HomeMy WebLinkAboutAgenda Item Summary Form1TY OF
Hw AGENDA ITEM SUMMARY FORM
File ID: #13743
Date: 03/24/2023 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 05/11/2023 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bids - Emergency Repair Services for City of Miami Marinas
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on February 8, 2023 pursuant to Invitation for Bid ("IFB")
No. 1599386 from responsive and responsible Bidders, Kearns Construction Company,
("Kearns") and Shoreline Foundation, Inc., ("Shoreline") for a pre -qualified pool of
vendor's list for emergency repair services for the City of Miami Marinas, on an as
needed basis, for an initial contract term of three (3) years, with the option to renew for
one (1) additional three (3) year period, allocating funds from the end user accounts,
and/or other sources of funds, subject to the availability of funds and budgetary
approval, at the time of need. Authorizing the City Manager to negotiate and execute
any and all documents, including any amendments, renewals, and extensions, subject
to all allocations, appropriations, and budgetary approvals having been previously
made, compliance with applicable provisions of the Code of the City of Miami, Florida,
as amended, ("City Code"), including, the City of Miami's Procurement Ordinance,
Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of
the City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On December 7, 2022, the Department of Procurement ("Procurement"), on behalf of
the Department of Real Estate and Asset Management, issued IFB No. 1599386,
Emergency Repair Services for City of Miami Marinas. As required by the Procurement
Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal
("BidSync") under full and open competition. On February 8, 2023, at the bid closing,
two (2) bids were received. The bids were evaluated and tabulated following the
guidelines published in the Bid. Both Bidders were deemed responsive and responsible.
Procurement is recommending award to Kearns and Shoreline for the pre -qualified pool
of vendors for the emergency repair services for the City of Miami Marinas. The
estimated contract amount is $150,000.00 per occurrence.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$150,000.00 per occurrence.
Various Account Funds Special Revenue Account No.:
Reviewed By
Department of Real Estate and Asset Management
Review Completed
03/27/2023 12:57 PM
Office of Management and Budget
Pedro Lacret
Office of Management and Budget
Marie Gouin
Department of Procurement
Annie Perez
City Manager's Office
Larry M. Spring
Legislative Division
Valentin J Alvarez
City Manager's Office
Arthur Noriega V
Office of the City Attorney
Pablo Velez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the City Clerk
City Clerk's Office
Andrew Frey Department Head
Budget Analyst Review
Completed
04/21/2023 3:36 PM
Budget Review
Completed
04/25/2023 9:22 AM
Procurement Review
Completed
04/25/2023 9:34 AM
Assistant City Manager
Completed
05/02/2023 4:17 PM
Legislative Division Review
Completed
05/02/2023 4:30 PM
City Manager Review
Completed
05/02/2023 5:38 PM
ACA Review
Completed
05/02/2023 6:11 PM
Approved Form and Correctness
Completed
05/02/2023 6:32 PM
Meeting
Completed
05/11/2023 9:00 AM
Rendered
Completed
05/17/2023 5:26 PM
City of Miami
Legislation
Resolution
Enactment Number: R-23-0221
File Number: 13743
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:5/11/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE
RESPONSIVE AND RESPONSIBLE BIDS RECEIVED ON FEBRUARY 8, 2023,
PURSUANT TO INVITATION FOR BIDS ("IFB") NO. 1599386 FOR EMERGENCY
REPAIR SERVICES FOR THE CITY OF MIAMI MARINAS ("SERVICES"), FROM
KEARNS CONSTRUCTION COMPANY ("KEARNS") AND SHORELINE
FOUNDATION, INC. ("SHORELINE"), BOTH FLORIDA PROFIT CORPORATIONS,
ESTABLISHING A PRE -QUALIFIED POOL OF VENDORS FOR SAID SERVICES, ON
AN AS NEEDED BASIS, FOR AN INITIAL TERM OF THREE (3) YEARS, WITH THE
OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD;
ALLOCATING FUNDS FROM THE USER DEPARTMENT ACCOUNTS, AND/OR
SUCH OTHER VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENT,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES,
ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL
APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Marinas have a continued need for emergency
repair services ("Services"); and
WHEREAS, on December 7, 2022, the City's Department of Procurement
("Procurement"), on behalf of the City's Department of Real Estate and Asset Management
("DREAM"), issued Invitation for Bids ("IFB") No. 1599386, to establish a pre -qualified pool of
vendors for said Services, on an as needed basis, for an initial term of three (3) years, with the
option to renew for one (1) additional three (3) year period; and
WHEREAS, on February 8, 2023, Procurement received responsive and responsible
bids from Kearns Construction Company ("Kearns") and Shoreline Foundation, Inc.
("Shoreline"), both Florida profit corporations, and both evaluated and tabulated following the
required guidelines of the IFB;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The responsive and responsible bids received on February 8, 2023, pursuant
to IFB No. 1599386 for the Services, from Kearns and Shoreline, both Florida profit
corporations, establishing a pre -qualified pool of vendors for said Services, on as needed basis,
for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year
period, is hereby accepted.
Section 3. Funding shall be allocated from the user department accounts, and/or such
other various sources of funds from the user department, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, all in forms acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.'
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
r
i ria i "ndez, Ci[y Attor iey 5/2/2023
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.