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Home My WebLink AboutR-84-1136J-84-910 M-84-850 (7-31-84) RESOLUTION NO. 84-1136 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING THE ALLOCATION OF AN AMOUNT NOT TO EXCEED $290.00 FROM SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE FUND, TO COVER THE COST OF INSURANCE, SHOWMOBILE RENTAL, POLICE SURCHARGE, POLICE VEHICLES CHARGE AND POLICE STREET PERMITS IN CONNECTION WITH VON STEUBEN PARADE AND CONCERT HELD SEPTEMBER 22, 1984; FURTHER PROVIDING $5015.00 FROM THE OPERATING BUDGETS OF THE DEPART- MENTS OF POLICE, FIRE, SOLID WASTE, PARKS AND RECREATION AND BUILDING AND VEHICLE MAINTENANCE TO OKTOBERFEST/- MIAMI, INC., FOR THE COST OF IN -KIND SERVICES IN SUPPORT OF SAID EVENT; SAID ALLOCATION BEING CONDITIONED UPON SUB- STANTIAL COMPLIANCE WITH CITY OF MIAMI ADMINISTRATIVE POLICY NO. APM-1-84, DATED JANUARY 24, 1984; FURTHER, RATI- FYING THE AUTHORIZATION OF A ONE -DAY PERMIT FOR THE SALE OF BEER IN PEACOCK PARK IN CONNECTION WITH SAID EVENT. WHEREAS, Motion No. 84-850 of July 31, 1984, expressed the intent of the City Commission to provide in -kind services for the Von Steuben Parade, conditioned upon an audit of said event to guarantee that the City will be reimbursed if a profit is made; and WHEREAS, Motion No.84-850 of July 31, 1984, further ex- pressed the intent of the City Commission to grant a one -day beer permit in connection with said event; and WHEREAS, Oktoberfest/Miami, Inc. planned the Von Steuben Parade and Concert in Coconut Grove and Peacock Park on September 22, 1984, as part of the Oktoberfest Festivities; and WHEREAS, said event included a parade through Coconut Grove terminating with a German bands concert in Peacock Park along with food and crafts from Germany; and WHEREAS, Oktoberfest/Miami, Inc. has requested a total of $290.00 for the cost of fee waivers for insurance, showmobile rental, police surcharge, police vehicles charge and police street permits in connection with said event; and Crrr woa WHEM8, Oktobsrfeet/Miami, Inc., has also requested in -kind services in the amount of $5015,00 from various City Departments, -' as follows& Police, $1►630.00; Fire, $600,00; Solid Waste, s $2,000.00; Parke and Recreation, $285.00; Building and Vehicle Maintenance, $500.00 NOW, THEREFORE# BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI# FLORIDAt Section 1. The allocation of an amount not to exceed $290.00 from Special Programs and Accounts, Quality of Life Fund, to cover the cost of fee waivers for insurance, showmobile rent- al, police surcharge, police vehicles charge and police street permits for the Von Steuben Parade and Concert held in Coconut Grove and Peacock Park on September 22, 1984, is hereby ratified, approved and confirmed together with the allocation of an amount not to exceed a total of $5015.00 from the operating budgets of the Departments of Police, Fire, Solid Waste, Parks and Recrea- tion and Building and Vehicle Maintenance to Oktoberfest/Miami, Inc., for the cost of in -kind services in support of said event. Section 2. The herein allocations are conditioned upon an audit being provided that will insure that the City of Miami is reimbursed if a profit was made. Section 3. The herein allocations are further conditioned upon substantial compliance with City of Miami Administrative Policy No. APM-1-84, dated January 24, 1984. Section 4. The authorization for the issuance of a one -day permit to sell beer to Oktoberfest/Miami, Inc., in connection with said event in compliance with Ordinance No. 9818, is hereby ratified. -' PASSED AND ADOPTED this loth day of October , 1984. PREPARED AND APPROVED BYt -'Alleo., "- Y + Robert F. Clark Deputy City Attorney AND CORRECTNESSt Luc-M A. DoWgherty City Attorney I Nib t 0 .. i s ♦ t, CITY OF MIAMI♦ FIARIOA _ INTK*-OFFICE MEMORANDUM 48 TO. Howard V. Gary DAM. September 19, 1984 City Manager sunium Oktoberfest/Miami, Inc. Special Funding Request RROM: Dena Spillman, Director Rumcmcu: September 20, 1984- Department of Community Development Commission Agenda 6NCLofUR90i Attached is a recommendation and legislation submitted by the Department of Parks & Recreation in connection with a funding request from Oktoberfest/Miami, Inc., for the Von Steuben Parade and concert to be held at Peacock Park on September 22, 1984. The Von Steubeun Parade and Concert honors a Russian General who assisted George Washington in the Revolutionary War and it is part of the Oktoberfest festivities. Several German and local marching bands will participate in the parade. On July 31, 1984, the City Commisssion passed Motion 84-850, expressing its intent to provide support to the aforementioned event. The attached resolution, which allocates $290 for fee waivers and $5,015 for in -kind services, formalizes Motion 84-850. Mr. Morty Friedman may appear at the September 20th Commission meeting as a pocket item. /Jmb TO: Howard V. Gary City Manager CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM DATE: September 7, 1984 FILM SUBJECT: A Resolution Allocating In -Kind Services to or Von Steuben Parade and �i Concert FR®M: Carl E. Kern REFERENCESe Director Department of Parks and Recreation ENCLOSURESe "It is recommended that an amount not - to exceed $290.00 be allocated from Special Programs and Accounts, Quality of Life Fund, to cover the cost of fee waivers for insurance, showmobile rental, police surcharge, police vehicles charge and police street permits in connection with Von Steuben Parade and Concert; further providing an amount not to exceed $5015.00 from the operating budgets of the Depart- ments of Police, Fire, Solid Waste, Parks and Recreation and Building and Vehicle Maintenance to oktoberfest/- Miami, Inc., for the cost of in -kind services in support of said event; further authorizing a one -day permit for the sale of'beer in Peacock Park in connection with said event, formal- izing Motion No. 84-8500 per the attached resolution." The City Commission, by Motion No. 84-850 of July 31, 1984, ex- pressed its intent to provide in -kind services for the Von Steuben Parade, conditioned upon an audit of said event to guarantee that the City will be reimbursed if a profit is made. The Department of Parks and Recreation recommends this organization be awarded a total $5305.00, as follows: Insurance, $50.00 Showmo- bile Rental, 120.00; Police Surcharge, 45.00; Police Vehicles Charge, $45.00; Police Street Permits, $30.00; Solid Waste In -Kind, $2000.00; Police In -Kind, $1630.00; Fire In -Kind, $600.00; Building and Vehicle Maintenance In -Kind, $500.00, and Parks and Recreation In -Kind, $285.00. MEV: HS Enclosures A _ • JM.`ir . .. ♦ 77.. . pia77A SPeCU_L..._FQt MNG REQUEST DATE,., - Name of Event, Project or Program: ,V_ot"tsuben Parade bate of Event, Project or Program: Saturday_, Sent, 22. 1984. Name of Organization: Oktoberfest/Miami. Inc. , Name of Contact Person: Mortl Freedman Telephone: Work:666-2282 Home: 27 -1583_ Mailing Address: Morty Freedman_& Associates. Inca___ . suite 304, 7000 S.W. 62nd Ave. Miami. FL 33143 Brief description of program/event (including number of people expected to participate or attend program): . who was a friend of Go come to Miami frocr ge Washjington him a or families and friends. e a_lready using„Sanish TV spots in Lima, Peru to advertise package tours to Miami for the pargdq Benefits to'the City (quantify where possible): Visitors will be comimng from Germany with their families and man others are coming from - ericn Clubs throughout' the Ynitpd .States:. ... . t- -...,...--Support.. Requested: ._ ��._ _�:�,•,._ �_. Cash Grant: In -Kind SerXices • (specify type 'of service and S value as determined or estimated by the providing department): Parks & Recreatio:i--Rent-free-use of -Peacock Park, includinginsurance. Police Dept.-- Providing routing of parade, police motorcyce .`7"777 7. • •team to head parade, police units to block off streets along 'route, provide -any necessary barricades; at least two offioers • to keep peace all day (until 8 p.m.) in Peacock Park) Parade begins at 12 noon.at Coconut Grove Elementary School. Fee Waiver•.$ Amount: �•'• Facility Peacock Park, all day Date(s) -Sept. 229 1984 t Total $ Requested from City: liar City Provided support to previous years? Yes No X lat time If yes, please attach a letter from a certified -public accountant. • verifying the sufficiency of accounting systems and internal financial controls during funding period. If you have received i25,000 or -more, a copy of an audit reflecting the expenditure of those funds must also be provided. Also, speoify past City sunnert and date s) of event or activity. ' +: Have you requested and/or r4ttived funds from other governmental entities? Yes .�w.rw...._, NO "List all Funding Sources Amount (Indicat..• it Applied to: reeeived,•still pending, or r,3j!oted) _Miami City,commis-sign =Approved rectie: t as *bontained { in this application. Please -indicate what measures will be taken to insu -e adequate 'financial.control3 and accounting of funds: _Certified_gubi c accounting 'will present audit of Inc,me and _exioenditurea to City Manager following event. following information relativ3 to your +'iQ-1,4 z ati 01, to L•ti:� application: 1) State.Charter; 2) :Tax *Ex-empt Certification; 3)-.Documentation of internal tinancivi controls and letter - .from. certified public accountant verifying accounting systems and internal controls; u) A copy of the projected line item budget reflecting expenditures and anticipated revenues for pr3jeet/.event; and . -If this is not a one rime_eVant,, please attach a copy of the organization's annual budget indicating all sources ..of :funding P-lease 'describv organization's capability to accomplish • --program/event: _ _nVt_nh_rrfAnt1MiAmt., Inc. is headed by Co -Chairmen Go.,ernor Bob Graham, .. ..j-., F. Clark, Dade County omm ss onir ar Merle, Ohairma6 frank Jo%nson Immediate Past President of the German -Amer- ican Social Club of Miami, Inc., largest Uerman organ $ Florida: President Mrs. Marie Frazee. Board of directors includes ry Dietmar Thiele, President o the German -Amer can 3o� e - Miami: Executive DJrector is Morty Freedman, executive director of City of Miami International Festival. ' I hereby certify that the information provided hereir• is true and accurate and that the funds provided by the City will•be expended in - accordance owith the commitments approved by the City Commission.t'*Furthsrmore, the City will be provided with an .-accounting ',of ..expenditures . ••d receipts within thir :y (30) days after 'the e•vent' d . eoneluzz' and/or receipt of fu .ds from the City,-whichevcr is- applicat• along with any other documents or data requested by the City.: Marie F. Fraxee Oktoberfest/Miami--Steuben Parade ItOF 'ORCANIZATION '.An �.. SPECIAL FUNDING REQUEST VON STEUBEN PARADE LINE ITEM BUDGET IN -RIND SERVICES SOLID WASTE $2400.00 POLICE 1,630.00 FIRE 600.00 SHOWNIOBILE LABOR - PARKS & RECREATION 285.00 BUILDING & VEHICLE MAINTENANCE 500.00 SUB -TOTAL $5,015.00 FEE WAIVERS INSURANCE 50.00 SNOWMOBILE RENTAL 120.00 POLICE SURCHARGE 45.00 POLICE VESICLES CHARGE 45.00 POLICE STREET PERMITS 30.00 SUB -TOTAL $ 290.00 TOTAL: $5,305.00