HomeMy WebLinkAboutR-84-0858J--84-707
Ll
10
RESOLUTION NO.
A RESOLUTION RATIFYING AND CONFIRMING THE
FINDING OF THE CITY MANAGER, 9Y AN
AFFIRMATIVE ).=nTV 01 NOT I.I:S; THAN )1/5THP, OF
THE ME"9BER; 01; 'tall,: CITY Cr)MMI.,;SIt>N, T 1A T THE
REtJtIIIiY'P1I;II`' i'(;i; I (?I''1Ai. ::I A.I.T;i) RTIV) RE 1,gATVED
AND T(!?.`i' "i_IIF, I;I�I1 i (:I�:3�IC`�` ►(7 IIRid'i ()F
MAINITIFINANC,1% :;V1iITTC F, Oi; {;(}?i1>11TFJR 1)T111. JT
MICROF'TI.- >TI�:P'I •:r)�iT1'IaT i.iT. "�!d A C.i11J.i tit+t;T
BASIS FOR ( 1) YF:AF i•'TTil PRMV; `;1_C)N T � 1 I:PyrE:4�
ANNUAI. U ,DUI JFC'1; TO AND TO THE:
AVATl,AI3Il,J.Ty OF F (IND,' , IR0 'i 3111 (0;;1'Ql1l TTi)Id AT
A :iOTAJ., PROPO ,l?i) I'RS'I' `''t fA11i COST OF
$22,690.00 FOR Till,1)F'PAR'I'MFNT OF CO1tfl'UTERS BE
APPROVED; AI,J,OCAY IG FIIl1D' TNi.REhOR. FROM THE
1983-84 OPERATING }BUD(,ET OF THAT 1)I PAIITMENT.
WHEREAS, the Department of Computers is responsible for
processing and distributing microfilm and microfiche records of
Police criminal histories, payroll history files, and F.A.M.I.S.
reports; and
WHEREAS, Resolution No. 81-969 awarded Bid No. 80-81-
109 to 3M Corporation for furnishing C.O.M. Equipment, but
neglected to authorize the renewable maintenance contract that
was included in the bid; and
WHEREAS, pursuant to public notice, sealed bids were
received May 29, 10,84 for the furnishing of complete Maintenance
and Repair Services for (_o.t;. S vsterrr I:crail>mer,t, on a contract
basis for one (1) year, rent way ble annual.lv subject to adjustments
for inflation changes, additior:s, and deletions to equipment,
to the Departtr;ent of Computer-,; and
E.A � invitat,iollt r..erc. rn<i:1t>d to 62 potential
suppliers and only Grit. (1? �t,� u �,�<:,.., rc:cr-ivEd, that of Enfield's
Inc., a 31; di sty, ibutor, V.,I ic1 <ift=rt_cl scrv:i.ce for but three {3)
pieces of stand ,,lur,e accc:3:;ur�y etiui f)rii< tit ; �rrd
W11LRF:A:;, DM Corporation submitted a late bid to the
City on June 5, 1984, for the Service of the C.O.M. System's
major components, including the minicomputer, tape and floppy
drives, film processor and camera package; and
Cris° cUmilI
14CE; t'lly c op
JUL VI 1961 ,
e�n�hr,r:s.
U
U
WHEREAS, funds for this purchase are available in the
1983-84 Operating Budget; and
WHEREAS, this Maintenance Service was needed
immediately to r_-,l.iminate any interruption of user services and
processing,
for the :safety
and
wolfare of the citizens of Miami,
and for tho-
ccoeav;-�ni.cnec of
the
City; and
t,?; 11 t„,;A;7, , t.;he ni.rncf;or of the Department of Computers
has deternli-ned kIlle v.-r�l_i.rlity of this herein emergency procurement
and ha.,, r�-(-,,c,rnr�ieildcd ti1c w"-')i_ V c r of formal. sealed bids and
author znt i o=i of r), 'p, frorn Ii Corp(-at7_on; an
t „i;Ilk
i.
detlermi.n.lt.i_on
has t:>eerr
approved
and
adopted as the
findi.rigs
of the
Chief Procurement
Officer and
of
the City Manager;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. By an affirmative vote of four -fifths
(4/5ths) of. the Members of the City Commission, the City
Manager's written finding, that the procurement of Maintenance
Services for Computer Output Microfilm System Equipment
constitutes an emergency, is hereby ratified.
Section 2. The requirement for formal sealed bids for
the procurement of this herein service is hereby waived, and the
purchase of complete Maintenance and Repair Services for C.O.M.
System Equipment, on a contract basis for oiie (1) year, renewable
annually .catp je:.t to = c ju: tr:,cnt > sr?ci to the availability of funds,
from 31' C'()r ,>c.xr,rticirr, z'or, rtm(,tit of Computers at a total
propo-,ed FJA,,:t yei,.r ro„ of` 22,6c,-10.00 is hereby approved with
funds h(r(_-by «J21ocated from the 1983-84 Operating Budget
of that Department,
PASSED AND ADOPTED this 31 day of July , 1984.
Maurice A. Ferre
MAURICE A. FERRE
MAYOR
EST:
Z
z-z
RAI, N G. ONGIEi CITY CL K
PREPARED AND APPROVED BY:
70-13ER'l
DEPUTY Cly AT0 R M E y,
D CORRECTNESS:
1) To F" Fl" 4
A P P R 0
SE R 0 A
ITY ATTORNEY
re
MW CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANOLIM
TO Howard V. Gary
City Manager
FROM: Samit Roy, Dire-,,
01
Department of C.._ 41Ve tr s
DATE: July 9, 1984
SUBJECT: Recommendation
and Emergency
Corp. for COM
REFERENCES:
ENCLOSURES:
It is recommended that a resolution be
passed, by a 4/5 affirmative vote of
the members of th,:, City Commission,
waiving '611c 1, c- (11; ir em c- 11t, for
c 0 m p e t i t i V '-, C , 11 c (i 1) J, - , 1 7 , ! - a 1. 1 i f yinand
c o n f i r uii t),-- 1i of city
A -
Manager ).1-1 r�iicrr-oncy
P r o c u, f—n A., 11 r-
11 "'r ,, ive
C 1) IF 1; C, fo I,
Lq"J' lflC1t ol it-ct1 lBasis r c 1 1) 1 C, a n n u a 1 11,0111 -z M
Corporation in the propo4ed amount of
F1,
'vljfltp�
FILE:
for Resolution
Award to 3M
Maintenance
Pursuant to public notice, sealed bids were received May 29, 1984
for the furnishing of Complete Preventative Maintenance and
Repair Services for Computer Output Microfilm (C.O.1-11.) System
Equipment, on a contract basis, for the Department of Computers.
The existing System consist, of thirteen (1',
—) major components
and three (3) peripherril items, as detailed be -low.
Invitations were
mailed to 62 potential
supp"Liers, but
only one
(1) bid was received
on the opening date,
t1hat of
Inc. 1
offering service
for just the minor cotrripone-it:' of tile system.
(These items are
stand-alone accessories:
a ir-icrof-iche
cutter, a
duplicator, L",I)Q ;_"
readier -printer.)
On J , i r i
-5i-x d'-:ys
Ia the bid opening an.i
a e
1 t
to recc I v c-, c, o n
i ci e r a, t i o n
u n d (2 r n c rm (A 1 p r o c (2 c u r e
Cc, r' G I- L! 7, 10 n
submit'-(-d a bid
to the
City for t c-
o"
Sy 5 t eirl I s o r
c 0 1 14 in o A -J e i) t
s I I C; 1 u e 3 [.!11 n
G i;A- t
t- �-' L: L
and floppy diifie,.'
d r i -,., e s
fi I'mi p r o c e ss o r p r i 1-1
t �:- " 11----T
--63 z 1nes
and a camer<-- pz.ick�-'ge with lenses and adapters,.
The f i rrn gave
mail -processing
errors
and vacationing 5 e- ry i c e
managers as
reasons for the
delay.
it
Howard V. Gary
City Manager
July 9, 1984
PAGE 2
The C.O.M. System is used regularly by the Department of
Computers to produce microfiche/microfilm records of police
criminal histories, payroll history file, F.A.M.I.S. reports for
distrii;ut:ion to ot.hcr City departments. Efficient functioning of
this C.'qr. iP1'„Cnt. ill; yr :Z The oon r,< ct for thes(c Service is
effective, f(�r pc-riod of one:: (1) ycar �ri.th the provision to
renew nnt� i_1 ; . uo jr(tI to thc v:,:i.' a1)i1. J tj- of funds, continued
satisfactor°fir perfor,rrance., n:a cr.i1_rst:rient,5 for, infIati.on and
char.6es or deletions %Q cc.uiPlrrCrt.
It has been determined thp-t the mmcdi.r-;te and continued operation
of this System is essential to the ,3a f'ety and �. clfa rse of the
Citizens of Miami and to the convenionc;e of the City. Therefore,
the Procurement of Maintenance Sorvire:7, for C.O.I.I. r:,quij)ment from.
3M Corporation and the elimination of servicf, i.nt.c:rr•t pz.i.ons have
been found to constitute an Emergency a5 per Cit.,Y Co is Section
18-52.6. Commission ratification of this findinf;g nd waiver of
the requirement to obtain additional sealed bide, ore, Hereby
requested.
Funds for this purchase are available in the FY '83-84 Operating
Budget of this Department.
J-84-715
Alk
RESOLUTION NO.
A RESOLUTION RATIFYING AND cnNFIRMING THE
FINDING OF THF CITY MANAGER BY AN
AFFIRMATTVF VOTE OF NnT LESIS T. HA*1 11/5THS OF
TH(E��tgt'lEMPEAR:7 OF THE CITY t:Ic�ir4T yiog�, T [THAT
f j'TiHE
REQUIRJ J�:t�.N t� FOR I nrUI (J rrt"1t.i.� J'. D l' AT J'D
AND T11A' yTII E"°Ft1�.FNCY F R 0 C 1RFI'll 4T OF
MAINTENAIIK . Si RV 1 C >f II FOJ i,011Tj'!' �nER �OUTPUTT
1 ij '7 f', F. 0 l f i. P t 1 r. � � C, �� Al f 4 C / J� t RAC 6
MICROFTJ_.�9 __ _ _ti
BASIS FOR ( 1) Y'E.AR.. T i i 11 R0VJ'.,101 T- RENEW
ANNUAI.LY 1JF;'rE(:T TO AD. IJ Tri :iJT iWID TO THE
AVAIL RTJ.:Td' Of` J: UNDS. E= RO0'l =;M COEPORATION AT
A TOT14L PROPO.;E1) FTR S T YfEAR COST OF
$22,690�00 FOR THE DEPARTMENT OF COt-)PUTERS BE
APPROVED; ALLOCATING FUND,5 THEREFOR FROM THE
1983-84 OPERATING BUDGET OF THAT DEPARTMENT.
WHEREAS, the Department of Computers is responsible for
processing and distributing microfilm and microfiche records of
Police criminal. histories, payroll history files, and F.A.M.I.S.
reports; and
WHEREAS, Resolution No. 81-969 awarded Bid No. 80-81-
109 to 311 Corporation for furnishing C.O.M. Equipment, but
neglected to authorize the renewable maintenance contract that
was included in the bid; and
WHEREAS, pursuant to public notice, sealed bids were
received May 29, 1984 for the furnishing of complete Maintenance
and Repair Services for C.O.M. System Equipment, on a contract
basis for one (1) year, renewable annually subject to adjustments
for inflation and ch,3nEez, additions, and deletions to equipment,
to the Department of Cotputers; and
WHEREW :S, in,Vitatict1S were mailed to 62 potential
suppliers and only on,- (1) bid was received, that of Enfield's
Inc., a 3M d<stri b'utO!-, ;,hich offered service for but three (3)
pieces of stcand—u .onv accie scry equipment; Lind
WHEREri , "M Ccrpor3tiorr submitted a late bid to the
City on June 5, 1984, for the Service of the C.O.M. System's
major components, including the minicomputer, tape and floppy
drives, film processor and camera package; and
LZIT"IMPwa
WHEREAS, funds for this purchase are available in the
1983-84 Operating Budget; and
WHEREA0, thJ.:3 Maintenance Service was needed
immediate-ly to --,�Iiminnte any Interruption of user services and
processing, for 'k"hn nafety wind 1-4(*.'1fnre of the citizens of Miami,
and for the convrnirnrn of Ih(- City; and
WHFREAS, the Dirnel-,or of the Department of Computers
has determined thn vnlldit,,, of herein emergenoy procurement
and has r c c o mun c n d e- (I tho w,) i -v c r of f or, rm a I se "? 1. e d bids and
authorization of this purchn.7(_, fron, 311 Corpor-,),tion; and
14 1 -1 E R E Al " I t hi n d (i I; (-., r-m i n a IC. i o n h a .7 been a p p r ov, e d and
adopted as 'Ghc findingof, the Chief Procurcmont Officer and of
the City Man,'36,cr;
111014, TIHEREFORE, BE IT RESOLVED BY THE COMMISSION OF. THE
CITY OF MIAMI, FLORIDA:
Section 1. By an affirmative vote of four -fifths
(4/5ths) of the Members of the City Commission, the City.
Manager's written finding, that the procurement of Maintenance
Services for Computer Output Microfilm System Equipment
constitutes an emergency, is hereby ratified.
Section 2. The requirement for formal sealed bids for
the procurement of this herein service is hereby waived, and the
purchase of complete Maintenance and Repair Services for, C.O.M.
System Equipment, on a contract basis for one (1) year, renewable
annually subject to adjustments and to the ava4lability of funds,
Al
from 3M 'Corporation, for the De-parti-en, of Computers at a total
proposed First ycar cost;. of $22,690.00 is hereby approved with
funds there fcr her(_by allocated from the 1983-84 Operating Budget
of that Department.
PASSED AND ADOPTED this day of 1984.
MAURICE A. FERRE
MAYOR
ATTEST:
Y K
pREPARED AND AppROVED BY:
-,X
saw
R 0 B E R
D E P U PLC CSTY ATA TO R M U
APPROVED AS To FoRtl AND CORRECTNESS'.
Z-A R C, -IA F i TOO 3 --At
SE R ITY ATTORNEY
84-851n'