HomeMy WebLinkAboutR-84-0813J-84-639
RESOLUTION NO.
A RESOLUTION AUTTTORT7,TN(- TITI? CITY MANAGER
TO EXECUTE AN A(-RF r;r?r:,NT , TT I A FORM
ACCEPTABLE T( i'IIE ('.T7'}' i>.TTO1 i�t,'{, G^ITTH THE
SENIOR COTIMIANITT�- ' ERVICF, i�-MPT,0YNF.T- T AGENCY,
AN AGEN(7; (?T' THE U.S. GOVE,RNT1i;TNT , AND THE
SENIOR CET-TE,P OF DADE COUNTY, TTvC . FOR
THE COORDINATION OF SI RV.1 I S Ta�T COT,IAIECTION
WITII THE IIOME SAFETY' TNSPI'CTTON PROGRAM
TO BE CONDUCTED SUBSTANTIALLY IN ACCOR—
DANCE WITH THE TERMS AND CONDTTIONS SET
FORTH IN SAID AGREEMEINT, WITH FUNDS
THEREFORE NOT TO EXCEED $66,726.00, ALLO—
CATED FROM THE FIRE, RESCUE AND INSPECTION
SERVICES DEPARTMENT'S GENERAL BUDGET AND
THE 1981 FIREFIGHTING, FIRE PREVENTION AND
RESCUE FACILITIES BOND FUND.
WHEREAS, the City of Miami is desirous of utilizing
senior citizens in the performance of fire education and home
safety surveys; and
WHEREAS, the Senior Community Service Employment Agency,
an agency of the U.S. Government, and the Senior Centers of Dade
County, iric. desire to cooperate by providing participants in
this program; and
WHEREAS, the personnel of the Department of Fire, Rescue
and Inspection Services, by agreement, will teach and train these
participants; and
WHEREAS, funding is available through the Department's
general budget and the 1981 Firefighting, Fire Prevention and
Rescue Facilities Bond Fund; and
WHEREAS, the City Manager recommends the adopting of
the herein proposal;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement, in a form acceptable to the City Attorney,
with the Senior Community Service Employment Agency, an agency of
the U.S. Government, and the Senior Centers of Dade- County, Inc.
for services in connection with the Home Safety Inspection Program
to be conducted substantially in accordance with the terms and
--------------------
CITY COIVIIMISSION
MEE NG OF
JUL 30 1984
11
conditions set forth in said agreement, with funds therefore not
to exceed $66,726.00, hereby allocated from the city of Miami
Department of Fire, Rescue and Inspection Sory .ces general budget
and the 1981. Firefighting, Fire Prevention and Rescue Facilities
Bond Fund.
PASSED AND ADOPTED This 30th day of July 1984.
Maurice A. Fe
MAURICE A. FERRE
M A Y O R
ATTEST:
FLPH� E, ITT ttt
PREPARED AND APPROVED BY:
IeO4� 9X. &4401lf
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
84-813
CITY OF MIAM1, FLORIDA
96 INTER -OFFICE MEMORANDUM
TO. Mr. Howard V . Gary
City Manager
F Ro M: /D. (,/'i . Teems, Deputy Chief
Acting Director of Fire, Rescue
& Inspection Services Department
DATE: July 6, 1984
ME:
SUBJECT: Fire Department Senior
Citizens' Home Safety
Advisors Program
REFERENCES: For City Commission Meeting
July 30, 1984
ENCLOSURES:
It is recommended that the City Manager be
authorized to execute an agreement, in a
form acceptable to the City Attorney, with
Senior Citizen Community Services Employ-
ment Program and Senior_ Centers of Dade
County, Inc., to utilize senior citizens,
who are residents of the City, as Home Fire
Safety Advisors.
In June of 1978, the City of Miami Fire, Rescue and Inspection
Services entered into agreement with the Senior Community Service
Program and Senior Centers of Dade County, Inc., to utilize senior
citizens as Home Safety Advisors, in augmenting its Fire Safety
and Educational Program.
The program involves forty-six senior citizens in an on -going,
bi-lingual public safety education program to reduce fires caused
by public icnorance and apathy. The senior citizens are super-
vised by department personnel in door-to-door home fire safety
inspections, advisement to homeowners on benefits of early warning
devices (smoke detectors), and also in giving general instruction
in all phases of fire safety in the home.
The Program is federally funded by the Title V, Older American Act
in the total amount of $180,968.80. matching funds of at least ten
percent (101) are required by the Host Agencv, allowable through
contribution of in -kind services. The Miami Fire, Rescue and
Inspection Services Department's contribution is estimated not to
exceed $66,726.00, and is comprised of the following:
Salary on Supervisory Personnel Assigned to FPB
Home Safety Survey Advisors (2)
Vehicle Maintenance:
(3) at $365 per month
(1) at 5188 per month
Uniforms (estimated cost)
Office Equipment and phones (estimated cost)
TOTAL
$38,500
9,360
13,104
2,262
1,000
2,500
$66,726
CITY OF MIAMI, FLORIDA
96
INTER -OFFICE MEMORANDUM
TO, Mr. Howard V. Gary
City Manager
FROM, I7.4 eems, Deputy Chief
Acting Director of Fire, Rescue
& Inspection Services Department
DATE: July 6, 1984
FILE:
SUBJECT: Fire Department Senior
Citizens' Home Safety
Advisors Program
REFERENCES: For City Commission Meeting
July 30, 1984
ENCLOSURES:
It is recommended that the City Manager be
authorized to execute an agreement, in a
form acceptable to the City Attorney, with
Senior Citizen Community Services Employ-
ment Program and Senior Centers of Dade
County, Inc., to utilize senior citizens,
who are residents of the City
, as Home Fire
Safety Advisors.
In June of 1978, the City of Miami Fire, Rescue and Inspection
Services entered into agreement with the Senior Community Service
Program and Senior Centers of Dade County, Inc., to utilize senior
citizens as Home Safety Advisors, in augmenting its Fire Safety
and Educational Program.
The program involves forty-six senior citizens in an on -going,
bi-lingual public safety education program to reduce fires caused
by public ignorance and apathy. The senior citizens are super-
vised by department personnel in door-to-door home fire safety
inspections, advisement to homeowners on benefits of early warning
devices (smoke detectors), and also in giving general instruction
in all phases of fire safety in the home.
The Program is federally funded by the Title V, Older American Act
in the total amount of $180,968.86. 'latching funds of at least ten
percent (100) are required by the Bost Agency, allowable through
contribution of in -kind services. The 1•liami Fire, Rescue and
Inspection Services Department's contribution is estimated not to
exceed $66,726.00, and is comprised of the following:
Salary un Supervisory Personnel Assigned to FPB
Home Safety Survey Advisors (2)
Vehicle Maintenance:
(3) at $365 per month
(1) at $188 per month
Uniforms (estimated cost)
Office Equipment and phones (estimated cost)
TOTAL
$38,500
9,360
13,104
2,262
1,000
2,500
$66,726
84-812
AGREEMENT
THIS AGREEMENT, made and entered into this � day of
, 1984, by and between the City of Miami, a
f a_t r1 t alto of r C?1^i, a�., (h,7� ei_na_fter
municipal co,:.po.ra,�i.on oz, �_A�._-. S 1
referred to ns ";_T?F CT.TY 7\14D/0R HOST GE-11"CY") and the senior
Community Servi_ce rnplc m-nt Agency, an agency of the U.S.
Government and the, Senior Ccnters of Dad(,'_ County, Inc. ,
(hereinafter referred "o as "SPONSORS").
WITNESSETIi
WHEREAS, the City of Miami is desirous of utilizing senior
citizens in the performance of fire education and home safety
surveys; and
WHEREAS, the City of Miami's Department of Fire, Rescue and
Inspection Services pursuant to this Agreement will teach and
train these senior citizens; and
WHEREAS, federal funds are made available, under Title V of
the "Older American Act";
NOW, THEREFORE, in consideration of the mutual terms and
conditions hereinafter set forth, the parties hereto agree as
follows:
I. SENIOR CENTERS OF DADE INC. AGREES:
1. To provide no more than sixteen eligible persons
who are residents of the City of Miami for
participation in the Home Safety Advisors Pro-
gram.
2. To provide salaries for said persons participating
in the program in accordance with the Program
Manual attached hereto and made a part hereof as
"Exhibit "A".
3. To provide liability, and worker's compensation
insurance coverace acceptable to the CITY for said
participants until these participants become CITY
employees, as per the attached nrocgram ',.anual and
TITLE V Rules and Regulations, which are incorp-
orated by reference as a part hereof.
84-81L
4. Senior Centers of Dade, Inc., will indemnify and save
City harmless from and against any and a 1l. claims, liabil-
ities, -snd cr-ruses of acta,on ar_ i_s i..nq 0l_7+?-. rf t:Yleir pa.r_tici-
pants' c_ti_ ,J.1U_es iin(le.i: Arl'—mr—l)i_
other acts or omi,ssio.ns 't=Ci aci;, oil { lln of -7nior
Cent.e.T:,- of Dna-F Inc. , , nc1_t,.cia_zzc� l.ny per:, on a( t�_-7)q for or
on his/her behalf, and, from and a.(jainst any orders, judg-
ments or decrees which may be entered and from and against
all cost-, attor_ney's fees, expenses and liabilities
s incurred in the defense of any such claims, or in the
investigation thereof.
5. To provide administrative support to the HOST AGENCY,
City of Miami.
II. THE SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY AGREES:
a'
1. To provide no more than 30 eligible persons who are
- residents of the City of Miami for participation in the
Home Safety Advisors Program.
2. To provide salaries for said persons participating in
the program in accordance with the Program Manual.
3. To provide liability, and worker's compensation insurance
coverage acceptable to the CITY for said participants
until these participants become CITY employees, as per
the attached Program Manual and Tital V Rules and
Regulations.
III. THE CITY AGREES:
1. To serve as the HOST AGENCY for the Home Safety Advisors.
2. To provide administrative support, supervision and
training for the participants.
3. To provide in -kind contributions for the term of the
program as specified in attached Program :Manual.
4. To designate a member of the Departzzient of Fire, Rescue
and Inspection Services who will supervise the program.
5. To provide on -going evaluation reports to SPONSORS.
6. To provide uniforms for participants.
-2-
7. To consider offering to those part ici.pants who
meet the qualifications and need=, of the Depart -
meet of Fire, Rescun, Ser4,i,ces
permanent empl..ny-mQnt= either on a-°ia1a time or
part time basis as li.nr- beco-me avail-
able and Midget 1_ .ni t_a.ti.or�s permit.
S. To ui the participants in the performance of
fire eriucation and home safety siar-,Teys.
IV. TERMS
The term of this Agreement shall be for a period of one
year, beginning on July 1, 1984 and terminating on June 30, 1985.
V. TERIMINATION
At any time during the term of this Agreement, the parties
may at their option, terminate this Agreement upon thirty days
prior written notice to the others, or immediately upon loss of
federal funding. Upon termination, the participants shall be
paid for services rendered pursuant to this Agreement through
and including the date of termination.
VI. INDEPENDENT CONTRACTOR:
That the SPONSOR and participants in the program shall be
deemed to be independent contractors, and not agents or employers
of the CITY, and shall not attain any rights or benefits under
the Civil Service or Pension Ordinance of the CITY, or any
rights generally afforded classified or unclassified employees;
further he/she shall not be deemed entitled to Florida Worker's
Compensation benefits as an employee of the CITY.
IN WITNESS WHEREOF, the parties hereto have caused these
present to be executed by the respective officials thereunto duly
authorized, this the day and year first above written.
ATTEST: THE CITY OF MIAMI, a municio_al
Corporation of the State of
Florida
By
RALPH G. ONGIE HOWARD V. GARY
City Clerk City Manager
ATTEST: SENIOR CENTERS OF DADE COUNTY, INC.
By
Secretary JOSE NAVARRO
Executive Director
- 3-
84-813
Witness
SENIOR COMMUNITY SERVICE EMPLOYMENT
AGENCY, an agency of the U.S.
government
Witness National Program Director
APPROVED AS TO FORM AND CORRECTNESS:
City Attorney
APPROVED AS TO
INSURANCE REQUIREMENTS:
84-813
06/01/84
"EXHPIT A"
PROGRAM MANUAL
PROGRAM AUTHORITY:
The City of Edmunds, Washington, developed a program utilizing
Senior Citizens to perform fire education/home safety surveys.
An 80 hour training package, including slide presentations, was
developed to be used by the Fire Department Instructor to train
these Senior Citizens. Federal funds were awarded for this
program under Title V of the "Older American Act.". Funds are
now available to any city that wishes to host such a program,
utilizing the Edmunds Curriculum.
' OBJECTIVES:
Establish an ongoing bilingual public safety education program
to reduce fires caused by public ignorance and apathy. We in-
-tend to continue utilizing senior citizens to perform door-to-
door home/fire safety surveys, advise homeowners of benefits of
early warning devices (smoke detectors), and give general in-
struction in all phases of fire safety in the home. One or two
participants may be utilized to install and test smoke detectors
on request. In the future, when this program is well established,
we expect to utilize some participants to test single station
smoke detectors, required by the Fire Code, which have been in-
stalled in Group "H" Occupancies, as a horizontal separation
alternative. Fire safety demonstrations would be presented to
elementary school children, P.T.A. Senior Citizen Groups etc..
We are currently using three participants of the group as Group
Supervisors, three as drivers for the vans, which the City of
Miami has provided, and one as a Record keeper and Clerk for the
Program. This year we have added an additional van, driver,
and supervisor for the purpose of promoting more efficiency and
safety for the groups by having a van in the work area of each
El
GOAT.:
Reduce the loss from accidental fires in single family homes,
duplexes, apartment buildings, and condominiums by 2h per
year. Mlake homeowners aware of the potential of single station
smoke detectors to save lives, prevent: injuries, and reduce
property damage through early warning.
Through public awareness of this program, we could in the future
provide the necessary manpower, tools, and expertise to properly
place and install smoke detectors for homeowners who request
assistance. This program could be very beneficial to older
citizens, widows, and/or single females.
WORK WEEK - CLASSIFICATION - SALARY:
There will be funding provided for 46 participants who will work
four or five hours a day, five days per week. Their classifi-
will be Secretary and Installer, Driver, Supervisor, and their
rate of pay will be as follows:
TITLE
Provisional Fire Safety Clerk Advisor
Provisional Fire Safety Typist Clerk I
Provisional Fire Safety Clerk Supervisor
Provisional Fire Safety Clerk Driver
RANGE HOURLY RATE
12. . 3.70
13. 4.09
14. 4.27
14. 4.27
FUNDING:
Funding for Senior Citizens salaries will be provided through
a Project Sponsor (Contractor):
a. Senior Centers of Dade County, Inc. (16 persons)
b. Senior Community Services Employment Program
(30 persons)
There would be no cost to the City of Miami for Senior Citizens
salaries until such time as the City of Miami needs and budget
restrictions would permit funding of additional employees.
Uniform and vehicle maintenance would L-e budgeted in the 84-85
regular budgets. Regular personnel assigned to the Fire
Prevention Bureau would be required to administer this program.
84--813
We feel it is necessary to have control of this program within
the Fire Prevention Bureau, and to maintain supervisory control
to achieve the program's goals with safety and efficiency.
ANNUAL COST:
Personnel cost incurred by Project Sponsors and funded by
Title
V: Senior
Centers of
Dade County, Inc.
(14)
Provisional
Fire Clerk
I Advisor @$3.70 $53,872.00
(01)
Provisional
Fire Clerk
II Supervisor
@ $4.27
4,440.00
(01)
Provisional
Fire Clerk
Driver @$4.27 4,440.00
TOTAL $62,752.00
SENIOR COMMUNITY EMPLOYMENT SERVICES PROGRAM:
(25) Provisional Fire Clerk I Advisors @ $3.70 $96,200.00
(02) Provisional Fire Clerk II Supervisors
@$ 4.27 8,881.60
(02) Provisional Fire Clerk Drivers @ $4.27 8,881.60
(01).Provisional Typist Clerk I @ $4.09 4,253.60
TOTAL $118,216.80
Total amount funded under Title V based on four hour day,
20 hour week- - - - - - - - - - - - - --$180,968.80
IN KIND CONTRIBUTIONS BY THE CITY OF MIAMI:
Salary on Superviso,y ;ersonnel assigned to
the Fire Prevention Bureau $38,500.00
Home Safety Survey Advisors (2) 9,360.00
Vehicle Maintenance:
(3) at $364.00 per month 13,104.00
(1) at $188.00 per month 2,262.00
Uniforms (estimated cost) 1,000.00
Office Equipment and phones (estimated cost) 2,500.00
TOTAL $66,726.00
RESPONSIBILITY OF THE HOST AGENCY (CITY OF MIAMI):
The host agency shall be responsible for local operations of the
program and shall designate a member of its staff who will be
responsible for supervision of all its Title V Enrollees.
The host agency must be able to match the total federal funds
with at least a ten percent (10%) contirbution from non-federal
84M-813
sources (.SEE COST). This matching contribution may be in -kind
and such sources as supervisors, training, administration
supplies/equipment costs may be utilized for this purpose.
The host aoencv shall he resnonO hle for compIc-Ling and trans-
mitting to the Project Director, all forms and reports necessary
to properly administer and assess the progress of the program.
TDATAITAIG
The re-training period will be two weeks (40 hours - 20 hours
per week). The training program will be conducted by Fire De-
partment personnel from the Fire Prevention Bureau and the
Fire Department Division of Training and Safety. The home
inspection instructions will be based upon the Edmunds Fire
Department, Washington State Program entitled "Residential Fire
Survey Training Program." The public education instructions
will cover slide programs, table -top demonstrations and other
instructions required to insure that they represent the best
interests of the City.
After the training is concluded, the participants will report
to a designated work location everyday except holidays and
weekends, when they will receive their assignments. Periodi-
cally, they would be required to attend meetings of an admini=
strative nature and could also be required to attend additional
training sessions and/or individual counseling, as needed.
SUPERVISION:
Supervision will be by personnel of the Fire Prevention Bureau.
They will coordinate and supervise periodic re-training programs.
They will provide close field supervision, working through the
field supervisors, who have been selected from the groups. They
will assign Zones for home surveys and provide the groups with
materials. They will report to the Project Directors with all
required information. They will supervise the keeping of records
and the time book. They will perform such other duties as the
position requires. Supervisory personnel receive and supply in-
formation through the Fire Marshal of the City of Miami.
84-813
sources (SEE COST). This matching contribution may be in -kind
and such sources as supervisors, t.raining, administration
supplies/equipment, costs may be uti l i zed for- 1-hi
purpose.
The hest agency shell be responsible for con. pietin.9 and trans-
mitting to the Project Director, all form, and reports necessary
to properly administer and assess the progress of the program.
a4 TRAINING:
z
The re-training period will be two weeks (40 hours - 20 hours
per week). The training program will be conducted by Fire De-
partment personnel from the Fire Prevention Bureau and the
Fire Department Division of Training and Safety. The home
inspection instructions will be based upon the Edmunds Fire
Department, Washington State Program entitled "Residential Fire
Survey Training Program." The public education instructions
will cover slide programs, table -top demonstrations and other
instructions required to insure that they represent the best
interests of the City.
O After the training is concluded, the participants will report
to a designated work location everyday except holidays and
weekends, when they will receive their assignments. Periodi-
cally, they would be required to attend meetings of an admini=
strative nature and could also be required to attend additional
training sessions and/or individual counseling, as needed.
SUPERVISION:
Supervision will be by personnel of the Fire Prevention Bureau.
They will coordinate and supervise periodic re-training programs.
They will provide close field supervision, working through the
field supervisors, who have been selected from the groups. They
will assign zones for home surveys and provide the groups with
materials. They will report to the Project Directors with all
required information. They will supervise the keeping of records
and the time book. They will perform such other duties as the
position requires. Supervisory personnel receive and supply in-
formation through the Fire Marshal of the City of Miami.
84-813
E
TRANSPORTATION:
All transportation for participants will be their responsibility.
Usually f:hey will report directly to their predetermined meeting
place, an(] would be met by a supervisor for roll call, exchange
of information. etc..
EXCEPTION: (1) Supervisors would be required to transmit .
personnel information to office, pick up and
distribute handouts, take participants to
City Doctor, a medical facility, etc., using
van supplied by City.
(2) Secretary -Timekeeper - worksite would be the
Fire Prevention Bureau.
IDENTIFICATION:
A City of Miami clip -on Identification Card is issued for identi-
fication. This card will have the individual's picture on it and
would be clipped to his/her shirt. In the blank "position",
FIRE SURVEYOR will be entered.
UNIFORMS:
Three uniform shirts, as designated by the Fire Chief, will be fur-
nished to each participant by the City of M iami, and replaced when
worn out.
This Program is successfully underway here in the City of Miami,
and in cities and communities as diverse as Huntington, West
Virginia, Aurora, Colorado; Tucson, Arizona; Orange, Texas. Many
other cities are in various stages of program development for
similar type citizen involvement programs.
84-81:�.