9625 811.7125 82.3.2125 812.9625 814.4625 814.2125 815.7125 815.4625 810.2125 809.9625 811.4625 811.2125 812.7125 812.4625 813.9625 813.7125 815.2125 814.9625 CITY OF MIAMI, FLORIDA RFP No. 83--84-20: PROPOSE ACKNOWLEDGEMENT/PRICE SHEET A. Eight (8) copies of all proposals and Proposal Price Sheets must be Submitted to the Office of the City Clerk,3500 Pan American Drive, Miami, FL 33133; NO LATER THAN 3:00 P.M. FEBRUA.RY 15, 1984. Proposals most be marked with the Proposal Number (RFP 33-84-20) and with the time and date of opening. No consideration will be given any proposal received after the specified date and time. If not submitting a proposal., a letter of eNp?anation must be received by the City Clerk by the time of the opening. B. Information regarding proposal format and data required for an acceptable proposal are found in: Section 2: General Instructions Section 3: Scope of Specifications Section 4: Special. Conditions IN ACCORDANCE WITH THIS REQUEST FOR PROPOSAL, RFP-83-84-20, THE SPEC- IFICATIONS AND FUNCTIONAL REQUIREMENTS, THE GENERAL CONDITIONS, SPECIAL CONDITIONS, AND GENERAL INSTRUCTIONS TO PROPOSERS, WE, THE UNDERSIGNED, _ SUBMIT THE ATTACHED PROPOSAL AND PROPOSAL PRICE SHEETS FOR A CITY-WIDE 800 MHz TRUNKED COMMUNICATION SYSTEM. WE CERTIFY THAT THISOFFER IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY CORPORATION, FIRM OR PERSON SUBMITTING AN OFFER FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. WE FURTHER AGREE TO ABIDE BY ALL CONDITIONS OF THIS PROPOSAL AND CERTIFY THAT THE SIGNER IS AUTHORIZED TO SIGN THIS PROPOSAL FOR THE OFFERER. Authorized Signature: (manual) Authorized Signature: (Typed) Title Offerer: Telephone A Corporation in =h` Stag of: Firm Name Address THIS PAGE IN FOLLOWING PRICE SHEETS MUST BE RETURNED WITH PROPOSAL. PAGES 1-50 (PART I) MAY BE RETAINED FOR YOUR FILES. 84-839 A u CI'I" T OF MIMI , FLORIDA RFP N0. 83-84-20: PROPOSAL PRICE SHEET** PHASE I page 1 1. FIXED SITE EQuiPMZNT A. TPJWSMI='RS (20 EACZ/10 CHANNELS BACX-UP..........$ B. ROTE RECErVERS....................................$ C. COMPARATORS/VOTERS................................. $ D . CENT{R*VL SWITCHING CONTROLLER (2 EACH) .............. $ E. LOCAL CONTRt3LLZR (6 EACH) .......................... $ F. DATA LOGGERS (2 EACH) . . . . . . . . . . 00 . . . . . . . . . . • . . . . . . . $ G. CONSOLE. EQUIPMENT (LIST SEPARATELY) ................. $ H. OTHER (LIST) Z. HISCE I.ANEOUS...................... 0;.............. $ J. INSTALLATION .......................................$ TOTAL FIXED EQUIPMENT ..................$ 2. MOBILE RADIOS 1 TO 10 UNITS ................•.........................$ 11 TO 20 UNITS.. ................... 21 TO 50 UNITS .......................... ............... $ 50 TO 100 UNITS........................................5 101 TO IL T ** NOTE: FOR FURTHER INFOR11ATION REGARDING PRICE SHEETS, SEE PART I, PAGES 1 - 50, PARTICULARLY SECTIONS 1.3 and 4.2, AS WELL AS FUNCTIONAL REQUIRE11ENTS (SECTION 5 )- . Ll PHASE 2 - continued— PAGE 2 RFC' NO. 83-84-20: PROPOSAL PRICE SHEET 3. PORTA13LE RADIOS 1 TO 50 UNITS .......................................... $ 51 TO 100 U'NITS........................................$ MTO 200 UNITS ................... ..............e.....$ 201 TO 300 UNITS .................. ....................w$ 301 TO 400 UNITS ..................... ...............•.•$ 401 TO 500 UNITS .......................................$ 501 TO 600 UNITS.......................................5 601 TO 700 UNITS ..................... ...................$ 701 TO 800 (T,�1S.......................................$ 801 TO 900 UNITS ........................................$ 901 TO 1,000 UNITS .....................................$ 4. RF CONTROL STATIONS 1 TO 10 UNITS. ..........................................$ 1.1 TO 20 UNITS........ .................................$ 21 TO 30 UNITS....................... ..................$ 31 TO 40 UNITS........ .................................$ 5. MOBILE TELEPEONES . ITO 10 UNITS ..........................................$ 11 TO 20 UNN7T5.........................................$ 21 TO 30 UNITS.........................................5 31 TO 40 GNITS.........................................$ 41 TO 50 UNITS .........................................$ OFFERER SIGNATURE: company name) i m I 7 0 w page � CITE' OF HIAMI, FLORIDA RFP NO. 83-•84-20: PROPOSAL PRICE SHEET PHASE II I.. FIXED SITE EQUIPMENT A. TRANSMITTERS (20 EACH/10CHANNELS BACK-UP)...........$ H. REMOTE RECEIVERS (ADDITIONAL EQUIPMENT) ............ $ C. COMPAlUITORS/VOHERS................................. Do CENTRAL SWITCHING CONTROLLER (2 CH) ADDITIONAL EQU IP.Mm1 .4 • . . • • . . • . . • . . . . • • • • . . • . • • • . • . • • • . • • . • • . . E. LOCAL CONTROLLER (5 EACH) ..........................$ F. DATA LOGGERS (1 EACH) ..............................5 G. CONSOLE EQUIPMENT (LIST SEPARATE) ..................$ H. OTHER (LIST) J. INSTALLATION............. ........... TOTAL FIXED SITE EQUIPMENT .............$ 2. MOBILE RADIOS 1 TO 10 UNITS..........................................5 11 TO 20 UNITS.........................................5 21'TO 50 UNITS .........................................5 50 TO 100 UNITS ......... . ........ ......................$ 101 TO 150 UNITS..._ ............ .'m page 4 • • PHASE II - continued --- 3. PORTABLE RADIOS ITO 50 MlITS..........................................$ 51 TO 100 =TS........................................5 101 TO 200 UNI.TS.................. .....................$ 201 TO 300 UNTba.................. 301TT .......................... ....... 4� 0� 0� . ... •.. $+ 401 Jr O �LTUI7T�S UNITS ................... 500 ldO 501 TO 600 UNITS.......................................5 601 TO 700 UNITS ........................,..............$ �. 701 TO 800 UNITS .......................................$ - 801 TO 900 UNITS .................. 901 TO 1,000 UNITS .....................................$ 4. RF CONTROL STATIONS 1 TO 10 UNITS ...................:.......................$ 11 TO 20 UNITS........................... ..............$ 21 TO 30 UNITS......: ............. $ 31 TO 40 UNITS.......... ...............................$ 5 . MOTORCYCLE ?ADIOS 1 TO 10 UNITS ..........................................$ 11 TO 20 CNITS.........................................$ 21 TO 30 UNITS.........................................5 31 TO 40 UNITS .........................................$ 41 TO 50 UNITS .........................................$ CITY OF MIAiiS, FLA. RFP NO. 83-84-20: PROPOSAL PRICE SHEET OFFERER SIGNATURE: __ U C01-11-1UNICATIONS SYSTEMS AGREEr;ENT ATTACNFIEJJT A PROGRESS PAYiJENT JIILESTONE' SCHEDULE t•1ILESTONE ACCOINPLISHNIENT Month I - Contract award - Review and submit equipment orders. - Prepare FAA/ FCC forms. - Start site inspection. - Prepare detailed statement of work. - Start microwave path survey. - Sub,mi t perforrilance bond. - Submit insurance certificates. - Start and complete system engineering. *Ionth 2 - The Ci ty shall pay '10TOROLA the sum of two million dollars (S 2,000,000 ) within thirty ( 30 ) days of agreement execution. - Start microwave frequency search. - Submit FAA/FCC fords for raicrowave license. - Start manufacture of RF fixed end equipment. - Start manufacture of Fire console equipment. - Start manufacture of RF control stations. - Start manufacture of RA link stations. - Start software developement. Month 3 - Complete detailed statement of work. - Complete detailed installation plan. - Start manufacture of microwave equipment. Month 5 - Complete enaineering and installation of 200' self supporting to.-jer. . 14on11.," u - Subni t systerl hcce-tance Test Plan (ATP) for the microw.v_ system Month 7 - Begin delivery and installation of microwave antenna system. Month 3 - Begin delivery cf microwave subsyster, equipment. - Begin installation of r-iicrcwave su�systen. - Begin deli vary of Rr' fixed ;.quipnent. - Begi n �01 i very of ri re console a%aui pment. - ISegin aelivery of Satellite receiver equipment. —22- V C01411UPICATIONS SYSTEM AGREEiNEUT ATTACHNENT A PROGRESS PAY11ENT MILESTONE SCHEDULE MILESTONE ACCONPLISHNENT Nonth 8 - Submi t system Acceptance Test Flan (ATP) for the Fi re/ Local Gov't system. - Begin installation of RF fixed end equipment. - Begin installation of Fire console equipment. - Begin installation of Satellite receiver system. - Begi n nanufacture of portable radio equipment. - Eegin nanufacture of rilobile radio equipment. - Begi n manufacture of nobi 1 ephone equi pment. - Complete installation of microwave system. - At the end of month eight (3) The Ci ty shall pay t•10TORCLA the sum of six hundred thousand dollars ( 600,000 ).This amount to cover the additional cost of manufacture, delivery of RF fixed end, mi crouave subsys ten, sa to l 1 i to receiver equipment, Fire dispatch consoles, and 200' self supporting toner. Month •9 - Begin delivery of RF control stations. - Begin delivery of RA Link equipment. - Begin acceptance test of microwave system. - Begin manufacture of Police equipnent; Dispatch consoles, RF fixed end, satellite receivers, RF control stations, RA links, and dual transport recorder. Month 10 - Begin delivery of portable , mobile, and nobile- phone equipment. - Begin installation of nobile and nobilephone radi os fcr Fi re and Local Gov' t. - Begi n one year warranty on mi crcwave system. - Begi n thi rty ( 30 ) day trai ni+io sessi ons. Month 11 - Complete installation and optimization of RF fixed end equipment, Fire console equipment, Satellite receiver equipment, RF control station and RA link equipment. -23- w COMMUNICATIONS SYSTEM, AGREEINEhT ATTACHINENT A PRAGRESS PAYINENT MILESTOME SCHEDULE MILESTONE ACCOlIPLISHMEHT 'Month 12 - The Ci ty shal 1 pay ,IOTOROLA the sun of one million seven hundred thousand dollars (S 1,700,000 ) for the manufacture, delivery and installation costs accrued; of RF control stations, RIA links, Burroughs inter- face. Fire nobiles, mobilcphones, portables. Local Governiaent mobilesI nobi l-phone s, portables, RF fixed end, satel l i to recei ver equi prient. Begin acceptance test of Fire/ Local Gov't system. Compl ete sof tware level opement for C,'-.D . Month 13 - Begin manufacture of Police robilephones, portable and motorcycle radios. - Begin one year warranty of accepted portion of system. Month 14 - Submi t system Acceptance Test Plan ( ATP) for the Police sys ter. tlonth 15 - The City shall pay NOTOROLA the sun of seven hundred fifty thousand dollars (S 750,000 ) to cover the manufacture, delivery and installation of the Police dispatch consoles, RF control s to ti ons, RA 1 i n:;s, and dual trans- port recorder. Complete installation and begin acceptance test of Fire CAD interface. Month 16 - The Ci ty seal 1 ;,ay ;OTORGLA t;ie so-1: one mi 1 li on fi v.: hundred fifty thousand dollars (S 1,550,000 ) to cover the manufacture, delivery and installation of Police motorcycle radios, mobil ephones, portables. Month 17 - Begin acceptance test of Police system. month 13 - The Ci ty steal 1 pay i10_7'0^01LA the suci of five hundred thousand dollars (a 500,000 ) thirty ( 30 ) days after sys-cen acceptance. -24- APPWDIX "B" SECTION I RESPONSE TO SPECIFICATIONS 1.0 INTRODUCTION Read and agreed. 1.1 MASTER PLAN Read and agreed. a. Phase I -- Read and agreed. b. Phase II -- Read and agreed. 1.2 FUNDING Read and agreed. 1.3 PRICING - Motorola has included our total system prices for each phase of the project in Section 7 of our proposal entitled "COST'. Motorola agrees that the alternatives stated in a. through d. are available to the City and that, as discussed in the pre -bidders conference, details on these alternatives such as the doe:npaynent mount will be discussed in detail during the negotia— tions subsequent to proposal submittal. Motorola has explored various financing alternatives and rates and is prooared for discussion during negotiations. a. Read and agreed. b. Read and agreed. c. Redd and agreed. d. Read and agreed. -1 ® MOTOROL.A 84-839 1.0 INTRODUCTION Read and agreed. 1.1 MASTER PLAN Read and agreed. a. Phase I -- Read and agreed. b. Phase II -- Read and agreed 1.2 FUNDING Read and agreed. 1..3 PRICING Motorola has included our total system prices for each phase of the project in Section 7 of our proposal entitled "COST". Motorola agrees that the alternatives stated in a. through d. are available to the City and that; as discussed in the pr,.-bidders conference, details on these alternatives such as the downpayment =aunt will be discussed in detail during the negotia- tions subsequent to proposal submittal. Motorola has explored various financing alternatives and rates and is prpoared for discussion during negotiations. a. Read and agreed. b. Read and agreed. c. Read and agreed. d. Read and agreed. g MOTOROt...A El 2.5 EQUIPMENT Read and agreed. This is Section 3 titled "Technical Section" in our pro- posal. 2.6 SERVICE Read and agreed. 2.7 SYSTEM PLAN Read and agreed. This is Section 5 titled "Management Section" in our pro- posal. 2.8 OFFERER PROFILE Read and agreed. This is Section 6 titled "Motorola Profile" in our propo- sal . 2.9 ADDENDUM MATERIAL Read and agreed. This is Section 8 titled "Appendix' in our proposal. 3.0 SCOPE OF SPECIFICATION 3.1 GENERAL Read and agreed. 3.2 IMPLE'MENTATION PLAN Read and agreed. 1-3 MOTOR'OLA :s� 3.3 SITE(S) OF WORK Read and agreed. 3.4 EXAMINATION OF SPECIFICATIONS AND SITE(S) Read and agreed. 3.5 DEFINITIONS Read and agreed. 3.6 PRE -PROPOSAL CONFERENCE Read and agreed. 4.0 SPECIAL CONDITIONS Read and agreed. 4.1 OFFERER RESPONSIBILITY AND QUALIFICATIONS a. Read and agreed. b. Read and agreed. c. Read and agreed. 4.2.1 Prices and Payments Rear dnd agre,9d. The one (1) year of warranty after the date of acceptance is applicable separately to each phase. If any portion of the system in each phase is activated for use by the City for purposes other than testing or training prior to acceptance of the total system, the warranty period for that portion will begin concurrently with use of that portion. ,--. 1-4 MCrrORC LA 9 . _+ 4.2.2 Pam Does Not Imply Acceatance of the Work Read and agreed. 4.2.3 Read and agreed. 4.2.4 Read and agreed. 4.3 EVALUATION Read and agreed. a. Read and agreed. h. Read and agreed. c. Read and agreed. d. Read and agreed. e. Read and agreed. Described .in greater detail in Section 3. f. Read and agreed. Refer to Section 3. g. Read and agreed. Refer to Section S. h. Read and agreed. i . Read and agreed. Refer to Section 3. j. Read and agreed. Refer to Section 7. 4.4 CONTRACT AWARD Read and agreed. 4.4.1 Read and agreed. 4.4.2 Read and agreed. �� ICY MOTDROt.A 4.4.3 Read and agreed. Motorola interprets this as in the event of Lease Purchase only or Completion of Phase II implementation. 4.5 DOUBT OR DIFFERENCE OF OPINION Read and agreed. 4.6 SAMPLE Read and agreed. The City of Miami will be responsible for executing non- disclosure agreements prior to sample evaluations. 4.7 WARRANTY Read and agreed. Warranty period will begin upon system acceptance and completed one (1) year later. The one (1) year of warranty after the date of acceptance is applicable separately to each phase. If any portion of the system in each phase is activated for use by the City for purposes other than testing or training prior to acceptance of the total system, the warranty period for that portion will begin concurrently with use of that portion. 4.7.2 Out of Warranty Maintenance and Service Read and agreed. 4.7.3 Support Letter Deleted per Addendum No. 2. 4.8 MAINTENANCE Read and agreed. 1-b ICY's MOT OVOL -4 4.9 LIMITATIONS OF VENDOR'S LIABILITIES Read and agreed. As discussed during the pre -bidders conference, this paragraph applies to they manul'acturing period as well as installation, war- ranty and maintent ncet periods. 4.10 MATERIAL AND WORKMANSHIP Read and agreed. 4.10.1 Spare Parts and Components Read and agreed. 4.10.2 Failure to Perform Under Warranty a. Read and agreed. , a.1 Motorola interprets this to mean per unit and not system. P p ys a.2 Read and agreed. b. Read and agreed. C. Read and agreed. 4.11 EQUIPMENT INFORMATION a. Read and agreed. b. Read and agreed; see Section 7. 1. See Section 7. 2. See Section 7. 3. See Section 7. 4. Sea Section 7. S.• See Section 7. 6. See Section 7. lNOTOROL.A The remaining paragraphs in 4.11 were not identified. Our identification and response is as follows: Paragraph 2 -- S4arting with "luny exceptions ...". Read and agreed. Paragraph 3 Road and acarc d. Paragraph 4 �- Motorola will provide this after Contract Award. Paragraph 5 -- Road and anrced. Paragraph 6 Read and agreed. Paragraph 7 Read and agreed. Paragraph S — Read and agreed. Paragraph 9 _- a. Read and agreed. b. Read and agreed. c. Read and agreed. d. Read and agreed. Will supply after Award of Contract. cv"T 4.12 TECHNICAL INFORMATION/EXCEPTIONS Read and agreed. 4.13 INSTRUCTION MANUAL/DRAWINGS, SCHEMATICS, TEST EQUIPMENT Read and agreed. 4.14 REVISION REQUIREMENTS Read and agreed. VISO, 4.15 DELIVERY AND INSTALLATION.,-�" Read and agreed. It is Motorola's opinion that a ninety (90) day perform- ance period on this project is excessive and that thirty (30) days is 1-8 © MiDT'mR�►t.t� adequate. We will discuss the details and parameters of both a thirty (30) and ninety (90) day performance period during the Contract negotiations. 4.16 EQUIPMENT ACCEPTANCE AND PERFORMANCE PERIOD Read and agreed. Motorola understands that the City intends to accept the total system and not individual equipment and/or sites. If the City does, however, place equipment or sites into operation for purposes other than testing or training, then the warranty period for that equipment or sites begins at that time. It may be beneficial or desirable for the City to activate parts of the system as they become usable. We will discuss this further during Contract negotiations. 4.16.2 Read and agreed. It is anticipated that Motorola will submit an Acceptance Test Plan (ATP) thirty (30) days prior to the commencement of the system test. The City would then have fifteen (15) days to accept, reject or accept with exception the ATP. Acceptance of the ATP would be assumed in the absence of notice otherwise, and the ATP would be the sole criterion for system acceptance. 4.16.3 Read and agreed. Motorola and the City of Miami will agree upon what constitutes final acceptance upon Contract award. 4.16.3.1 Road and agreed. Motorola and the City of Miami will agree upon use of portable and mobile radios during the acceptance period and the I ontrol of the same after Contract award. two . � MOTOROL.4 N 4.16.4 Read and agreed. It is anticipated that in the event the City determines that termination of Motorola for default is appropriate, the City would advise Motorola of their intent to terminate for default and that Motorola would submit a plan of action to cure the condition within thirty (30) days of such advice. 4.17 PERMITS AND LICENSES Neither Motorola nor any of its employees is an agent or representative of the Purchaser in FCC matters- or otherwise. Motorola, however, may assist in the preparation of the license application at no charge to the Purchas- er. 4.18 PROPOSAL SECURITY Read and agreed. 4.19 PERFORMANCE AND PAYMENT BOND Read and agreed. 4.20 INDEMNIFICATION AND INSURANCE 4.20.1 Read and agreed. 4.20.2 Read and agreed. 4.20.3 Read and agreed. 4.20.4 Read and agreed. 1.10 _ � MOTOROL..4 4.20.5 Read and agreed. 4.20.6 Read and agreed. 4.21 PATENTS AND ROYALTIES Read and agreed. 4.Z2 PRICE TIME EXTENSION (ADDITIONAL QUANTITIES AND INSTALLATION) Read and agreed. See Cost Section. 4.23 LIQUIDATED DAMAGES Read and agreed. Liquidated damages should not, however, apply to delay caused by the host computer software or problems resulting from City facil- ities or responsibilities. Specific Liquidated Damages provisions will be included as part of Contract negotiations. By agreeing to this specifica- tion, we intend to include a positive incentive in the event the project is completed earlier than the contract. 4.24 ORAL PRESENTATION Read and agreed. 4.25 PROGRAM MANAGER Read and agreed. 4.26 PROPOSAL IN REPLY SPECIFICATION Read and agreed. illfm MOT'�RCLA 4.27 SUBCONTRACTS Read and agreed. 4.28 FAMILIARITY WITH LAWS Read and agreed. 4.29 INDULGENCE Read and agreed. 5.1 GENERAL Compliant. 5.2 SYSTEM OVERVIEW Compliant. 5.3 GENERAL OPERATIONAL REQUIREI+IENTS Compliant. 5.3.2 Compliant. 5.3.3 Compliant. 6.3.4 Compliant. 5.3.5 Compliant. 5.3.6 Compliant. ®4-839 777777777= r 5.3.7 Compliant. 5.3.8 Compliant. 5.3.9 Compliant. 5.3.10 Compliant. 5.3.11 Compliant. Upon activation of P.T.T. 5.3.12 Compliant. Motorola -recommends nerd hang time. 5.3.13 Compliant. 5.3.14 Comp 1 i ant. 5.3.15 Compliant. 5.3.16 Compliant. 5.3.17 Compliant. 5.3.18 Compliant. 5.3.19 Compliant. 5.3.20 Compliant. 1-13 /M MCWOJWOL.A XZY Ab 9=7 6.3-21 Compliant. 5.3.22 Compliant. 5.3.23 Compliant. Ultimate system design could lengthen the switchover period. 5.3.24 Compliant. 5.3.2S Compliant. SA SPECIFIC REQUIREMENTS Compliant. 5.4.1 a. Compliant. b. Compliant. C. Compliant. d. Compliant. e. Compliant. f. Compliant. g. Compliant. 5.4.2 Central Switching Controller Compliant. 1.14 AIN MO ROLA 84-839 5.4.3 Base Station Antenna Systems Compliant. 5.4.4 Mobile Transmitter/Receiver (Mobile Unit) a. Compliant. b. Compliant. c. Compliant. d. Compliant. e . Comp 1 i ant . f . Comp l i ant . 5.4.5 Portable Transmitter/Receiver a. Compliant. b. Compliant. 5.4. 6 Dispatch Operations a. Compliant. b. Compliant. c. Compliant. 5.4.7 Grouo and Subarouv Address Designators Compliant. Paragraphs a, b, c, d, e, and f will be finalized after Con- tract award. 1.15 -� 84-839 5.5 DETAILED EQUIPMENT SPECIFICATIONS 5.5.1 Base Stations, 5.5.1.1 General Read and agreed. 5.5.1.2 Performance Specifications a. General Standards -- Compliant. b. Transmitter -- Compliant. c. Receiver -- Compliant. ' 5.5.2 Operational Requirements Compliant. 5.5.3 Central Switching Controller Compliant. 5.5.4 RF Control Stations/Local or Remote Controlled RF Control Stations 5.5.4.1 General Cora= i ant. 5.5.4.2 Performance Specifications Compliant. 1-16 9 MOTOROLA a 5.5.4.3 O„peratinn Reguirenents a. Operating Frequencies -- Compliant. b. Station Controls -- Compliant. 5.5.4.4 Special Conditions Compliant. 5.5.5 Minimum Specifications for Two -Way Fri Mobile Radio 5.5.5.1 General Compliant. A. 5.5.5.2 Performance Specifications a. General Standards -- Compliant. 1. Compliant 2. Compliant 5.5.5.3 Transmitter Compliant except, power output of duplex mobile will be 15 watts. 5.5.5.4 Receiver Compliant. 5.5.5.5 Operational Recuirements a. Operating Frequencies -- Compliant. 1-17 84-839 5.5.5.6 Control Unit Compliant. a. Required Controls -- To be agreed upon after Contract award. 5.5.5.7 Special Conditions a. Compliant. b. Compliant. c. Compliant. d. Compliant. 5.5.6 Specifications for 800 MHz Trunked Portable Radios 5.5.6.1 General Description Exception to Weight -- In order to meet power output requirements and 5-5-90 duty cycle, the portable will slightly exceed thirty ounces in weight. Controls -- Compliant. 5.5.6.2 Performance Specifications a. Transmitter Compliant except: FM hum &td noise (companion receiver) is 40 d8. b. Receiver Compliant except: -- Selectivity EIA Sinad -60 dB -- Audio Output 250 mw 1-18 ICY MOTOROLA 0 5.5.6.3 Operational Requirements • a. Operating Frequencies -- Compliant. b. Compliant. c. Comp1 i ant. d. Compliant. 5.5.6.4 Battery Chargers a. Compliant. b. Six unit charger. c . Comp 1 i ant . 5.5.7 System Control Center 5.5.7.1 General Comp 1iU t. 5.5.7.2 Performance Specifications a. Compliant. b. Compliant. 5.5.7.3 Operational Requirements Compliant. 5.5.7.4 Conditions Compliant. 5.5.8 Motorcycle Radios Exception -- Motorola motorcycle radios will be mounted on the rear fender. • 1-19 ©M4TC�ROL.A 84-839 APP»XX "C" _0 rav 1200 N.W. ', R AP- ` Sufm �T'nJLA .�„.�� Connman)calioni and EisctronJcs Jnc. MIAMI. FLOMA =24 ' �30s) 591- �� April 1 9 , 1984 C. E. Cox, Director Building w Venical Hai.ntenance Department 1 380 Tor tiz:res 2Qtr StrQe " - vliaci,-Lorida ref: _Y p 8-^CS4-20 Dear i.Ir. Cc.t: Pursuaait to ou: recent ne etinia and in res_ onse to your Letters dated i:arch 8 th and juth, 1334:iotorola is -leased to Lrovide riC- i' o' y �-° .� t.ari :_Ca Oils requested. ;;e antici�aet; e tt you �,_'1 =,.~rd t::ese c?ari- fieations ccmp.late and to tare point. ae i.001:; yor-,card to aovin6 directly into fil.:4I C=-=A act ne;- iatioila. We have formated our resperse tc =follow your o.,:'lir_e o=: " CutsTa:,dine tissues " in t�-.e i,arer. 70 ,h letter. See attached equipmen-, list, coveraSe profiles and cost sheets to further clari-f ti;ese sections. I. Prime R• P . Fixed Zito �q�i pme;it ..Canon Cr_an6e. This cate6ory speci?i ca_' ly addresses or' y whose requirements necessary to :cove the : ri.:ie euuir- uent to tr_e 250' radio sr_o-z -.owe;.':-1 move red IS- i,gmates tfre ;,cutt:east+Ean i :u=:...ir. as t:e Prime ;ite and -.--a radio -::cp as tre � :,ec^,.ndz 7 Site. i_._s coafi,�L:ura.7_o n a:.so deletes one .roposee Sate_1Ztc rCCS:v�?` to a-t -L: raQZo 2 e er wry^� J ..c p 3eC ti i7 J . U— i•.icra ave tiu-asyz te1~ Due to te . e eri�:C= . e '4 i�'xad ecui'- ment a:nd ad,n n I rec ues uy t .e C= ,,; concern] - .,t.e ayst�_.otcrola t desi�:t c� t_crs . (1.) gas_., ,tiW -- �.._., tam su: worts cr:. the i.,�ird 14L40CUARrM OFFICE 1= E AWONQUIN ROAD, SCHAUMGSUFiCs, IWNOIS 6M72 / (312) W&79W ,i►I0T0J4ULA This new coniioaration places the Police Headquarters, and Fire Colle6e, oriGirally proposed as spurs into the uaicrowave system, now as part of the loop, system. phis desi6n ;gill--nhance t1.e overP-1I s-.ster. reliability. r, . j Ada rite i:cz;ar �..�en adaUar tern. - `i!.is 013tion m0ai""ie3 -�iie syste,,:l Aa,th to include tC.e --a.re �'<a�c�r`i ilt ::u �7lll;�p e1-*L1a11a 11 the Cable connec uinr: tiie rir e _-ad 1olice buildin s. (C.) Add the Data Center and City .all -- At the re(jueSt of the C:" ty for addizio aa cost savin6s benezi t,3 01 ui-ie LiicroiTave S`ySteu' this O� tion c?i1 0;va _cr pro " y .bass O.L. dedicated i o re i,:>ii e:i c i3a1t;E FH- ) circuits for voice grade cc;u.mu.nications and :Yti�h srade data circuits. ^lie voice circui is will be picked ur, at the City Hall and sent direc .17 z0 the dcwn moo-', i switch. ^ne Qa ua circuits will be ricked up at the Data center and routed directly to their destination. III• Control Center auizment . This section includes the slight change in eGuip- uent conii6uration Paz tce Fire Depa.rt:ienz ant tue necessary console chanEzes in the Police Lepartment Dispazc h Cen ter . The Police Depar ;:.went also in- cludes the addition o= a firth Dispatch ?:ositic n that was not included as part of the RFP response. IV. .urroi�h 790C Cti.D=nzeri=ace. As a res1;lz o.: several. ::eezin-s on this sup j ecz, :!c-,oro12 Iul.ly under-s-uands T,:^_0 -he CityS CAD ayszem. ;e _gel e desIhn ou.li.led in zips sec �_v l 'le z exceeQ5 :.e cc.u,1.. rlenzs as ouzli..ed c; z..e C_ . ra 1e _nC UC1 i nC z Z': exceea Cos-, :or : ecu-rC ;erz. z e price c_�_zo ,,ed --'cr cu e Se -.rare su.��orz szii+. stands ij. r:.n.. ... :: �:Uo vied . ` Y . Tre diary V,i, oL f u ze-- This --s-ez ati -rorosed :,.as '.:een relocated in its' enti.re� �._e Cran�c Do;rl. _his system _s 31:ls�lc sl tee, a a.:Q Inc ,en vJ c:.Mnne1 System. Icui _went ::zs ecn del. ad, z e price re-flects tLUS clan e. • MOTOROLA Motorola would like to call your attention to pricing valid— ity expiration date o� 1sy 1 115,1 a84. We appologize for any — delays which ma71 have been causes on our part in the expedi— ent executiorx of this contract. I= extension becoLies necess— ary, 1otorola idil1. oblic�e. It is Indeed a laasure tc do business with you, we look Tor,.Tard to providing this system to the citizens of ifiiaai . Sincerely, iA .0 T 0 i�7 a Co acatio-as w Electronics Inc. _J_a aLz T . ' ReiiYn6ton District Spl es i•,ana6er Government 1,1arkets Clarification to outstanding issues IW070ROLA t /' SYSTEM COXPON3 T COST PEASE I ADDENDUM UM 71 s FIX.DD :IiD 1QUIPi BUT Corsis ui-I o= r,ri za site eglai j:4en v, `,: o� ten 300 .,i z repeaters, Central Controller and backizp site equipment of ten 600 sirs re_ eaters and Central Controller, PASSPORT TEELCO inter-- f connect, an en as, transmission line, combiners, U� S, moizn.tin6 hardware, surge protection, e pandable in Phase II to 20 c ".anne? s , installed and op,timi zed as amended........:..$ 8029228.00 1 ;1. SAmELLI^� 4OTI�4G SUIS?ST M Consisting o� si.t (b) sitas, includes ?rize si to ana 'oacloup rite receivers, ten receivers per si �e .rite local con=oller, iadcor cabinets, surge suppressors, data :odems, U-PS, anrenna hardware, coLzbir:ers, comparators. Installed and optimized as nmmended...........5i 665,858.00 SYSTEM COMP012ITT COST PrA6Z II AD REND Uil 1 P=ED— cITD EQUIPMENT Consisting of prime site equipment, of ten 300 NHz repeaters, Central. Controller and backup site equipment of ten 300 MHz repeaters, antennas transmission lire, combiners, mounting hardware, surSe protection. installed and optizized as ammended... • •. • • •..S 389064-00 SATELLITE RECEIVER VOTING SUBSYSTEM Consis Tina of six (6) sites, includes Prime site and backup site receivers, ten receivers per site, antenna transmission hardware ( combiners included in Phase I ), comparator expansion. Installed and OptL:liZeQ as 1 4av367*UO R&v A =.Z: - 99% SPIES: - 2, 3, 4, 5, 6 & 7 - - - - 3 'rr= :',T:I1 CN PCF= Scale: 1" = 1.9 miles 3-54 (rVR.Mi.a.. 16! DLi3G. W VLi Am) earl. -tat i< may /y g/} r 4/)0 1 lJ f(CL. Fi I G;,mrnuniceilans Gararer4r C1ar't :•J...�`wiL , :� �.> '....'. % ^4� i/w6Fks En��F6is:2tFV _ _ O.asYt.r,GtY._SOCi�,lOAT[t �'� •'"�- AiOTOROL.4 Communieotloey_ and Elselrooics t ine. 84-839 R&V A SSTES: - Z•3►�,5�6 & 7 T.+�+ L 1L��.iil..rJ T*'1JI•-»+ . � ��.t � V '�.�++�1,:� Scale: L" = L.9 -n es 3-54 (PORTnBI: TO BASE COVERACM) Soo :Hz Tpr. : fir APC-3906 C,smm�n�c: ilan>4 C,�wart�ge Ga�rt A107-0,ROL. $iW F/ri YlirR Er 4�5 � ..u.+h:y i fJ ,•`�` (,kY61hEEYc' D—aiss, 6a'. SJC:: 1011 [ A/OTORCLA C*mmwni6oli6�k O,td El��lec>w�Cs Ini. 1 C v vGY¢b � A&V �} i�I�SILTY: - 99% SITE: - 4 ,MAP:-V PoPn3= 3 ;vr�'r`: ;�'Z':�? -=7 U% C" S:?CLZ=R SPEi?Ct%I S C dlP C: E 3 'ere-7. WIM"i ?Rrc M CN1 ?OI�EL: Scale: 1" = 1.9 Miles 3.59 (BASE ', PORTABLE MVEIIR�) 800 oliz TT-' ::<z0 PC1�~L�Z S ApC-3899 CclnmunicwfIons Caysrags Chan MOrOROLA oe++is.,"".%Oost IDAY fi MOTOROLA nicahtrrks and Eiretron/es 1 e G v ✓GYRE Re,v 4 FUMJ-AB ZM — 99% SI= : — 4 IMP : — X Scale: 1" - 1.9 miles 3-61 (POi==- O BASE COVER -AM) 800 ;biz ' L^. i D P =tB= APC.3M,' IVOTORCLIA s CcmmunleolianCF Cavrragr Gtstxn Ow.�+Ct,Ga..?dic7S91D�9E� o•t3-E¢d �:r�l..�� C a vGppo'e.. Rew i4 Reliability: 95 •��., , .� •.. �'' ." "� SIMM: 2,3,4,5,E &.7 NAP:-E POR'--=- I`- I= :•::_'JTL.-i 3 ;G�" �%I'T-`: : irti' » :: s CN S C="--L-R - - - 3 V= NUMmi 3,=- A C:y POR3't Scale: r a 1.9 Tti1es 3-62 (P'OF-BIE To SASE COVERA(Z) 800 MHz ^ =,= rPCRT-tBL,rS ane-.man UoroRO�A C84i.Ortifnnicailot's C—awtral3a Chan C� *-, Cc ;q ,I- r y. rMWwa E.a wa::s rc 06*wrf,6a-XG05I >�i-- `EIa�Y►rf t��- .' ''°•f .- ICAT t uarOR04, f Con>s..nicc and Eltc9rone s 1 �- G ovCp.¢6& R.&v 4 RELLAB=ITM_': - 95% S=:-4 MAP: J pcp=—a :S :•'Eomm 3UII (m iY tlim �Y�.lZ AL=,IZI'1 ON .C.HOMI E.T SPA � PHClZ - - - 3 'A=_- Tfj--j x M ON POFMA= scale: 1" s 1.9 -miles 3-67 (BASE M PO LE C:" PA(Z-) sac -.sass C.arY,rnLntcIItir�Y�L C�7�f®rQQ6 I:AOri C7, MOTOROLA 2ii E54 <' 0.wng4a_,.%46Y51DatC� — - dIOTOROLA Camthunita s and Elacironlca Inc, 1 84-839 e c 0 varo%p e. Rew 4 4 PO=-.BL'S SPB.1cCr'�'�•II:G�r C..c :=-IA Cv POFmBL c Scale: 1" 3 1.9 :.files tpoPUMDUE.r{"u.+T�oyw aAsz c�� VERA( ) �xw 1 800 .4'1C1 - rryVt=I= APC. 3-69 LAOUILoffULA GBmmuniCa ano uicrron, i t� 53 11 0101, M,TABTT-T"-Z: 90% Sl=: 4 (BASE M PCFC713TZ =MM) pcp=-3L= 800 '.Hz =717= APC-MIO Criort '.IT 7L I.TT CT7 UO TOR OL .4 Scale: 1.9 Miles AlOTOR04A Commufllca s and Elittiranics lr%c Mow 84-839 u 1 S=: 4 MP-- P Pop= T loft* iAIZT. "TIM ll='NA CN SFCL=-R Scale: I" - 1.9 'MUes 3-76 (POD-=- "M M_ME Soo .-Ilz =Z-�:m U07'CROLA A40TOROL.4 APC-:its MOTOROLA i Clarification to outstanding issues ADDEND U14 7 2 Mlicrowave Network Charities Please note in the folloving pages the new channelization, 'backbone diagrams and ne.•r pricing for the caicrowa.ve section of our pro-posal. As requested by the City, the three dia6raas zhow the different options available. ', City ty is responsible for providin6 structures, i.e. toners or buildings, that car_ supzort the FroFosed Laicrowave antennas and supporting hardware. f r'N4Tt7ROLA �� j SYSTEM COMPONENT COST PffASE I ADDENDUM # 2 MICROWA7E SYST3,T A. 3ASIC SYSTEId as proposed with cra.n,Ses to slapport the 300 i 3z trl-inked radio system as modified. Installed and opti;aized...... ................Z 595,103.00 .y City of Miami System Layout Basic System I Fire Stating I. Fire station 19 Ua L d Fire Center College Dinner Key .E.F.0 Lm MOTOROLA ,II CRo AVE EQUIP1c1iTT STNITA 1RY CITY OF i,I T AZI R.F.P. .# 83-84-20 I•fodel _qo . K17PPF1400 P8 3 P1 36 P199 QL12370'A -1DE6737 11 6R3,F1 100 P252 ?43 iILivT6 078 P14 :A-364AN-W Ir EDE6010 iZN6039 :-.Dig 6001 ,,ID 1;6 5 7 5 ;6042 ;,IDtr6 746 42396-7 :DY6747 `D'_ 6056 ,,Z' 6021 :sue i6G29 31 670-2 P2241-8,GP^;-�2 :GrC437 ,r T6'26 7 Z, 631 is:;6630 303-25 , = 3-30 30.3-35 .11)176657 F P R S F 0 S F D C D D S E C B P S C fi Description Qty i 9 Basic System Starpoint 6000 NSWO 10 2 2 2 2 2 Alarm Relay 10 2 2 2 2 2 ;7aveglude 10 2 2 2 2 2 Loop Switch Re;-ote 8 2 2 2 2 Loop Switch :faster 1 1 Combiner - 6 Por c 1 1 Starpoint _ISWO 4 2 1 1 Pilot Stop Filter 2 2 Rack 7 Foot 3 1 1 1 Antenna j l=-oer 4 2 1 1 Heat Shield 10 2 2 2 2 2 Service Channel 7 1 1 1 1 1 1 1 Frequency Coord . 14 2 4 2 2 2 1 1 Ant. 6 Foot 6 G z 10 2 2 2 2 2 Radome 6 Foot 10 2 2 2 2 2 7ertical Ant. 1,1o1 int 10 2 2 2 2 2 Elliptical .vaveguide 1020 x x x x x Connector ',, i t 10 2 2 2 2 2 Wall Roof Feed T1ru 10 2 2 2 2 2 Hanger Kit 7 7 Bending Tool zit 1 1 Dehydrator 5 1 1 1 1 1 RegTzlato r Tangy 5 1 1 1 1 1 fci� 1 1 1 1 1 .sound -� emcer :darter 7 7 Hz Ant. _ ],rid 2 .7:-"4. 2 1 T-line 7jn" Foam 500 x x x Connector ::it 4 2 1 i ;Tall Feed Th.ru 4 2 i 1 Cable Ties 4 2 1 1 Attenuazors 23d_`, 4 1 2 1 Attenua tors 30d3 2 1 1 Attenuators j5dB 4 2 1 1 Lo Pressure Sensor 5 1 1 1 1 1 C�7 0 MOTOROLA i,17CROWAVE LrUIP1,13Nm SUMMARY CITY 07 MIAMI R.P.P. 4 83--34-20 F P R S F 0 R F D C D D S y C B P S C B 1; ,T Model No. Description Qty T 9 A 021 Master Alarm Unit 1 i NDI 6273 Display Ur i t 7 1 1 1 1 1 1 1 L i 042 Remote Alarm li ni t 7 1 1 1 1 1 1 1 "EuM 037 Rack 7 F•t. 1 1 i.1 110 Modem. Shelf -.r/Comb . 5 1 1 1 1 1 ii1111 idodem Shelf yip. 17 11 1 1 1 i 2273 BNC Connector 7 1 1 1 1 1 1 1 Q2639A Ejodem Tx so 20 20 20 2C Q2690 Modem Rx 80 80 P24 fir Combiner 2 2 i,I1113 Comb. Expansion Sh. 22 4 10 4 1 1 1 1 "'1 100 ;•Iodem 2w4w 28 4 8 3 2 2 2 2 W89-2: 23dB Pad 100 20 20 20 20 20 719 •Tescom Shelf 10 2 2 2 2 2 A 19-60387 Dantel r it ter S h. 4 4 AOC-90502-01 Dantel Amplifier 4 4 ACO-9001 0-1 9 Dantel S helf 1 1 A00-90626-00 Dantel Connectors 8 8 1Hi 099 :Modem 4 w 60 20 20 20 .•1 1 12 S he if 2 1 1 iDiI661 ?attery Bank 30 Afi 3 1 1 1 DIT6709 =attery Fac - 5 1 1 1 1 1 L1134AB battery Charser 2 1 1 :?Di 6665 3attery any- 1 30 AL 2 1 1 ii17 ;u'710 Battery Fact: 2 1 1 ::113a � �attsr;� , .rarer 3 1 1 1 P262 r'ir.:e Delay 7 240 Baud iuin.^_':mer 7 1 1 1 1 1 1 1 P265 Lightning ^.rrestor 7 ?56 Ta1.1 oun 7 t 1 1 1 1 1 1 1DIi6660 Battery Banff 60 AE 2 1 1 1137 'mattery Ci:ar er 1 1 L1139 ?attery Ci'aroer 1 1 ?38:./Lo alarm 7 1 1 1 1 1 1 1 91007 :_ount 3 1 2 O3003 Tripod 5 1 2 2 MME A407ORt SYSTE:I COMPONENT COST PHASE I ADDEhi IN 7 2 MICROWAVE SYSTEid B. .ADD E?IRE r ADQUARTZR,S to loop system, eliminates the cable between the Fire and Police headquarters. Installed and optLuized................ ......S 58,939.00 r•� � I I � � � ��G(� �� '�ii�hlVdII�I��I��Ili��tli�Il�i�Yrii��luIJ�Vid�liil�o�li11„j,l��l:e��:��u��d�6u�.11ld��llil��l�� I�flil�l�ll�WIII�III �i1��IVI��ui��IV1h6dIr� I . City of iatrtf System Layout Fire Station 19 t � Fire Dept. Added Fire Station Fire Center College nJ.nrier I ii i , .IIIII I�I� i i�ii wwcr��9P0dil51'illlif@.11',II"�I„i4 � � � � ��Iii Moroi 14ICRt CITY R. F. P . T 83-84-20 I;odel No. K17PPF1400 P83 P1 36 -1199 P14 i•IA264 Aiv iT 101,76273 L1042 liDE6010 i,:,DF:6039 i•MI1;6001 iDE6575 i•:D116642 iiD1674o' IN 5 6 LT6027 HDIy6029 303--30 303-35 1'D N6 6 57 El112 ?273 ia1113 X-1099 Hi 100 HDIv6660 IMIT6709 L1 137 P26 2 P40 P265 P5o 1_S.00aR F P R S F 0 E F D C D D S F C D P S C a F h' Description Qty T 9 ADD FIRE DLPA22iHENT TO Jiu TElrl Starpoint 6000 NSWO 2 2 Alarm Relay 2 2 Uave Guide 2 2 Loop Switch Remote 2 2 Lea t Shield 2 2 Service Channel 1 1 Frequency Coord.. 1 1 Display Unit 1 Remote Alarm Unit 1 1 Ant. 6 Ft. 6 GHz 2 2 Radon 2 2 7ert. Ant. i,Iou.nt 2 2 Hlliptical r1.Gui de 100 x Connector ;it 2 2 iiall Feed T hru 2 2 Dehydratcr 1 1 F.eGulator 1 1 iiani' cod 1 1 Attenua uor 3Od3 2 2 .;ttenua-�or -)5d3 2 T_.o Pressure ;tensor 1 1 Su 11Ia -'iC ;,cnl:ec nor 1 1 F�pansior. tir_e�.i 2 2 1.1odem .! ;a 20 20 .?odem 4 4 3a�t-tery Lank 60 AH 1 1 ✓a Ue r7 Pac l, 1 1 Pattery Ci-,r,er 1 1 ^i me Je- sy 1 1 ^i mer 1 1 Did ntri l: Arrestor i 1 ;1a11 :count 1 i ^ripod Anz. ;count 1 1 N 84-839 MCTOROLA , �� SYSTEM CObiPONENT COST PHASE I AD DEND UM # 2 MICn0i'1AVE SYSTEM C. ADD DATA CENTER AND CITY HALL Provides yiiteen (15) data circuits and one hundred forty seven (147) voice Srade circuits to tcie uicrowave loop sibs ys yea . Installed and optimized .................... eS 402 v800.00 City Of Miami System Layout Voice and Data Added 0- Fire station Fire station 1. Fire Censer p i nne r College Y, (' Y .E.r.0 r MOTOROLA �Aj 1 H'ICROWAVE EQUIPP=,NT SIIifMAHY CITY OF IIAi;i.I R.F.P. 83-84-20 P P R S r 0 a P D C D D S E C B P 8 C H r iXodel No. Description Qty T 9 ADD DATA CENTER AND CITY HAIL K17PUf 400 Starpoint 6000 jTSW0 4 P83 Alarm Relay 4 P136 slave Guide 4 P14. Heat Shield 4 iTA364AiI.-i Service Channel 2 Frequency Coord. 4 !DN6273 Display Unit 2 2 I,1042 Remote Alarm Unit 2 i•iDH6010 Antenna 6 Ft. 6 GT_Tz 4 eME6039 Radom 6 Fit. 4 1IDT6001 Vert. Ant- . iiount 4 :DE6575 Flli:tical ',rave G. 200 i D1T6642 Connector Kit 4 i.T T67 46 ,[all F e e d J. hru 4 HDN6656 Dehydrator 2 1•0i7.6027 Re6ul.ato r Tank 2 iiD:;6029 i+:anifold 2 - ?ort 2 :T �UQ.' , Lo Pressure Sensor 2 303-25 tit 7enuarcr 25dE 1 3G3-30 a�uenuauor 3OdE 1 303-40 Attenuator 40d3 2 .Tii6670 Pattery Pan:, '20 An 1 .Di'T� 7�_1 �a te:',r rac._ 1 7,1140 ?a tte ry C :.arse r 1 P262 Time Deg ay 1 P40 Ecua!izinE_ 21mer 1 P265 Li,ghtnJL -.G A rres uor 1 !�MN6123 Eattery nLai nator 2 ILlT10 j 7 Rack 7 1/ 2- _ G. 4 2 i1 112 Shelf 2 P711113 _Ex pas, ion e__ 48 24 P24 EF E-rur_d 4 2 ii1110 NTodem S._e I _ 1 ii1111 iiodeai -as_cn She f 3 2 099 :.1caem - -a-,a 30 15 i 1 108 eloden -- C X � P:-X 147 147 iyil 106 i oden - C Pv l Remo to j 147 2 2 2 2 2 2 2 2 1 1 2 2 1 1 2 2 2 2 2 2 x x 2 2 2 2 1 1 1 1 1 i 1 f 1 1 1 1 1 f 1 2 1 2 1 24 f 2 f 15 147 LEGEND CITY OF MIAMI MICFM R.S = Radio-S-hop P•D.= Police Department H.P.= High Park or Fire Stat; P.S.#9 = Fire Station #9 0.3.= Orange 3owl S.E.F.T.= South East Financial Tower P.C.= Fire College F.D.= Fire Department Headquarters D.C.= Data Center C.H.= City Hall CITY OF MIAMI MICROWAVE CHANNEL PLAN Data Voice Ckta Ckta Radio Data tI� Si, to R.S. P.D. F-S #9 O.B. S.E.F.T. F.C. F.D. D.C. C.B. ft CITY OF MIAMI MICROWAVI Data Voice Ckts Ckts Radio Data A 147 w si to R.S. P.D. H.P. F. S #a, O.n. S.E.F.i. P.C. P.D. D.C. C.B. 84-839 CITY OF MIIAMI MICROWAVE From Radio Data Comp io Comparators Site 4 - R.S. 2 2 1 2 - P.D. 1 2 1 2, - R.P. 1 2 10 - F.S All 2 2 20 - O.B. - S.E.P.T. F.C. F.D. D.C. ,�,►It�TCf%OLA • �� ' Clarification to outstanding issues ALDZ TDUi.i „ 3 Console Ecuicmen,, Please ncte '.re near rricin6 for the 3is_,atch consoles for Prase -7 and : haae 11 as -cer the chanses reques 4ea by the City of ;iiaai. 84-839 SYSMI COiiPONE;Tl COST PHASE I ADDM DUI+i ,' j CJ:;THCI� C�1;^P:P. ( rIi"tE Consisting of CE:T1'ctACCM SERIES II consoles, zositionea as two (2) G— bay consoles, cowT,rised Of -wo di scratch posi tj oi1 each. Cne ( 1 ) lour bay FOIC dispatch position and one (1) 3 bay TCC position. Installed and o pti.aized as aLumended ..........S 494, i 50.00 qp • F ALN ��OTOROLA SYSTBA MiPONENT COST PFjkS a II aD DMTD U1 hr� 3 CONTROL CE TZE ( POLICE Consisting of CENT ACON SERIES II consoles, positioned as FIVE (5) 4-bay consoles, one t 1) 1 1 - bay supervisors console, ore ( 1 j s- bad in -formation console, and t.�o 1"2) 4- bay training consoles. Parallel status card slots. Installed and optimized as a=erded........*eS 610,997.00 84-839 SYSMi COr1PONENT COST PHASE II ADDMTDUI-i 3 COITTRCL C.-ENT-ER ( POLICE ) Consisting of CENTRACOM SERIES II consoles, positioned as FIVE (5) 4-bay consoles, one � 1) 1 1 - bay supervisors console, one ( 1 ) A- bay information console, and t-�To (2) 4- bay training consoles. Parallel status card slots. Installed and optimized as ammended.......... S 610,997.00 AWN A DDEITD UPII T a BURROUGHS 7900 CAD I iTERFACE As a of our .' :3t z eetine, concernine, c l ?.r iTication to the CAD inter. ace, Lozuor oia and -,,he City cane to a66ree- teni, on the foll0';:7.nS inter:.''°ace desi_n. iY;ure 1 sho- s the recomLiended con.Ti ,;ur aUior. of tf.e 1•iotorola I�:iER AC i,�iTAGEIP lini to tre City' a host CA cc ,cuter. As indicated by the asterisk ti;e City can cf:ocse to take the i'fotor ola ormat to supp-ort the available oUdons or choose to support these iur.ct-Jo ns via tre Ci ty ' S host, with the ability to have Ereater in .he ierformance of these options. This new aparoacnras required a reconsideration of the CAD interlace delivery. As discussed and aSreed upon be cueen the City and i.:otorola, dali-very and acceptance :rill be delayed until the planned con-cletion of PHASt II. As agreed upcn, the I T'TERI..i approach ='or the Fire iepartmeut will be: -Dynamic regreupin,�;, unit T.D., emergency alarm and system Nana;der Tunc uiors :rill i;GI be linded to CA'D. These functions :dill be ;art o2 qhe PHASE 11 I tTE- ACE viAI AGER ins .alp. a t i o n. -Dyna is -,user will ce con ,ro-iad from eac n via eersoi:s cc�r_.�er. .a z .e z.:asc, coL.:ra-,ars ce n_ed zo �r_ TrunL_nI-E. s s gar- ;d, I! mcae::.. Jni I.D. aria emerzrncy ao , 01, _--vs.__able during this :ericd , -System man a,yer _ui.c ,_on:., Sucsc: fiber list and :riori uy I _veIs , -mill b,,c Urcv4sed fr oti a sin 1e sys z,eu, :nana,.=r .arli_na nard:rired uo Cenral Controller. ; one for Main and one for a-�Uandby ) XOTOROLA PROVIDED/R23SPOivSIBILITY Interface ( PHASL II as srown on fi6ure 1 ) All triznked 3yStea ialuerfaces 1_u:iue]-e'u i,iie illterz*aQe manager will be carried out via systeL1 zana.�.er ports of bo-r,11 main and standby central cantrol.lers in order for read; ;yrite access tc ti: sites . ( i .e . subscriber conuroi , rri.ority levels, S 773tvil ti_iiixr�' Uaeters; w e R.F .:.acdeia will ra- Vae rC�S1 1�ter-aCCi-Ih_ @ CO't:i,ro! cilwnlle1 _0� send nC- dyllatJiC retroupill7 COmila111S, rerCelViY` Lin- 7.J. and emergency alar--s and providin6 ra;; -data for s sre,L usage of status. Tile console C. .3. link will prcvide and euer:-ency information to C.A.D. CR^ screen_ aispaccr.er. ^_re trim1diL terminals at each c is,.atuch. pas - ,ion. T.rovi1 es a bacinip dynas:iic ret;rouring station in case tr_at uce .urrou�,7!ls 79,00 crashes. l its terminal will suz -cr . ::lai englis r name tc 7runkinv cross reference files ; as a� result it ;Pi11 ilave ill current aynia-uiC r2sroupinL aasi�-_..:leri.s in real '� iae . OPTIONS-=rfor^la�ion provided ^y tre I:;:'*R---AC---7 .: hCLIt can be used by the CAD system zo provide ancillary ron- disma-,,C ed S2�=liS r�PC �5. :safe rN_;orts _uy unit, �u,fl�e�, __atz Call dur. :011S, -1L -Ic:ier fr:;Cjuelicy and us �iUrat� � o it n -� - _.., --r. -'»y and ccL --_c4 i.oll;, .,_ s or er _is-u _r_Cr+ _ 'Je_ ass^^e-n's, 1L:: ,._ :.1C_v:'.'aaI la L n .."::u . n_ _ ;r'�1l� l� Sy = .eLl alar:2s and inter--acC., "agnostics .for radio s o uza e. CGDL P --I U li .1n-iJ1 . Cat u'DiI i'uJ T.0 rE'C Oi=2i- -l1L'CrSOn- ali t-yil'orma t].on ' eac.i '_ :divi'dua.! r ad-J c 84-839 {� P MAIN SITE BACKUP SITE CENTRAL. CENTRAL RFMODEM CONTROLLER CONTROLLER CONSOLE CENTRAL INTERFACE ELECTRONIC MANAGER BANK CAD INTERFACE BURROUGHS CAD HOST TRUNKING CAD * - - - TRUNKING CAD TERMINAL TERMINAL TERMINAL TERMINAL DISPATCH POSITION 1 DISPATCH POSITION 2 ISTATISTICS CODE PLUG & REPORTS PROGRAMMING SYSTEM DIAGNOSTICS MANAGER AND ALARMS OPTIONS CAD INTERFACE APPROACH f ig, I v 41 i . '� 1NOTORrJLA l� ADDENDUM 7 4 COST BURROUGHS 7900 1=7&FACE i-i0'7OROI,A I_'(TBRRACE IAiTAGER S7STEN Installed and cbtimized as proposed, add -to card;Vare coJp/sof vware cos does not include soft,sare uodifications to host Burroug as 7900. Cos"". ................................... 30,000.00 F.ur ro ut, hs 7 9 0 G Soft -ware modifications cost, estimated as ten man ,iontrs . Tce cost : er man month y is ...................... ....•...•••••.•.•...... 7,200.00 FL,SPOPiSIBILITILS Or V10T-7OROLA 1 .,4otorola ;Till aap-,ly and install equirment as dez:ined in the eUui�cment _Lis -,s and as Cie sorioeu t::roul,:<out trLis -proposal and as ,.er u,.e acceT)ted teris aua conaitions. ..The 3ort;gars -provided for ire I+77n !CL :.'Ac:L.and Ct1L -1. ace :til_ consist oy ii_e standard Licensed sor:ngare 7roduc t. j .Dov=entatica t0 Oe 7 rovided for :,lio Tor ola :lalilliac tured equi-,-menu and 3oZ ty;are 'y ill we s tanda..rd .:0 7,Crola Manuals ,Ti ��: Z ;Setts CO11r Or :1nr� 10 _i0 -uorolu standards for ay :ianu,?_l3 ieSCri w i.:lr Oc11 i0? ti 0i13 . 1,ocuLlenta ui.on for no'.- .'_otor2ola ::a,1act%�r efd i teins su- rhea '7__G �Crol� ""+T1ll oe he ve,dcr I s s ,andar d d1cc"_..:.en -.at ion Or sac .1 i tens . 4.Two S7s +,eM :1!a,-.a, er I s reference manual Is k-ll be "rovic �L . �, ' -^e conducted. These S.S, � tew ryana�er tr aili .�; sessions,�., sessions will :Je l- i .ed to _ ve (,; �_rerviaory training nersonnel in order uo i nzure 0 uD— Jm : l ,ra_n-ng e- ect-ve- ness is each session tj Accewtance 0= Zzcf-Jar e aS .uo ,eu aerein _S L Eased on v[:@ �CllO;,Zn_ i i:r ovised accev,ance �8S _ rocet-lure AT? ) is ccns_1ereu ,,v oe _ r � ciL.;a; ccr_zr is ; Cuwti tell . Le vat u -s rei.>>_..,, nc-_- it c'.is r0y0Sa-! e executed, a- 7re City, :. f_c_li lies aster_s ins .a-!1ec urerein, ara cefore e ,ur nea over 5.uccess�:'_ zer=0rman e o= the AI? :ri_= ccr_s z r.:e accret- ance ^vZ Ti:e 1.;I .'R.- AC =:tii7i.-k ZR a u o t a d i?erein -he TP will consist of seC-�,ions defining coamand or -era -.ion veri::�ic a- -ion and disn.lay for -,_at verilfication. 7.The so_ ✓,rare provided for the remote com_uter interface sup,.ort will consis z, of standard . otorola line protocol. This sc_ ,,-are Niles o zerwze in con; unc .ior . i ,h uhe standard __:^� -FICA .: li�� . s_i,':or o_ ticn. a.^he remote com a sJsnem wili oe r ea-poasibie _or the rroner forwarding of outbound tra.f-ic � lTizi: respect to the I mHE '9C:^ :• tliiair_ s pen j to its rimste destination. 84-839 MOTORQL.� �� 9.As abreed ::otorola will be responsible for the applica- tion and c=,iunications sof Q'fare Modifications. i•iotorola will supply tecil_nical support as previously stated is the rroposal . •Isis ouppor t will be billed as heeded at the estaglisi_ed rw've detailed in toe COST section of, the cro%osal CI='Y OF iilti:_I �S?Gi;SILILITI`:5 10-T e City sca=l r.rovide an area to accomodate the cozaputer sy s z,em as proi;csed oy i otorola. ^_.his area Mutt zee - the re:iuireL,en -,s c= a s wandard comrucer room environmen-�. 11.It jraii e tre C_ 's responsibility to ensure co,pli- ance W! Ctitaue codes concerninS computer fac;; ; ns,t-L aticr.s and cable runs. 12 . The Cy sl rroviae -�,ne leased or : ri rate lines and modems recl..�.red or data ccmauni cations be U,veen tr_e �= =ZT«ACE :? .:,t�:�=�, anc the 3urro� hs 7 CC . 13al_ s- s ,em con: -able �ocds, s��ch as prin-uar _gaper and ri'oo..s, aisr .::ass : ora5e of da,,a, azc., and their rEp acei:ea,e e ,es onsfbi Qy o: tre Ci 1 4. 'I he C i .y s na1.-, oe responsible for supplyinG all a. C. :oilier in the Sys-Cem. • ,MOTOROLA ` ADD TO OPTIONS ADDENDUI-I ,f 5 TERTIARY 800 "IEZ ^EU-MD BACKUP SYSTZK Cons istinE- oy one 30C :i Ez tru�nked ten (1 �� channeI s tands,Lone radio system, located at ti:e Oran'se :o?rl. Includes one Central Controller, ten 8CO :iEs re -eaters, i rdcor caoinets coc,bi ners, antennas, transmission 1-4ne, surge protectors, mountir.E hard -ware. installed and opti.mi:ed as ammended...........1029320.00 3ATT ERY T-°'^ �/ PZC Y = 1: As requested, :i0torol.a is providing a battery tes ter/ rec,;cler for the sortable radio --atteries. 21".i3 _tau can test up to si.c (o ) batteries at one t La e . Per unit ric:,..............0................44 2,000.00 DICTA'RC:1E Series 5000 transport, aO channel recorder. Per unit price................................5 30P375.00 84-839 f c �✓i EQU12MM, i T LIST L.EG M - FIM DEPART1,21TT =ADQUARTERS PD - POLICE DEPARTM11"IT READQUARTEPS RS - RALIO SnCP, 250' TOWER ( 3ACK P SITE ) SEFT - SOUTHEAST FINAll"XIAL TO;'iER ( PRINE, SITE ) rC - FIRE COLLZGE ( SOUTH SITE ) OB - ORAITGE BOWL ( CEI TRAZ &: TERTIARY SITE ) aP - HIGH PARK ( :TEST SITE or FIRE STATIO:l ff 11 ) FS# 9 - FIRE STATION ,;` 9 ( NORTH SITE; ) DC -DATA CE:TTER ( ICROi�AriE ONLY SITE ) CH - CITY =AJJ ( 4ICROti'iAV34 Oi.'" SITE ) e4-83 g a MOTOROLA R.F. FINED 7Q IPi•i.EIT`.I' 83MIUARY CI Y OF VIIN �il R.F.P. ;rl 83-84-20 liodel No. Description Page 1of 2 P P R S F 0 H F D C t� D S E C 3 P S C L c• T Ct t� T 9 800 i•ifi2 System Z c ui p:ae nt P has e I .61953 Prime/3acILnip Con 2 1 1 D 162 lime —out parameter 2 1 1 D329 Pos.subscriber list 2 1 1 DST-TT-4-8 A.C. 7,ine suppressor 2 1 1 '081 Service Lit 2 1 1 ,:=xxx Additional se.i nvare 2 1 1 a2539 multi -site so-tjare 2 1 1 Telco interconnect 1 1 C558C35103T Trunl:ed repeater 705: 2C 10 10 C308 Cabinet 40" 20 10 10 C149 D.C. I•ieteri 6 20 10 10 C269 Receiver Spectra lac 2C 10 10 Ia:i i� "—x rya-1. s o _'- s D 20 10 10 T1736 Comparator 1 1 C270 add comparators 9 9 C178 S. Q. 7.T. 70 70 C87 Omit Cabinet 1 1 ' _i1718 .�. .:I. TE 6310' Indoor Cabinet. 1 1 TA_16056 Standard Packing 1 1 Data log6er- a .andard 1 1 Data lo6ger- S? i 1 DS'III-428 a.C. Su-ge suppressor. 22 10 1- -2 B ---,S 3 1 1 An e .ra 2 2 -=JiI6597 ;a, i a. ,1 /.; " y , 2 2 zP::4025 : rotec tc r 2 2 =195a- 2-00 azota receiver cont. 4 1 V 1 1 D TII-428 A.C. Surge :ortector 4 1 1 1 1 ^'°r' tiervice Lit ;. 1 1 1 1 C05RIT31108 :emote receiver 4 t 1 _ �105 Receiver service ::od. 4 1 1 1 1 �Y•�x:::c Receiver disc. buffer .10 10 10 10 10 C1 1 1 Add receivers 30 9 9 9 9 1 1 1 84--83� ,'!rlOTOROLA ?. '. FINED DQUIPPiENT SITE ARY Page 2 of 2 CITY 0r •IIAMI _ R. r . P . d 33-34-20 P R S r 0 H P D C _ D D S E C B P S C a Mode? No Description Qt3r Ty TMT6316 indoor cab. 70" 5 1 BIT6056 Cab. Packing 5 1 1 1 1 1 TD%Txx= Data modems 15 5 5 2 2 2 2 TData modems 4 1 1 1 1 Dynam-ic subfleeting 1 1 THIS 2QUIPME T LIST MODIFIES PAGE 3-234, 3=235, and part oi' 3-236 84-8, 9 R.F. FIXED aGJIIT�Ii=Ty'. CIT`r OF irllju-j7 R.F.P. J 83-84-20 Tiodel 'To. Description Q-U7 300 i3Ez System EquipLaent T195a Cont. 0 D162 .:ime-out parameter 0 D329 Pos.auoscriber list 0 DSTII-428 A.C. Line su:resaor U Tom" T6081 Service !i- 0 Qx:tx = Additions? .sczware 0 Q2539 Nul ti-site soft -ware 0 Telco interconnect 0 C55RCF5103T Triml-7ed re ,eater 7011 20 C308 Cabinet 46'f 20 C149 D.C. I,Ieterirn 20 C269 Receiver Tac 20 QY.�'t :::."► raiIso i t ap 20 T1 736 Comparator 1 C270 Add comparators 9 C173 S.Q..I. 0 C87 Cmit Cabinet 1 TiuT1713 s.Q.ii. 70 THIT631 6 indoor Cabi: et 1 TMT6056 Stamdard ackinte 1 Data loser- standard 1 Data lo;Jer- Sp 1 v �,uJ,.L SsOr 2 ^DF6j11 n �•Dii6ja._:—'v 2 Dui-', 025 ..l `,', �: to "•'c=.. _fir✓8C ,,or 2 T1958—orc0O eaote receiver con—W. 0 DSTi1-42S ..0 e _ o. - ec-cor 0 T?'Tb031 aG ry i s e C05n,2311 Remote r ¢ C105 Recei•rer ..ervice :uod. 4 Q aeceer 1_sc. 'ou'_ar 40 C1 1 1 Qd rBCe l'! rS 36 C87 4 C ff . tt �:jC C a�T:ii. �'i � O O � 0 i 1 2 2 2 10 10 10 10 10 10 10 10 10 10 1 9 0 70 1 1 10 10 Phase IS 1 1 1 1 1 1 1 1 10 10 10 10 9 9 9 9 1 1 1 1 MOTOROLA R.P. FIXED ZQU7PkMljl" SUi' CITY Or 141 AII- R. P. P . ,_' 8 3-84-20 i-iodel No. Descz TMT6316 Indoor cab. 70" 4 1 1 1 1 TBIT605 6 Cab. p ac ki ng 4 1 1 1 1 TDITx= Data modems 0 TDIT7.= Data modems 0 Dynamic sublleeting 1 1 THIS EQUIPHr;IvT LIST I-iODIFIES PAGE, 3-234, 3-235, and part of 3-236 1f+1►flTDROLA . ,,.r�� CONSOLE EQ IP ZEIrT ST7,11iA1r CITY OF MIAIiI R.F.P. T 83--84-20 Page 1 of2 MODIFIES PAGES:3-239,3-240,3-241 POLICL POSITJIQ:!S i T 3 R R U A k P I I D I� N R DISPATCH I I v I 1`1 it i - POSITIONS N G G S F 0 Iiadel Pto. Description Qty 1 2 3 4 5 0 1 2 R COiiSOLF;S PEASE II B1400 iiaster control panel 9 1 K578 Audible alarm 1 1 K703 Gooseneck mi o. 9 1 1 1 1 1 1 1 1 1 K570 Headset ;* ac'l 9 1 1 1 1 1 1 1 1 1 K704 Second headset jack 9 1 1 1 1 1 1 1 1 1 K577 Telephone interface 9 1 1 1 1 1 1 1 1 1 K572 Dual f oo is Fri tc n 9 1 1 1 1 1 1 1 1 1 K154 Cable ( 7 _hair 100' ) 9 1 1 1 1 1 1 1 1 1 31401 Channel control dean. 36 4 4 4 4 4 4 4 4 4 31448 Instant recall 10 1 1 1 1 1 1 1 1 2 81405 T1 /R1 CCi 198 22 22 22 22 22 22 22 22 22 :144=� 11 / :1 uouc:le vC"' 72 5 c d o a o d Add Jolu,n con -�r01 72 3 'z d j O o G o d :-1 4L33 Phone-oatcr. ce;izrol y 1 1 1 1 1 1 1 1 1 31 IL41 P r_oiie =1248n E1ar 1 /? :a:: l 4 0 0 0 0 0 0 0 0 4 I24..3� Elan.---:'ii11 "E'neI 1 0 G J 0 l7 0 0 0 1 L1.T61 970 C" � 1.1 c 1,ec" ��",.:. 10 1 1 1 1 1 1 1 1 2 Pu 7 "S13 SkeZccl o call iir. 1 0 0 0 0 0 J v 0 1 B1 233 Pencil d ra;•re r 9 1 1 1 1 1 1 1 1 1 _ 81440E CEB 9 cor: ores 1 31451 70" cab . 3 31427 T . I .:I . 1 B1 424 audio e ,7ansion mod. 9 :v65 DiaE�nos ,ics y K 1 5; Cable, 2; Via:, r 5 PSG? 3-241 remains t e sa:::e except for the following 31402 Cr- _roarer supz;lT 2 1+rraTORaL�s . �,.� CONSOLE EQUIPiiBITT SU'RR-J RY Page 2of 2 CITY Or i-IIAMI R- P. P . r 83--84-20 MODIFIES PAGES :>-242 , 3-243 POLICE POSITIONS Model No. B160 5A B1605B 8160 5 C B1605F B1 604A 316043 B1 604C B1604F B1602C B1o03A B1603C 31 603ii K752 :K751 31 225 31 226 .;1227 Bi 226 BD1i6077 B1 239 TDN2885 B1338A Description Qty CONS=S One bay 53" Ei�&h 0 Two bays 53" high 0 Three bays 53" 0 One bay, 45 degree 0 One bay 4.8"rich 0 Iwo bay 4 8" high 1 � Three bay 4312 hi6h 0 One bay 45 deSree 0 Three bsy 38" 2 One bay 43" ri4Sh 2 ^iiree bays 43" iiigii 1 One with 2 415's 1 Add both :oct sun. 18 Add both side _can. y ;iri.t_n surface 21" y ti nE sur-ace 4.2" 0 rit:r6 surf -ace 63" 9 ;iritine surface 1 Pedes-tal 9 ulting brsc?et 9 Chair 9 Card slot,32 w/3 con. 9 T T S R R U A A P I I Li ii F'L DISPATCH I I V IN N I POSIT.Mis 'Ii it G S ;, 0 1 2 3 4 5 0 1 2 R PHASE II 2 2 2 2 2 2 2 2 2 2 2 1 1 2 2 2 2 2 2 2 2 2 1 1 t 1 1 1 1 1 t t 1 1 t 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i t i 1 1 1 1 i t t 1 t 1 1 1 t 1 1 t 1 1 1 1 1 1 070ROL,A , `lEF.TIAHf ZQUlPf-;= SU:il CITY OF MIAi�il R. i'.2 . ,r 33-84-20 Model No. Descz P&kSE II T1958 Trunked Controller 1 D318 14-channel controller 1 D102 Ti=e out parameters 1 DSTII428 A.C. surge suppressor 1 D329 Meg. Subscriber list 1 TM16081 Service Kit 1 C55RCB5103T Trunked repeater 70w 10 C308 Cabinet 10 C149 D.C. il�etering 10 SEE AZT=TilA EQUIP1,M T LIST 1 1 1 1 1 10 10 10 r� MOTOROLA ,' AivT=—'TA EQ IPI1I~ iT Siii�ii�lARY Page 1 of 1 CITY OF ,IAHI F.F.P. ,-'' 83-84-20 MODIFIES PAGES: 3-254 Model No. Description Qty. PRASE. I - — F P R S c O H F D C D D S L C D P S C Fi T 9 PiiR-12 800 ram: Posner ant. 10 Antenna I tit. Brackets 10 27=6602-1 20' 7/3" he- ia c 9 TDN6602-220 7/8" heliax 3 TD1I6674 Orou.ndin6 clamrs 20 RRX4025 LiShtning suppressor 10 FSJ4-50B 1/2" Super`lex 1150 DS44,=STI I m21e oonnec for 324 74�3984042 Tx/Fx Preselector 2 74,3984043 Tx Rx Preselector 2 73370205123 Tx/=x 2x only comb. 2 370701 Ix/ nx, Tx w Rx. preset 2 21371 101 LF1 25 Tx/Px expansion 0 423525 T:ti/Fx receiver 0 393603 ^:i/ Rx :,)reselector 3 RR-4018C a.C. surge suppressor 48 LSTII5152525 Bhoneiine suoressor 10 T i i iELivOU iSo23cion.reg. line 6 2 3 1 2 1 1 2 3 1 2 1 1 3 1 2 1 2 1 4 6 2 4 2 2 2 3 1 2 1 1 x x x x x x X x x x x x 1 1 1 1 1 1 1 1 1 1 1 10 14 4 12 4 4 2 2 1 2 1 1 1 1 1 1 1 1 MOTOROLA \, AiTl "MiiA EckuIPiiEI'iI Slii41 ARY CITY OP i11A1,11 R.F.P. 83-84-20 Page 1 of 1 MODIPIES PAGES: 3-254 ,ioda! No. Description Katy. PHASE II BIMR--12 800 MLTZ Bogner amt. 5 Antenna .Igl. rrac�eta 5 ' DIT6602-120' 7/3" reliax 3 TDIT6602-220 7/8" t.eliax 2 TDIT6674 Grounding clamps 10 RIM4025 Ligrtning suppressor 5 FSJ4-50B 1 /2" Super:? e:t 1 50 DS44AS'W IT male connector 0 743984042 ^.7 Fx -oreseleci,or 0 748964043 I1:/iac preselec Tor 1 738702051 23 I:Lj Ix onl7 comb. 1 398701 I':/Rz ::z w :-ix presel 3 21871 101 DF1 25 Tx % : expansion 4 428525 Tx—ax receiver 0 896603 %r preaelector 0 i3Rv4013C A.C. sur e suppressor 30 DSTII5152525 ? oneline supressor 0 TIIIIF,Z1000 =solazion reG. line 0 L P R S P 0 H F• D C D D 6 E U B P s C 1i P fi T 9 2 2 1 2 2 1 2 1 2 4 4 2 2 2 1 a 1 1 1 1 1 2 2 10 10 10 COMMUNICATIONS SYSTEi•1 AGREEMENT APPENDIX D EQUIPMENT COMPONENT COST 1. FIXED -END EQUIPMENT Consisting of prune and backup site equipment, of twenty (20) 800 NHz repeaters, Cenral controller. PASSPORT TELCO interconnect, antennas, transmission line, combiners, UPS, nounting hardware, surge suppressors. Installed and optimized ..........................S 1,191,392 2. SELF-SUPPORTING 704ER Consisting of one (1) self supporting tower, to support the backup site antenna system and microwave antenna system. Located at the City of 1Miami radio shop. The City aill provide equipment shelter and A.C. power to the tower for 1 i ghti ng, fencing for security and auto/ truck guard rails. Installed and optimized ..........................$ 100,000 3. SATELLITE RECEIVER VOTING SUBSYSTEi-i 'Consisting of six (6) sites, includes Prime and Backup site receivers, twenty receivers per site wi th local controller, indoor cabinets, surge suppressors, data moderns, UPS, antenna hardware, combiners, and comparator . Installed and opti-ii:ed. . . . . . . . . . . . . . . . . . . . . . . . . . $ 814,225 n.RF C01!T?OL STAT! CiIS 800 hlHz Consisting of thirty-five (35) SYNTOR X control stati ons wi tii fifteen subfleet select, yagi antenna, transmission line, surge suppressor, mounting hardware. Installed and optimized ........................,.$ 170,555 -25- APPI 5. ( Con: consoles, posi ti oned as V.,jo ( 2) 9- bay consoles, comprised of t1wo (2) dispatch positions each. One (1) 4-oay FOIC dispatch console and one (1) 3-bay EOC position. Installed and optimmized..........................$ 6. CONTROL CE'11TER ( POLICE ) 494,180 r Consisting of CENTRACON SERIES II consoles, positioned as fi.ve (5) 4- bay consoles, one (1) 11- bay supervisors console, one (1) 4- bay information console, and Vao ( 2) 4 bay training consoles. Installed and optimized ..........................$ 610,997 7. RA LINK HAROltARE ( CROSSPATCH ) Consisting of six (G) full duplex 300 r;hz RA l inl; transmi ttars con, PIete }pith antenna, transmission line, mounting hardware, surge suppressors, for POLICE and FIRE systems as proposed. Installed and optimized ..........................$ 99,443 3. QURMIGHS 7�,00 CAC i! ERFACE SOFTWARE Estinp_ted cost for soft-i-pare mo,iification to exi sting Ci zy of I'.ia^ii software to interface �ii zh tiie (lotorola System Interface Manager. Ten man month requirement approx. at S 7,200 per month. Ten man �;ronth cost ........................ $ 72,000 9. 3ATTERY TESE'n/ RECYCLER Ten (10) units...................................5 20,000 —26- COMMUNICATIONS SYSTEM AGREEMENT APPENDIX D COMTIVUED 10. iNICROIIAVE RADIO SUBSYSTEM Consisting of fourteen (14) STARPOIIIT 6000, 6 GHz terminals, four (4) S TAr\POIIiT 2000, 2 GHz terminals at nine (9) sites. STARPLEX multiplex modems to support radio system requi re^ents Fifteen (15) data circuits, and thirty (36) voice grade telephone circuits. Includes service channel , battery systen, alarn system, antenna systems and associated mounting hardware, frequency search and path survey. Installed and optimized ..........................S 782,339 11.T110 (2) DICTAPHOi:E Series 5000 Dual transport, 40 channel recorder with accessories .......... $ 63,150 12. PORTABLE RADIOS 217 total units for FIRE. Department ..............$ 519,715 Q00 total units for POLICE Department............$ 1,916,000 100 total units for LOCAL GOVEP.Ni-fENT. . . . . . . . . . . . . S 239,500 250 total units for POLICE Department miss ....... $ 31,250 13. I-iOBILE RADIOS/ TELEPNONZS 12 total units for FIRE Department ..............$ 42,720 26 total uni is for POLICE Departmen-t. . . . . . . . . . . .. $ 92,560 30 total units for LOCAL GOVEPNIMENT.............$ 106,300 -27- COMMUNICATIONS SYSTEii AGREEMENT APPENDIX D CONTINUED 14. POLICE MOTORCYCLE RADIOS 35 total units ................... ................$ 100,975 15. NOBILE RADIO UFIITS 2A total units for FIRE Department ...............$ 264,000 10 total units for LOCAL GOVERUIENT..............$ 30,000 TOTAL EQUIPI-iEtdT AND INSTALLATION COST ............ $ 7,7619801 LESS: EOUIPMENT TRADE IN ALLOWANCE FOR ALL EXISTINIG 450 i",Hz PORTABLE, MOBILE AND FIXED -END EOUIPPENT. INCLUDES EXISTING DISPATCH CONSOLE EQUIPMENT FOR POLICE AND FIRE DEPARTMEi' T S. ALMIAIICE UPON! RECEIPT OF EQUIPMENT ............. $ 661,801> TOTAL UITH TRADE IN ALL014ANCE.................... S 7,100,000 -28-