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Home My WebLink AboutR-84-10447 RESOLUTION NO. 84�V44 A RESOLUTION ACCEPTING THE BIDS OF THOMAS MAINTENANCE, INC, FOR FURNISH T.NG GENERAL CUSTODIAL AND EVENTS SERVICES AT A PROPOSl;i? CC?:�T (}f AT'JD H $�' t'1 LAWN AND CI,E��Cirr-lc SF.P TCF', FOP Fi11' iT li1 �Jc C;1�OU1�Ti�S MAINTF,Nm,TC1� f\T A l PofloSF C()�;T O $16, 1.4fi. O1? ors C't:),�Tlzr§C1 1',A:; 1 r(-)R c)iI1: (1) YEAR 11FINi�.!;'1IVA3 ,f T,! N1.jA1J.,Y, f't:?t? Tiii C()CQ�!UT GROVE F:XHjf1I T .I()N CEANTF-11, TO T11F OFFICI OF AUDITOR..TUP9 AT A TOTAt. 'I?C.)1'O:I;t) FIRST YEAR. COST OF 0/1,1, 00; AI-,r_,OCATTN FUNDS THEREFOR CRO[i THE 10103-n,14 Oi:'1,.'RATING BUDGET OF THAT OFFICE; AUTHORIZING, T111' CITY tI NAGEII TO INSTRUCT THE PURCHASING AGENT To ISSUE THE PURCHASE ORDERS FOR THE -SE SERVICES, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 2, 1984 for the furnishing of Complete Auditorium Maintenance Services for the Coconut Grove Exhibition Center (including General Custodial Services, Events 11ai.ntenancc and Grounds Maintenance), on a contract basis, renewable annually at the same prices, terms and conditions to the Office of Auditoriums; and WHEREAS, invitations were mailed to 69 potential suppliers and 12 bids were received; and WHEREAS, funds for this purchase are available in the 1983-84 Operating Budget for the first year; and WHEREAS, these services will be used by the Office of Auditorium: for the purpose of cleaning and maintaining said City facility, its offices and grounds on a regular basis and for all events; and t;HLItc-AS, the City 1•ianager and the Director of the Office of LuditoriuTLL z comiLiend that the bids received from Thomas 114dintenance:: Services, Inc., and H & H Lawn and Cleaning Service be accepted as the lowest responsible and responsive bids; It CITY COMMISSION MEETING OF SEP IS 1984 RESOLUT101i i. ""` REMARKS. AOL\ I I Ir I NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION QF-TAE CITY OF MIAMI, FLORIDA: Section I.- The March 2, 1984 bids of Thomas Maintenanc-, Ins. for furnir-bing Gen -=raj- Custodial and Events Mii.ritcn,)-ncr� crlsf- o-r SW1,896'.00, and of H 13 Lit and Cle�,jr).inq sr`rvic--r- f-(-)r furni-rz1ving, Grounds Mainten,inco Scrvicc,,s at I. PrOpo-re;.l (--o:7,t of 16,.J.Atl.00, on a conttact basic, -A.-or ono (1) year, -,nnually, ?t the Coconut Grove EXchibition Center to the Office of Auditoriums at a total propo:7ed f j.rst year cost of q105,044. 00 are hereby accepted with funds t.heref-or herc!by allocated fron, the 1983-84 Operating Budget for the first year. Section 2. That the City Manager is hereby authorized to instruct the pUrCJ1,1Cinq Agent to issue the Purchase orders for these services, subject to the availability of funds. PASSED AND ADOPTED this jl_ day of SpDItelinber 1984. L ATTEST: F2ALK7! Ph G. ONGIE, CITY C PREPARED AND APPROVED BY: ROBERT F. (.:LARK, DEPUTY CITY hTT01U4EY CITY ATTORNEY DRRECTNESSi Maurice A. Ferre MAURICE A. FERRE MAYOR 4N TABULATION BID NO. 83--84--17 page 1 of 5 PART. I: REGULAR OFFICE CUSTODYAT_, 7tiND F Vi NTS MAINTENANCE SERVICE THOMAS MAINTENANCE :,FT1VTc F,-), -TNG-� _ 1. Custodial.--Housed:-ecping No. of Hour,; Unit Price Total 2. Laborer/Regular 480 4.99 $ 2,395.26 3. Laborer/Overti.me 72 5.99 431.28 4. Event P;ain':cn anre 5. Laborer/Regular 7500 4.59 34,425.00 6- Laborer/Overtime 4200 6.89 28,938.00 7. Supervisor/Re ular 2080 6.89 14,331.20 8. Supervisor/Overtime 810 10.34 8r3'ir �40 9. To$:al. Contract Award -Inside H0WWDID PROFESSIONAL SERVICES, INC. (Black) 1. Custodial-Iiausrl:ccpA- No. of Hours Unit Price Total 2. Labor er/Rcgul_ar 480 4.60 $ 2,208.00 3. Laborer/0vcF,t:inc 72 6.90 496.80 4. Event tSairatcr�c�:rf�ac 5. Laborc=r/Rc,(, u> a 7500 5.16 38,700.00 6. Laborer/ovc,rt.ime 4200 7.88 33,096.00 7. Supervisor/RE_gu1ar 2080 6.57 13,665.60 8. Supervisor/Overtime 810 9.86 7,986.60 9. Total. Contract Award -Inside $ 3.00 H&H LAWN AND CLEANING SERVICE (Black) 1. Custodial -Housekeeping No. of Hours Unit Price Total 2. Laborer/Regular 480 5.75 $ 2,760.00 3. Laborer/Overtime 72 6.58 473.76 4. Event Maintenance 5. Laborer/Regular 7500 5.75 43,125.00 6. Laborer/Overtime 4200 6.58 27,636.00 7. Supervisor/Regular 2080 7.40 15,392.00 8. Supervisor/Overtime 810 7.40 5,994.00 9. Total Contract Award -Inside $95,38 -76 PROPERTY MANAGEMENT AND MAINTENANCE, INC. (Hispanic) 1. No. of Hours Unit Price Total 2. Labors 1 1',t: - uI Z,r 480 5.45 $ 2,616.00 3. Labor (rr/tiv(:rtime 72 7.59 546.48 4. Event 1airij.r<nci 5. Laborr_r/Ne-Lular 7500 5.45 40,875.00 6. Laborer/Overtime 4200 7.59 31,878.00 7. Supervisor/Regular 2080 9.30 19,344.00 8. Supervisor/Overtime 810 9.30 7,_533.00 9. Total Contract Award -Inside $102,792.48 s BID NO. 83-84-17 TABULATION: PART I (continued) A.A. RELIABLE JANITORIAL SERVICES INC. (Black) 1. Custodial -Housekeeping No. of Hours Unit Price Total 2. Laborer/Regular 480 7.89 $ 3,787.20 3. Laborer/Overtime 72 11.84 852.48 4. Event: Mainz-nnance 5. Laborer/Regular 7500 7.89 59,175.00 6. Laborer/Overtime 4200 11.84 49,728.00 7. Supervisory/Regular 2080 10.46 21,756.80 8. Supervisor/Overtime 810 15.69 12,708.90 9. Total Contract Award -Inside $14B4O0 B NNERM AN LANDSCAPING, INC. (Black) 1. Custodial-Housckeepinj No. of Hours Unit Price Total 2. Laborer/Regular 480 6.99 $ 3,355.20 3. Laborer/Over t,mc 72 8.99 647.28 4. Event Mair,ten,'3noo 5. Laborer/Regular 7500 7.00 52,500.00 6. Laborer/Overtime 4200 9.00 37,800.00 7. Supervi.5or/Rcgular 2080 8.50 17,680.00 8. Supervisor/Overtime 810 10.50 8 505.00 9. Total. Contract Award -Inside $1 0,1 I_4- ROBERT BROWN BUILDI14G MAINTENANCE, INC. (Black) 1. Custodial-HOLMC ;ceping No. of Hours Unit Price Total 2. Laborer/Regular 480 6.50 $ 3,120.00 3. Laborer/Overture 72 9.75 702.00 4. Event Maintenance 5. Laborer/Regular 7500 6.50 48,750.00 6. Laborer/Overtime 4200 9.75 40,950.00 7. Supervisor/Regular 2080 7.50 15,600.00 8. Supervisor/Overtime 810 11.25 91.�111.,�12.50 9. Total Contract Award -Inside $118,234.50 page 2 of 5 H BID NO. 83-84-17 TABULATION: PART I (continued) H&C MAINTENANCE COMPANY (Hispanic) 1. Custodial -Housekeeping No. of Hours Unit Price Total 2. Laborer/Regular 480 7.45 $ 3,576.00 3. Laborer/overtime 72 8.80 633.60 4. Event Mai.ntenancc 5. Laborer/Regular 7500 7.40 55,500.00 6. Laborer/Overtime 4200 8.70 36,540.00 7. Supervisor/Regular 2080 9.40 19,552.00 8. Supervisor/Overtime 810 10.50 8,505.00 9. Total Contract Award --Inside s1 , 66r;�0 VISTA BUT1,PING T;a�}t,14TEN.ANCE SERVICES, INC. Mispanic 1. No. of Hours Unit Price Total 2. Laborer/Regular 480 8.72 $ 4,185.60 3. Laborer/Overtime: 72 13.08 941.76 4. Event Maintenance 5. Laborer/Regular 7500 8.72 65,400.00 6. Laborer/Overtime 4200 13.08 54,936.00 7. Supervisor/Regular 2080 18.00 37,440.00 8. Supervisor/Overtime 810 27.00 21 870.00 9. Total Contract Award -Inside $1$�1,7 3. OMEGA, WINDOW CLEANING+ (Black) 1. Custodial -Housekeeping; No. of Hours Unit Price Total 2. Laborer/Regular 480 5.10 $ 2,448.00 3. Laborer/Overtime 72 5.60 403.20 4. Event Maintenance 5. Laborer/Regular 7500 5.10 38,250.00 6. Laborer/Overtime 4200 5.60 23,520.00 7. Supervisor/Regular 2080 5.10 10,608.00 8. Supervisor/Overtime �Cou"..ract 810 5.90 4,779.00 9. Total Award -Inside $ 80,00 .20 *Unable to requirements "Lowest r-u,_-.ponsible bidder J 6 W 231t:1int.�r; Wince all Lawn Service- (too I3id this item) page 3 of 5 84-1044 i BID NO. 83-84-17 TABULATION SHEET PART IT-- GROUNDS MAINTENANCE FOR COCONUT GROVE EXHIBITION CENTER THOMAS MAI.NTENAFTCE SERVICES. INC. (Black) 1. Grounds Maintenance No. of Hours Unit Price Total 2. Laborer/Regular 16611 9.99 $16,623.36 3. Laborer/Overture 52 9.99 519.48 4. Supervisor/Regular 672 6.89 4,630.08 5. Supervisor/Overtime 12 10.34 124.08 6. Total Contract Award - Outside 21, F97.00 HOWARDF S PROFESSIONAL SERVICES, INC. (Black) 1. Grounds Maintcnancc No. of Hours Unit Price Total 2. Laborer/Regular 1664 11.20 $18,636.80 3. Laborer/Overtime 52 15.60 811.20 4. Supci-visor°/ReEular 672 6.57 4,415.04 5. Supervisor/overtime 12 9.86 113.32 6. Total Contract Award - Outsidc> 3-,981.36 H&H LAWN AND CLEANING SERVICE*** (Black) 1. Grouncl < No. of Hours Unit Price Total 2. Laborer/lR r.z.iI 1, 1664 6.40 $10,649.60 3. Labor(::ra/OVc::r1, _trig_= 52 8.40 436.80 4. Super vi.: c-r/'ac;_;u's.ar 672 7.4Q 4,972.80 5. Sup ravi,. c>r�/�� 1,i.zrie 12 7.40 88.80 6. TotcJ Outside 1 ti '0U F-FOP171', Y I AMAGEMIENT AND MIAINTENANCE, INC,- (Hispanic 1. Grounds M,ai.nt,c, nr{nce No. of Hours Unit Price Total 2. Laborer/Regular 1664 9.90 $16,473.60 3. Laborer/Overtime 52 9.90 514.80 4. Supervisor/Regular 672 9.30 6,249.60 5. Supervisor/Overtime 12 9.30 111.60 6. Total Contract Award - Outside �23549.60 A.A. RELIABLE JANITORIAL SERVICE, INC. 1. Grounds Mainteriancc No. of Hours Unit Price Total 2. Laborer/Regular 1664 7.89 $13,128.96 3. Laborer/Over lit c 52 1 1 .84 615.68 4. Supervisor/Regular 672 10.46 7,029.12 5. Supervisor/Overtime 12 15.69 188.28 6. Total Contract Award - Outside $20`96 .`0T page 4 of 5 BID NO. 83-84-17 TABULATION: PART II (continued) BANNERMAN LANDSCAPING,_ INC. (Black American) 1. Grounds Maintenance No. of Hours Unit Price Total 2. Laborer/Regular 1664 7.00 $11,648.00 3. Laborer/Overtime 52 9.00 468.00 4. Supervisor/Regular 672 8.50 5,712.00 5. Supervisor/Overtime 12 10.50 126.00 6. Total Contract Ar�ard - Outside 17,951.00 RbBEi T F34 O WNT 13LIIL.DING HAINTCNANCEL_.INC. (Blzick t?mcri,can 1. Grounds Maintenance No. of Hours Unit Price Total 2. Laborer/Rer-ul.nr 1664 6.50 $10,816.00 3. Laborer/0vcrt:.Ir3c 52 9.75 507.00 4. Supervisor/Regular 672 7.50 5,040.00 5. Supervisor/Overtime 12 11.25 135.00 6. Total Contract Award - Outside $16, 98.00 VITA _BUILDING MAINTENANCE SERVICES, INC. (Hispanic American) 1. Grounds Maintenance No. of Hours Unit Price Total 2. Laborer/ Rc €era 1 ar 1664 10.72 $17, 838.08 3. Laborer/OverL.i.me 52 16.08 836.16 4. Supervisor/Iic:igular 672 18•.00 12,096.00 5. Supervi.or/Overtime 12 27.00 324.00 6. Total. Contract Award -- Outside$31,094-24 THE LEMON TREE NURSERY* (Black American) 1. Grounds Maintenance No. of Hours Unit Price Total 2. Laborer/Regular 1664 3.75 $ 6,240.00 3. Laborer/Overtime 52 4.70 244.40 4. Supervisor/Regular 672 10.50 7,056.00 5. Supervisor/Overtime 12 15.25 183.00 6. Total Contract Award - Outside $13,72-37 J.W. !-1AIWFENAP10E AND LAWN SERVICE** (Black American) Total Monthly Rat,.,- For labor, Materials, Equipment (Option) 900/month Special Fvtnt,,i �;,.,+ :o? i.d Ay: 25.00/man/hour No S up c' ►^ y]. o r" f t; E: ; (; v is 11 * W i t h d r (4 Y Y' a,;2 • 1 _..___.. _..�. _ 9**Anb } €y. z()U `tj� d ***Lowe tiU .s ,c.,:L i.vc: Lr,(l Responsible Bidder H & C Mairite.nance and Omega Window Cleaning -(No Bid this Item) page 5 of 5 JQ4~1044 r CITY OF MIAMJ, FLORIDA 28 INTER -OFFICE MEMORANDUM TO: FROM: Howard V. Gary City Manager } a r f 1 /Xiung�, Di ector DepartameoAud tori,.L s"� v' DATE: duly 17, 1984 FILF CO-10-25 CO-1 1-69 SUBJECT: New Maintenance Contract Department of Auditoriums REFERENCES: ENCLOSURES: Bid Tabulations "It is recommended that Thomas Maintenance Services, Inc. be awarded the Custodial - House keepiriLg/Fvent Miintenance contract for the of Auuditori.r.rms' Coconut Grove is?-.124j.11).i.`..i.,:_;n Cc ntcr -iid 11,,J' and Clean i n.r `c'r i I?c i - n rld c,d' 9 hot ( rounds Mai. nt cnr n, c Uilt r ]C'ti ��or" the. Cx(C not: Grove There were 69 bid solic-,",noon.; r�r :ii.lcd to viai.ntcnance firms, twelve of which ro I)or-,dc_d l<< tIi bi(j,,. It should !.,)o crated that all twelve (12) fi,rmis tho'c. b-idded'! for the maint en<:noc contract were minority Uuj.n(,-,, co. -I. P;, . ci,"ir.i,rid FllacBeth, Speci.a A } Sistant to the City ,:'ianc, Johr::)-on, Contract :`I,c�c,3_<tilisi,, were consulted in the sc1Cc,t;i.cn proces 2 . The firr; 4;itn thcl, lo,,,est responoible bid wd-':� ThC%ma1 s Iia inten ance Services, IncorporLrted. 1-I&I; Lt--wn a.nd ClCar.in- Services was the firm with the next; lowest bid. A complete tabulation of the bidders is attached for your, review.. Thomas Maintenance Service:, Inc. will be responsible for providing General I.ousekcepinF-Custod-' al. Services and went Services. We Eestirr A(�: the total cosh of this contract award to be 433,396 00 for Coconut; Grove Exhibition C(rntrr. The source of funding for this maintenance contract ,t,. rd is outside cont:"'actu;31 services. H&if Lawn and Cleanin- ` t�xvice, if,c. t-rill be for providing complete grounds rnaintcnancetw zc rvices. We e. tirarls G the: total cost of this contract award to be $i6,148.00. The source of funding for this maintenance contract award is outside contractual services. Howard V. Gary Page 2 July 17, 1984 City Manager In addition to the fact that Thomas Maintenance Services, Inc. has the lowest bid, they have also head the maintenance contract for the De- partment of Auditoriums for the past year and we are very pleased with their se:rvicos. Ploreover, utilizing Thomas Maintenance Services, Inc. will eliminate the need of having to orientate and train new floor personnel, thus saving the City of Miami :additional expenses in training costs. ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL, BIDDERS: AWARD OF BID Bid No. 83-84-17 Complete Auditorium Maintenance Services for Coconut Grove Exhibition Center. Office of AI,] 13 if- (-') 1- 1. 1 A r-1 F; Contract fps- Onc (1.) Ye,,ir, Renewable Annually Services required to clean and maintain the Center, its offices and* grounds, on a regular basis and for events. W BIDS RECEIVED:' 12 TABULATION: Attached FUNDS: 1983-84 Operating Budget MINORITY PARTICIPATION: Invitations were sent to forty four (44) Black and fourteen (14) Hispanic firms engaged in providing Custodi,,�-1 al)(1/or 1-,a\-;n/T-,ji nd cap i TicT Services, as located from tbt,,„'c ,.,ourcef7. 1. Mjetrop-)jJj,'n D-6e CoL17)j:), Vciid.oj, Directory. 2. 111. d 6 c 3- pp.!, i c a t i 01i s- (-,D J.. 3, 3. J, Minority Rc's'ponses, consisted of, nine (9) 1)ids and two (2) "no bids f),ori 1.31ack iurierican ope.z 3teci firl-w7, and three (3) bids spl.it award is to two (2) 131,7,6-1 1--laintenance Services, Jr, c., i.-,aldl H3 & H Lawn BID EVALUATIC"'l: TTI`T-E7(-t,-� b-id of Omcaa for General Custodial cand EvenLs riot: recommended due to first's shortage of per.sionncl t4',11 4 C11 v,,,ould preclude its ability to meet the requiremcnt,,3 of this facility. The low bid of Lemon Tree Nursery for Grounds 111aintenance, was allowed 6&--Fe —kjit-fid-r—awn ' —after 90 days, due to the bidder's misunderstanding of the job requirements. Award is re-coiamended to the iiexll- lows-st bids, which meet all specifications. Following is all analysis of the invitation to bid: Category Prior Bidder. - ; Black T. —r� c a n Hispanic r.rflerican Non- Mi n('.) r i t y New Biddei:2 Bla i call Hispanic A.inerican N o 1-1 -!,A d !,: U I: -i t y Number of Bid Invitations Mailed 18 9 4 26 5 7 CoUrtC--�r �(-)Lifications 6 "No Bids" Late Bids - Totals 79— Number of Responses 5 3 0 4 0 0 -0- 3 0 15 page 1 of 2 84-104 Reasons for "No Bid" were as follows: 1. "Our firm is now defunct." (Black American Business) 2. "Due to illness of Management at this time we are unable to bid." 3. "Not enough personnel. it this time." (Black American Bu5i,ness RECOMMENDATION: IT IS BECOMMENDED THNT THE AWARD BE MADE TO THOMIVS MAINTENANCE. SERVICES, INC. IN THE PROPOSED D -AMOUNT OF $88,890-00, AND To 1-1 fi- H LINWIN AND CLEANING E RV 1 (1, P, IN THE PROPOSED AMOUNT OF $16,148.00, FOR A TOTAL PROPOSED FIRST YEAR AMOUNT OF $105, 044.00. Purchasing Agent Date The above award meets the requirements of the Office of Auditoriums, and approval is recommended. Date The Minority Procurement Officer concurs with the above recommendation. 0 A.A. ice r Date page 2 of 2 84-1044