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HomeMy WebLinkAboutR-84-0813J-84-639 RESOLUTION NO. A RESOLUTION AUTTTORT7,TN(- TITI? CITY MANAGER TO EXECUTE AN A(-RF r;r?r:,NT , TT I A FORM ACCEPTABLE T( i'IIE ('.T7'}' i>.TTO1 i�t,'{, G^ITTH THE SENIOR COTIMIANITT�- ' ERVICF, i�-MPT,0YNF.T- T AGENCY, AN AGEN(7; (?T' THE U.S. GOVE,RNT1i;TNT , AND THE SENIOR CET-TE,P OF DADE COUNTY, TTvC . FOR THE COORDINATION OF SI RV.1 I S Ta�T COT,IAIECTION WITII THE IIOME SAFETY' TNSPI'CTTON PROGRAM TO BE CONDUCTED SUBSTANTIALLY IN ACCOR— DANCE WITH THE TERMS AND CONDTTIONS SET FORTH IN SAID AGREEMEINT, WITH FUNDS THEREFORE NOT TO EXCEED $66,726.00, ALLO— CATED FROM THE FIRE, RESCUE AND INSPECTION SERVICES DEPARTMENT'S GENERAL BUDGET AND THE 1981 FIREFIGHTING, FIRE PREVENTION AND RESCUE FACILITIES BOND FUND. WHEREAS, the City of Miami is desirous of utilizing senior citizens in the performance of fire education and home safety surveys; and WHEREAS, the Senior Community Service Employment Agency, an agency of the U.S. Government, and the Senior Centers of Dade County, iric. desire to cooperate by providing participants in this program; and WHEREAS, the personnel of the Department of Fire, Rescue and Inspection Services, by agreement, will teach and train these participants; and WHEREAS, funding is available through the Department's general budget and the 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund; and WHEREAS, the City Manager recommends the adopting of the herein proposal; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute an agreement, in a form acceptable to the City Attorney, with the Senior Community Service Employment Agency, an agency of the U.S. Government, and the Senior Centers of Dade- County, Inc. for services in connection with the Home Safety Inspection Program to be conducted substantially in accordance with the terms and -------------------- CITY COIVIIMISSION MEE NG OF JUL 30 1984 11 conditions set forth in said agreement, with funds therefore not to exceed $66,726.00, hereby allocated from the city of Miami Department of Fire, Rescue and Inspection Sory .ces general budget and the 1981. Firefighting, Fire Prevention and Rescue Facilities Bond Fund. PASSED AND ADOPTED This 30th day of July 1984. Maurice A. Fe MAURICE A. FERRE M A Y O R ATTEST: FLPH� E, ITT ttt PREPARED AND APPROVED BY: IeO4� 9X. &4401lf DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 84-813 CITY OF MIAM1, FLORIDA 96 INTER -OFFICE MEMORANDUM TO. Mr. Howard V . Gary City Manager F Ro M: /D. (,/'i . Teems, Deputy Chief Acting Director of Fire, Rescue & Inspection Services Department DATE: July 6, 1984 ME: SUBJECT: Fire Department Senior Citizens' Home Safety Advisors Program REFERENCES: For City Commission Meeting July 30, 1984 ENCLOSURES: It is recommended that the City Manager be authorized to execute an agreement, in a form acceptable to the City Attorney, with Senior Citizen Community Services Employ- ment Program and Senior_ Centers of Dade County, Inc., to utilize senior citizens, who are residents of the City, as Home Fire Safety Advisors. In June of 1978, the City of Miami Fire, Rescue and Inspection Services entered into agreement with the Senior Community Service Program and Senior Centers of Dade County, Inc., to utilize senior citizens as Home Safety Advisors, in augmenting its Fire Safety and Educational Program. The program involves forty-six senior citizens in an on -going, bi-lingual public safety education program to reduce fires caused by public icnorance and apathy. The senior citizens are super- vised by department personnel in door-to-door home fire safety inspections, advisement to homeowners on benefits of early warning devices (smoke detectors), and also in giving general instruction in all phases of fire safety in the home. The Program is federally funded by the Title V, Older American Act in the total amount of $180,968.80. matching funds of at least ten percent (101) are required by the Host Agencv, allowable through contribution of in -kind services. The Miami Fire, Rescue and Inspection Services Department's contribution is estimated not to exceed $66,726.00, and is comprised of the following: Salary on Supervisory Personnel Assigned to FPB Home Safety Survey Advisors (2) Vehicle Maintenance: (3) at $365 per month (1) at 5188 per month Uniforms (estimated cost) Office Equipment and phones (estimated cost) TOTAL $38,500 9,360 13,104 2,262 1,000 2,500 $66,726 CITY OF MIAMI, FLORIDA 96 INTER -OFFICE MEMORANDUM TO, Mr. Howard V. Gary City Manager FROM, I7.4 eems, Deputy Chief Acting Director of Fire, Rescue & Inspection Services Department DATE: July 6, 1984 FILE: SUBJECT: Fire Department Senior Citizens' Home Safety Advisors Program REFERENCES: For City Commission Meeting July 30, 1984 ENCLOSURES: It is recommended that the City Manager be authorized to execute an agreement, in a form acceptable to the City Attorney, with Senior Citizen Community Services Employ- ment Program and Senior Centers of Dade County, Inc., to utilize senior citizens, who are residents of the City , as Home Fire Safety Advisors. In June of 1978, the City of Miami Fire, Rescue and Inspection Services entered into agreement with the Senior Community Service Program and Senior Centers of Dade County, Inc., to utilize senior citizens as Home Safety Advisors, in augmenting its Fire Safety and Educational Program. The program involves forty-six senior citizens in an on -going, bi-lingual public safety education program to reduce fires caused by public ignorance and apathy. The senior citizens are super- vised by department personnel in door-to-door home fire safety inspections, advisement to homeowners on benefits of early warning devices (smoke detectors), and also in giving general instruction in all phases of fire safety in the home. The Program is federally funded by the Title V, Older American Act in the total amount of $180,968.86. 'latching funds of at least ten percent (100) are required by the Bost Agency, allowable through contribution of in -kind services. The 1•liami Fire, Rescue and Inspection Services Department's contribution is estimated not to exceed $66,726.00, and is comprised of the following: Salary un Supervisory Personnel Assigned to FPB Home Safety Survey Advisors (2) Vehicle Maintenance: (3) at $365 per month (1) at $188 per month Uniforms (estimated cost) Office Equipment and phones (estimated cost) TOTAL $38,500 9,360 13,104 2,262 1,000 2,500 $66,726 84-812 AGREEMENT THIS AGREEMENT, made and entered into this � day of , 1984, by and between the City of Miami, a f a_t r1 t alto of r C?1^i, a�., (h,7� ei_na_fter municipal co,:.po.ra,�i.on oz, �_A�._-. S 1 referred to ns ";_T?F CT.TY 7\14D/0R HOST GE-11"CY") and the senior Community Servi_ce rnplc m-nt Agency, an agency of the U.S. Government and the, Senior Ccnters of Dad(,'_ County, Inc. , (hereinafter referred "o as "SPONSORS"). WITNESSETIi WHEREAS, the City of Miami is desirous of utilizing senior citizens in the performance of fire education and home safety surveys; and WHEREAS, the City of Miami's Department of Fire, Rescue and Inspection Services pursuant to this Agreement will teach and train these senior citizens; and WHEREAS, federal funds are made available, under Title V of the "Older American Act"; NOW, THEREFORE, in consideration of the mutual terms and conditions hereinafter set forth, the parties hereto agree as follows: I. SENIOR CENTERS OF DADE INC. AGREES: 1. To provide no more than sixteen eligible persons who are residents of the City of Miami for participation in the Home Safety Advisors Pro- gram. 2. To provide salaries for said persons participating in the program in accordance with the Program Manual attached hereto and made a part hereof as "Exhibit "A". 3. To provide liability, and worker's compensation insurance coverace acceptable to the CITY for said participants until these participants become CITY employees, as per the attached nrocgram ',.anual and TITLE V Rules and Regulations, which are incorp- orated by reference as a part hereof. 84-81L 4. Senior Centers of Dade, Inc., will indemnify and save City harmless from and against any and a 1l. claims, liabil- ities, -snd cr-ruses of acta,on ar_ i_s i..nq 0l_7+?-. rf t:Yleir pa.r_tici- pants' c_ti_ ,J.1U_es iin(le.i: Arl'—mr—l)i_ other acts or omi,ssio.ns 't=Ci aci;, oil { lln of -7nior Cent.e.T:,- of Dna-F Inc. , , nc1_t,.cia_zzc� l.ny per:, on a( t�_-7)q for or on his/her behalf, and, from and a.(jainst any orders, judg- ments or decrees which may be entered and from and against all cost-, attor_ney's fees, expenses and liabilities s incurred in the defense of any such claims, or in the investigation thereof. 5. To provide administrative support to the HOST AGENCY, City of Miami. II. THE SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY AGREES: a' 1. To provide no more than 30 eligible persons who are - residents of the City of Miami for participation in the Home Safety Advisors Program. 2. To provide salaries for said persons participating in the program in accordance with the Program Manual. 3. To provide liability, and worker's compensation insurance coverage acceptable to the CITY for said participants until these participants become CITY employees, as per the attached Program Manual and Tital V Rules and Regulations. III. THE CITY AGREES: 1. To serve as the HOST AGENCY for the Home Safety Advisors. 2. To provide administrative support, supervision and training for the participants. 3. To provide in -kind contributions for the term of the program as specified in attached Program :Manual. 4. To designate a member of the Departzzient of Fire, Rescue and Inspection Services who will supervise the program. 5. To provide on -going evaluation reports to SPONSORS. 6. To provide uniforms for participants. -2- 7. To consider offering to those part ici.pants who meet the qualifications and need=, of the Depart - meet of Fire, Rescun, Ser4,i,ces permanent empl..ny-mQnt= either on a-°ia1a time or part time basis as li.nr- beco-me avail- able and Midget 1_ .ni t_a.ti.or�s permit. S. To ui the participants in the performance of fire eriucation and home safety siar-,Teys. IV. TERMS The term of this Agreement shall be for a period of one year, beginning on July 1, 1984 and terminating on June 30, 1985. V. TERIMINATION At any time during the term of this Agreement, the parties may at their option, terminate this Agreement upon thirty days prior written notice to the others, or immediately upon loss of federal funding. Upon termination, the participants shall be paid for services rendered pursuant to this Agreement through and including the date of termination. VI. INDEPENDENT CONTRACTOR: That the SPONSOR and participants in the program shall be deemed to be independent contractors, and not agents or employers of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinance of the CITY, or any rights generally afforded classified or unclassified employees; further he/she shall not be deemed entitled to Florida Worker's Compensation benefits as an employee of the CITY. IN WITNESS WHEREOF, the parties hereto have caused these present to be executed by the respective officials thereunto duly authorized, this the day and year first above written. ATTEST: THE CITY OF MIAMI, a municio_al Corporation of the State of Florida By RALPH G. ONGIE HOWARD V. GARY City Clerk City Manager ATTEST: SENIOR CENTERS OF DADE COUNTY, INC. By Secretary JOSE NAVARRO Executive Director - 3- 84-813 Witness SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY, an agency of the U.S. government Witness National Program Director APPROVED AS TO FORM AND CORRECTNESS: City Attorney APPROVED AS TO INSURANCE REQUIREMENTS: 84-813 06/01/84 "EXHPIT A" PROGRAM MANUAL PROGRAM AUTHORITY: The City of Edmunds, Washington, developed a program utilizing Senior Citizens to perform fire education/home safety surveys. An 80 hour training package, including slide presentations, was developed to be used by the Fire Department Instructor to train these Senior Citizens. Federal funds were awarded for this program under Title V of the "Older American Act.". Funds are now available to any city that wishes to host such a program, utilizing the Edmunds Curriculum. ' OBJECTIVES: Establish an ongoing bilingual public safety education program to reduce fires caused by public ignorance and apathy. We in- -tend to continue utilizing senior citizens to perform door-to- door home/fire safety surveys, advise homeowners of benefits of early warning devices (smoke detectors), and give general in- struction in all phases of fire safety in the home. One or two participants may be utilized to install and test smoke detectors on request. In the future, when this program is well established, we expect to utilize some participants to test single station smoke detectors, required by the Fire Code, which have been in- stalled in Group "H" Occupancies, as a horizontal separation alternative. Fire safety demonstrations would be presented to elementary school children, P.T.A. Senior Citizen Groups etc.. We are currently using three participants of the group as Group Supervisors, three as drivers for the vans, which the City of Miami has provided, and one as a Record keeper and Clerk for the Program. This year we have added an additional van, driver, and supervisor for the purpose of promoting more efficiency and safety for the groups by having a van in the work area of each El GOAT.: Reduce the loss from accidental fires in single family homes, duplexes, apartment buildings, and condominiums by 2h per year. Mlake homeowners aware of the potential of single station smoke detectors to save lives, prevent: injuries, and reduce property damage through early warning. Through public awareness of this program, we could in the future provide the necessary manpower, tools, and expertise to properly place and install smoke detectors for homeowners who request assistance. This program could be very beneficial to older citizens, widows, and/or single females. WORK WEEK - CLASSIFICATION - SALARY: There will be funding provided for 46 participants who will work four or five hours a day, five days per week. Their classifi- will be Secretary and Installer, Driver, Supervisor, and their rate of pay will be as follows: TITLE Provisional Fire Safety Clerk Advisor Provisional Fire Safety Typist Clerk I Provisional Fire Safety Clerk Supervisor Provisional Fire Safety Clerk Driver RANGE HOURLY RATE 12. . 3.70 13. 4.09 14. 4.27 14. 4.27 FUNDING: Funding for Senior Citizens salaries will be provided through a Project Sponsor (Contractor): a. Senior Centers of Dade County, Inc. (16 persons) b. Senior Community Services Employment Program (30 persons) There would be no cost to the City of Miami for Senior Citizens salaries until such time as the City of Miami needs and budget restrictions would permit funding of additional employees. Uniform and vehicle maintenance would L-e budgeted in the 84-85 regular budgets. Regular personnel assigned to the Fire Prevention Bureau would be required to administer this program. 84--813 We feel it is necessary to have control of this program within the Fire Prevention Bureau, and to maintain supervisory control to achieve the program's goals with safety and efficiency. ANNUAL COST: Personnel cost incurred by Project Sponsors and funded by Title V: Senior Centers of Dade County, Inc. (14) Provisional Fire Clerk I Advisor @$3.70 $53,872.00 (01) Provisional Fire Clerk II Supervisor @ $4.27 4,440.00 (01) Provisional Fire Clerk Driver @$4.27 4,440.00 TOTAL $62,752.00 SENIOR COMMUNITY EMPLOYMENT SERVICES PROGRAM: (25) Provisional Fire Clerk I Advisors @ $3.70 $96,200.00 (02) Provisional Fire Clerk II Supervisors @$ 4.27 8,881.60 (02) Provisional Fire Clerk Drivers @ $4.27 8,881.60 (01).Provisional Typist Clerk I @ $4.09 4,253.60 TOTAL $118,216.80 Total amount funded under Title V based on four hour day, 20 hour week- - - - - - - - - - - - - --$180,968.80 IN KIND CONTRIBUTIONS BY THE CITY OF MIAMI: Salary on Superviso,y ;ersonnel assigned to the Fire Prevention Bureau $38,500.00 Home Safety Survey Advisors (2) 9,360.00 Vehicle Maintenance: (3) at $364.00 per month 13,104.00 (1) at $188.00 per month 2,262.00 Uniforms (estimated cost) 1,000.00 Office Equipment and phones (estimated cost) 2,500.00 TOTAL $66,726.00 RESPONSIBILITY OF THE HOST AGENCY (CITY OF MIAMI): The host agency shall be responsible for local operations of the program and shall designate a member of its staff who will be responsible for supervision of all its Title V Enrollees. The host agency must be able to match the total federal funds with at least a ten percent (10%) contirbution from non-federal 84M-813 sources (.SEE COST). This matching contribution may be in -kind and such sources as supervisors, training, administration supplies/equipment costs may be utilized for this purpose. The host aoencv shall he resnonO hle for compIc-Ling and trans- mitting to the Project Director, all forms and reports necessary to properly administer and assess the progress of the program. TDATAITAIG The re-training period will be two weeks (40 hours - 20 hours per week). The training program will be conducted by Fire De- partment personnel from the Fire Prevention Bureau and the Fire Department Division of Training and Safety. The home inspection instructions will be based upon the Edmunds Fire Department, Washington State Program entitled "Residential Fire Survey Training Program." The public education instructions will cover slide programs, table -top demonstrations and other instructions required to insure that they represent the best interests of the City. After the training is concluded, the participants will report to a designated work location everyday except holidays and weekends, when they will receive their assignments. Periodi- cally, they would be required to attend meetings of an admini= strative nature and could also be required to attend additional training sessions and/or individual counseling, as needed. SUPERVISION: Supervision will be by personnel of the Fire Prevention Bureau. They will coordinate and supervise periodic re-training programs. They will provide close field supervision, working through the field supervisors, who have been selected from the groups. They will assign Zones for home surveys and provide the groups with materials. They will report to the Project Directors with all required information. They will supervise the keeping of records and the time book. They will perform such other duties as the position requires. Supervisory personnel receive and supply in- formation through the Fire Marshal of the City of Miami. 84-813 sources (SEE COST). This matching contribution may be in -kind and such sources as supervisors, t.raining, administration supplies/equipment, costs may be uti l i zed for- 1-hi purpose. The hest agency shell be responsible for con. pietin.9 and trans- mitting to the Project Director, all form, and reports necessary to properly administer and assess the progress of the program. a4 TRAINING: z The re-training period will be two weeks (40 hours - 20 hours per week). The training program will be conducted by Fire De- partment personnel from the Fire Prevention Bureau and the Fire Department Division of Training and Safety. The home inspection instructions will be based upon the Edmunds Fire Department, Washington State Program entitled "Residential Fire Survey Training Program." The public education instructions will cover slide programs, table -top demonstrations and other instructions required to insure that they represent the best interests of the City. O After the training is concluded, the participants will report to a designated work location everyday except holidays and weekends, when they will receive their assignments. Periodi- cally, they would be required to attend meetings of an admini= strative nature and could also be required to attend additional training sessions and/or individual counseling, as needed. SUPERVISION: Supervision will be by personnel of the Fire Prevention Bureau. They will coordinate and supervise periodic re-training programs. They will provide close field supervision, working through the field supervisors, who have been selected from the groups. They will assign zones for home surveys and provide the groups with materials. They will report to the Project Directors with all required information. They will supervise the keeping of records and the time book. They will perform such other duties as the position requires. Supervisory personnel receive and supply in- formation through the Fire Marshal of the City of Miami. 84-813 E TRANSPORTATION: All transportation for participants will be their responsibility. Usually f:hey will report directly to their predetermined meeting place, an(] would be met by a supervisor for roll call, exchange of information. etc.. EXCEPTION: (1) Supervisors would be required to transmit . personnel information to office, pick up and distribute handouts, take participants to City Doctor, a medical facility, etc., using van supplied by City. (2) Secretary -Timekeeper - worksite would be the Fire Prevention Bureau. IDENTIFICATION: A City of Miami clip -on Identification Card is issued for identi- fication. This card will have the individual's picture on it and would be clipped to his/her shirt. In the blank "position", FIRE SURVEYOR will be entered. UNIFORMS: Three uniform shirts, as designated by the Fire Chief, will be fur- nished to each participant by the City of M iami, and replaced when worn out. This Program is successfully underway here in the City of Miami, and in cities and communities as diverse as Huntington, West Virginia, Aurora, Colorado; Tucson, Arizona; Orange, Texas. Many other cities are in various stages of program development for similar type citizen involvement programs. 84-81:�.