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Home My WebLink AboutR-84-1131.. 3=84-946 RESOLUTION NO. _ A RESOLUTION ACCEPT= THE BID OF UARCO, INCORPORATED, FOR FURNISHING COMPUTER STOCK FORMS, AS NEEDED, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND THE CONTRACT PERIOD, TO THE DEPARTMENT OF COMPUTERS AT A TOTAL PROPOSED COST OF $50#000.00; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS, SUBJECT TO THE AVAILABILITY OF FUNDS. 'I i WHEREAS, pursuant to public notice, sealed bids were received August 27, 1984 for the furnishing of various sizes of Computer Stock paper, as needed, on a contract basis for one (1) year with the option to extend the contract period at the same prices, terms and conditions, to the Department of Computers; and WHEREAS, invitations were mailed to 37 potential suppliers and 10 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget; and WHEREAS, these materials will be used by the Department of Computers for the purpose of providing regularly published computer reports, for distribution City -Wide; and WHEREAS, the City Manager and the Director of the Department of Computers recommend that the bid received from Uarco, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDAt Section I. The August 27, 1984 bid of Uarco, Inc. for a ' 1 furnishing and Computer Stock Forms, as needed, on a contract A `- basis for one (1) year with the option to extend the contract period, to the Department of Computers at a total proposed cost 'a of $50,000.00 is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget of that Department. co NEE TiflldllF:�yf or OCT a L P CORRECTNESS: Maurice A. Ferre MAURICE A. FERRE MAYOR i Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue Purchase orders for these materials, subject to the availability of funds. PASSED AND ADOPTED this 10 day of October 1984. ATTEST: 4 RAL NG , CI PREPARED AND APPROVED BY: /0 -4 a 7- & �a4-4 ROBERT F. CLARK, DEPUTY CITY ATTORNEY APPROVED J VJW.Lg% A. ✓V Vvi CITY ATTORNEY r t. lti-ka C-4-1 Btu! SECURITY Computer Stock Paper b�►'tE �IplRECEIVEO August 27,1984_. Department of Computers 83-84-109 TYPE OF SECURITY = �IObER TOTAL IWOt+T 1� Alpha Business Services,lnc. 8260 NE 2 Ave, 2nd Floor Miami, Florida 33138 Broken down by items The Arnold Corporation 4485 Stirling Road Ft. Lauderdale, F1 33314 Broken down by items Uarco Incorporated 84 NW 52 Street,Suite 124 Miami, Florida 33166 Broken down by items Computer Supply Corp. 1365 NW 159 St. Miami, Florida 33169 1 Broken down by items Duplex Products,Inc 5600 NW 32 Avenue Miami, Florida 33142 Broken down by items X.I.P.S. Corp 9491 NW 12 Street Miami, Florida 33172 Broken down by items Data rms Co., Inc. P. 0. Box 471 Miami Springs, F1 33134 Broken down by items International Data Stores 8300 NE 2nd Avenue Miami, Florida 33138 Broken down by itmes Classic Stationers, Inc. 2141 Opa-Locka Blvd. Opa-Locka, Florida 33054 Broken down by items Better Business Forms,Inc. 7370 NW 36th Street,Suite 210 Miami, Florida 33166 Broken down by items NO BID: Professional Buisness Enterpr se Tropicana Paper & Printing,In . Montpellier Printing Resource D Long's Executive Office Products "IV" 00 affol $91VIksd oosks *Is RE ELIVED 1-rift AUG -8 PIM 2* 44 LEG41 At1VERTISEMENT BID 140. 83-84-109 Sealed bids will be received by the City Manages and City Clerk of the City of Miami, Florida not later than 3:00 p.m. August 27, 1984 for furnishing Ordinance No. 9775 established a goal of Awarding 50% of the City's total collar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. filth Street, R=n 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2515 ) Howard V. Gary City Manager r"`op - :}" REQUiS1110N FOR ADVERTIMENT This number must West Purchasing (for tars) In the advertisettiW. DEta'i'/DIV. _ 460201-722 2 515 ACCOUNT CODE- DATE August 7. 1984 PHONE- 579-6380 APPROVED"'B (iE1�A�iED BY Maria Abijalil DIRECTOR OF ISSUING DEPARTMENT - NT f . Publish the attached advertisement One (1) times. (number of times) Type of advertisement: legal xxt classified display (Check One) t' Size: Legal Starting date August 10, 1984 First four words of advertisement: Bid No. 83-84-109 Sealer? bids will be.... . Remarks: CQniputcr Stock Paper (open 8-27-84 - 3: 00 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 tom, r, r .Y. �• �I^ r . .. �W'-t��L" .a: f�� ✓'�.w �'�F�i 4 I r er" 0I~ MIAMI, IrL0111I0A 42 INTBRr01fIrICE MI[MORANDUM To: Howard Y. Gary OATM September 5, 1984"% City Manager SUBJECT: Recommendation for Resolution and Award of Bid: No.83-84-109 . FROM: Samit Roy REFERENCES: Director Department f O liters ENCLOSURES: It is recommended that the award be made and a resolution be passed accepting the lowest responsible and responsive bid as received from Uaroo, Incorporated, for furnishing computer stock paper as needed on a contract basis for one (1) year at a total proposed cost # of $509000. Pursuant to public notice, sealed bids were received August 27, 1984 for furnishing computer stock paper to the Department of Computers. Earlier this year the City Commission past a resolution to purchase computer stock paper from Better Business Forms under Bid No. 83-84-78. Fv At the time the first bid was issued, evaluations were made to determine the sizes and plies of paper that would be needed to produce reports for various City departments. After the bids were received, requests for additional types of reports that T —_$ required changing sizes and plies of computer paper because of the format changes that would be have to be made to give the information the user department required. In order to maintain the production of these additional reports, we requested that an additional bid be prepared to supply computer stock paper. Funds for thin purchase are available in our FY 183-84 operating budget. ti <h�rYw ��itYC 12j.. • :ti 84 4 ' � f is . t re;iW Bid No. 83-84-109 IT Mt Computer Stock Forms DEPARTMENT: Computers t- TYPE OF PURCHASES Contract for one (1) Year '} REASON: New and additional materials required sfi .__...� on as needed basis for various revised computer reports, distributed City wide, to augment existing contract - POTENTIAL BIDDERS: 37 BIDS RECEIVED: 10 TABULATION: Attached FUNDS: 1983-84 Operating Budget MINORITY PARTICIPATION: Invitations were sent to nine (9) Black and nine ) Hispanic businesses engaged in sales of computer Stock forms and/or Computer Supplies, as located in the following sources: 1. Metropolitan Dade County Minority Vendor Directory. 2. Bidder applications on file in Purchasing 3. Previous formal and informal bids for these supplies Minority Response consisted of the following, as indicated on the attached tabulation: Black American firms - three (3) bids `— Hispanic American firms - two (2) bids, five (5) "no bids" BID EVALUATION: All bids meet the specifications and award is recommended to the lowest responsive and responsible bidder. Following is an analysis of the invitation to bid: 'a Number of Bid Number of Category Invitations Mailed Responses <- Prior Bidders Black American 2 2 Hispanic American 1 1 Non -Minority 7 4 Now Bidders Black 1�Amsrican 7 1 Hispanic American 8 1 Dion -Minority 12 1 Courtesy notifications 7 0 "No Bids" - 8 Late Bids - 0 Totals Reasons for "No Bid" were as followss 1. "Cannot provide 11" deep forms." (Hispanic ABerjoa ' firm). 2. "Unable to bid at this time." 3. "No bid due to uncomparative prices," (Hispanic Aftrimm firm) a: 4. "Cannot be competitive." '* } page r; IL Ir- "ire are not a supplier of computer stock paper." 6. "Cannot handle a contract of this type at this time*.#' 7. "Unable to supply these items at this time.* *We do not manufacture stock format only custom forms#" (Hispanic American firm) A-1 R9COMMINDATIONs IT IS RECOMMENDED THAT THE AWARD as A MADE To UARCO, INC. IN THE TOTAL PROPOSED AMOUNT OF $50,000-00. Purchasing Agent e , ?/.;?, S Af ate The above award meets the requirements o the Department of Computers, and approval is recommended. I - -0 Al S4j\ %L-i Date The Minority Procurement Officer concurs with the above recommendation. t�- TABULATION OF BIDS FOR C.-5.� Vitus - &OVFF?g- tar,-. compt"tck at# 04A MAfMCMj-AA As vekcf� VWT Tfuce apawr "Tvacir tart DISCRAPTION vm wCo4amm"s IC0049m 0M VWL- mm Isem woco scm -4 41A."'t.1to zgiver to, rs 96 OtSto.49 t4 .7C - t6. -445 t- A -14 vit s. , C73 35.5-3 A %"icA0 4 rAxmr A7.4S its 6a.w &A*"tlw - 16,016 2% 10 t /5 Uulowy 15 bowvS AEp I D-P%6 A-XwQ 3 M46 mmo 6CABS SCA66S- t CAG95 eA&Es Alt.#*.-O es to Cpad 5 16--&-o Ce 0 10 oft000d tlmoiV4 w ifff."Wor tvbod or me Csopwwo %a lM7Pr 149C ` - 114-11 1310 El movie W6- Zp Cua4� Iw� T"A"p{ 4 rA=r TABULAT$Q QF BIDS FOR ��#�t. T coy us." e. +c+q ask Rerwwi by *4 Ort r1 f3 t Mt WD TAR. NCO' -'OM vtw. two 161-TS .� {+ice cem vw- low '$, aq% • c� iOCh scm AA F • y�ft�ecuar��t��} i�.:rNo. est'�cr�'t�cN A►.W #�s.w-�•.#n«wq It ii fiECOMMENOE*.? TMAT 0 +. W RR+sfww move c4pifd i solve of 16%" C4, 9 !C'r r..•.aNl"lswtr�rrir ;�+"r'rNwf'�.p.l! M •�M•�i��t< fprf M M4 %4sil� Ord .w I' Nil�� i�� O N F B105 FOA 1n - 'F3�• ��` .. I TABULATIO F i i Y j.. 1