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Home My WebLink AboutR-84-1067J-84-903 9/13/84 rr/D-8 RESOLUTION NO. 84- 1-LO67 A RESOI_UTTON RATIFYING nY A 4/5THS AFFIRMATIVF_ V(1TF_ Fit- TI1F: CTTY COMMTSSION THE CITY MAINAt;i__(i'-`; ACCFP-1ANCE OF THE BID OF G R A P I I I C PRflPlICTI[)N`, t-(1R Tilt PRINTING OF 2,00f) C 0 P I I HI IiiF_ I'll 1A111 RIJ")TNE5S REPORT 14?n3. 11,A AT A TOTAL_ C11 T OI_ 9,000 TO THE Di=PARTHIfN1 OF EC(IN 0Hit' DEVELOPMENT WITH FUNDS ALLOCATED TIiCRFFOR FROM THE DEPARTMENT'S F ISCAL YEAR 1983-114 GENERAL FUND BUDGET. WHEREAS, the Department of Economic Development has published the MIAMI BUSINESS REPORT 1982 and the business community's acceptance of this publication Was most favorable; and WHEREAS, the Department of Economic Development will publish the MIAMI BUSINESS REPORT 1983-B4 with the financial participation of the Barnett Bank of South Florida, N.A.; and WHEREAS, this publication serves as the City's major business promotion publication with the private sector throughout the United States of America and abroad and is constantly being used by the Department of Economic Development, other organizations and the private sector as a primary resource tool for obtaining current, up-to-date economic data and statistical inform at.i.on an the City; and WHEREAS, ,ittc�r :.eries of e�et7t3 �,rhich caused a five -month delay in ttte=etinq the prey (- ,t_ah.Iished deadline for publishing this report, the public.=at ion is ready to be sent to the printers; and WHEREAS, there has been a competitive solicitation of printing bids insofar as was practicable; and WHEREAS, the City Manager has made a written finding that an emergency need existed for the immediate procurement of the herein printing services by the below -named vendor; cc:trr UL)KNViSION MUTING OF SEP 20 tW NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The findings and recitals contained in the preamble of this resolution are hereby adopted by reference ns n part of this section and are hereby ratified by an affirmative 4/5ths vote of the City Commission. Section Z. The act. .ion of the City Ptannger in accepting on an emergency h +si> thr, Aur)ust 1`1734 bid of Graphic i'rodijrti_on�; for thr printing of 2,0011) copies of the MIAMI f3U5TNES1-) 10-P013T 1903--B/A <at a total coat of 119,000, is hereby ratified with fi-ind�, therefor hereby r)1 .1nrnted from the Department of 1-cnnomic Development's General Fund Budget for Fiscal Year 19t33-84. PASSED AND ADOPTED this 20th day of September , 1984. TTEST: RAL H G. ONGIE, CITY C K PREPARED AND APPROVED BY: ROB °RT F . CLARK DEPUTY CITY ATTORNEY ;APPROVED MKS tU 1-CIA A. DOUGHEfi TY ATTORNEY ANY CORRECTNESS: Maurice A. Ferre MAURICE A. FERRE M A Y 0 R P Cnnr OF m/*w/, FLORIDA INTER -OFFICE MEMORANDUM TO. Howard V. Gary City Manager 'ROWCbarlotte Qallo8ly' Director Department of Economic, veIopment, | | / pArc August 28, 1984 rlLs. svoJEcr primtlm� Of The Y11ami �EFEnrwccS!3eptomber 1�th Commis- sion Agenda rnoLosvpev. "It is recommended that the attached resolution be approved by the City Cmmminzion for the purpose of accepting the Iowc5t bid for the printing of the 1983-1984 by Graphic Prodoctions, ut a (Tnot of �,4,000,00,11 As you are aware, ore of thlo most important n>on8g80gnt by objectives (M80s) is tn puhIi h tU lliarni Business R for the City on a yearly �aaio. ?|)in ------� major s businespromntion pnbl1cntinn nith thc privotc ��ctor tbrou�hnut he United S��ec o� 6mcriez and cbro.�J �n� i» cco;tz�/L]y hcinS used by t this dc�art/nen�` othcr orOrni��tim):, od cor a a primary recuorco tocl �mr ob�zlninC cur/'o�t` up-to-do�'� eoonomim dnta and c After o series of events wbiub cc�used o five-montb del�-,y in meeting the prc-estabIiobod doadline Ior pubIi�bin� tbio report/ the publication io ready to be sent to tbc pr1nt.ers. Four printing uompanie5 have been contacted to solicit bids for the printing of 21000 copies of the Miami Buo1nnoo Report. Graphic Productions submitted the Io»/eot bid of $9.000.�---'�-------' The events which occurred to dmIay the production of the M i 3m i Business Report are detailed below: ------ 1. In December of 198-1' decision uao made tn oancoI the publication entitled L New World Center" :bicb woo under product -inn by Depzrtmcut of International Trade Pron.ot1un ( D I T P ) . ?his decision nocmo�1tated a aign1fieuot rev a/^pirig of the Miami Business Report wb1ob had been under production o1nc* October, 19 Ihi5 �revarrip1ng occurred to assure that the nec-do of both departments would b,� met by the publication of the l4liami Business Re2ort. ---�-- ~ 2. The Inclusion of 17 business -oriented articles by Miami's top business leaders for the first time in the Miami BusinessR resulted in unforeseen delays in thnt considerable time expired between their a8roeiner to Write the articles and their final approval. of the edited vcrninnn of UUc ortinleo. ]. We did not rpcaino opprovaI from Barnett Bank- until 8uOuct, 1484 that they would the publication as they had in the previous year Darnett Bonk ha�s oOrced to provide $7,500 towards the puhlioatinn n� this repnrt which will be utilized to produce tbc vcr:7,ion of tbc 1143mi Bus -in Report in Octmher-Qov�mber, 19113/1, 4. Upon the cepormtion of the Office of Pnhllo Information (OPI), the DCD Inot the uoo u, tho Fraphi0s zrtist to complete the artwork �nd Iayout of the pqbIicatinn. Thu�;, tho artwork and mgohanioalz h=vr been donc by tbc DI"D and Print 3hop staf f. 5. The Print Shop rxpericnced in rcccivinC q:ipment that would transfer the t'Yped tert from our word procnouor to its typeaettin� ��uipmcr�. In order to expedite the printin6 of this publication/ Z oouId like to request Commission approval to award the hid to Graphic Productinns. We have found hiotoricaIly that it take.-, n minimum of 4-5 montbs for major publication; to bc pr1ntcd oo1ng the rcOulor City purchvoing procedures. Dun to thc �moIinen� o� the in[orme�ion 000teined in this report end thc fact thxt thix report io 1.on8 overdue, it is recommended tbo City Cmmiocinn aword tI bid to tbe Io*e s t bidder, Gropbio Produeticnc. 0r J�nuor� 1q, 1984, tbm Citv Commission approved hy OconIutinn l�o. 8�-�5 tbo ,tnlicitat ion of b.da for the printing of tbiz, pubIicution, The fonds for this cost have been allocated in the Department of Economic Development's, FY 1983-84 General Fund budget. CG/'u Attachment CITY Or MIAMI. FLORIDA *57 INTER -OFFICE MEMORANOUM TO, Howard V. Gary City Manager `ROW Charlotte Gallogly,/? Director I ---- Department of Economic 41 DATE:. August 28, 1984 InUE! - I n F a ITI SU"JECT: PrIn".-. , Of Th4�, M!, 19 8 4 1 3th Commis- l-i'lent ) sion Agenda Volop "It i s r (, c n min c n d e d that the attached resolution bc approved by the City Commi.ssiolj for IkIlic- purpose of accepting the low-est bid for the: printing of the Miami Buf=inc-.�s lZenort, 1983-1984 by Graphic Productions, at a Cost of 000.00.11 As you are aware, one of thi,-, department'. ►host important management by objectives (100s) is to publish the Mit:;mi Business —Re2ort for the City on a ycarly basis. This ,,,crves as the City's major business proirotlinn publj-r'�ti0j) 'J)C pr-Jiv,-,to sector throughout the United of j,-> constantly being used by i, -,J the private sector as a this d c p a. rt nt, r) 13 r r1r,;"'; primary r e up-to-date economic data and City, After a -4criez of event.-.s t"-hich cr five -month delay in meeting the P r c - n b 1 is I i c d d (-1. 3- dune P or publishing this report, the publication is ready to be zen`C' to the printer:. Four printing companies have bcon cnntncted to :;(-)licit bids for the printing of 2,000 c o p i e -s n f the M-L'a m-L Fu s i n e n,; 1 fieport. Gi -aphic Produ ct ion s submitted the ln%,,est bid The events %fliich o e u r r e d to d e 1. a y t 11 c, production of` t1,c "1 d' r1i Business lieport Lr(, d j 4 J I c d be 1 ow,: In D f--� e c--m- b c.� r of i ri n w 3 s rr., zd d c- t0 cai publication entit-!czd 1 1. Nfew V101-1.d Center" wliich production by thv_- 1:)f1-pz-,rtz,!-1(--i%t Of' (DITP) 'F i dkIzei"on the i,,hich h(,3d been under, product ionr- c e October 1) 11 occurred to assure that -! gt the needs of botli dep-xtiuents`would be met by the publication of the M i a rn 84-1W ea 2. The inclusion of 17 business -oriented articles by Miami's top business leaders for the first time in the Miami Business Report resulted in unforeseen delays in that considPrabl_e time expired between their agreeing to write the articles and their final.. approval of the odited versions of the articles. 3. We did not receive approval from fir,rnctt; Sant; unt;i ! August, 1984 that they would co-sponnor the publication as. {:Ahoy hpd in the, previous year. Barnett Bank has agreed to pr nvidn _ 7, 500 towards the publication of this report, which will be utilized to produce: is >p,:nish version of the Miami Do i n� , RReport in October--Novrr� ber, 198�4 �.__. 4. Upon the: sepnr<tion of the Office of Public Informnti.on (OPI), the DED Inst, the ir:;r of the graphics na t nt to complete the artwork anti, layout, of the publication. Thus? the artwork and mechanicnin have t eon done by the DED and Print Shop 3taff. 5. The Print Shnp cxpor icneed delays in receiving equipment that would tr or. ,Qr the typed text from our word processor to its typescUinC cquipmcnt . In order to c:xpudi_t:,e the printing of this publication, I would like to request Commission si.on approval to award the bid to Graphic Productions, We have found historically that it takes a minimum of 4-5 months for major publications to be printed using the regular City purchasing procedures. Due to the time3inc5n of the information contained in this report end the fact that:, tir�i... report is long overdue, it is recommended that ti,e City t:;r mml s on award the bid to the lowest bidder, Graphic Productions, On ,.i:=nu ry 19, 1984, the City Commission approved t,y Re.snluz-,icn 1,r-. 81; - 135 the ;solicitation of bids for the printing of this publication, The fund: for this cost have been allocated in the Department of Economic Development's FY 1983-84 General Fund budget. CG/ju Attachment