HomeMy WebLinkAboutR-84-1237J-84-1064
RESOLUTION NO. 84--1237
A RESOLUTION ACCEPTING THE BID OF DIETCRAFT
INC. FOR FURNISHING MEAL CATERING SERVICES
FOR CITY DAY CARE AND PRE-SCHOOL FOOD
PROGRAMS ON A CONTRACT BASIS FOR THE TERM OF
EACH PROGRAM TO THE DEPARTMENT OF PARKS AND
RECREATION AT A TOTAL PROPOSED COST OF
$165,825.00; ALLOCATING FUNDS THEREFOR FROM A
GRANT FROM THE U.S. DEPARTMENT OF AGRICULTURE
THROUGH THE STATE OF FLORIDA DEPARTMENT OF
EDUCATION; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE PURCHASING AGENT TO ISSUE THE
PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received September 21, 1984 for the furnishing of Breakfasts,
Lunches and run Day Care and Pre -School Programs, on a contract
basis for the term of each program, one (1) year and six (6)
months respectively, to the Department of Parks and Recreation;
and
WHEREAS, invitations were mailed to 13 potential
suppliers and 1 bid was received; and
WHEREAS, funds for this purchase are available in a
Grant from the U.S. Department of Agriculture through the State
of Florida Department of Education; and
WHEREAS, this service will be used by the Department of
Parks and Recreation for the purpose of providing regular daily
meals to approximately 175 children enrolled in the City's four
(4) Day Care Centers and 160 children in five (5) Pre -School
Center; and
WHEREAS, the City Manager and the Director of the
Department of Parks and Recreation recommend that the bid
received from Dietcraft, Inc. be accepted as the only responsible
and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
NOV 8 1984
ON No. 84-123",
REMARKS.
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Section 1. The September 21, 1984 bid of Dietcraft,
Inc. for furnishing Meal Catering Services for City Day Care and
Pre -School Programs, on a contract basis for the term of each
program to the Department of Parks and Recreation at a total
proposed cost of $165,825.00 is hereby accepted with funds
therefor hereby allocated from a Grant from the U.S. Department
of Agriculture through the State of Florida Department of
Education.
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Agent to issue Purchase Orders for
this service.
PASSED AND ADOPTED this 8th day of November , 1984.
PiT G. ONGIE, CITY CLE
PREPARED AND APPROVED BY:
ROBERT F. CLARK,
DEPUTY CITY ATTORNEY
APPROV
CITY ATTORNEY
AND CORRECTNESS:
Maurice A. Ferre
MAURICE A. FERRE
MAYOR
84-123'7
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BID: A3-B 107
BREAKFASTS -PRE SCHOOL PROGRAM, OATS AID! RECEIyED__ P-�21/g4_ 3:00 PM
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u ACCOYN,wo DIVISION
LEGAL ADVERTISEMENT
BID NO. 83-84-107
Sealed bids will be received by the City Manager and City Clerk
of the City of Miami, Florida not later than
3:00 P.M., September 21, 1984 for furnishing
Breakfasts, Lunches and P.M. Supplements for the City's four (4)
Day Care and five (5) Pre -School Programs,at various City
facilities, on a contract basis, to the Department of Parks and
Recreation
Ordinance No. 9775 established a goal of Awarding 50% of the City's
total dollar volume of all expenditures for All Goods and Services
to Black and Hispanic Minority Business Enterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who are not
registered with the City as minority vendors are advised to contact
the City Purchasing Office, 1145 N.W. llth Street, Room 126, Telephone
579-6380.
Detailed specifications for the bid are available upon request at the
City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2521 )
Howard V. Gary
City Manager
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DiG1LJ� sa.uv--��__ -
the only reply.
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REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV '
ACCOUNT CODE
DATE PHONE APPROVED BY: j
PREPARED BY
Publish the attached advertisement
DIRECTOR OF ISSUING DEPARTMENT
times.
(number o1 times)
Type of advertisement: legal classified display
(Check One)
Size:
First four words of advertisement:
Remarks:
_ Starting date
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
113
1 117
18 1 125,34
39142
45
50
51 56
57 62
63 65,66
71
0
1
12
14
11
LL
V
I
I
I
I
1 1
12
101212
8
7
1
21314
7
-PILL
8 V P 1213
14
15 DESCRIPTION
36
64DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
-
Approved for Payment
White — Purchasing Green — Finance
Pink — Department
the only reply. -"
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84-123'7
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Tot Howard V . Gary
City Manager
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
FROMa Carl Kern, Acting Director
Department of Parks
and Recreation
A
0
DATE: October 9, 1984 FILE:
SUNJECT: Bid No. 83-84-107 Day Care
And Pre -School Food Program
Contract
REFERENCE:
ENCLOSUREI1:
IT IS RECOMMENDED THAT THE CITY COMMISSION
ADOPT A RESOLUTION ACCEPTING THE BID OF
DIETCRAFT, INCORPORATED FOR FURNISHING MEALS
AT THE FOUR CITY DAY CARE CENTERS, AND FIVE
PRE-SCHOOLS ON A CONTRACT BASIS FOR ONE YEAR
TO THE DEPARTMENT OF PARKS AND RECREATION AT
A TOTAL ESTIMATED COST OF $165,825.20; ALLO-
CATING FUNDS THEREFOR FROM A UNITED STATES
DEPARTMENT OF AGRICULTURE GRANT THROUGH THE
FLORIDA STATE DEPARTMENT OF EDUCATION; AU-
THORIZING THE CITY MANAGER AND THE PURCHASING
AGENT TO ISSUE THE PURCHASE ORDER FOR THIS
SERVICE.
This bid from Dietcraft Incorporated for $165,825.20 provides for the
purchase of Breakfast, lunch, P.M. Supplement, and all non food ex-
pendable items such as plastic forks, spoons, napkins, cups, plates,
garbage bags, to be used in serving meals.
The United States Department of Agriculture provides funds to the
Florida Department of Education for contracting with local agencies
to provide meals and snacks to children participating in day care
programs.
Dietcraft Incorporated has been the Food vendor for the past six years.
Satisfactory service has been provided by Dietcraft during this period.
We anticipate having at least 320 children participate each day, in this
program.
In addition bids were sent to six (6) Hispanic American Firms, three (3)
Black American Firms, and four (4) Non Minority Firms. Dietcraft submitted
the only reply.
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84-123'7
AWARD OF BID
s
Bid No. 83-84-107
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ITEM: Meal Catering Services for Day Care
and Preschool Programs
DEPARTMENT: Parks and Recreation
TYPE OF PURCHASE: Contract for one (1) year, and for six
a
months, respectively
REASON: Provide regular daily meals to
children enrolled in City -run programs
POTENTIAL BIDDERS: 13
i
BIDS RECEIVED: 1
TABULATION:
-
I
Estimated Estimated
Meal Servings number of
per day days Unit Price Extension
Day Care Food Program
(4 locations)
Breakfast 173 260 $ .57 $25,638.60
Lunch 173 260 $ 1.37 61,622.60
-
PM Supplements 173 260 $ .40 17,992.00
Pre -School Program
(5 locations)
Breakfast 160 190 $ .57 17, 328.00
Lunch 160 190 $ 1.37 41,648.00.
j
PM Supplements 21 190 $ .40 1,596.00
TOTAL $ 165,825.00
t.
FUNDS: U.S. Department of Agriculture Grant
through the State of Florida
Department of Education
r
MINORITY PARTICIPATION: Invitations were sent to three (3).:'
Black and six (6) Hispanic American firms engaged in
providing Catering Services, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory.
2. Bidder applications on file in Purchasing
3. Previous formal bids for this item.'`
d
'.
Minority Response consisted of the bid from Dietcraft, Inc.
{'
(the recommended award) and a "no bidfrom Fiesta
Enterprises, Inc., both Hispanic firms.
Fti
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}
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84-123'7
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BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
The bid meet the specifications. Following
is an analysis of the invitation to bid:
Number of Bid
Invitations Mailed
0
2
0
3
4
4
Courtesy Notifications 8
"No Bids"
Late Bids -
Totals 21
Reason for "No Bid" was as follows:
Number of
Responses
0
1
0
1
0
0
1
0
2
1. "Do not handle complete line of services requested."
(Hispanic American firm)
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO DIETCRAFT, INC. IN THE TOTAL
PROPOSED AMOUNT OF �165,825.00.
Purchasing Agent
Date
The above award meets the requirements the Department of Parks
and Recreation, and approval is recommended.
a- ��
Director
Date
The Minority Procurement Officer concurs with the above
recommendation.
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Of f icer
23���
Date
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84-123'7