HomeMy WebLinkAboutR-84-0812J-84--690
M-84-697
(6/28/84)
RESOLUTION NO. fi4` ti—Ter,
A RESOLUTION ALLOCATING, AN AMOUNT NOT TO
EXCEED $7,270 FROM SPECIAT, PPOf7,RiV,1S AND
ACCOUNTS, CONTI N(33ENT. FUND, TN SUPPORT OF
THE Yf-1c1A j OVFPT01-J1N CR-7.M E T'RFV�_.NTi0N
SUBCOUNCII., 5Uc1MER Cd P TO RF; FiF:LD IN
LAKE PLAC_�.D, FLOP:.i_!DA OZ4 jULY 8 - ,BUG€JST
is, 198a; SAT,n ALLOCATION BF.1NG
CONDITIONED UPON .SUBSTALITTAI, COMPLIANCE
WITH CITY OF MIAMl ADMINISTRATIVE POLICY
NO, AP11-1-84, DATED JANUARY 24, 1934. -
WHEREAS, the
City Commission
expressed
their
intent to
allocate $7,270 to
the YMCA/Overtown
Crime Pr_cvention
Subcouncil
in support of the summer camp to be held at Lake Placid, Florida
on July 8 - August 18, 1954; and
WHEREAS, said motion required that the allocation be subject
to the administration of the program by the Parks and Recreation
Department;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. An amount not to exceed $7,270 is hereby
allocated from Special Programs and Accounts, Contingent Fund, in
support of the YMCA/Overtown Crime Prevention Subcouncil Summer
Camp to be held in Lake Placid on July 8 - August 18, 1984.
Section 2. The herein allocation is conditioned upon
substantial compliance with City of Miami Administrative Policy
No. APM-1-84, dated January 24, 1984.
PASSED AND ADOPTED this 30th day of July , 1984.
Maurice A. Ferre
MAYOR
ATTEST:
-�;-7-
G
alph . Ongie, City Cler)
K
APPROVED AS TO FORM AND CORRECTNESS:
CIA ti
1-0
CITY ATTORNEY%,
CITY CONImISSIOI�IMEPT111c; or
RFS^! u ,
!?tAl ,0-
0 01
CITY OF MIAMI. FLORIOA5 f
INTER -OFFICE MEMORANDUM
J -r�
TO. Howard V. Gary DATE. July 10, 1984 FILE:
City Manager
su®JecT: Special Funding Request:
Ann Marie Adker
FROM: Dena Spi Director REFERENCES: City Commission Agenda
l7� De�artm-lt f Community Development July 30. 1984
ENCLOSURFS
Attached are the cover memorandum and legislation formalizing Motion 84-697,
passed by the City Commission on June 28, 1984, expressing the intent of
the City Commission to provide funds to send.25 disadvantaged youth from
Overtown to YMCA Summer Camp in Lake Placid, Florida from July 8 through
August 18, 1984.
This request was made by Ann Marie Adker on behalf of the Overtown Crime
Prevention Sub -Council. The City Commission requested that the program be
administered by the Parks and Recreation Department and that they be advised
as to how the youth were selected.
While it is impossible for the City to administer the program, Parks and
Recreation will monitor the project and certify attendance. Furthermore,
payment will be made directly to YMCA on behalf of the 25 youth.
Parks and Recreation will additionally obtain the information requested by
the City Commission regarding the selection criteria.
This Department has reviewed the attached and, if it meets ,•pith your approval,
it can be scheduled on the July 30 Commission agenda.
Funding for this project is $7,270, which is available from Special Programs
and Accounts, Contingent Fund.
This request substantially complies with Administrative Policy APM-1-84,
dated Jenuary 24, 1984.
/rjf
Enclosure
•, 1
84-812
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
COMMISSION ACTION
TO: Howard V. Gary DATE: July 6, 1984 FILE'
City Manager
SUBJECT: Resolution Allocating $7270
in support of the YMCA/Over-
town Crime Prevention Sub -
council Summer Camp.
FROM: Carl Kern REFERENCES: July 30, 1984 City Commission
Acting Director Meeting.
Department of Parks ENCLOSURES:
and Recreation
"It is recommended that $7270 be
allocated in support of the YMCA/
Overtown Crime Prevention Sub -
council Summer Camp to be held in
Lake Placid, Florida on July 8 -
August 18, 1984, formalizing Mo-
tion No. 84-697, per the attached
resolution."
The City Commission, by Motion No. 84-697 on June 28, 1984, expres-
sed their intent to allocate $7270 to send 25 disadvantaged chil-
dren sponsored by the Overtown Crime Prevention Subcommittee to
the YMCA Summer Camp in Lake Placid, Florida July 8 through August
18, 1984. The motion made the allocation subject to the program
being administered by the Parks and Recreation Department.
Monies for this allocation are available from Snecial Programs and
Accounts, Contingent Fund.
SLM/ar
Enclosure
1 �
1 Y
J
84`81�
This Agreement
entered
into this
aay
-r.,f
, 1984,
by and between
the City
of Miami,
a municipal
corporation
of Dade
County,
Florida, hereinafter referred to as
"CITY" and
Ann Marie
Adker,
Chairperson of the Overtown Crime
Prevention
Subcouncil
hereinafter referred to as "GRANTEE".
.
WITNESSETQ:
WHEREAS, the City Commission, by Resolution No. of
allocated an amount not to exceed $7,270 to the
Y.M.C.A./Overtown Crime Prevention Subcouncil for the cost of
sending 25 disadvantaged children to summer camp in Lake Placid,
Florida to be held on July 8 - August 19, 1984, with monies from
Special Programs and Accounts, Contingent Fund; and
WHEREAS, the City Commission by Resolution No. of
authorized the City Manager to enter into an
agreement with Ann Marie Adker, Chairperson of the Overtown Crime
Prevention Subcouncil;
NOW, THEREFORE, the City Of Miami and Ann Marie Adker do mutually
agree as follows:
1. TERM
This Agreement shall commence upon execution by the City Manager
and shall cover the period from July 8, 1984 through August 18,
1984.
2. GRANTEE AGREES:
A) GRANTEE shall arrange to send 25 disadvantaged children from
the inner city to the Y.M.C.A. Summer Camp in Lake Placid,
Florida.
3. COMPENSATION
A) CITY
slia.l.l- pay GRANTEE,
as maxiiaj,n
compensation for the
services
(D,ao-.7_ nQd pursuant to
Paragraph 3
hereof. $7, 2.70.
B) Such gran".-. shall be paid upon submission of invoices from the
Y.M.C.A.
C) The City of Miami, Department of Community Development- shall
handle payment to the Y.M.C.A. for and on behalf o` GRANTEE.
D) Such grant shall be paid in accordance with the approved line
item budget attached and incorporated as a part of this
Agreement.
4. TERMINATION OF CONTRACT
CITY retains the right to terminate this Agreement at any time
prior to the completion of the services without penalty to
CITY. In that event, notice of termination of this Agreement
I shall .be in writing to GRANTEE who sall be paid for expenses
h
}
incurred prior to the date of the receipt of the notice of
termination. In no case, however, will CITY pay GRANTEE an
amount in excess of the total grant provided by this Agreement.
It is hereby understood by and between CITY and GRANTEE that any
E
! payments made in accordance with this section to GRANTEE shall be
I
-� made only if said GRANTEE is not in default under the terms of
-' this Agreement. If the GRANTEE is in default, then CITY shall in
} no way be obligated and shall not pay to GRANTEE any sum
I
whatsoever.
5. GENERAL CONDITION
A) All notices or other communications which shall or may be
given pursuant to this Agreement shall be in writing and shall be
delivered by personal service, or by registered mail addressed to
the other party at the address indicated herein or as the same
may be changed from time to time. Such notice shall be deemed
given on the day on which personally served; or if by mail, on
the fifth day after being posted or the date of actual receipt,
whichever is earlier.
ANN MARIE ADKER'
407 N.W. 5 Street
Miami, Florida 33136
CITY OF MIAMI - 2600 South Bayshore Drive
Miami, Florida 33133
B) Titles and paragraph headings are for convenient reference and
are not a part of this Agreement.
C) In the event of conflict between the terms of this Agreement
and any terms or conditions contained in documents, the terms in
this Agreement shall rule.
6. AWARD OF AGREEMENT
GRANTEE warrants that it has not employed or retained any person
employed by CITY to solicit or secure this Agreement and that it
has not offered to pay, paid, or agreed to pay any person
employed by CITY any fee, commission, percentage, brokerage fee,
or gifts of any kind contingent upon or resulting from the award
of this Agreement.
7. NON-DELEGA13ILITY
The obligations undertaken by GRANTEE pursuant to this Agreement
shall not be delegated to any other person or firm unless CITY
shall first consent in writing to the performance of such
services or any part thereof by another person or firm.
8. CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced according to the
laws of the State of Florida.
9. SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties herein, their
heirs, executors, legal representatives, successors, and assigns.
3
tA
10. AUDIT RIGHTS
A) GRANTEE Shall_ provide CITY with a letter from an independent
certified. p,_lbli.c accountant (C.P.A.) which establishes that
ire' ,
GRANTEE �.rTt�er ?�:-� 7. controls adequate ":o sa.r�q�_�ai.d i c.s asset-s
and L"ecor(l funds. CITY will not re 1,7 isn
_ ar1� � fti_inds to
GRANTEE pri.ou f--o I -lie recr�i_pt of t,hi_s l it ter
B) CITY reserves the right to nudit the i:ecor.ds of t.hr3 GRANTEE at
any time (%uri_ng the performance of. this Agreement and for a
period of three years after final payment is made tinder this
Agreement.
C) CITY will audit all GRANTEES receiving $15,000 or more.
D) All GRANTEES
receiving $25,000
or more agree to
submit to the
City's Manager
or his designee
an independent
audit, by a
certified public
accountant, which
must include the
expression of
an opinion on the financial statements and accounts of funds.
Said audit shall
be submitted to
the City Manager or
his designee
no later than 90
days after the
termination of this
Agreement or
final receipt of CITY funds, whichever is applicable.
11. INDEMNIFICATION
GRANTEE shall indemnify and save CITY harmless from and against
any and all claims, liabilities, losses, and cause of action,
which may arise out of GRANTEE'S activities under this Agreement,
including all other acts or ommissions to act on the part of
GRANTEE, including any person acting for or on his/her behalf
and, from and against any orders, judgements or decrees which may
be entered and from and against all costs, attorney's fees,
expenses and liabilities incurred in the defense of any such
claims, or in the investigation thereof.
12. CONFLICT OF INTEREST
GRANTEE is aware of the conflict of interest laws of the City of
Miami (Miami City Code Chapter 2, Article V), Dade County,Florida
(Dade County Code Section 2-11.1) and the State of Florida, and
agrees that he/she will fully comply in all respects with the
terms of said laws.
4 84-81�;
13. INDEPENDENT CONTRACTOR
GRANTEE and i_t-,s employee's and agents shall be deemed to be
independent c«�'�.t-?�-t_ors, and not agents or -employee's of CITY, and
sha'-_l rot_ �t.;. �;.;, any rights or -benefi_ts tinder the Civil Service
or Pension C)rf_lina.n(�e=s of CITY, or any rights generally afforded
classified or unclassified employee,; furt-ber. its, employee's and
agents shall not be deemed entitled to Florida Worker's
Compensation benefits as an employee, of the CITY.
14. DEFAULT PROVISI0,14S
In the event GRANTEE fails to comply with each and every term and
condition of Lhis agreement or fails to perform any of the terms
and conditions contained herein, then CITY, at its sole option,
upon written notice to GRANTEE may cancel and terminate this
Agreement, and all payments, advances, or other compensation paid
to GRANTEE by CITY while GRANTEE was in default of the provisions
herein contained, shall be forthwith returned to CITY.
15. NON—DISCRIMINATION
GRANTEE agrees that there shall be no discrimination as to race,
sex, color, creed or national origin in connection with any
operations under this Agreement.
16. MINORITY PROCUREMENT COMPLIANCE
GRANTEE ackowleges that he/she has been furnished a copy of
Ordinance No. 9775, the Minority Procurement Ordinance of the
City of 1�iami, and agrees to comply with all applicable
substantive and procedural provisions therein, including any
amendments thereto.
,
17. WAIVER
No waiver of any provision hereof shall be deemed to have been
made unless such waiver be in writing signed by the City Manager.
The failure of CITY to insist upon the strict performance of any
of the provisions or conditions of this Agreement shall not be
construed as waiving or relinquishing in the future any such
f
covenants or conditions but the same shall continue and remain in
full force and effect. 5
18. CONTINGENCY CLAUSE
Funding for this Agreement is contingenT- upon the availability of
funds an(J ront-Jriied ii.ithorization for proar.am activities and is
subject to nmentlment or termination 13LIC to l.acY of funds or
authorization, rraduct:ian of an,-3/nr change in regulations.
19. COMPLIANCE WITTI FEDERAL, STATE AND LOCAL LIAW a
Both parties shall comply with all applicable laws, ordinances
and codes of federal, state and local governments.
20. BONDING AND INSURANCE
A) During the term of this Agreement, GRANTEE shall maintain
bonding and insurance coverages in the amounts as determined by
the Risk Management Division of CITY. CITY shall be named as an
additional insured.
I, B) GRANTEE shall furnish certificates of insurance and bonding,
as required, to CITY prior to commencing any activities under
this Agreement.
21. ASSURANCES AND CERTIFICATIONS
GRANTEE assures and certifies that;.
A) All expenditures of funds will be made in accordance with the
proposal and line item budget (both of which are attached hereto
as Exhibits 1 and 2) as approved by the City Commission.
B) CITY funds will NOT be co -mingled with any other funds and
that separate bank accounts and accounting records will be
maintained.
C) Expenditures of CITY funds will be properly documented and
such documentation will be maintained.
D) Periodic progress reports as requested by CITY will be
provided.
E) GRANTEE will be personally liable for any City funds expended
that were not consistent with the program approved by the City
Commission or any funds expended not in accordance with proper
accounting standards as determined by a competent auditing
authority.
C
_ 6
F) No activity under this Agreement shall involve political
activities.
G) GRANTEE possesses Legal authority -to enter into this
Agreement; a resoltation, motion, or similar action has been duly
adopted or pa.sse(3 as an ace_ of GPZAI JTEE' S governing body,
authorizing the ex(�_-cution o.i'` this ��grAement.:, i_nclu'li.ng all
understandings and assurances contained herein, and directing and
authorizing the Person i_d.enti.fied as, the official representative
of GRANTEE to act in connection with GRANTEE and to provide such
additional information as may be required.
22. AMENDMENTS
No amendments to this Agreement shall be binding on either party
unless in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed in their names by their duly authorized officers
and the corporate seals to be affixed hereto, all as of the day
and year first above written.
ATTEST:
Ralph Ongie,
City Clerk
ATTEST:
APPROVED AS TO FORM AND CORRECTNESS:
Jose Garcia -Pedrosa,
City Attorney
APPROVED AS TO INSURANCE REQUIREMENTS:
CITY OF MIAMI, a
municipal corporation
of the State of Florida
By
Howard V. Gary,
City Manager
GRANTEE:
By
Ann Marie Adker
Division of Risk Management 7
•.low —
SPECIAL FUNDING REQUEST
DATE:) nn 9�18q
Name of Event, Project or Program: rZICA /Over tcF,,m Sub -Council .
Send A Kid To Can
Date of Event, Project or Prof ram • Ju]-y 8 - Ala-nist Id,
Name of Organization: C? �rtc:rn Cz:i,o i'revention Su}�-Cc�nci_1
Name of Contact Person: N,r.s. Ann 11ari.e ??cLl.e C�(_fQ,v-;�Cj1 i —
Telephone : Work 633-6481 Home: 35B-14g3
Mailing Address: 407 N.W. 5t+h Street
Brief description of program/event (including nu„nber of people
expected to participate or attend program): A prc•aram designed to
reward ui _4erpr4 lc(2aed children w io exco ed in tichCol �:nd cc ,mun - activities
with t.,o '.deep -s at Lake Placid, F 13.1��M L'i:..�?r Cc �� Thisyc—ar the Su17-Council
would like to srcnscr 25 children for calm.
Benefits to*the City (quantify where possible):
This oroa am is desicned to help huild gale and,character.in the children,
thereby, working to deter Juvenile Delin�:ency in youth who maybe prone to exhibit
�Q� ni.-Lyon �1� .Ji nr ry`�- t2 the n St?tms.
Support Requested:
Cash Grant: $)�'
In -Kind Services (specify type of service and $
determined or estimated by the providing department):
_ N/A
Fee Waiver $ Amount: 4X Facility
Date(s)
N/A
value as
Total $ Requested from City: Z 7C, Qo
Has City Provided support in previous years? Yes No XX
If yes, please attach a letter fr m a certified public accountant
verifying t}ic sufficiency of ,.cuur:ting systems and and
financial ecritr01: durinc, f;II inr period. If you have received
$25,000 or :;,ore:, a copy of' ::t: Lu,"iL reflecting the expenditure of
those fun,:�s viust al .o be 1,1so, specify past City
support and daL.e(s) of event or activity.
Have you requested and/or received fu.-.-:s from other governmental
entities? Yes Uo
List all Funding Sources Amount (Indicate if
Applied to: •received, still
pending, or rejected)
None None
Please indicate what measures will be taken to insure adequate
financial controls and accounting of funds: In addition to the
Y�M handlino_actual funds the Cvertc:,m Sub -Council will kecp financial records
and s&c`_'n and coi nSr'1 `Jle Vouna recole recC=m2n(l cd for Si-:TTe?r C:aSTq
Please attach the following information relative to your
organization to this application:
N/A 1) State Charter; _
N/A 2) Tax Exempt Certification;
N/A 3) Documentation of internal financial controls and letter
from certified public accountant verifying accounting
systems and internal controls;
u) A copy of the projected line item budget reflecting
.(See expenditures and anticipated revenues for project/event;
Attached) a n d
5) If this is not a one time event, please attach a copy of
the orGanization's annual bucket indicating all sources
of funding
Please describe orgenization's capability to acc^:�plish
program/event. T i is an un--!=-tered orc�•n�saticn Fiat Lein in
existence for tree (3) years-,:-ithin tie a,=tc••rn area. This crc,iiisaticn works
- In COnjuS:Ct1Qn r_ne .••!i,i;:i .Q1=.C2 ��:_ "=?_ �:?••?nL S c,ry;� : L-:=`�t�:2L�C,:, �� � � '�
help c mat: cr :-e in
We have `_:ey,:" r?l cr ---7o !-c%-,2nt-4cn .:Cr :�1:`LJs, or anized crL e and
raised funs to Ccnate to '',n:O L;:;e=l" I rc -ills .1n L1t�,C' ail 1 c i
I hereby certify tl<<.t the ir;f i :n �tion
provided herein i true and
accurate anal that the i'uncs provided ided
by the City will be expended
in accordance I the ccmr,;nitr;if ---nts
approved b_,� the City
Commission. Fur ther;aore, the City
will be pro•��4. ded with an
accounting of ea:p nditurca and receipts
within thirty (30) days
after the event's conclusion and/or
receipt of funds from the
City, whichever is appiicable, alont;
with any other documents or
data requested by the City:
PRESIDENT OF CORPORATION
'
pnrr�t;mTny SIM-nnTna�Tj,
NAME OF ORGANIZAFiON
84-812
4'zle
e-- 1-
Overtown Sub -Council
407 N.W. 5th Street
Miami, Florida 33136
Ms. Cathy Leff
1145 N.W. 11th Street
Miami, FLorida 33136
Dear Ms. Leff:
I am submitting a budget for funds to be allocated from the City of Miami of
7,270,00.
CATEGORY: NU?ffiER: ESTIMATED COST TOTAL COST
PER CHILD: COST: ALLOCATED
FUNDS:
Youth 25 $330.00 $8,250.00 $7,270.00 -
Participants
Funds Allocated $7,270.00
Balance Needed 980.00
Ann Marie Adker,/
Chairperson
Overtown Sub -Council
Phone: 358-1493
AMA:DB:GH:dg