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Home My WebLink AboutR-84-1014J-84-859 RESOLUTION NO. 84-1014 A RESOLUTION ACCEPTING THE BID OF WALDO ELECTRIC, INC. FOR FURNISHING ONE (1) ELECTRIC METER AND ALL LABOR AND MATERIALS FOR INSTALLATION AT THE MIAMI CONVENTION CENTER TO THE DEPARTMENT OF THE CONFERENCE CENTER AT A TOTAL PROPOSED COST OF $6,500.00; ALLOCATING FUNDS THEREFOR FROM THE THE 1980 CITY OF MIAMI CONVENTION CENTER AND PARKING GARAGE REVENUE BOND FUND; AUTHORIZING THE CITY MANAGER TO INS'PRUCT THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER FOR THESE MATERIALS. WHEREAS, pursuant to public notice, sealed bids were received June 28, 1984 for the furnishing of One Electric Meter and all Labor and Materials for its Installation, on a short-term Contract basis, to the Department of the Conference Center; and WHEREAS, invitations were mailed to 41 potential suppliers and 8 bids were rer..ei.ved; and WHEREAS, funds for this purchase are available in the 1980 City of Miami Convention Center and Parking Garaye Revenue bond Fund; and WHEREAS, these materials wili be used by the Department of Conference Center for the purpose of providing new equipment to separate the City's and the Hyatt Hotel's electricity consumption in the Convention Center Ballroom; and WHEREAS, the City Manayer and the Director of the Department of the Conference Center recommend that the bid received from Waldo Electric, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. The June 28, 1984 bid of Waldo Electric, Inc. for furnishing one (1) Electric Meter and all Labor and Materials for Installation at the Miami Convention Center to the Department of the Conference Center at a total proposed cost of $6,500.OU is hereby accepted with funds therefor hereby allocated from the 1980 City of Miami Convention Center and Parkin Garage CITY Cob�it+9 Revenue Bond Fund. MEETING ., ail 17' Section 2. That the City Manager is hereby authorised to instruct the Purchasing Agent to issue a Purchase Order for these materials. day of September__, 1984 PASSED AND ADOPTED this 13 Y ATTEST: Cf H G. ONGIE, CITY RK PREPARED AND APPROVED BY: ROBERT F. C.LARK, DEPUTY CITY ATTORNEY APP "U41n r.. ---- CITY ATTORNEY RM AND CORKECTNESS: Maurice A. Ferre MAURICE A. FERRE MAYOR I Electric Meter and Panel in Ballroom- trven on center BID SECURITY OI►tE RlOi RECE1VtOJune 28, 1984 3;00 pm TYPE OF SECURITY EIOOtR TOTAL A*" T A �� Columbia Electric 2114 S.W. 98th Avenue Miami, Florida 33165 $7,000 Shock Free Electric, Inc. 15928 N. W. 48th Avenue Miami, Florida 33014 $11,500 Superior Electrical Contractors,In 9500 N. W. 79th Avenue,Bay # 13 . Hialeah Gardens, Florida 33016 $10,200 Union Electric Cont. 2825 S. W. 79th Ct. Miami, Florida 33155 $9,880 World Trade Electric Corp 7805 Coral Way, Suite 100 Miami, Florida 33155 $7,000 Waldo Electric, Inc. 6477 S. W. 8th Street Miami, Florida 33144 $6,500 Frank J. Moran, Inc. 1501 N. W. 29th Street, Suite 200 Miami, Florida 33142 $8,382 Bennett Electric Service Co., Inc. 6900 N. E. 4th Ct. Miami, Florida 33138 $6,545 NO BID; an American Foundation Corp All Type Frojects,Inc. Miami Dade Electric,Inc. Constr. Management-6 Design aster Electric Co., Inc. LEGAL ADVERTISEMENT BID NO. 83-84-84 Sealed bids will be received by the City Manages and City Clerk of the City of Miami, Florida not later than for furnishing one (1) Electric Meter and Panel in the Ballroom of the Miamii. Convention Center for the Department of Conference Center. Ordinance No. 9775 established a goal. of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to omtact the City Purchasing Office, 1145 N.W. llth Street, Room 126, Telepnone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Rd No. 2505 i � .ct LLJ Jai UJ tL' C2: MY-- v Hu4ard V. Gary City Manager REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEJeTUV. Purchasing (for- ocxiferr-n(-p rs505 �I� nr ACCOUNT CODE , DATE 6-11-84 - PHONE �i79__E`380 APPROVED BY/ , PREPARED BY Maria lit )i jal.il. DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement (-Yne (1) times. (number of times) Type of advertisement: legal %QCKX classified display (Check One) Size: laual Starting date June 14, 1984 First four words of advertisement: Bid Nb83-84-64 ;-algid said; will bya Remarks: Electric ?deter and j'anel (Fsallr0(an) (oi n 6-28-84 3: 00 1�.m. ) Miami amvention Cent«-r DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION i DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 ,. C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DID Adv. Doc. Reference VENDOR INDEX CODE OELJECT PROJECT 11 1 1 117.141 1 25.34 39.42 145 50 51 56 57 62 63 65.85 71 0 1 214111 V P11210121216171 1 2 314 718 V P 12 314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT W 5 2 0101210111 ink Cc)tw: t�iaria - F'urcrwis.ir+v `, �i,()w arx-)y: SilY,i.a iV ml )za City U?� Green - Finance Pink - Department Approved for Payment To, Howard V. Gary City Manager "OM. C. Dean Hofineister, Exec. City of Miami/University of Miami James L. Knight Intl. Center lip DAM July 9, 1984 ME: SUBJECT Recommendation for Resolution and Award of Bid No. 83-94-84 REFERENCES: ENcwsuRE,: Resolution, Bid Tabulations it is recommended that award be made and a resolut on be passed acce�tln the most advantageous bid as received from Waldo Electric, Inc. in the amount of $6 500 total cost for furnishing Electric Meter and Panel in the Ballroom of the Miami Convention Center. Pursuant to public notice, sealed bids were received ,Tune 28, 1984 for furnishing electric meter and panel for the Ballroom of the Miami Convention Center. Invitations were mailed to 38 potential suppliers of which 17 were non -minority, 8 were Black minority and 13 were from Hispanic American minority companies. Five no bids were received. This is a regular purchase of new equipment to allow the City to .separate the Hotel's consumption of electricity in their Ballroom from the City's share used in the meeting roams. Funds for this purchase are available in the 1980 City of Miami Convention Center and Parking Garage Revenue Bond Fund. rilk cl�. AWARD OF BID Aid No. 83-84-84 ITEMS Electric Meter and Installation DEPARTMENT: Conference Center TYPE OF PURCHASE: Short-term Contract REASON: New equipment required to separate City and Hotel electric consumption in the Convention Center Ballroom. POTENTIAL BIDDERS: 41 BIDS RECEIVED: 8 TABULATION: Attached FUNDS: 1980 City of Miami Convention Center a Parking Garage Revenue Bond Fund. MINORITY PARTICIPATION: Invitations were. sent to nine (9) Black and fifFe—en (15) Hispanic firms engaged in Electrical Contracting and/or sales of Electrical goods, as 'located from these sources: 1. Metropolitan Dade County Minority Vendor Directory. 2. Bidder applications on file in Purchasing 3. Previous informal bids for similar work. Minority Responses consisted of a bid and "no bid" each from a Black Business and five (5) bids and two (2) "no bids" from Hispanic businesses. Award is recommended to a Hispanic. American firm. BID EVALUATION: All bids meet the specifications and award is recommended to the lowest bidder. Following is an analysis of the invitation to bids Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black.r can 0 0 Hispanic American 0 0 Dion -Minority 0 0 New Bidders !heft 7Ga`erican 9 1 Hispanic American 15 5 Non -Minority 17 2 Courtesy Notifications 7 -0- nNo Bids" - 6 Late Bids - 0 Tota 1 s `�8" -' 14 Reasons for "No Bid" were as follows& 1. "Unable to visit jobsite." 2. "This job is not within our line of work." (Hispanic Assrican firm). 3. "Too much other work at this time." 4. "Our company doesn't do this type work." (Hispanic Amwrican firm) 5. "Do not wish to bid against our subcontractor." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE TO WALDO ELECTRIC, INC. IN THE TOTAL PROPOSED AMOUNT OF $6,500.00. Purc as ng Agent Date The above award meets the requirements of the Department of Conference Center. 8- z(j - Date The Minority Procurement officer concurs with the above recommendation. OfTilcer Date P&9* 2 at BID 'TABULATION FOR BID NO. 83-84-84 ELECTRIC METER FOR CONVENTION CENTER BALLROOM BIDDER DISCOUNT NET MINORITY CLASSIFICATION BID OFFERED BID Waldo Electric, Inc. /Hispanic $6,500.00 Bennett Electric Service Company, Inc. /Non -Minority $6,445.00 Columbia Electric, Inc. /Non -Minority $7,000.00 World Trade Electric Corp. /Hispanic $7,000.00 Frank J. Moran, Inc. /Non -Minority $8,382.00 Union Electric Contractors, Inc. /Hispanic $9,880.00 Superior Electrical Contractors, Inc. /Hispanic $10,200.00 ftoc k Free Electric /Black $11,500.00 Less 18 all items 2% prompt payment $6,306.30 Less 21 for prompt payment $6,414.10 Less 2% for prompt payment $6,860.00 None $7,000.00 None j8,38Z.00 Less 2% all Items 28 prompt payment $9,488.75 None $10,200.00 Less 1% for prompt payment $11,385.00