HomeMy WebLinkAboutItem #01 - Discussion ItemCity of Miami
Fiscal Year 1985 Budget
City Comission Departmental Review
Date: September 10. 11 and 18. 1984
Location: Dept. of Building & Vehicle Maintenance 2nd Floor Conference Roam
1390 NW 20th Street
Budget Document
Page Number Department Time
202
128
236
216
174
192
199
82
150
92
116
79
316
108
156
70
62
290
255-259
271-282
263/267
296
0/i!7
9/4/84
September 10, 1984
Police
Fire
Solid Waste
BREAK
Public Works
Parks 6 Recreation
Planning
Planning b Zoning
September 11. 1984
Community Development
Human Resources
Computers
Finance
Civil Service
BREAK
Building 6 Vehicle Mtce.
Economic Development
International Trade Promotion
Convention Bureau
Office of Public Information
Conference Center
Auditoriums
Stadiums
Marinas
Property 6 Lease Management
9:00 A.M. - 12:00 Noon
12:00 Noon - 1:00 P.M.
1:00 P.M. - 3:00 P.M.
9:00 A.M. - 12:00 Noon
12:00 Noon - 1:00 P.M.
1:00 P.M. - 5:00 P.M.
A
E
I. I
City of Miami
Fiscal Year 1985 Budget
City Commission Departmental Review
Date: September 10, 11, and 18, 1984
Location: Dept. of Building & Vehicle Maintenance 2nd floor Conference Roam
1390 NW 20th Street
Budget Document
Page Number
N/A
NIA
N/A
304
59
299
66
55
248
75
161
164
42
30
28
714184
De as rtment
September 18. 1984
Downtown Dev. Authority
Off -Street Parking Authority
Miami Sports & Exhib. Authority
Southeast Overtown/Park West
BREAK
Intergovernmental Affairs
Cable T.V.
Internal Audits
Labor Relations
Office of Professional Compliance
City Clerk
Law
Management & Budget
City Manager
Board of Commissioners
Mayor
Time
10:00 A.M. - 12:00 Now
12:00 Noon - 1:00 P.M.
1:00 P.M. - 3:00 P.M.
---�--�--�s
of Miami
[iv -al Yp�r lq8� 8odqp�
` [iiv [nnmi_ysion U"pnrt/1pntal Rpvirw
Date: September 11^ 19R4 � y hj l, Uojntenanre 2nd Flnnr Conference Room
[hCatinn: Dept. n(f �oilding r '
1390 NW 20th SLrect
Budget Document
Page Number
2qO
69
299
66
248
75
304
N/A
N/A
174
D/DM027
9/11/84
September ll 1984
VPuhlic Works
~/ Computers
Downtown Dev, Authnrity
� DVM
BREAK
�
�^ [�.nfcrp:cp �rn�rr
(4i1�rixr�
/f|air�
�able T.Y.
Internal Audits
Office of Professional Compliance
City Clerk
Southeast OVert0Nn/Park West
off -Street Parking Authority
Miami Sports & Exhibition Auth.
^/ Parks & Recreation
��
12:O0 Noon - l:D0 P.M,
�
VA'Sw'���l^,gylf#',;§a#"k5"�,,�q.k Py�
1
k"
PC3�(3T�TIQB
� POPULATION
DOWNIUM DIG. BLTDCZT
STAFF SIZE
E. DIR. S�1TrA1�Y
F�
'._..'—
25
$109,000 +car
S1C4,OO ar+Ca
r
510, OOci
$1.7 million
$3.4 million
pp
$1.98 million
$1,548,000
10
$102,000 + car
$ SS, Ow 11
,Banta
B
425,000
7
$ 86, 000 +Car
$100, 00f1 appt►Ea�t
Dallas
940,000
$2.8 million
$ 500,000
3
$ $0,000
$ 50,OOt}
1p'�lis
432,000
$2.1 million
$ 447,000
5
$100,000
$ 811568
Houston
H
1.650,000
$3.2 million
S 480,000
12
$ 89,174
Miaml
404,000
$1.8 million
$1.1 million
i
�i
li
1
:,+ht.il r„l.iiit1 .41�R�i.,IAMiMi Yl�l�51"ili �lv:Vi n� tI II.
YI!✓��.T`.:
.,
CC
" DATE Xrs
*er 10, 1994
TO Miaml City Comni ss ion
F,t,M Ady F, 1Car+aley txecutive Di lector a
, r of �p I Compa r i son of Downtown Orga jt t_ t ibns
t
00�111�fMM (MkOPWNT A(sTNORITY
tA
Miami Ftorids 33131
f VA)%?4 66M t
INTER OFFICE MEMORANDUM
it is impossible to obtain a direct comparison of the operation of the Downtown
Development Authority in Miami to other cities of comparable size. Similarly
it is difficult to relate city size, the type of organizational structure, the
number of staff positions and annual budgets. Some of the reasons why this
comparison is difficult include:
(1) The ROLE of the organizations differ. Some Downtown groups are
In the business of promotion, others concentrate on planning
and/or economic development. Still others are involved with
direct member services and activity programming. A few Down-
town organizations contract with cities to provide basic
services while others are directly funded by the local
governmental entity. One of the key elements in determining
role is the public/private nature of the group and the size
of its budget. Very few downtown organizations offer a full
range of services comparable to the Miami DDA.
(2) ORGANIZATIONAL STRUCTURES differ also from city to city.
Many cities have private non-profit downtown business groups;
some are well organized and represent the major business lead-
ership while others are merchants organizations with few
members and small budgets. Some cities with private non-profit
organizations also have for profit organizations and/or found-
ations which supplement the operations and budgets of the not -
for -profit group. Cities with private organizations, for the
most part, also have public or quasi -public entities which ad-
dress the development and redevelopment of their Downtowns.
Many cities have elected to create development authorities and/
or redevelopment agencies. These are funded through special taxes,
tax increment. financing or from the city's general fund.
(3) BUDGET INFORMATION from various downtown organizations is also
difficult to compare with city size and staffing since some
cities may have several downtown groups or no private sector
organization. Budgets of some of the larger cities surveyed
are supplemented through foundation and other private sources
which are not included in the organizational budget totals.
Much of the special funding is collected on an as needed basis.
Staffing, while a function of work program, if often supplemented
through the use of consultants which are often funded through
other sources. In a number of cities the functions carried out
by the Miami DDA are assumed by a redevelopment agency. These
agencies tend to operate city-wide, have large staffs and budgets.
it should be noted that in a nationwide survey of Downtown Organizations conducted
by the international Downtown Executives Association (IDEA) concluded that:
r)A Tf SAptember 10, 1"4
T( bets 141401 City Commission
Roy F . Kenzie
Comparison
DOWNTOWN IDEVELOOIMENT AUTHORITY
Isis One 8+ecayne Tower
M+emr, Ftoride 33131
r1CF5}579 6675
INTEROFFICE MEMORANDUM
(1) There is no direct relationship between city size, the size
or number of downtown organizations or the size of budget.
(2) There is no clear pattern which would indicate which cities
have private, public/private or public organizations to deal
with downtown development. For the most part, larger cities
with centralized fortune 500 companies, tend to have stronger
and better financed private business organizations to work
on downtown.
(3) Twenty-five percent of cities surveyed have budgets in excess
of $250,000.
(4) Twenty-four percent of cities surveyed had staffs of 4-6
while fifteen percent had staffs larger than 7.
(5) Downtown organizations cite marketing and promotion as one of
their key functions followed by retail development and
transportation.
(6) As of last year, eight percent of IDEA organizations paid
their chief executive more than $85,000, while five percent
paid their CEO in excess of $100,000. Salaries are hard to
compare from city to city unless also compared to the cost
of living index.
tor! Some to A �
7 -157NUTTE I-TIZI
TO All Interested Persons
Larry Turner, chairman
Bill Bayer, Vice Chairman
George Knox, Vice Chairman
Wifredo Gort, Secretary/Treasurer
Rick Horrow, Executive Director
Date September 4, 1984
Re Proposed Miami Sports & Exhibition Authority Fiscal 1984-85 Budget
As you know, a resolution to approve the sports Authority 1984-85 administrative
budget has been placed on the City Carmission agenda for hearing on Sspted>-r 13.
As you review and discuss the budget package that was approved by the full Miami
Sports and Exhibition Authority on August 29, please keep the following issues in
mind:
1. The growth of the fiscal 1984-85 budget should be compared not with the amount
that was allocated by the City Commission last year, but rather that amount
prorated over a twelve month period ($236,640.00).
2. The growth of the 1984-85 fiscal budget over the previous year reflects the
following:
a. one --fourth of the increase represents (a) higher inflationary costs; and (b)
an additional clerical position as the Authority enters a new phase of
developer selection, and contract negotiation and implementation.
b. Three -fourths of the increase represents two major items:
1. A financial consultant to assist the Authority in developer selection,
contract negotiation, and implementation. The wxxmt budgeted is less
than Coopers & Lybrand was paid for a similar task in the Bayside
Unified Development process.
2. An informational Servioes Consultant who will: (a) perform a market survey
and assist in prra ting events in all City of Miami facilities; and (b)
attract national corporate sponsors ip money for City sports, entertainment,
and convention events.
3. The growth in the budget also reflects a new phase of Miami. Sports and
Exhibition Authority functions regarding developer selection, oontract
negotiation, and project inple entation. Therefore, the funds required for
this year's fiscal budget should not be carpared to last year's startup and
developer attraction phases.
300 Biscayne Boulevard Way, SuiW 11 20, Miami, )=lorida 33131 (305) 381-8261
61
I IW,F, i' MI.74
I Vilfle 2
4. The City Crxrmi scion has I"-c�n asked to ,g4)rov(, a res )hit. is>n the f i Sc A l
1984-85 administrative kxrdget. The Authority intends to pay aclrrtini.stra-tive expenses
from the proceeds of the convention Development Tax. Haaever, the pending litigation
before the Florida Supreme Court has caused Dade County to hesitate in forwarding
the funds to the Authority. The Authority has agreed on August 30 to ask Dade
Qounty to release the funds as soon as possible, on the condition that the
Authority agree to place the funds in a segregated escrow account, and agree not
to spend said funds until the conclusion of the litigation. The City Commission
is being asked, therefore, to hold Dade County harmless if Dade County forwarded
the funds to the Authority. Finally, the City Commission is asked to approve an
allocation and disbursement not to exceed $362,181.82 to cover the +1i.ami Sports
and Exhibition Authority administrative funding during this transition period.
This allocation and disbursement will be promptly refunded from the Convention
Development Tax proceeds once the litigation has been concluded.
W4bMh1 f,.M
ro�ew*1 : ^00
(R.M MNO
M•ft.wi U. OW d%�,
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MEMORANDUM
TO: Members of the Miami Sports and Exhibition Authority
FROM: Rick Harrow, Executive Director
DATE: August 29, 1984
RE: Proposed Fiscal 1984-85 Administrative Budget
Section 51.E-10 of the Ordinance creating the Miami Sports and Exhibition
Authority requires that the Authority establish a fiscal year coinciding
with the City of Miami's. It also requires that the City Commission approve
the fiscal budget to be submitted on City budget forms for appropriate
consideration. The forms that follow reflect these requirements.
On November 15, 1983 the Authority approved a ten month 1983-84 administra-
tive budget covering December 1, 1983 through September 30, 1984. Each
category on the forms reflects the ten month appropriation, that amount
prorated over a twelve month period, and the 1984-85 twelve month re-
quest. The amounts spent in 1983-84 on.a monthly and year-to-date basis
are included in the monthly Executive Director reports. The accounting
firm of Coopers and Lybrand has been retained to provide a complete fiscal
year 1983-84 audit pursuant to Section 52.6--I1 of the Miami Sports and
Exhibition Authority Ordinance.
The personnel requirements and fringe benefits forms (pages 1 and 2) re-
flect an increase of one staff position to include a secretary/receptionist.
The salary increases parallel City administrative personnel increases,as
well as an anticipated increase commencing October 1, 1984.
The administrative/operations form (page 3) reflects relatively constant
levels of spending, adjusted for inflation as well as the additional staff
position. Most expenditures were within anticipated budget levels, except
for higher than anticipated printing and distribution costs which have
been taken into consideration for the fiscal 1984-85 request.
The professional and consultant services form (page 4) is consistent with
the philosophy that the Miami Sports and Exhibition Authority rely on ex-
pertise and staff support provided by City Law, Planning, Finance, and
Economic Development Departments, minimizing external professional service
requirements. Further, a supplemental program and construction budget for
the convention/coliseum/exhibition center will be submitted at a later
ilK1(i►"'Iylit-I-)%itIli '�,►Ill�\/.►� , 1t►IIf' 1120, [V%1,11Ili, 11OIitl.f r it i1 t it fi 'IAI H 61
ALMOFLANDUM TO AUTH'ITY MEMBERS
AUGUST 29, 1984
PAGE 2
date. Compensation for consultants in this category (with the exception
of a Financial Feasibility Consultant) are expected to be provided from
proceeds from a bond sale or other appropriate debt instruments.
Though this budget reflects the best available information regarding
program development, a supplemental budget would be submitted for Miami
Sports and Exhibition Authority consideration if future needs require.
It is therefore recommended that the Miami Sports and Exhibition Authority
approve the attached budget as the fiscal 1984-85 administrative budget
of the Miami Sports and Exhibition Authority, pursuant to Ordinance Section
51.E-10.
It is also recommended that the Miami City Commission approve the following
resolutions: (1) approval of the Miami Sports and Exhibition Authority fis-
cal year 1984-85 administrative budget; (2) whereas the Miami Sports and
Exhibition Authority is seeking immediate disbursement of Convention De-
velopment Tax proceeds from Dade County upon the condition that the Author-
ity agrees to place said proceeds in a segregated escrow account and agrees
not to spend any cf said funds until the pending litigation has been favorably
resolved or until no significant risk is created by said expenditure, the
Authority and City agree to indemnify Dade County against any liability
associated with expenditure of Convention Development Tax proceeds during
the pendency of said litigation; and (3) approval of an allocation and
disbursement from the general fund to cover said fiscal year 1984-85 ad-
ministrative budget with any advanced funds to be immediately refunded to
the City from the Convention Development Tax escrow account upon favorable
resolution of the Lending litigation.
job Pos.
Code Position Title
ve Dibsvctor 1
istant to 1 trie Director
tive Assistant/ 1
f ice mwmk r
/I�tionist 1
I
CITY OF MIAMI
PERSONNEL REQUIREMENTS
FISCAL YEAR 1984-85
iv1510i
�
�ibition Authori
1984-85 Hudgnt 1re�t�sst '
198 -84 12 Month
Proration
-
of
0
Pos. — -
Pos
_
$60,000
$66,991.00
$50,000
$29,476.06
$22,000
$26,400
i
$22,800
$25,455.76
$19,000
$14,000.00
-0-
-0-
$91,000.00
5109,200.00
$135e9 'u.82 -
ro
CITY OF 141PI-1-1
BUDGET JUSTIFICA1101;
FRINGE GEMEFIT5
FISCAL YEAR
artment Ivislon
10 Monthl 12 Month 1993-
1983-84 Proration
ect Code
Minot Des i tion
IrMwarce (group health/ac-
cidental death/life/disab, $8,640
dental) �,200
Staff Parking 2,250 $2,700
Retirement Plan 4,000 $4,800
$13,450
$16,140
NI
minor
Object Code
ar
Description
CITY OF MIAMI
BUDGET JUSTIFICATION
OPERATING EXPENSES
FISCAL YEAR 1984-85
tatsion
0 Mmth
983-84 12 Month 1983-84
tudaet Proration
ant
14,050
$16,860
mature Rental
3,850
4, 6 2 0
xtage
3,000
3,600
81000
9,600
Efioe Dquip =t. Rental
4,000
4,800
Efice Bguigment Purchase
3,800
4,560
E fice S1lpplles
3,000
3,600
3=igr i Answering Services
850
1,020
usiness Travel
10,000
12,000
Lisin� Meeting Expenses
2,500
3,000
uile Transportation a
Poking
3,500
4,200
(business staticnerY,
qk . aertiaietr�t, agendu
iileases.requests for
iWk Copying i other public
t3,Qi)
10,000
12,000
s/Dibe=iptions
1, 000
1,200
ttsuras�oe (genaraliability,
CILia a v s nsation,
) 3,600
4,320
ialoverls Portion of FICA
51100
6,120
ttee
3,000
3,600
Other Costs
3,500
4,200
'tueshow t itiochure prepara
im
182,750
k*gtid¢c+pq�aph c_s !+'�=Y -
-
Q00` - - - -
$99 ,
1984-85 Budget Request
5 16,100
5,250
3,600
9,600
5,000
1,600
5,000
1,500
15,000
4,000
4,200
15,000
1,500
4,600
9,550
4,000
4,000
3,000
--- 20,000-----
$132,500
M i nor
ect Code
CITY OF MIAMI
BUDGET JUSTIFICATION
OPERATING EXPENSES
FISCAL YEAR 1984-85
epartment U�v�s7on
Miami Sports and Exhibition Authori
12 Month 1983-84
Budget Rest Proration
Description
1984-85 Budget Request
udit & Financial Management
S 5,000
$ 6,000
$30,000
bcility planning/operations
5,000
$ 6,000
$ 5,000
Oonsultant
;nfoaaational services Con-
-0-
-0-
$32,000
ity Attorney Sport Service
-0-
-0-
$ 6,000
Sub -Totals
10,000
$12,000
$73,000
SEItYICES
*
Supplemental program and
um structbudget for the
XIdSC>LTANP
--
oonvention/coliseum/exhi>~i
'cn center to be submitted
'irmancial Feasibility
at a later date. Cagxnsa
'on for c0=1tsats in this
Firssncisl p'W,sibility
►rchitect/Engineer
category (with the exceptof
ltant) are expected
be Provided fun p weeds
)onstruction Manager
gritina Tom
lof sale of bonds or other
apPrOPrfate debt Instm9mnt'
Tom' WrAL 1983-84 12 MWM
1983-84 PRORATION
Rom.
$197,200 $236,640.00
d
s
WrAL 1984-85
$362,181.02
�
i
+ /ASSOCIATES
1 1 i H STREET N.W. S0171- 600 WASH(NGTON, D C 20005 11 1 % i'r1t oo :
4
Sept ember 6, 1984
Koward V . G�: r_ y
! t y "tanager
Uer!r. :'Ir. G;1I v:
'1 Flr? 1,
We have L1ef,'.Il rf't.!!t•_.� ?S the IilL
t:Ailt for t}7C' A17 ,sT 1. ;i!- Or t i and E x h i I-,
z,oth pleased az,.', .Cit cd about this .'• f;l;'.,, ;;t
We know of no oiltcr area in the Unit-cd .`;Latcs ti,at h«s taken
this creative, and :',:-g 'Cssi ve �;pproac h i 0 t 1,e d(` of opt'e;l';1 is of
:3 rliij or metro arc t hrfau�;ll sports , c;l 1 i ora l ar,fl !,j,f c i. } 1.
t'Vi, It ;ic t'ivi tics 1}iC' ;f;..aini Sport i in,i Exhibit: I c.n r'i't lef)r; t V
cos 0"at we find to 1 r direct-i —,-ial i . (nind
-inn clearly in i ho long-ir:rm best 7;1' f..l i u of ti,e tii ;l
1''1clr-Lda area.
e are extremely stic
about 0e
`..,. z ,:t:lci
t.'t,at iir:s t_%( , it
(.,(.n`'t.ru.c,: tcc1 with
t1he illal"k(' L
1-1-if :l
incorporating bftth ctlrr_ent
and future
spt%ri-s,
cultur;x :,r,d
special event ar!.ivi.ti.es under
a
i„ribr.c))a
through constant- interface
with the various co?.iA
ttf.,.:;
under the Sport, authority.
This equation will lead to direct conversation with major
corporate advertisers throughout the United States including
but not restricted to our current corporate client list of
companies such ns American Express, JBM, Stroh, Frito-Lay,
Dr. Pepper, Igloo, Clorox and American Airlines.
We anticipate an intensive workload in the short term. It
will yield these long-term benefits and bring corporate
funding support to the greater Miami area.
WMMINGIow IN St Louis ■ Los ANGE t f 5
0
4. Assnaws
Mj-
Howard V. Gary
Page 2 1984
September 61
ill,\-OjvejT-,ej,)t- in this
look fol:,A,2rd to your slilvort
r o.j e c t
o
A-
M
W
July 25, 1984
City Manager Howard V. Gary
City of Miami
3500 Pan American Drive
Miami, Florida 33133
Dear Howard:
As the convention/coliseum/exhibition center process progresses into
the developer selection and contract implementation phase, it is indeed
unfortunate that the Sunny Isles litigation challenging the Convention
Development Tax hinders our efforts to receive attd disburse the appro-
priate funds. while we are clearly confident that we will ultimately
prevail on this issue, we wanted to brief you on what we believe is the
most appropriate procedure to provide for an orderly budgetary transi-
tion into the 1984--1985 fiscal year until the Convention Development Tax
litigation issue had been resolved.
Representatives from Dade County have expressed a concern that expendi-
ture of any of the Convention Development Tax proceeds before the Florida
Supreme Court rules on the lawsuit could expose the County to potential
liability. Thouhh the legal foundation of this position is unclear and
discussions are ongoing, we would like to reach an understanding between
the Authority and Dade County covering the following issues: (1) that
Dade County would disburse appropriate Convention Development Tax pro-
ceeds to the Miami Sports and Exhibition Authority as rapidly as possible;
and (2) the Miami Sports and Exhibition Authority would agree to place
said proceeds in a segregated escrow account, and agree not to spend any
of said funds until the pending lawsuit has been favorably resolved. or
until no significant risk is created by said expenditure.
At the earliest possible September date, the Authority would then seek
fas►orabl* consideration of the following resolutions from the Kjami City
Comissions (1) approval of the NiaAi Sports and Ytxhibition Authority
fiscal year 1994-1995 administrative budget; (2) approval of an allocation
and disbursement from the general fund to cover said fiscal year 1994-1"s
administrative budget with any advanced funds to be immediately refunds-1
11 M f $1... .. , • / ! t . . . .
W
July 25, 1984
City Manager Howard V. Gary
City of Miami
3500 Pan American Drive
Miami, Florida 33133
bear Howard:
As the convention/coliseum/exhibition center process progresses into
the developer selection and contract implementation phase, it is indeed
unfortunate that the Sunny Isles litigation challenging the Convention
Development Tax hinders our efforts to receive and disburse the appro-
priate funds. While we are clearly confident that we will ultimately
prevail on this issue, we wanted to brief you on what we believe is the
most appropriate procedure to provide for an orderly budgetary transi-
tion into the 1984-1985 fiscal year until the Convention Development Tax
litigation issue had been resolved.
Representatives from Dade County have expressed a concern that expendi-
ture of any of the Convention Development Tax proceeds before the Florida
Supreme Court rules on the lawsuit could expose the County to potential
liability. Though the legal foundation of this position is unclear and
discussions are ongoing, we would like to reach an understanding between
the Authority and Dade County covering the following issues: (1) that
Dade County would disburse appropriate Convention Development Tax pro-
ceeds to the Miami Sports and Exhibition Authority as rapidly as possible;
and (2) the Miami Sports and Exhibition Authority would agree to place
said proceeds in a segregated escrow account, and agree not to spend any
of said funds until the pending lawsuit has been favorably resolved. or
until no significant risk is created by said expenditure.
At the earliest possible September data, the Authority would Own seek
fawoarsbli consideration of the following resolutions from tke ftwl City
Commissions (1) approval of the Miami Sports and Exhibition Avt ity
fiscal year 1984-1985 administrative budget; (2) approval of an allocation
and disbursement from the general fund to cover said fiscal year 1984491S
administrative budget with any advanced funds to be immediately retmoded
of Y 1 41 ... .. 1. 1 0 4 %• ., .. . ..
0"N
.iY1.y j', • 11,64
1`1M 0Y 1
ment Tax escrow account upon
to the City from the Convention oeveia�suit.
Favorable resolution of the pending
our approval, and we look for -
we hope that this process meets with y creating our most
ward to continuing to update you on the progress of
i
convention /,'r.)1 iseum/exhibition center.
needed
Sincerely.
1
3
La ry Tyner
Chairman
Rick Morrow
1 Executive Director
i
Robert Sechen attorney
Assistant City
LT/RH/RS/lg
gig;.
Ir1I f I ( )I f h 1 r 1,F r . ,I. .,r Jt I Ir.,l
Honorable Mayor and Members
of the City Commission and
City Manager
Larry Turner, Chairman
William Bayer, Co-Chairman
rnor+r �,�}
George F. Knox, Co -Chairman �'�-W'�
Rick Horrow, Executive Director✓
Miami Sports and Exhibition Authority
i yr t 1, ,,nF
September 13, 1984
Fiscal Year 1984-85
Administrative Budget and
Disbursement of Funds
It is recommended that the City Commission
approve the attacTed resolution approving the
Miami Sports and Exhibition Authoritv fiscal
year 19d4-65 administrative budget; agreeing
to indemnify Dade County against any
liability associated with expenditure of
Convention Development Tax eroceeds during
the pendency of current litigation, under-
standing that the Miami Sports and Exhibition
Authority shall place said proceeds in a
segregated escrow account, and mall not
s e nd any oT sald fun3s until the Pend ni g
litigation is successfully concluded or until
no s gni scant risk is create by said
expenditure; allocatinj and authorizing the
disbursement ot tunds from the X;eneral Fun
not to exceed $362,161.82 to cover said
fiscal year. 1984-85 administrative budget
with anx advinced funds to be immediately
refunded to the City from the Convention
Development Tax escrow account upon
successful conclusion of the pending liti-
gation.
Section 51.6-10 of the City Ordinance creating the Miami
Sports and Exhibition Authority requires that the Authority
establish a fiscal year coinciding with that of the City of
Miami, and further requires that the City Cm mission approve the
fiscal budget to be submitted on City budget forms for appro-
priate consideration.
on August 29, 1984, the 2►uthority .#-�� A _olt,,,
SadeLaletrative budget. The expiaealtok ddform* o=e attached to this m*noce4 �:w�.retlec ttse ten (l0) +aonth 19lt3-84 adw a 4trat ive tiat
aamnt prorated over a ten (10) month period, and the 1#84-IS
Wet -We 4121 month request. _
RQ
W
Honorable Mayor and Members
of the City Commistiion and City Managnr
Soptembor 13, 1984
Page 1
The personnel requirements and fringe benefit form reflects
an increase of one staff position to include a secretary/re-
ceptionist. The salary increases parallel City administrative
personnel increases, as well as an anticipated increase com-
mencing October 1, 1984.
The administrative/operations form reflects relatively
constant levels of spending, adjusted for inflation as well as
the additional staff position. Most expenditures for the 1983-84
fiscal year were within anticipated budget levels, except for
higher than anticipated printing and distribution costs which
have been taken into consideration for the fiscal year 1984-85
request.
The professional and consultant services form is consistent
with the philosophy that the Miami Sports and Exhibition
Authority rely on expertise and staff support provided by City
Law, Planning, Finance, and Economic Development Departments,
minimizing external professional service requirements. Further,
a supplemental program and construction budget for the con-
vention/coliseum/exhibition center will be submitted at a later
date. Compensation for consultants in this category (with the
exception of a Financial Feasibility Consultant) are expected to
be provided from proceeds from a bond sale or other appropriate
debt instruments.
While it is intended that Miami Sports and Exhibition
Authority administrative expenses be allocated from proceeds of
the Convention Development Tax, representatives from Dade County
have expressed a concern that expenditure of any Convention
Development Tax proceeds before the Florida Supreme Court rules
on the pending lawsuit could expose the County to potential
liability. Though the legal foundation of this position is
unclear and discussions are ongoing, the County has indicated a
willingness to disburse appropriate Convention Development Tax
proceeds to the Miami Sports and Exhibition Authority as rapidly
as possible upon the condition that the Miami Sports and
Exhibition Authority would agree to place said proceeds in a
segregated escrow account, and agree not to spend any of said
funds until the pending lawsuit has been concluded, or until no
significant risk is created by said expenditure, and that the
City would agree to indemnify Dade County against any liability
associated with expenditure of said Convention Development Tax
proceeds during the pendency of said litigation. This position
was outlined in a letter from Chairman Larry Turner, Executive
Director Rick sorrow, and Assistant City Attorney Robert Secben
to City Manager Howard Gary on July 25, 1984. This corres-
pondence is attached to this memorandum.
Honntairli Mays>t 1110 Momhf-t ;;(.►)t"Ifil)-t 1 i, 114ft.1
of ths, C t t y ('(m1m t t m) and t' t t y Mana(Je r 1':a(p, t
on August 29, 1984 the Miami Sports and Exhibition Authority
approved a resolution agreeing to seek immediate disbursement of
Convention Development Tax proceeds from Dade County, and further
agreeing to place said proceeds in a segregated escrow account.
with funds not to be spent until the pending litigation has been
successfully concluded or until no significant risk is created by
said expenditure. In a companion resolution, the Authority
requested that the City of Miami Commission allocate and approve
a disbursement from the General Fund to cover said fiscal year
1984-85 administrative budget with any advanced funds to be
immediately refunded to the City from the Convention Development.
Tax escrow account upon successful conclusion of the pending
litigation.
It is theretore recommended that the City Commission approve
the attached resolution approving the Miami Sports and Exhibition
Authority fiscal 1984-85 administrative budget; agreeing to
jointly, with the Authority, indemnify Dade County against any
liability associated with expenditure of Convention Development
Tax proceeds during the pendency of current litigation, under-
standing that the Miami Sports and Exhibition Authority shall
place said proceeds in a segregated escrow account and shall not
spend any of said funds until the pending litigation has been
successfully concluded or until no significant risk is created
by said expenditure; and allocating and authorizing the dis-
bursement from the General Fund an amount not to exceed
$362,181.82 to cover said fiscal year 1984-85 administrative
budget with any advanced funds to be immediately refunded to the
City from the Convention Development Tax escrow account upon
successful conclusion of the pending litigation.
RNS/wpc/ab/158
J-84-864
9/5/84
s
RESOLUTION NO.
A RESOLUTION APPROVING FISCAL 1984-85
ADMINISTRATIVE BUDGET OF THE MIAMI SPORTS AND
EXHIBITION AUTHORITY; AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT, SUBJECT
TO THE CITY ATTORNEY'S APPROVAL AS TO FORM
AND CORRECTNESS, INDEMNIFYING METROPOLITAN
DADE COUNTY AGAINST ANY LIABILITY ASSOCIATED
WITH THE EXPENDITURE OF CONVENTION DEVELOP-
MENT TAX PROCEEDS DURING THE PENDENCY OF
CURRENT LITIGATION, REQUIRING THE PROCEEDS TO
BE PLACED IN A SEGREGATED ESCROW ACCOUNT BY
THE MIAMI SPORTS AND EXHIBITION AUTHORITY AND
NOT BE SPENT UNTIL THE PENDING LITIGATION HAS
BEEN SUCCESSFULLY CONCLUDED OR UNTIL NO
SIGNIFICANT RISK IS CREATED BY SAID
EXPENDITURE; AND ALLOCATING AND DISBURSING
AN AMOUNT FROM THE GENERAL FUND NOT TO EXCEED
$362,181.82 TO COVER SAID FISCAL YEAR 1984-85
ADMINISTRATIVE BUDGET WITH ALL ADVANCED
FUNDS TO BE IMMEDIATELY REFUNDED TO THE CITY
FROM THE CONVENTION DEVELOPMENT TAX ESCROW
ACCOUNT UPON THE SUCCESSFUL CONCLUSION OF THE
PENDING LITIGATION.
WHEREAS, pursuant to Resolution No. 83-1146, the City
Manaaer disbursed S197,200.00 to the Miami Spor►:s and Exhibition
Authority to provide for the planning and implementation of the
exhibition and sports facilities within the City during the
1983-84 fiscal year; and
WHEREAS, the Miami Sports and Exhibition Authority received
and expended said funds; and
WHEREAS, Section 51.6-10 of the Ordinance creating the Miami
Sports and Exhibition Authority requires that the Authority
establish a fiscal year coinciding with that of the City, and
also requires that the City Commission approve the fiscal budget
to be submitted on City budget forms for appropriate
considerations and
WHEREAS, the attached budget forms reflect the best avail-
able information for the program to construct the convention/coli-
sieum/exhibition center within the City, in addition to promoting
sports, entertainment, and convention events in the Cityl and
WHEREAS, it is intended that the Miami Sports and Exhibition
Authority fiscal 1984-85 administrative expenses be satisfied by
proceeds from the Convention Development Tax which is the subject
of pending litigation before the Florida Supreme Courtl and
WHEREAS, the Miami Sports and Exhibition Authority is
seeking immediate disbursement of Convention Development Tax
proceeds from Metropolitan Dade County upon the condition that
the Authority agrees to place Said proceeds in a segregated
escrow account and agrees not to spend any of said funds until
the pending litigation has been successfully concluded or until
no significant risk is created by said expenditure; and
WHEREAS, representatives from Metropolitan Dade County have
expressed an intention to disburse appropriate Convention
Development Tax proceeds to the Authority upon assurances that
the City agrees to indemnify Metropolitan Dade County against any
liability associated with expenditure of Convention Development
Tax proceeds during the pendency of said litigation; and
WHEREAS, the Miami Sports and Exhibition Authority seeks an
appropriate allocation and advance from the General Fund not to
exceed $362,181.82 in order to continue the planning and
developer selection process for the convention/coliseum/exhibi-
tion center in fiscal year 1984-85;
NOW, T&EREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The Commission approves the Miami Sports and
Exhibition Authority fiscal year 1984-85 administrative budget.
Section 2. The Commission hereby authorizes the City
Manager to enter into a three party agreement, subject to the
City Attorney's approval as to form and correctness, with
Metropolitan Dade County and the Miami Sports and Exhibition
Authority, whereby the City and the Authority indemnify
Metropolitan Dade County against any liability associated with
expenditure of Convention Development Tax proceeds during the
pendency of current itigation, Metropolitan Dade County agrees
to disburse appropriate Convention Development Tax Proceeds to
the Miami Sports and Exhibition Authority, and the Authority
2
agrees to place said proceeds in a segregated account with the
understanding that said funds are not to be spent until the
pending litigation has been successfully concluded or until no
significant risk is created by said expenditure and agrees to
repay the City the total amount advanced to the Authority from
the General Fund upon the successful conclusion of the pending
litigation.
Section 3. The City Commission allocates and authorizes
the City Manager to disburse from the General Fund an amount not
to exceed $362,181.82 to cover said fiscal year 1984-85 admini-
strative budget with any advanced funds to be immediately
refunded to the City from the Convention Development Tax escrow
account upon the successful conclusion of the pending litigation.
PASSED AND ADOPTED this day of ,
1984.
ATTEST:
City Clerk
MORICS A. R , Rayor
PREPARED AND APPROVED BY:
ef.e� ;(. 0
Assistant City Attorney
r
APPROVED FORM D CORRECTNESS:
City Attorney
RNS/wpc/pb/156
3`,
rr� .
C i ty of Miami
Fiscal Year 1985 Budget.
City Commission Departmental Review
Date: September 10, 11, and 18, 1984
Location: Dept, of Building & Vehicle Maintenance 2nd Floor Conference Room
1390 NW 20th Street
Budget Document
Page Number Department Time
September 10, 1984
N/A ♦ owntown Development Authority
202 o1 i ce
128 ire
236 �olid Waste
BREAK
216
✓ Public Works
174
Parks & Recreation
192
Planning
199
Planning & Zoninq
September 11. 1934
82
Cot°riunit
150
iiu(3r"n nesuur(f-S
92
computerr.
116
Finance
i3REfi.!'
316
✓ Building & Vehicle Mtce.
108
Economic Development
156
International Trade Promotion
70
Convention Bureau J y7c3,,i�rss
62
Office of Public Information
290
✓ Conference Center
255-259
✓ Auditoriums
971-282
✓/ Stadiums
263/267
V Marinas
296
Property & Lease Management
0/i14B27
9/7/84
9:00 A.M. - 12:00 Noon
12:00 Noon - 1:00 P.M.
1:00 P.M. - 3:00 P.M.
11
City of Miami
Fiscal Year 1985 Budget
City Commission Departmental Review
Date: September 10, 11, and 18, 1984
Location: Dept. of Building & Vehicle Maintenance 2nd Floor Conference Room
1390 NW 20th Street
Budget Document
Page Number Department Time
September 18, 1984 (,1
N/A ✓ Off -Street Parking Authority 1,0:00 A.M. - 12:00 Noon
NIA VMiami Sports & Exhib. Authority
304 /Southeast Overtown/Park West
59
299
66
55
79
248
75
161
164
42
30
28
.17
0i60� L
N
BREAK
Intergovernmental
Cable T.V.
Internal Audits
Labor Relations
Civil Service
0-- - - -
L
M
C
B
1i
♦ i' ��' �►r � �►�� EIS ! " r
7
D/DHB27
9/7/84
12:00 Noon - 1:00 P.M.
Affairs 1:00 P.M. - 3:00 P.M.
I
M
10
to. ALL DEPARTMENT DIRECTORS
CITY Of MIAMI. 1E%AW#DA
IMTKA-OFFIC;R �!�ANDUM
^�
DATE 2L September 4, 1984 Mt.
FY'85 Budget - City
Commission Workshop
FROM- Manohar S. Sur ector
Department Of nfi 6 Budget REFERENCES
eNcLosuREs
D/DMB27
Attached please find a copy of the revised schedule of departmental
presentations for the City Commission FY'85 u get ksThis workshop will
be held on September 10, 11, and 18, 1984 in the 27Floor Conference Room at
the Department of Building and Vehicle Maintenance (1390 NW 20th Street).
cc: Howard V. Gary, City Manager
All Assistant City Managers
Wr