HomeMy WebLinkAboutR-84-09141-84-727
RESOLUTION 140.84 914
A RESOLUTION ALLOCATING AN AMOUNT NOT TO
EXCEED $25,000 FROM SPECTAL PROGRAMS AND
ACCOUNTS CO1NTTNGF11T FUND, AS A CONTRIBUTION
TO THE AiIE HICAN ACTTON IN
CONNECTION WIT1I T.Tr; E i.GEITH ,�NNHAT. MIAMI
_ CONFERENCE ON THF, CARTT30EAN To R' IIEI.D IN
MIAMT AT THE, HYATT REG17'NCY IIOTFA-, D1.CEMBER
3--7, 198)1; SUI3JEt::T TO THE STATE 01', FI-ORIDA
AND 11ETIJ()P0T.IT AN DADS COUEIT7 JOINTLY
CONTRI:RUiI.[aG 110 LESS THAN 000 110 THIS
CONFERI=;NCE. FURTHER P130VIDIIIG THAT ,SAID
ALLOCATION BEING C0NDITT 0NL:D UPON
SUBSTA14TIAL. COMPLIANCE WITH CITY OF MIAMI
ADMINISTRATIVE POLICY NO. APM.--1-811 DATED
JANUARY 24, 1984.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. An amount not to exceed $25,000 is hereby
allocated from Special Programs and Accounts Contingent Fund, as a
contribution to the Caribbean/Central American Action in
connection with its Eighth Annual Miami Conference on the
Caribbean to be held in the City of Miami at the Hyatt Regency
Hotel, December 3-7, 1984.
Section 2. The aforesaid allocation is subject to the State
of Florida and Metropolitan Dade County jointly contributing no
less than $25, 000 to tlii 5 Conference.
Section 3. The herein allocation is conditioned upon
substantial compliance with City of Miami Administrative Policy
No. APM.-1-84, dated January 24, 1984.
CITY L 1k--`K11ISS1O1V
I: "E'llfdf G OF
JUL .31 MEMO,
py3j
limotioe �►� The City Manager is hereby authorized to •xeot�6e
-ef4 s`�reArirant, subject to the City
AttorneyI approval as to
on
and oorreotneea, to implement the herein allooation.
day of 1984.
Ry�Y 1
p►JltD AND ADOPTED this 31,_
Maurice A. perre
MAURrCE
ATTEST: C
PREPARED AND APPROVED BY:
goq4-
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� Y GiII wttvnnEY
APPROVED AS TO FORM AND CORRECTNESS:
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CITY OF MIAMI, FLORIDA
34 INTER -OFFICE MEMORANDUM
TO. Howard V. Gary OATS: July 17, 1984 KILC:
City Manager
SUBJECT: Special Funding Request
{ Caribbean/Central Ameri-
can Action
FROM: Charlotte Gallogly C
" l REFERENCES: y y
Jul 30t,h Cit. Commision
Director j Meeting;
Department of Economic De'elopment} ENCLOSURFS:
"It is recommended that the City Commission
approve the attached resolution allocating
an amount
not to exceed :25,000 from the
Special Progr
ants and Accounts Contingent
Fund,
cont1,i1?1<i'.i_n11 i',O the
CAR1i3,3i !' N C'/"
;. I, :l . �.: t _'1C.?',l in
ConCIC,'C'; t_i�'is
..,1`t.,. ii"i11_',1- i'iiFami
Co11nc'
(3, i n
Mi
3-7, �,
,
;:'��_. :,c �'�,� �:�;' i°..."ovida
and)oint.Z.y
contr:i_1.)u,,:!,1i;`
Sig"+i c.':r" �i�'il�, a(.1f.! t,s.? t}'lia
Confcrcilt't.
`'':.ti fr.-:l" �:i . ' . 1; t1; i. said
a11oC�-,,J ti;li
(1 t],�:��li f,il,_ i ,-;nt:i.al
c o m p l
�; rn i
Admini.. t;r,,,iv
1"oIJ_(-2 and
authoriainF
,)1e CitjT 1,;-n:t-er to e.,ccute an
agreement,
.subject to the City Attorney's
approval as
to form and correctness, to
implement the herein allocation."
On June 28, 1984, the City Commission passed Motion No. 84-695
providing an amount not to exceed $25,000 to the organization
Caribbean/Central American Action (C/CAA), for its forthcoming 19811
Conference on the Caribbean �-,=hich will be held at the Hyatt Regency
Hotel in Miami. from December 1--7, 1984.
The C/C:.A ,a,,5 p nsored the lli«rf}i Confr�rencc on the Car a.11bez� n for tile
past Seven years. This annl' 1 confers rice ooll :(ills it —el f wi.tll
related to tr�,dc .and oornnirier ce de,%,c-1_oI'),=lent betuteen t!) e Cari lj-buan Basin
countries n= tilt- 'I.) n i t e d t. tt_
As the at.,taciied Spec i1-1 !'''u d_J
nt iequ St Fo r tti
(Ex.hJ bi: t;
i ) trldl.c_.s:t:e�t-,
this event: hill bring ovc-r 2,01)0
vJi 34 for s toC
l flies Il.�
adl t.i. ? n'JGwV
the participation of vsrious
Unites: States and foreign
dignitaries,
This fact alone should ensure
a heavy national
and inter
-ationa1 media
coverage, which will reinforce Miami's image as an "International
Center for Trade and Commerce."
Since the agreement, bet wnnn the City and the C/CAA has to be approved
by you according to the attached resolution, we are recommcndi.ng that
besides the :standard scope of service activities, required in all
special funding requests, this. particular grantee be also subject to
the following condition.::
1) Ensuringthat: in all promotional materials used, the
City t4Ti 11. i)e listed not: only as a host of the
conference, but. also as a sponsor.
2) Agreeing to waive the rogistr 3ti.on fee requircments to
both the c-;po5ition and the conf^rcnce (does not
include mc,+,Js) for a minimum of twcrity-five minority
businessperson located. in the City of' '°'Iiami_ (A list
of said �,i1.1, t)r pi-o-vi d c d by the
DepartL�cnt: of cnnoiiiio. DcvC loriel nt:,11, lit cri)at. iona1. Trade
Pr'OtisC?t=_ot1 i:C ;7y l?otil the
cit'; or tii,
3) Aereci.ni t.ht;,t tlic` ,000 i;i t,, subject
to the Statef of Dade County
jointly cotitributing no is :, tli�31-1 y(2:5 000 to this
Conference.
We feel that these additional requirements will ensure that the City
of Miami obtains maximum benefits from sponsoring this event.
CG/EA/AR/ju
Attachments
EXHIBIT I
SPECIAL FUNDING REQUEST
DATE, April 26, 1984
-r Program: 8th Annual Miami Cofiference
on the Caribbean
71rogram: 7, 1.98 4
Dec(-Tnbcr 5
Caribbean/Central Amnrican Action
Alicia Pla
446-4618 G n,
as Entrance, Suite 202
C o Y7 a 1, G. b I e s _11. 0 r.i. (71,1 33134
progi im/event (includinF
7 or 'i �m) : , number of people
: date c-!�t,,�nd progt-7
Car icin Action in coops -ration with I -lie U.S.
I)-k, Cit:-,,, of Mifnmj Metropolitan
Dade Covint-y rinc,' 11,,t i� C_ _ 7 C1i. , (d;C^ ttacbed 11!1)
. .. ....... - -----
5 1, n C C n t i f v v, 11i c r c po:^!3 i b 1 c
Lr cnt will bri -rl(-, o%7(,r () 00Visitors to Mianii, directly
_
r c s u I t-i n g - jja-L_z--� town Miami
are,a:.._Hyatt Regency(headquarters), Pavillon, (see attached #2)
T
25, 00.
:5 e r es (soecify type of service and $ value as
,---ttrnine-- zr �5-inated by Lhe providing department):
u,� r A.n, : Facility
from City: --525. 000.
iucpor' in previous years? Yes X No
P 1 -7 i2 C: letter from,a certified public accountant
er, c of c C 0, u "I'L 1 P0, sy�temti and internal
-eceived
a curio' n�� lf YOU 1l'iavt� r
r ail 6 t�
in,� tilt� txpeuditure of
nr p r n v
t P e c i f y p a t t City
NDy-,_ Dec� I -) 5 , 0 0 Q
29 -)
Dec. 5 7 1982 20,000.
Nov. 23 25, 19800
anC4/or received funds from other governmental
NO
x
Sources Amount (Indicate if
received, still
pending, or rejected)
-Me-tr oVDIijAn D A-dg
Af
$25,000. Fending
25,000. Pending
mea
sures easures will be taken to insure adequate
-inc accounting of funds:
and accounting for the Miami Conference are
m a f
finaince
officer, iindcr
the
CJ.ose
surer vjs-j.o11-oftbc accounting
firm of
Touche
ross &
Co.
v7hich
also-provid.ps a full-e-VC19t audit upon compIcti.on.
information relative to your
Z z a t i o n
-Pax
of internal f -i nanc i.al controls and letter
f rc:7 cer ea public accountant verifying accounting
syst;ems SnC internal cont.1-cal--;'
A cop.; f the p r o j e c t. r. d I ine item budget reflecting
expen:::'.,.;rys and ztnt'of:j.t:,'-'!.ed revenues, for protect./.event;
a r; C
:�5 nc-� ;7 0"-)C- C""ertf please attach a copy of
a n, -,3,' on, 'n n n u,, 1, budget indicating a 11, sources
o r E 4 n -i --- a c capability to accomplish
eve~
Caribbean - I -tra.1 1�,rnerican Attic :s n I Miami office has a Conference
_LS1e!
D Pri )t de.ji.cated year-round tothecoordination and management
-Jani Conference on the Cari-bbean for the
P ik-s.t- %�' eet 1- E, 1 t i z;. W (� 1. 1 E t z i b 1, i s Ir e d e c t c a t lk'z I C I 11 - d � 3
i)rovidcd herein
tru4e GI C
prcvided t;y
'Lh 4C i- t v 'VII i 1 .1 bte
C:-Xper;dt�d
C om m i t t") (f 1) t -% v e d b Y
t CJr t' y
iIc City
11 4d 1." r a V I c, t Q,
Q ck t s wi.ttl11'1 t1lirty
d a Y:��
zot -2v5-.-on and/or
receipt of funds
ft-oln the
e a, 10 rig
wi,h any other documents
or
DIVE
DIRECIDR
PEM B, J0t1N2S'[-'-1'1
1,14TI(M AMON
-914
C014
W
# I
will hold the 1984 Miami Conference on the Caribbean at the Hyatt
, -Regency Hotel on the first week of December, with an estimated
audience of 2,000 persons. This annual conference concerns trade,
development and commercc br.tween the Caribbe,�n Ila:-;ill countrj.cs and
the U.S. Program format. will include major policy pr(�:7c.ntations
by Caribbcan Basin of governmen4E. and top U.S. officials, as
well as working sessions on practical business issues.
# 2
Holiday -Inn Brickell Point, Riverparc, Dupont, Four Ambassadors,
Omni. (1983 usage: 5,000 room nights)
- Increased ai ' r transportation traffic flow, both passenger (1/3
increase of norMal daily activity) and cargo, through Miami
International, 47ki-rport.
- Stimulation of retail store sales, as well as restaurant business
and tourist all -tractions.
- Usage of the City of Miami's James L. Knight Convention Center
for 3 days.
- Participation of U.S. and foreign dignitaries, as well as the
prestige a:'-sociate(l the eve-r-it, results in he-avy naltional and
international mutlia coverage, c%,hich reinforces fliami's image as
the GatE ti. y to the,
- Opportunity for- vi.sitjJ.ny to fir-,thand any
posy ibilil_iu't!)10 tar is offk''-; for thuir (;',vn bu_Jnedealings.
- The rerlkfrat ud by the
conf erenc'�_ 3' 1-1 t a t i Ir" o zlei rin s
reszult.anq i!-, 11,(-,v(_-Ii�k_'Y1'k' 01 rjL�o'1v: c'ild� 01: aoodi"_� thr-ough 14i'aal1.'.s
air and., Le��
profIl-, ga--necl from the Mii;jtil
Gil tlie Caribbean are
channeled dil:ectly to C/CAA*s Miami brdrich to maintain its operation
year-round.
50
0
4
#3
Central Americrlfl?t 7
widely recognized both in the Caribbean Basin countries and in
the U.S. as the meetii1f: place for busi-ness and political leaders
of the area. A
increase in t-lic, li-C .
1,800. Miilr 11-W
and registv' 'uit
records) , yl"o!'-11 is
.11)cul-re
d
end of the
cyr I'S f rom J i
throughout 11-11C V(��13'5 k"C'
yj L7 coordinating
the hosting cnt.A-'tJ(-, �11, 11c begs l I! i, 0'- tl,c PTOCC55 50 coo t 9
operations can proceed.
SUITE 1010 i333 NEW HAMPSHM AVENUE, N.W. e WASHINGTON, D.C. 20036 * Tekphom (202) 4667464 & Telex 904059 WSH
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