HomeMy WebLinkAboutR-84-1148n$oLmim Do. 84 1148
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DwoE COMM TO ACCM $250,000 CNENCU16n D
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CITY PAMDED COUNTIVID2 CONVEMON SZRt'IC 9q
MOM ITS COWNTION BU3=U DURING FISCAL YEAR
1982.830
NEEREAS, Metropolitan Dade County requested that the
'City provide Convention Services to the County in FISCAL YEAR
1982-83 for a consideration of $250#000 in direct payment: and
NSEREAS, the City agreed to provide the aforementioned con-
vention -services through its Convention Bureau; and
11 UMAB, the County has prepared an Agreement for execution
with the City
sue TEEItEF+ORE, BE IT RESOLVED BY TES COlmssxON of mm CITY
OF MIAKI, !LORIDAt
Section 1. The City !tanager is hereby authorised to execute
an agreement, in substantially the form attached hereto, with
Metropolitan Dade County to accept $250,000 in direct payments as
consideration for convention services provided to the County
by the City through its Convention Bureau during FISCAL YEAR
2982-83.
PASSED AND ADOPTED this loth day of October, 1984.
ATTESTt
VREBARED AND APPROM BY t
As
CITY 71TTOmm
CffY Of? MIAMI, 1►LORICA
52
INTER-OFFICE MEMORANDUM
tO: Howard V. Gary
City Manager
pRoM,Tony Pa jares, Direc
Convention Bureau
OArE: September 25, 1984 FILM
s""Request for Commission Action
on a Resolution Authorizing
Execution of Agreement with
REFERENCEf: Dade County
ENCLOSUREss
It is recommended that the proposed
resolution be.adopted.by.the.City
Commission authorizing_the.City.Man
nenntvwi e.Cenvention services through its
The Tourist Development Council of Metropolitan Dade County and the
Board of County Commissioners have approved an allocation of $250,000
to be included in the FY 1982-83 budget of the City's Convention
Bureau.
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The City, through its Convention Bureau must provide full convention
services to all interested parties, countywide, with the exception
of Miami Beach, Surfside and Bal Harbour. Services are defined as:
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1. Solicitation and formal presentations to meeting
planners.
2. Promotion of convention events.
3. Provide registration and housing assistance to
conventions.
4. Submission of budgetary plans and quarterly reports
to Dade County Tourism Department.:
Copy of Agreement, drawn,by Dade County, is attached.
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LETTER OF AGREEMENT
DMEEN
METROPOLITAN DADE COUNTY, FLORIDA
AND
THE CITY OF MIAMt, FLORIDA
WHEREAS, Ordinance 82-8 amended Category.Four (Sports Fund) of the Dade County
Tourist Development Tax Plan authorizing additional funds to reinforce activities of the
City of Miami Convention Bureau, and
WHEREAS, the City, through its*Convention Bureau, advertises, promotes and services
conventions in Dade County, and
WHEREAS, the County is desirous of entering into an agreement with the City for
convention services provided to the County,
NOW, THEREFORE, IN CONSIDERATION of the mutual agreement contained herein, ft is
agreed between the parties as follows:
I. BADE COUNTY AGREES:
1. To provide $250,000 as provided in Section r1l of this Agreement to the
10,
City of Miami Convention Bureau for convention services provided during
the fiscal year ended September 30, 1983. �.
II. "THE CITY OF MIAMI AGREES:
1. To have provided the following services through its•Convention Bureau
during the fiscal year ended September.30, 1983.
a. Made formal presentations to solicit conventions.
b. Promoted and publicized convention events.
c. Distributed brochures and promotional materials to prospective
conventions and conventions in progress.
d. Provided registration assistance to conventions.
e. Provided hotel and housing assistance.
2. To account for County's funds, provided by this agreement through its
Convention Bureau during the fiscal year ended September 30, 1983, in the
amount of $250,000 for operational and promotional expenditures, such as
personnel, travel, promotional activities, advertising, and other related
expenses.
3. To submit a report to the Director of the Bade County Department of Tourism
of actual expenditures incurred by the City's Convention Bureau during
fiscal year ended September 30, 1983, in order to develop a comprehensive
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marketing plan.
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4.• to provide details on the number of reportable conventions held during
FY 183 as a result of the Convention Bureau's efforts, number of
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participants, duration, estimated expenditures and anticipated return
outlook. In addition a list of future conventions booked with number
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of participants, duration and estimated expenditures.
S. To provide reasonable additional reports and documents as may be requested
by the County Manager,
6. To make specific presentations as may be required before the Board of
County Commissioners. '
7. To permit authorized representatives of Dade County to inspect and audit
all books, records, documents and other supporting data and documentations
• relating to the City of Miami's performance under this Agreement as it relates
to County's funds.
III. PAYMENT SCHEDULE
1. Upon execution of this Agreement by both parties, Dade County wi41 deliver
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a County Warrant in the amount of $150,000. -
2. Upon receipt ofall requested reports and documents as listed in paragraph II
of this Agreement, Dade County will deliver a County Warrant in the amount
of $1009000.
IV. INDEMNIFICATION AND HOLD HARMLESS
1. It is expressly understood and intended that the City of Miami, through its
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Convention Bureau, is only a recipient of funds and is not an agent of
' Dade County.
—� 2. In the event a claim or lawsuit is brought against Dade County, the City
of Miami hereby agrees to indemnify, save harmless and defend any and all
— claims liabilities, causes of actions, and judgments of any nature
whatsoever which may arise out of the operation% of this Agreement. The
City shall pay all costs, judgments, attorney fees, and any expenses incurred
by Dade County in connection with such claims and suits.
f V. ORDINANCES
The City of Miami agrees to abide by and be governed by all applicable laws,
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a including but not limited to Dade County's Conflict of Interest and Code of
Ethics Ordinance (Ordinance 72-82) and Ordinance 77-13 (Financial Disclosure,
as amended) which are incorporated herein by reference as if fully•sat forth
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herein.
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The City of Miami agrees to reimburse Dade County for all unallowable
expenditures which may be determined by the County at a later date.
VtI. SIGNATORIES
IN WITNESS WHEREOF, Metropolitan Dade County and the City of Miami have
entered into this agreement on thisday of , 1984.
METROPOLITAN DADE COUNTY
By:
County Manager
ATTEST:
County Clerk
APPROVED Al TO LEGAL FORM AND SUFFICIENCY:
—A—silt. County Attorney
Authorized by City of Miami Resolution No.
Authorized by Dade County Resolution No.
CITY OF MIAMI
By
Ci y Manag1v
City Clerk v.
ty Attorney
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