The URL can be used to link to this page

Home My WebLink AboutR-84-1246J-84-1068 M-84-1113 (10-10-84 ) RESOLUTION NO. 84-1246 A RESOLUTION AUTHORIZING IN -KIND SERVIC- ES IN THE AMOUNT NOT TO EXCEED $10,000 TO BE PROVIDED FROM THE OPERATING BUDG- ETS OF THE DEPARTMENTS OF N(,)LICB, FIRE, SOLID WASTE, BUILDING AND VEHICLE MAIN- TENANCE, AND PARKS AND RECREATION, TO COCONUT GROVE MARKETING IN CONNECTION WITH THE "TASTE OF THE GROVE" FOOD t FESTIVAL; SAID ALLOCATION BEING CONDI- TIONED UPON SUBSTANTIAL COMPLIANCE WITH CITY OF MIAMI ADMINISTRATIVE POLICY NO. APM-1-84, DATED JANUARY 24, 1984; AND FURTHER AUTHORIZING ONE (1) DAY CONCES- SIONS PRIVILIGES INCLUDING A ONE (1) DAY PERMIT TO SELL BEER AND WINE IN CONNEC- TION WITH SAID EVENT. WHEREAS, the City Commission, by Motion No. 84-1113, on October 10, 1984, expressed its intent to support a proposed food festival to be held in Coconut Grove; and WHEREAS, Coconut Grove Marketing, in cooperation with the Muscular Dystrophy Association, Love 94 Radio and the producers of the Coconut Grove Bed Race, has planned a "Taste of the Grove" Food Festival in Peacock Park on January 13, 1935; and WHEREAS, thirty cents of every dollar earned from the sale of food at said festival will be donated to the Muscular Dystro- phy Association; and WHEREAS, Coconut Grove Marketing has requested $10,000 in in -kind services in connection with said festival; and WHEREAS, Ordinance No. 9818 of April 5, 1984, authorized the City Commission to permit the dispensing of beer or wine in soft containers in any City park upon such conditions and limitations as the City Commission shall prescribe; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. In -kind services in an amount not to exceed $10,000 is hereby allocated from the operating budgets of the Departments of Police, Fire, Solid Waste, Building and Vehicle Maintenance, and Parks and Recreation to Coconut Grove Marketing in connection with the "Taste of the Grove" Food Festival to be held in Peacock Park on January 13, 1985. CITY COMMISSION MEETING OF NOV 8 1984 RESOLUTION flu.84-1241 REMARKS. 4 Section 2. The herein allocation is conditioned upon sub- stanti.,-il. compliance with City of Miami Administrative Policy No. APM-1-84, dated January 24, 1984. Section 3. Non-exclusive concession rights for the one (1) day period of January 13, 1985, or approved alternate date, is hereby granted to Coconut Grove Marketing in connection with the "Taste of the Grove" Food Festival, subject to the terms and conditions of the governing agreement. Section 4. A one (1) day permit to sell beer and wine is hereby granted to Coconut Grove Marketing, Inc., in connection with the "Taste of the Grove" Food Festival to be held at Peacock and Myers Parks on January 13, 1985, in compliance with ordinance No. 9818. PASSED AND ADOPTED this 8th day of November , 1984. Maurice A. Ferre MAYOR A 'ST: alph G. Ongie, City Cle PREPARED AND APPROVED BY: Robert F. Clark Deputy City Attorney APPROVED O AND CORRECTNESS: Luci A. Dougherty, City Attorney 84-1246 A 13 I t it • i CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM } TO Howard V. Gary City Manager FROM Dena Spillman, Director Department of Community Development DATE October 24, 1984 FILE: SUBJECT. Coconut Grove Marketing/Taste of the Grove Resolution Formalizing Motion 84-1113 REFERENCES: November 8, 1984 Commission Agenda ENCLOSURES: Attached is the recommendation and legislation submitted by the Department of Parks and Recreation in connection with a funding request from Coconut Grove Marketing in support of the "Taste of the Grove Food Festival" to be held in Peacock Park on January 13, 1985. On October 10, 1984, the City Commission passed Motion 84-1113 expressing its intent to provide $10,000 to Coconut Grove Marketing for in -kind services. The attached resolution formalizes this Motion. If this item meets with your approval, it may be placed on the November 8, 1984 Commission agenda. /rj f Enclosure 84-1246 ' CITY OF MIAMI, FLORIDA COMMISSION ACTION INTER -OFFICE MEMORANDUM TO Howard V. Gary DATE October 19, 1984 FILE: City Manager SUBJECT Resolution Allocating 1,0in In -kind Services s for the "Taste o FROM: Carl Kern REFERENCES: f the Grove" Food Festival Acting Director Department of Parks ENCLOSURES - and Recreation "It is recommended that an amount not to exceed $10,000 be provided from the operating budgets of the Departments of Police, Fire, Solid Waste, Building and Vehicle Maintenance, and Parks and Re- creation to Coconut Grove Marketing re- presenting the cost of in -kind services in connection with the "Taste of the Grove" Food Festival to be held in Pea- cock Park on January 13, 1985, formal- izing Motion No. 84-1113, and further authorizing one (1) day concession privileges including a one (1) day per- mit to sell beer and wine, as per the attached resolution." The City Commission, by Motion No. 84-1113, expressed their intent to provide $10,000 to Coconut Grove Marketing for in -kind services in support of the "Taste of the Grove" Food Festival, to be held January 13, 1985, at Peacock Park. The requested in -kind services are described on the attached budget summary. Included as a part of this event is the authorization of one (1) day concession privileges for the assignment of various local en- trepreneurs participating in the event, and a one (1) day permit for the sale of beer and wine. This event has proven itself successful as demonstrated at the initial "Taste of the Grove" Food Festival held July 15, 1984, in which over $23,000 was raised for donations to the Muscular Dys- trophy Association. It is therefore, recommended that the City provide the requested in -kind services not to exceed $10,000 and authorize the concession privileges and beer and wine permit, as per the attached resolution. */ar Enclosure 84-1246 Cq.K i SPECIAL FTjNDI:iG RE'Q1JEST APPLICA':ION Plaase complete this form and submit it along with the required dodumentation to the Department of Community Development., 1145 N.4. llth Street, Miami, Florida 33136. If you have any questions, call 579-6a53. 1. a. Name of Event, Project or Program: TASTE OF THE GROVE (food festival). b. Date of Event/Activity: Sunday, January 13, 1985 c. Name of Organization: Coconut Grove Marketing s. Name of Contact Person: Marshall D. Steingold e. Telephone: work: 442-2001_ home: 444_6606 f. Mailing Address: P.O. Box 330935 Coconut Grove, FL 33133 II. Brief description of program/event and include the number of people expected to participate in or attend program (attach additional sheets if necessary): Restaurant/Food-tasting event in Peacock Park. 10a.m. to 6p.m. 30 restaurants sell taste -size portions of food. Music on Showmobile. Estimate 5000-6000 persons to attend. III. What are the benefits to the City (quantify where possible): Event highlights fine City restaurants. Draws people to the park for music and food tasting. Positive event for the City to contribute in -kind services for a cultural exchange and harmonious afternoon. City -sponsored festival. Shows support for the community and its residents. IV. Supporz Requested: . a. Cash Grant: S -0-• b. City Services Requested (i.e., and specify type of service and $ estimated by the providing department: City Decar zment POLICE SOLID WASTE FIRE PARKS Police, Fire, 'Sanitation) value as determined or Service Estimated Amount SECURITY $4,000.00 SANITATION/CLEAN-UP $2,500.00 INSPECTORS $ 500.00 S11011MOBILE ( large) $ 600.00 8 ..1246 _ 1 .iv` brn%a f� 1 P css;r_' r C. Facility Rental - $ Amount:-$0.007 :Jame of Facility: PEACOCK PARK Date(s) and 'hours to be used: Sunday, Jan.13, 1985 10am-6pm d. Total $ Requested from City: $10,000.00 V. Has City provided support in previous year(s)? Yes X No If yes, please attach a letter from a certified public accountant verifying the sufficiency of accounting systems and internal financial controls during funding period. If you have received $25,000 or more, a copy of an audit reflecting the expenditure of those funds must also be provided. Also, specify past City support and date(s) of event or activity. Name of Program/Event Year(s) Funds Granted Amount TASTE OF THE GROVE 1984 up to $25,000 in -kind VI. Have you requested and/or received funds from other governmental entities? Yes X No List all Funding Sources Applied Amount (Indicate'if to: received, still• pending or rejected): CITY OF MIAMI $4,450.00-received n83 VII. Please indicate what measures will be taken to insure adequate financial controls and accounting of funds: City services are requested through in -kind grant. All City depart- ments submit reports as to what have been costs incurred. VIII. Please describe organization's capability to accomplish program/event: Established event. This is the second time. 'Twice yearly event. 10 84-1246 IX. Please attach the following information relative to your organization to this application: 1) State Charter (proof of not for profit status) 2) dames and addresses of corporation's Board of Directors 3) A letter from certified public accountant verifying accounting systems and adequacy of financial controls to safeguard handling of City funds. 4) A copy of the projected line item budget reflecting expenditures and anticipated revenues for total project/ event. 5) A copy of the line item budget specifying how City funds will be used. I hereby certify that the information provided herein is true and accurate and that they, funds provided by the City will be expended in accordance with the commitments approved by the City Commission. Furthermore, the City will be provided with an accounting of expenditures and receipts within thirty (30) days after the event's conclusion and/or receipt of funds from the City, whichever is applicable, along with any other documents or data requested by the City. COCONUT GROVE MARKETING NAME OF ORGiUNIZATION MARSHALL STEINGOLD . CORPORATE SEAL FOR OFFICE USE OnY DATE RECEIVED 0 84-1246 I 1 (cont'd.) SPECIAL FUNDING REQUEST APPLICATION IV. Support Requested ELECTRICAL INSPECTORS $500.00 CITY ELECTRICIAN $500.00 SIX COMMUNICATORS (WALKIE-TALKIES) $200.00 TOTAL -- $8,800.00 TOTAL $ REQUESTED FROM CITY $10,000.00 (ESTIMATE) u 84-124f 3 = �S Cry s r PROPOSED IN -KIND SERVICE BUDGET "TASTE OF THE GROVE" SECURITY AND POLICE ELECTRICAL INSPECTORS SANITATION AND CLEAN-UP FIRE DEPARTMENT INSPECTORS SHOWMOBILE AND CREW SIX COMMUNICATORS (WALKIE-TALKIES) CITY ELECTRICIAN $4000.00 500.00 2500.00 500.00 600.00 200.00 ' 500.00 84-124 ti. FINANCIAL STATEMENT "TASTE OF. THE GROVE" FOR MDA 1984 Gross Revenues: Entry Fees Coors Beer Restaurants Accounts Receivable (Jaycees) Miscellaneous: Beer, Coke, Farm Stores, T-shirts, Donations Total Gross Revenues: Less: Expenses Tents Banners & Signs Barricades Farm Stores Electric Beer Printing Able Sanitation T-shirts Tables - Estimate Restaurants Total Expenses Profit to MDA 41 - i•.,.:�OIMSOrk4r.i.�haL.va.:rli.5eiarn�,..: ' ..-'�:.,K v $' 4,000.00 2,000.00 17,733.50 70.00 17,459.82 $41, 63M ($ 11080.00) (400.00) (50.00) (223.39) (500.00) (1,971.20) (182.10) (100.00) (900.00) (300.00) ($12,413.45) w...., . -....- $23,142.58 OWL 84-1246