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Home My WebLink AboutR-84-08160 2 v J-84-781 RESOLUTION NO. 4"'°'81C A RESOLUTION AUTHORIZING 7P-1E CITY MANAGER TO EXECUTE AN AGREEMENT, SUBJECT TO THE CITY ATTORNEYS APPROVAL, AS TO FORM AND CORRECTNESS, WITH THE MIAMT DESIGN PLAZA MERCHANTS ASSOCIATION (MT)PMA), IN SUBSTANTIAL ACCORDANCE WITH TERMS AND CONDITIONS SET FORTH IN THE ATTACHED MEMORA14DUM OF AUGUST 5, 1983 FROM THE DIRECTOR OF THE ECONOMIC DEVELOPMENT DEPARTMENT, FOR THE PURPOSES OF MEETING ADMINISTRATIVE EXPENSES ASSOCIATED WITH THE OPERATION OF THE MDPMA AND FOR PROMOTING THE ANNUAL EVENT "MIAMI MARKET DAYS" (FORMERLY KNOWN AS "HIAMI MARKET WEEK"), WITH FUNDS THEREFOR ALLOCATED IN AN AMOUNT NOT TO EXCEED $48,000 FROM THE FISCAL YEAR 1983-84 SPECIAL PROGRAMS AND ACCOUNTS CONTINGENT FUND. WHEREAS, the City Commission is committed to economic development and the expansion of trade and commerce; and WHEREAS, the Miami Design Plaza is the third largest and fastest growing design district of its type in the nation; and WHEREAS, the Miami Design Plaza Merchants Association (MDPMA) made a presentation at the June 9, 1983 City Commission meeting in which they requested funding in the amount of $75,000 to promote the annual event, "Miami Market Days", and, upon review of the proposal, and based on the limited funds available, it is recommended that the MDPMA be funded at a level not to exceed $48,000 for administrative expenses associated with operating the MDPMA ($33,000) and for the promotion of "Miami Market Days" ($15,000), NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: 07 COMMISSION MFETITSC 01 JUL 30 2184 RESQLUiIU;, kE--AkHS Section 1. The City Manager is hereby authorized to execute an agreement, subject to the City Attorney'n approval as to form and correctness, witb thn Miemi Deoigrn Pl�7.;:�l M �-.roh-,)nts &sDorimtion (MD pMA), in elth ermo ond oonditinns, �7.et forth in the attached memnrall dum of 0oBust 5, 1983, frnm the Director of the 1'.cmnnmic Development Department, for the pvrpuoe of meeting admini:;trativc expenaen oo7,nciated with 'Ube nperotinn of the MDKI8 and for prnmnting the annual event "Miami Market Dayu« ( 'In rmcrIy knoen a "Miami Market Week"), with funds therefor allocated in an amount not to exceed $48,000 from the Fiscal Year 1983-84 Special Programs and Accounts Contingent Fund, NN PASSED AND ADOPTED this day of , 1984. Maurice A. Ferre Mayor �"AL^" G. ""GI", CITY CLW ' ^ ^ APPROVED AS TO FORM AND CORRECTNESS: ' ` " A��.��8[ ^��m I � CITY OR MIAMI. FLORIDA 66 INTER-Q�{6'1�E lNI��AQfiAty�l1M '` -o Howard V. Gary - "VATIF August 5, 198'3 > �. City Manager kuPJccT Recommendation To Fund The Miami T)--a.an Plaza Merchants a7 ssocinti.on •�oM Charlotte Gallogly Director .'$' �`�ne"`�� September 7th Cc=r fission Department of Economic ; Meeting Agenda Development "It is recommended that the City Commission approve the attached resolution authorizing the City Manager to execute an agreement with the Miami Design Plaza. Merchants Association (MDPMA), for the purposes of meeting administrative expenses associated with the operation of the MDP!A.A and for promoting the annual event, "Miami Market Days" (formerly known as "mdami Market week") with funds therefore allocated in an amount not to exceed $48,000 from the City of Miami Department of Economic Development's 1982-83 General Fund Account." Backcround On June 9, 1983, the Xi.ami Design Plaza Merchants Association (MDPMA) made a presentation before the City Commission requesting funding in the amount of $75,000 for the purpose of sponsoring the second annual event, "Miami Market Days" (formerly known as "Miami Market week") from February 10 through 12th, 1984. (See Attachment I - Proposal). This event drew more than 2,500 parti- cipants last year. The main objective of the event is to promote the Miami Design Plaza, the fastest growing and third Iarcest district of its type in the nation, in both the national and international markets. On July 12, 1983, the City of Miami's Depart-ment of Economic Development (DED) completed a preliminary review of the funding request and in discussion with the %!DFY_A, the original budget was reduced to $70,000 (Attachment II). At the same time, the total budcet for the entire event was ccrrespondiraly revised from $267,000 to $215,000 (Attachmment III) . On July 26, 1983, the DED once acain met with the %1DP!^A tc discuss the fundinc reccmmendation for this event. At this meetinc, the DED and the MIDP�!A mutually agreed that what was vitally needed 84 -81 83°' 934 CITY OF MIAMI. FLORIDA 66 INTER -OFFICE. ► .EMoA"DUM -� Howard V. Gary "VATR August 5, 19-83 City Manager ' !!U!J[CT Recommendation To Fund The Miami Design Plaza --^ / Merchants Association •�oM Charlotte Gallogly .� n • ' crcn�Ncaa� Director "'� Septcart,cr 7th Commission Department of Economic ; Meeti,ng Agcnda Development "It is recommended that the City Commission approve the attached resolution authorizing the City Manager to execute an agreement with the Miami Design Plaza Merchants Association (MDPMA), for the purposes of meeting administrative expenses associated with the operation of the MDPTA_A and for promoting the annual event, "Miami Market Days" (formerly known as "Miami Market Week") with funds therefore allocated in an amount not to exceed $48,000 from the City of Miami Department of Economic Development's 1982-83 General Fund Account." Backaround On June 9, 1983, the Miami Design Plaza Merchants Association (MDPMA) made a presentation before the City Commission requesting funding in the amount of $75,000 for the purpose of sponsoring the second annual event, "Miami Market Days" (formerly known as "Miami Market Week") from February 10 through 12th, 1984. (See Attachment I - Proposal). This event drew more than 2,500 parti- cipants last year. The main objective of the event is to promote the Miami Design Plaza, the fastest crowing and third largest district of its type in the nation, in both the national and international markets. On July 12, 1983, the City of Miami's Department of Economic Development (DED) completed a preliminary review of the funding request and in discussion with the MDPMA, the original budget was reduced to $70,000 (Attachment II). At the same time, the total budget for the entire event was ccrrespondir.gly revised from $267 , 000 to $215 , 000 (;ttach_ne.nt I I1) . On July 26, 1983, the DED once again met with the YIDPMA to discuss the funding recommendation for this evert. At this meeting, the DED and the :,,DPYA mutually agreed that what was vitally needed 84-816 83- 934 40 Howard V. Gary City Manager Page 2 was to have a full-time administrator to effectively operate the MDPMA. At this time, the MDPMA is operated by its officers, who are all full-time businesspersons and are not able to devote sufficient time to the day-to-day affairs of the MDPMA. This need for an administrative office is also based on the fact that now, more than ever, the MDPMA must be very active in uniting the merchants and property owners of the area. In the next year, a major $120 million design center complex will be constructed in Dania, Florida. It is anticipated that this canter will not only compete for customers that currently patronize the Miami Design Plaza, but will also be very active in attempting to attract businesses from Miami to relocate to the Dania center. It should be noted that last year, the City provided funding in the amount of $35,000 for this event, with the monies coming_ from the Special Programs and Accounts -Contingent Fund. Analysis As to the amount of funding that should be provided to the MDPMA, we recommend that $33,000 be provided to the M.DPMA for the admini- stration, including the hiring of an Executive Director, of the day-to-day affairs of the Association. We would require that the MDPMA match this $33,000 on a dollar -to -dollar basis (including in -kind services) which would mean that at least $66,000 would be available for administatton. The administrative staff would have such duties as conducting MDPMA meetings, producing newsletters, initiating fund raising campaigns, and coordinating "Miami Market Days". In addition, we have reviewed the funding request for "Miami Market Days" and recommend a revised budget of $15,000, a 79% reduction from the MDPMA's original funding request for "Miami Market Days" (a line -item analysis of our recommendation is presented in Attach- ment IV). We feel that the City's funds would best be utilized to meet expenses associated with the direct marketing of this event. It is essential that advertisements be placed in leading publications to ensure that "Miami Market Days" is properly promoted to the design trade. As a result, we recommend to fund in full, the amount requested for ad placements, but cannot recommend funding for mailings and brochures, artwork and posters, nor for the printing of the directory. if 84-81E: 83-834 ME I 40 Howard V. Gary City Manager Page 3 Recommendation We recommend that $48,000 be provided to the MDPMA for the purposes of administration ($33,000) of the Association's affairs and for the promotion of the second annual "Miami Market Days" ($15,000). These funds would be provided from the DED's 1982-83 General Fund budget, since there is currently a savings of at least this amount in the salary line -item and other cost categories. The City of Miami is very proud of its Der ig-nPlaza and has always been committed to foster the continued expansion of the industry. It should be noted that besides this $48,000 grant, the City in the upcoming months will be placing new signage in the area (approxi- mate cost is $20,000), has contracted with a consultant to conduct an urban design plan (cost of $4,500) and will be embarking on a proposed $500,000 Highway Improvement and Beautification Program (1983-84 Capital Improvement Program). We feel that all of these projects combined will ensure that this District continues its success as one of the premiere design centers in the world. Also, all of these efforts will hopefully provide the District with a competitive edge over the design center that will be constructed in Dania, Florida. Finally, the City will not be able to execute this contract until it receives 1,000 copies of last year's directory. The M.DMPA is currently in litigation with the consultant that was hired to conduct last year's event. Since payment for the directories is one of the items that is being disputed, the City has not been able to receive copies of the directory. CG/A.R/ j u Attachments 84-81(';� 83-931 Howard V. Gary �� City Manager .1wom Charlotte Director Department Gallogly 0— of Economic .1111 i' 17, 1984 R> ATt�f16AC undnF of Mi AMI DrsiF n ri nze Merchants Ansocint.ion "rrFPE"Cct FNct0tv"f±c One This memorandum is to request ,your Pp,provsl to utilize $48,000 from the Specisl Progrnns and Accounts Contingent Fund to provide funds to to the Ninml Design Pln-An Herchnnts Aasocinti.on (MDPHA) for the purpose of It necti.ng ndmi.nistrntive expenses nssoci sted with its, operation, ns "ell ns for promoting its nnnunl evcnt, '"Miami 11arkf?t Days"m An you may rccnill,, this Item Sian originnll.y placed on the City Commission Agenda of Septenbcr 7, 1983. Since the source for these funds vns the Department of Economic Development's FV82-83 General Fund Account end we were nenring the end of the fiscal year, we requested In n memorandum dated August 31, 1983, (See Exhibit 1) that the Department of Finance encumber these funds. On September 16, 1983, our Department received a memorandum from the Department of Management and Budget (DNB) indicating that in order to insure that the $48,000 would be available for this item, funds from several of our department'a accounts had been transferred and placed In o budget reserve account (See Exhibit 2). In the meantime, due to circumstances beyond our control, this agenda Item was not taken up at the September 7, 1983 City Commission meeting, but instead was discussed at the October 25, 1983 meeting (See Exhibit 3 for copy of agenda -item Ro.66). At this meeting, the item was unanimously approved by the City Commission through the passing of Resolution NO.83-934 (See Exhibit 4). Since i,,, took the €iDPMA until April, 1984 to complete the process for selecting a professional management firm to administer its daily operation, our department was not able to initiate the process of executing the required purchase order and contractual agreement until just recently. In this process, we discovered that despite the fact that we had not been advised by either the Department of Finance or the DMB of any problems associated with our request to encumber the subject funds, the funds were no longer available to us. We then proceeded to meet the problem with this itei agenda for one fiscal year year (October 25, 1983). department's general fund the absence of sufficient with the DMB, where it was determined that m occured when it was rescheduled from the (September 7, 1983) to that of a different Since the funds involved were part of our budget, they were never encumbered due to legal authorization. 84-SIC: io Howard V. Gary City Manager -2- July 179 1984 At the same time, we were advised by the DMD that due to the circumstances surrounding this item, your approval should be sought to simply utilize currently available funds from the Special_ Programs and .Accounts Contingent Fund to fund the VIDPHA. Accordi.nF to the DMB, if your approval is obtained, it; would not:, he nrcen ,.any to once again prevent this item before the City Commi:nsion, This would he due to the fact that the item was already approved and at: one ti.mc the funds were al.loo;� 'Ged from our dApartment's hi)dget. We recommend that you approve this request so ghat we do not. experience any further delays in executing this contrnct. As you know, in light of the competitive threat that is being pored by the new Design Center in Dania, it is imperative that we take as many positive steps as possible to strengthen our Miami Design District. There is no doubt that funding the 11DPMA for the purpose of hiring a full-time manager for its daily operation is one of the strongest measures that; the City of Miami can take to ensure that the area has the leadership needed to face the future. CG:AR:aam CITY ' P RO For use of $48,000 from Special Programs and Accounts Contingent Fund for the MDPMA. cc: Tony Crapp, D.M.B. 84-81E -.,.i.w..cr..»..ue�:w.,,H.w,.ma.»au:..�..rcvu.�r+^xent..,K r�rr...-�-+1•:a:r�.^"nrara.*n:C.a.a.�k;.+v .yP:-: } F. ,1., ,.-'. ;emu ,•., ... . .. X 4 C1T1' i INTER -OFFICE MEMC)k =NDLPl r4 EXHIBIT I TO Carlos Cr•rcia DATE August 31 y 1983 Flt£ Director Finance Department SUBJECT. Encumbrance of Rinds For FY '82-'83 Contractual �C Agreer-eats Charlotte Callo9 1 FROM- y Di rector �- Dep artr nt of Economic ENCL05URCS Develo-;-. nt During FY '82-'83, the Popartrnent of Economic Development entered into several contractual agreements t•:hich will continue through FY '83-'84. Therefore, it will he necessary that the fund; for these contractual agreementz he encumbered from the FY '82-'83 budget car the purchase Orders reriain open for payment on the following contractual agreements: Total Amount Amount Paid P.O.' nd/or Source Of Contractor Of Contract To Date Amount To E3,_ FL!I)d:, Encumbered Jeffrey Stern $ 4,500 $ 1,500 PO# 51,576 CBDG 450360-270 Associates Project 601882 1 The Cheseapeake $ 4,450 -0- $ 4,450 CDBG-1150360-270 Group, Inc. Project 601082 Coconut Grove $ 41,450. -0- $ 49450 CDBG-450360-270 19arketing Project 6010'82 South Florida $ 501000 -0- $"500000 CDBG 450302-980 Economic Project 601896 Development Corporation Dade Heritac:e $ 5,000 -0- $ 5,000 Special Programs Trust Accounts Conting Fund 921002-2.70 Miami Dade $ 47,000 $ 7,800 PO# 56138 Special Programs Chamber of Accounts Continc_ .Co.mmerce Fund 921002-270, 84-816 Miami Design $ 48,000 -0- $48,000 DED's General Fund laza t:_r- for FY '82-'F3 chants Assoc. A] tz!h Uus i - $ 5,000 -0- $ 5,000 Special Proar �!wa ness Dcvelnpr-wnt Accounts Cant incG_.,t Authority Fund 5210011-270 Miami Capital $500,000 $400,000 PO§ 53610 Project t 35110-930 Deveiopnent, 480102 Inc. If you have any questions or require any further information on this matter, please do not hesitate to contact my office. CG/ju *Items pending approval at the September 7, 1983 City Commission meeting. If approved, P.O.s and contractural agreements will be executed. x Ch_,riotte Gallogly, Director 10., ?NC3 �,LE Eco,,'mi c Development sur.c.: BiW,,et Tr:tt,S:tr>r to Budget Reserve Account (lanohar S . Su aha l,` Di rector Fpf:.' Management an 1 Rr�i {Ct F:rLh-N:E'- An item appeared on the agenda for City Commission action which requested S48,000 for a professional service agreement, to be paid from the general fund budget of your department. To insure that funds will be available to honor this agreement, funds have been transferred from several of your accounts and placed in budget reserve account. The accounts are as follows: FROM: TO: 010 Salaries - Classified $22,000 727 Promotional Activities 20,450 083 Car Allowance 2,147 100 FICA 1,734 Total $46,341 996 Budget Reserve $46,341 Please adjust your internal records to reflect these transfers. If you have any questions regarding this matter, Bertha Henry will assist you. Note: The present balance in the budget reserve account is $1,659, whe., added to the aforementioned transfers of $46,341, a revised budget of 548,000 will r e!::a i n . 84-81C 0 CITY COMMISSION AGLHDA INEETING DATE: October 25, 1983 RESOLUTION'S 64. RESOLUTION Authoriz3.ng the City Manager to exe- cute an agreement, subject to the City Attc�rne approval as to form and correctness, with Garces Commercial C011eger Inc. An an amount not to exceed $48,000 and the James E. Scott Community Association, Inc, in an amount not to exceed $25,000, for the purpose ok pro zti aa.na professional training services in the areas of English for speakers of gather languages (ESOL) and remedial education for the City of Miami s Camprehen�ve Job Training Program participants. City Manager recomamends . (comp. To # 23) . 65. RESOLUTION Authorizing the City Manager to exe- cute an agreement for professional consultant services with the Institute for Public Policy Opinion Research (IPPOR) to conduct A recreation needs assessment survey for the City o Miami at a cost of $23,380 with monies there -I ore being alloca�teJ from the Fiscal Year 1983 Recreation Department's General Fund Budget. (This item was schedule on the September 7, 1983 Commission meeting). City Manager recommends. 66. RESOLUTION Authorizing the City Manager to exe- cute an agreement, subject to the City Attorney's approval as to form and correctness, with the Miami Design Plaza Merchants Association MDPMA , in substantial accordance with terms and conditions set forth in the at- tached memorandum of August S, 1963 from the Director of the Economic Development Department, for the pur- poses of meetinc administrative expen- ses associated with the operation of the RDPMI. and_`or promoting the snnual event `►' ia-mi trai},ct Tea �s" (fonrleoly known as^` Miami ,market Week") , with funds therefor allocated in an amount not to exceed "�48,09 f the _ �artme Y o�-t c. ,bc:velcptnent'si Fi3Y c d 2 - fl3� enc r � �---1`-unri� Act. (This item was scheduled on the September 7, 1983 Commission meeting). City Manager recommends. EXHIBIT III PAGE NO. 20 R 83-933 MOVED: CAROLLO SECOND: PLUMMER UNANIMOUS NOT TAKEN UP R 83-934 MOVED: DAWK INS SECOND: PEREZ UNANIMOUS 84-81 C w.e.ay 3-03-704 9/2/03/rr RESOLUTION NO. 83- 934' A RESOLUTION AIITIIORI7.1NG THE CITY MANAGER TO EXECUTE AN AGREEMLNE, SUR3ECT TO THE CITY ATTORNE_Y'5 APPROVAL AS TO FORM AND CORRECTNFS``,, WITH iNi_ MIAMI DF" SIGN PLAZA MERCHANTS ASSO(,'TATJON OIDPNA), I14 SUBSTANTIAL ACCORDANCE WITH TIN115 AND CONDITIONS SET FORTH IN THE ATTACHED MEMORANDUM OF AUGUST 51 1983 FROM THE DIRECTOR OF THE EC0N0111C DEVELOPMENT DEPARTMENT, FOR THE PURPOSES OF MEETING ADMINISTRATIVE- EXPENSES ASSOCIATED WITH THE OPERATION OF TI-IE MDPMA AND FOR PROMOTING THE ANNUAL EVEN( "MIAMI MARKET DAYS" (FORMERLY KNOWN AS "HIAMI MARKET WEEK"), WITH FUNDS THEREFOR ALLOCATED IN AN AMOUNT NOT TO EXCEED 148, 000 FROM THE DEPARTMENT OF ECONOMIC: DEVELOPMENT'S FISCAL YEAR 1982-83 GENERAL FUND ACCOUNT. EXHIBIT IV WHEREAS,the City Commission is committed to economic development and the expansion of trade and commerce; and WHEREAS, the Miami Design Plaza is the third largest and fastest growing design destrict of its type in the nation; and WHEREAS, the Miami Design Plaza Merchants Association (MDPMA) made a presentation at the June 9, 1983 City Commission meeting in which they requested funding in the amount of $759000 to promote the annual event, "Miami Market Days"; and, upon review of the proposal, and based on the limited funds available, it is recommended that the MDPMA be funded at a level not to exceed Le-48,000 for administrative expenses associated with operating the MDPMA ($33,000) and for the promotion of "Miami Market Days" ($15,000); and WHEREAS, the Department of Economic Development has funds of $46,000 available in its 1982-83 General fund budget; t NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: 84-8 C 01 Sect: i nn 1 The City M;inrarj(=r i ,nary; t,` atit.hori zed to execute an n11Tf'!r MF_,f?t, F;tah.jert: Vi' v TOJ.ovr F_,Y' �-t approve jl as to t(-)rrn nr r' n a�recr, s F, R �. � 1h r-= 11 ? .a in r� !; 1. tj r) _ a Merchant E, Air:,, ocirat.inrp (t90PMA), iti r;trt?^t anta a1 arc:ordance with ierms and f- `nnon sct t0r6:h ira t.:IV- nt,!nnccd of August 5, 1903, from the Director ni the Fconr,mic Development Depart-furnt, for. the 1)ur1)ose of mer, i n g admi.P.ist_rative expenses nssoc.iated with the operation of the ttDPMA and for promoting the annUal event "tti ami Market nays" ( formerly known ais "Miami Market Week"), with funds therefor allocated in an amount not to exceed $48,000 from the Department of Economic Development's Fiscal year 1982-83 General Fund Account. PASSED AND ADOPTED this 25th day of October , 1983. ATTEST: RA N G. UNGIE CITY CLERK Maurice A. Ferre 14AURICL A. F RR M A Y O R PREPARED AND APPROVED BY: _ ''tStft T 'LAfl L DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: fiE R. A R C I A- P E D H 0 SA XTY ATTORNEY 9