HomeMy WebLinkAboutR-84-1028J-84-844
M8 4 - 3 3 2 RESOLUTION NO.
(3/29/84)
A RESOLUTION ALLOCATING A SUM NOT TO EXCEED
$2,000 PER MONTH FOR ELEVEN MONTHS FROM SPECIAL
PROGRAMS AND ACCOUNTS, CONTINGENT FUND, IN
SUPPORT OF A REDUCTION IN RENTAL FEES AT THE
COCONUT GROVE EXHIBITION CENTER FOR COCONUT
GROVE CARES, INC.; SAID ALLOCATION BEING
CONDITIONED UPON SUBSTANTIAL COMPLIANCE WITH
CITY OF MIAMI ADMINISTRATIVE POLICY NO.
APM-1-84, DATED JANUARY 24, 1984. .
WHEREAS, Coconut Grove Cares, Inc. has requested financial assistance
in support of its Antique and Jewelry Shows; and
WHEREAS, Coconut Grove Cares, Inc. conducted such activities in the
past in an effort to raise funds to provide c armunity service; and
WHEREAS, the City Commission at its meeting of March 29, 1984, passed
Motion No. 84-332 authorizing and directing the City Manager to allocate an
amount sufficient to reduce the rental fee for the use of the Coconut Grove
Exhibition Center by $2,000 each month, for a total of eleven months, pursuant
to a request made by promoters of the Antique Show which proceeds are used to
partially defray the expenses of the boxing program operated by Coconut Grove
Cares, Inc.; and
WHEREAS, the City's assistance will be used to reduce the rental charges
for eleven months at the Coconut Grove Exhibition Center;
FLORIDA:
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAM19
Section 1. An amount not to exceed $2,000 per month is hereby allocated
from Special Programs and Accounts, Contingent Fund, in support of a reduction
in rental fees at the Coconut Grove Exhibition Center for Coconut Grove Cares, Inc.
Section 2. The herein allocation is conditioned upon substantial
compliance with City of Miami Administrative Policy No. APM-1-84, dated
January 24, 1984.
ATTEST:
PASSED AND ADOPTED this 13th day of September , 1984.
Maurice A. Ferre
MAYOR
crff u
i ._tMMO
PREPARED AND APPROVED BY:
KF.LLAK&
DEPUTY CITY ATTORNEY
APPROVED AS T AND CORRECTNESS:
CITY ATTORNEY
79
CITY OR MIAMI. FLORIDA
TO: Howard V. Gary
City Manager
RRor.: a Spillman, Director
Department of Community Development
MEMORANDUM
1�__,_.�-----
VAT[: August 27, 1984 FIL[:
4u"'rcT Resolution allocating a sum not
to exceed $22,000 to Coconut
Grove Cares, Inc.
RtRCRincts: City Commission Agenda
September 13, 1984
avcLOGURcs:
It is recommended that the City Commission
approve an allocation not to exceed $2,000
per month for eleven months from the Special
Programs and Accounts, Contingent Fund, in
support of a reduction in rental fees at the
Coconut Grove Exhibition Center for Coconut
Grove Cares, Inc. This resolution formalizes
Motion 84-332 passed by the City Commission
on March 29, 1984.
The City Commission, at its meeting of March 29, 1984, expressed its intent
to render financial assistance to Coconut Grove Cares, Inc. in an amount not
to exceed $2,000 per month for a total of eleven months in support of a
reduction in rental fees for use of the Coconut Grove Exhibition Center by
passing Motion 84-332. Coconut Grove Cares sponsors a monthly antique and
Jewelry show at the Coconut Grove Exhibition Center.
It is recommended that a sum not to exceed $22,000 be allocated from the
Special Programme and Accounts Contingent Fund for the period February through
December, 1984.
The attached resolution formalizes Motion 84-332 passed by the City Commission
on March 29, 1984, subject to compliance with APM-1-84. We did not receive the
required application and documentation until July 9, 1984.
Attached for your information is the copy of the special fundfag request application.
/rjf
i <4- - �- *
Ll
SPECIAL FUNDI?IG REQUEST
DATE :Ark l .17. 1984
Name of Event, Project or Program:
Coconut Grove Cares, Inc. Antique and Jewelry Show.
Date of
Event, Project
or Program: See
attached.
Name of
Organization:
Coconut Grove Cares,
Inc.
Name of
Contact Person:
Mrs. Elizabeth L.
Yirrick
Telephone: Work:
444-8454
Home: 661-2136
Mailing
Address: 3750
South_ Dixie Highway_,_
Miami, FL 33133
Brief description of program/event (including number of people
expected to participate or attend program):
,=pnlat , avP Cacp� cn� rya, An i ups. Collectibles & 4etiel ry Show monthly.
t
- Humber of visitors--2504 each show, number of dealers 150.
Spnafit% *o the ("itl, ('•_,ant-f1 ..her;! v ..
Support Requested:
Cash Grant: _
In -Kind Services (specify type of service and $ value as
determined or estimated by the providing department):
N/A
Fee Waiver $ Amount: SZ_(M0_0n/each s0ftility Qinae_r Key Auditori&n
Dates) sea Atrarbpe
Total $ Requested from City: t22,nnn «n
Has City Provided support in previous years? Yes X _ No ,
If yes, please attach a letter from a certified public accountant
verifying the sufficiency of accounting systems and internal
financial controls during funding period. If you have received
$25,000 or more, a copy of an audit reflecting the expenditure of
those funds must also be provided. Also, specify past City
support and date(s) of event or activity.
Fisrsi Year AUL SIn nnO nn
d
-
11
0
r-
Nave you requested and/or received funds from other governmental
entities? Yes No x None for this event.
Gist all Funding Sources
Applied to:
Amount (Indicate if
received, still
pending, or rejected)
Please indicate What measures will be taken to insure adequate
financial controls and accounting of funds:
N/A
Please attach the following information relative to your
organization to this application:
1) State Charter; _
2) Tax Exempt Certification;
3) Documentation of internal financial controls and letter
from certified public accountant verifying accounting
systems and internal controls;
4) A copy of the projected line item budget reflecting
expenditures and anticipated revenues for project/.event;
and
5) If this is not a one time event, please attach a copy of
the organizations annual budget indicating all sources
of funding
Please describe organization's capability to accomplish
program/event:
N/A
I hereby certify that the information provided herein is true and
accurate and that the funds provided by the City will be expended
in accordance with the commitments approved by the City
Commission. Furthermore, the City will be provided with an
accounting of expenditures and receipts within thirty (30) days
after the event's conclusion and/or receipt -of funds. from the
City, whichever is applicable,. along with any other documents or
data requested by the City:
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t i O .
ORGANIZATION
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RUC
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tateI
rparfmrnt offafr
I certify from the records of this office that COCON17
GROVE CARES, INC., is a corporation not for profit
organized under the laws of the State of Florida.
The charter number for this corporation is 710934.
I further certify that said corporation has filed all
annual reports and paid all annual report filing fees due
this office through December 31, 1980, and its status is
active.
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ltlirerrtt o nevmtur vl ti 3� tit t►:ti ltu�' r rr�, ! r r:,t'.t►t y
rwoclor
Coconut Grove Cares, Inc.
P.O, box 331390
Coconut Grove, FL 33133
.. .. ... r.�.. .... ,.,..may �.. .. .1.�•
Pernor1 to cOnt.rc,
Estella Garr
N(•'r•r f��N•: W
LUC: January IS,1984
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COCONtz GROVE CARES, INC.
STAMM OF
RECEIPTS & wf,mrnmES
FEBRUAR1 18, 19. 1984- ANTIQUE & lEk!UY SHM
R,ECEIM :
Booth & Table Sales 1-4.939
Cate Admission (174S) 2.127
TOTAL INCOME
Cite of Miami (Rent)
6,000
Ci tv of Niamd (Fire)
37.4
City of Miad (Iklepnone �. Insurance)
120
City of Miami (License)
300
Lind Electric
11900
Event Personnel
460
Floor Flan (Labor)
300
Advertising (Miami Herald, Sentiel S Antique Press)
2,271
Table Rcntals
1.260
Security Service
920
Shcu Staff
%7
Stamps
40
Flyers
135
TOTAL F-\PL'%ZITL1RES
iT\Plxs
S
18.066
15,047
3,019
...
RECEIPTS:
Booth A Table Sales
Gate Admission (14M )
COCONUT GROVE CARES, INC.
STATEMENT OF
RECEIPTS & EXPENDITURES
MARCH 171.1E. 198a- ANTIQUE & JEWELRY SHOW
TGTr.'L 1'gi3O';c
EXPE":-1ITUP,'5:
City o` Viarii (dent)
o' I'Iam` (Fire,
City of Miami (Teiepnone & Insurance)
City of Miami (License)
Lind Electric
Event Personnel
Floor Flan (Labor)
Advertising (Miami Herald, Sentinel&
Antioue Press)
Table Rentals
Security Serice
Shur Staff
Sta„t
E
12.353
2,441
6,000
374
120
300
9^0
460
3h0
2,428
1,126
536
99P.
40
t
14 ,794
14.582... o
S 212
COCONUT GROVE CARES, INC.
STATEMENT OF
RECEIPTS b EXPENDITURES
APRIL 28Z9. 1994 - Al:TIQUE b ,JEWELRY SHOW
RECEIFTS:
t - tooth F Table Sale:
Gate Ad^ission
Ci:v or irel,
City or !`iar {License)
Lint ie:tric
�Vp►':' F'erSonric
"loor ?!an
,�r..iyuc Frc•5�;
Tahlt Rentals
SeCUrit,, ServiCe
Show Staff
1.0! t .t tl htlery
;1: r�.
6,000
37.1
30')
� L55—
1 --
6,000 ,
374
120
30C
i.900
775
300
COCONUT GROVE CARES, INC.
STATEMENT OF
MAY 26, 2', 1984 - ANTIQUE 3 JEWELRY SNOW
RECEIPTS: S $
Booth b Table Sales 14,138
Gate Admission (2034) 3.SSP
TOTAL I';COME 1' .696
EXPEN".)ITURES:
Citv of Miami (Rent)
City of Miami (Fire)
City of Miami (Telephone S Insurance)
City of f'iam (License;
Lind Electric
Event Personnel
Floor Plan (Labor)
Advertising (Miami Herald, Sentinel &
An;.ipue Press)
Table Rentals
Security Service
Show Staff
Postage/Stationery
TOTAL EXPENDITURES
SURPLUS
3 COCONUT GROVE CARES, INC.
STATEMENT OF
198_ 4 - ANTIQUE & JEWELRY SHOW
RECEIPTS: $
Booth 5 Table Sales 10,520
Gate Admission (2041) 3,489
TOTAL INCOME
EXPENDITURES:
City of Miami (Rent)
6,000
City of Miami (Fire)
374
City of Miami (Telephone & Insurance)
120
City of Miami (License)
300
Lind Electric
1,900
Event Personnel --
765
Floor Plan (Labor)
300
Advertising (Miami Herald, Sentinel &
Antique Press)
2,367
Table Rentals
900
Security Service
863
Show Staff
741
Postage/Stationery
107
TOTAL EXPENDITURES
SURPLUS
S
14,009
14,737.00
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