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Home My WebLink AboutR-84-07970 J-84-697 :. RESOLUTION NO. A RESOLUTION A(CFT-"TTJ,7G THE F3TD; OP F?.OT3P-I14S, INC. FOR T7TTRNT.STTTI,.I{; CC)!1F11,1 TT,• }'O1-T71 1DTIT; BASKETBALT, FT --PORING AT A C(-)r;'T' OT• ;) , 1_"74 .00 AND WIMrI? ,;T1IF3F�:;,:�;0�`T.�17'T;S , i i tt' . FOPFITR.TIISHING TWO (2) PJ\('i: ; t 0V',-, 7JID <;F'fl lei; BACI«OARD AT A COST OF 1 ? , l _1.f3 . 00 TO `I'IIT; DEIP RTMENT OF THE CONFERENCE CENTE.1. AT A TOTAT, COST OF S,69 , 592 .00; ALLOCATIIqG FUNDS THERE FOR FROM TIIE 1980.CITY OF MIAMI CONVENTION CENTER AND PARK'_i_NG GARAGE REVENUE BOND FUND; AUTHORIZING TIIE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received May 29, 1984 for the furnishing of Portable Basketball Backstops, Flooring and Accessory Equipment to the Department of the Conference Center; and WHEREAS, invitations were mailed to 58 potential suppliers and 4 bids were received; and WHEREAS, funds for this purchase are available in the 1980 City of Miami Convention Center and Parking Garage Revenue Bond Fund; and WHEREAS, this equipment will be used by the Department of the Conference Center for the purpose of providing new equip- ment for use in the Convention Center Auditorium for basketball events; and WHEREAS, the City Manager and the Director of the Department of the Conference Center recommend that the bids received from Robbins, Inc. and Wimer-Stubbs Associates, Inc. be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIh�1I , hLORIDA: Section 1. The May 29, 1984 bids of Robbins, Inc. for furnishing Complete Portable Basketball Flooring at a cost of $56,174.00, anti t%1i.mer-Stu1-)1Ds Associates, Inc. for furnishing two (2) Portable Backstops and Spare Backboard at a cost of $13,418.00 to the Department of the Conference Center at a total cost of %..IL I UUiV1V.7iS.SI0IJ i MEET!"", c 3 U L 2IJ 1984 hLi;,t•;;I, . j tv $69,592.00 are hereby accepted with funds therefor hereby allocated from t:he 1980 City of Miami_ Convention Center and Parkinq Gana<Io Revenue Bond Rind. 0('ti_orl ; . That the City Manager is hereby authorized to instruct the Purchasing Agent to issue Purchase Orders for this equipment. PASSED AND ADOPTED this 3�day of July 1984. ATTEST: RALIAT G. ONGIE, CITY CL PREPARED AND APPROVED BY: - ROBERT F. CLARK f DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: IJAE R. GARCIA-PEDROSA TY ATTORNEY Maurice A. Ferre MAURICE A. FERRE M A Y O R b 84-79'7 DID SECURITY fTMM Portable (mobil e) I'looriii-m g d �Ia� ------ PA'TF R1131 RICIFIV _29 �] 98 4 3: 00 pm! B -kstopq onvent ion i- W1 ac t TYPE OF SECITRITY Sorensen Christ un Tndiiqt'rj.(_, Inc. Post Office Box j Angier, North Cnrolinn 27501 70TAL Broken doT,-n by items AM MAI 4 7 Eimer -Stubbs Associates, Inc. 3390 N. V. 24th Way Boca Raton, Florida 33431 Broken down by items Robbins, Inc. 1). 0. Box 4/4238 Cincinnati-, Ohio 5244 Broken down by items Continental Exports, Inc`. 1401 N. W. 78 Ave., Suite 303 Miami, Florida 331-26 Broken down by items NO BID: Vaughan & Assoc., Inc.' Chicago Steel Rule Die Adventure Specialists Woods rafters of Florida. Inc. Team & Tennis Unlimited Recreation Equipment Corp Jayfro Cori Ws day fa! 19 &-x to uwi Lkr, ui It a tow W� LEGAL ADVERTISEMENT BID NO. 83-84-67 Sealed bids will be received by the City Manager and City Clerk of the City of Miami.., Florida not later than �3:00 .m. May ...1984 for. f-rarni-4dng Portable ftbil..e) a3sketball Flooring and Backstops to the Conference Center_ Department, for use at the Mi.<3mi Convention Center. Ordinance No. 9775 ostabla.shcd a goal. of Ai•7ar_-ding 509.1 of the City's total dollar volum of all e-qDcanditures for All Goods and Services to Black and Tii pranic Minority Business Lhterpriscs on an dual basis. Minority Vendors who are interested in sulxni.tting bids and who are not registered with the City as misrorit-y vendors are advised to contact the City Purchasing Office, 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 0093 ) Howard v. Gary City Manager now LEGAL ADVERTISEMENT BID NO. 83-84-67 Sealed bids will Iyn, by the. City Manager and City Clerk of the City of p3nmi, Florida not later than r3--00--p--.m. May 2F, 1984 for. furnishing Portable (mobile) Rasketball Flooring and Backstops to the Conference Cantor Deparbn^_nt, for use at the Miami Convention Center. Ordinance No. 9775 establishcd a goal of Awarding 501%- of the Cit-y's total dollar volxame? of all e:Tcnditures for All C----,ds and Services to Black and Hispanic Minority Businem s Enterprises on an equal basis. Minority Vendors G,�ho are interested in submitting bids and ejho are not registered frith the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. 110i Street, Room 126,'Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 0093 ) Howard V. Gary City Manager a { 1 I� REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV. TAircbasing (for f_oTyi" . 009 ACCOUNT CODE 350103--287 r DATE `�__-� 1`.�£'d PHONE _� 7`I_r?3£3Ct APPROVE�,�# PREPARED BY __ Tirin 1 DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement (ale (1) times. (number of times) Type of advertisement: legal �0:7. classified display (Check One) Size: ! Starting date Mriy 10, 1984 First four words of advertisement: i;iA ND. 83--84-67 wiJ.l 1o..... Remarks: T't ,t;}](I (n�)bi I C—= an sko- .,a11 'l ;;J i,�:. �z�c��_�:j�O�_._ixi�__�1' 26l�34 - =4''—T' DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICAI ION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DID Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 0 1 13 117 2 4 1 18 25 34 V P - .— -- - — _. 8 V 1-1 12 13 14 15 39 42 45 2 1 0 L2vl—a DESCRIPTION r1 56 50.51 36 57 62 63 65 1' 66 71 ! 1 2 3 4 7 64 DISCOUNT 69 72 AMOUNT 80' 5 2 0 0 2 0 F1 I-1-ML Approved for Payment White - Purchasing Green - Finance Pink - Department 0 n Wi To Howard V. Gary City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM i FROM C. Dean Hofineister, Exec..: Dir. City of Miami/University of Miami James L. Knight Intl. Center DArE June 18, 1984 ML;�: SUBJECT Recommendation for Resolution and Award of Bid No. 83-84--67 REFERENCES ENC LOS L)RES Resolution, Bid Tabulations It is recommended that awards be made and a resolution be passed acceptinc the most advantageous bid as received from Wimer-Stubbs Associates, Inc., in the amount of $3.3,418, and Robbins, Inc., in the amount of $56,175, at a total cost of $69,593, for furnishing a portable basketball floor and backstops to be used at the Miami Convention Center. Pursuant to public notice, sealed bids were received May 29, 1984 for portable basketball floor and backstops for use at the Miami Convention Hall. Invitations were mailed to 57 potential bidders of which 3 were Black minority and 8 were Hispanic American minority companies. Seven no bids were also received. This is a regular purchase of new equipment to be used at the Miami Convention Center by the Operations Division for use in the Auditorium. Funds for this purchase are available in the 1980 City of Miami Convention Center and Parking Garage Revenue Bond Fund. INV G,Y 84— 79 7; TO Howard V. Gary City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: June 18, 1984 Ptt-E: SUBJECT Recommendation for Resolution and Award of Bid No. 83-84-G7 FROM: C. Dean Hofineister, Exec`.:"Dir. REFERENCES, City of Miami/University of Miami James L. Knight Intl. Center ENCLOSURES Resolution, Bid Tabulations It is recomm&nded that awards be made and a resolution be passed accepting the most advantageous bid as received from Wi.mer-Stubbs Associates, Inc., in the amount of $1.3,413, and Robbins, Inc., in the amount of $56,175, at a total cost of $69,593, for furnishing a portable basketball floor and backstops to be used at the Miami Convention Center. Pursuant to public notice, sealed bids were received May 29, 1984 for portable basketball floor and backstops for use at the Miami Convention Hall. Invitations were mailed to 57 potential bidders of which 3 were _ Black minority and 8 were Hispanic American minority companies. Seven no bids were also received. This is a regular purchase of new equipment to be used at the Miami Convention Center by the Operations Division for use in the Auditorium. Funds for this purchase are available in the 1980 City of Miami Convention Center and Parking Garage Revenue Bond Fund. 84-'79 7 , ITEM: DEPARTMENT: AWARD OF BID Bid No. 83-84-67 Portable Basketball Flooring and Backstops Conference Center. TYPE OF PURCHASE: Single Purchase REASON: New equipment required for use in the Auditorium for basketball events POTENTIAL BIDDERS: 58 BIDS RECEIVED: 4 TABULATION: Attached FrTNnS: 1980 City of Miami Convention Center and Parking CaragP Revenue Bond Fund. MINORITY PARTICIPATION: Bid Invitations were sent to three (3) Black and nine (9) Hispanic firms engaged in the sales or manu- facture of flooring and sports equipment, as located in the follow- ing sources: 1) Metropolitan Dade County Minority Vendor Directory 2) Bidder Applications on file in Purchasing 3) Previous bids for similar commodities 4) Published directories (Thomas Register. and Florida Contractors Register) The only minority Bid was that of Continental Exports, Inc. (a Hispanic firm) as indicated in the tabulation. Two (2) other Hispanic firms submitted "no bids." BID EVALUATION: The bid consisted of four (4) items, two of which were component spares to the major pieces of equipment, and therefor required to be of the same manufacture. Thus, a split award of Items 1 and 2, although possible, is not recommended. The low bid of Robbins, Inc. for Items 1 and 2 (combined) is not recommended for failure to meet these specifications: CITY SPECIFICATION BIDDER SPECIFICATION Minimum 1600 1L Ballast Weight 1100 lb. Ballast Weight Hydraulic Wheels Non -hydraulic wheels Time-out indicator light Not available This same model (with deficiencies)%vas also bid by the highest bidder, Sorensen Christian Industries, Inc. All other bids meet the specifications. Following is an analysis of the invitation to bid: 84-797'. �i I Category Prior Bidders Black American Hispanic: American Non -Minority New Bidd,2 r. s Black Anc?rican Hispanic American Non -Minority Courtesy Notifications 11,kr— n , A - re Late Bids Totals Number of Bid Number of Invitations Mailed Responses 0 0 0 0 0 0 3 0 9 1 46 3 6 -0- - 11 - 0 64 15 Reasons for "No Bid" were as follows: 1. "Cannot meet delivery requirements at this time." 2. "These particular items do not lend themselves to our type of manufacture." 3. "Not in our product line." 4. "We will not be bidding direct, but our dealer will be representing us." 5. "Items not within our line." 6. "Cannot meet specifications on this project." 7. "Full current work load does not permit." 8. "Our supplier will be bidding directly." 9. "Our company not geared for this type of work." (Hispanic firm) 10. "Do not supply the equipment requested." 11. "We did not receive your bid in sufficient time." (Hispanic firm) RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO ROBBINS, INC. IN THE AMOUNT OF $56,174.00 AND WIMER-STUBBS ASSOCIATES, INC. IN THE AMOUNT OF $13,418.00 FOR A TOTAL AMOUNT OF $69,592.00. Purchasing Agent Date The above award meets the requirements of the Department of the Conference Center, and approval is recommended. Director Date The Minority Procurement Officer con59rs with the above recommendation. Officer / )— Date 14 Page 2 of 2 TABULATION OF IDS FOR • 4 1 , CitT menew, City awk &• ; � � ltat®i•d bT t%o City of f+ omi, F16T.Jra cc P. M. _ — (rtcs�emc #. yr.i,u faQ e;t t.ety t.a4i E Votm ii- t joua-(r�`Gr;t�tt :tt rl1f, 1 i t• , -'Ht'�� 1�nif Toted unrt Totem' Una is Tsrj 71 u-f Tonal Pnca Unr7 Inc• Tdi i wil Urxt Tctcd fJf SC616 TtOP1�t�kt Pnca Prico Prr cv Pnci _ r {d �� 1 .4 •141 •{ { Alt � � ` i- .. �� t �- — — --------- _ 01STR18UT10M: Fcw' "P7 IT 15 FECOVVENCE' THAT --_-.- — �. RG' %!'�f l't (A tE LC�;'.1 �1: S .' r'PtYL O VC•��r� Wr�lOr�' _ piste g.�1 ,mil Fr L. Ord S p4 FL t `t:1c Lai U� Ziv}aw imompor1T &'V*4 or He CS 0.9.rwv• " _--.— ,� . BID F I G 6e : c L4 f —