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Home My WebLink AboutR-84-1236J-84-1090 M84-949 (8/16/84) RESOLUTION NO. 84-1236 A RESOLUTION ACCEPTING THE BID OF BERT NEWCOMB TREE AND LANDSCAPING SERVICE FOR RELOCATING TREES AND PALMS IN BAYFRONT PARK AT A TOTAL COST OF $5,650.00; ALLOCATING FUNDS THEREFOR FROM THE SPECIAL PROGRAMS AND ACCOUNTS WITH REIMBURSEMENT TO THE CITY FROM THE ORANGE BOWL COMMITTEE (1/3 OF THE COST) AND FROM MIAMI MOTOR SPORTS, INC., (1/3 OF THE CUST); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THIS PROJECT. WHEREAS, pursuant to public notice, sealed bids were re- ceived October 22, 1984, for the relocation of trees and palms in Bayfront Park; and WHEREAS, invitations were mailed to 65 potential suppliers and 7 bids were received; and WHEREAS, funds for this purchase are available from Special Programs and Accounts with reimbursement to the City of one-third of the cost from the Orange Bowl Committee and one-third of the cost from Miami Motor Sports, Inc.; and WHEREAS, this project will allow for the location of addi- tional bleachers in Bayfront Park for the Miami Grand Prix and the Orange Bowl Parade; and WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the bid received from Bert Newcomb Tree and Landscaping Service, Inc., be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 22, 1984, bid of Bert Newcomb Tree and Landscaping Service for relocating trees and palms in Bay - front Park at a total cost of $5,650.00 is hereby accepted with funds available from Special Programs and Accounts with reim- bursement of one-third of the cost from the Orange Bowl Committee and one-third of the cost from Miami Motor Sports, Inc. 1 CITY COMMISSION MEETING OF NOV 8 1984 IRESM UTION �RENVUS `. -Ic:`;k N Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue a Purchase Order for this work. PASSED AND ADOPTED this 8th day of November , 1984. ATTEST: -J `. RAL G. ONGIE, CITY CL Q PREPARED AND APPROVED BY: 0-4�/ ROBERT F. CLARK DEPUTY CITY ATTORNEY D CORRECTNESS: APPROVED LUCIA A. DUUU CITY ATTORNEY _ Maurice A. Ferre MAURICE A. FERRE M A Y 0 R 2 84--1236 P �lc-tD en- � BID SECURITY ITEM Relocation and Replanting of 33 trees DATE tlCi RECEIVED October 22, 1984 3:00 PM - .. _ Dept. of Parks 84-85-01 TYPE OF SECURITY EI pOER TOTAL Jaybird Landscaping 164 S.W. 142 Avenue Miami, F1 33177 $20,650.00 Grove Nursery, Inc. P. 0. Box 1310 Homestead, Fl 33030 $10,700.00 P.N.M. Corporation 3780 N. W. 22 Avenue Miami, F1 33142 $20,825.00 Bannerman Landscaping,Inc. P. 0. Box 570093 Miami, F1 33157 $21,465.00 Bert Newcomb Tree Service 2902 N. W. 32 Avenue Miami, Fl 33142 $5,650.00 Recio and Associates 9620 S. W. 79 Street Miami, F1 33173 $28,835.00 Melrose Nursery Inc. 2741 N. W. 27 Avenue Miami, F1 33142 $9,105.00 Acropolis Designs Corp Pan American Foundation Corp. Ingraham's Royal Palm Farm Botanics R. Ehhigham Nursery,Inc. Greenworks,Inc. The Lemon Tree Nursery of Dade County i r L t t' R h H 6 e- Y I/ - ) d 3.1,1 Secelved 44 abevr 810(viksd checks Ais 1dey of ACCOUNTING DIVISION ��r 1 B!D SECURITY Relocation and Replanting of 33 trees October 22 1984 3:00 PM #} DATE AID: RE[EIVEO Dept. of Parks 84-85-01 TYPE OF SECURITY �I DDEII TOTAL 7-// Jaybird Landscaping 164 S.W. 142 Avenue Miami, F1 33177 $20,650.00 Grove Nursery, Inc. P. 0. Box 1310 Homestead, F1 33030 $10,700.00 ' P.N.M. Corporation 3780 N. W. 22 Avenue Miami, F1 33142 $20,825.00 Bannerman Landscaping,Inc. P. 0. Box 570093 Miami, F1 33157 $21,465.00 Bert Newcomb Tree Service 2902 N. W. 32 Avenue Miami, F1 33142 $5,650.00 Recio and Associates 9620 S. W. 79 Street Miami, F1 33173 $28,835.00 Melrose Nursery Inc. 2741 N. W. 27 Avenue Miami, F1 33142 $9,105.00 NO BID: Acropolis Designs Corp Pan American Foundation Corp. Ingraham's Royal Palm Farm Botanics R. Ehhigham Nursery,Inc. Greenworks,Inc. The Lemon Tree Nursery of Dade County I i i 1� 1 s i 1 3 i * y q- J d 3,01 Rccclved 116 •Levr llcivlicd checks this 'rcy 0i ILWW ... ACCOUNTING DIVISION vow/ s; LEGAL ADVERTISEMENT a BID NO. 84-85-01 Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 3:00 p.m. October 22, 1984 for furnishing All Labor and Materials for the Relocation and Replanting of proximately 33 Trees within Bayfront Park, 100 5iscayne Boulevard, for the Department of Parks and Recreation. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. 11th Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No._ 9536 ) Howard V. Gary City Manager (p (° o mmi r REQUISITION FOR ADVERTISEMENT ?: T number must appear :. i , in`tj{e advertisement. DEPT/DIV. ); ACCOUNT CODE y DATE PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: '' Starting date j First four words of advertisement: 5 Remarks: i i 1 I DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) White — Purchasing Green — Finance OF j Approved for Payment Pink — Department 84-1236 COMMISSION ACTION CITY OF MIAMI. FLORIDA I INTER -OFFICE MEMORANDUM TO. Howard V . Gary City Manager Carl Kern FROM: Acting Director Department of Parks and Recreation DATE. October 23, 1984• FL&: SUBJECT. Recommendation for Resolution and Award of Bid No. 84-85-01 - Tree Relocation - Bayfront Park REFERENCES: Nov. 8 , 1984 City Commission Meeting " ENCLOSURES: "It is recommended that the award be made and a resolution be passed accepting the most advantageous bid as received from Bert Newcomb Tree and Landscaping Service for the relocation of trees and palms in Bayfront Park for a total cost of $5,650." Pursuant to Motion No. 84-948 of August 16, 1984, which directed the City Manager to arrange for the moving of Palm trees in connection with Bayside, the Grand Prix, and the Orange Bowl Parade, and to public notice, sealed bids were received October 22, 1984, for relocating trees and palms in Bayfront Park. The purpose of the relocation of the trees and palms is to provide for the location of additional bleachers for the Miami Grand Prix and the Orange Bowl Parade. Funds are available for this project from Special Programs and Accounts with reimbursement to the City from the Orange Bowl Committee (1/3), and Miami Motor Sports, Inc., (1/3). CK//cg cc: Law Department 84-1236 W AWARD .0FBID Bid No. 84-85-01 ITEM: Tree and Palm Relocation (Bayfront Park) DEPARTMENT: Parks and Recreation z ------- To proV4de space for additional ble. REASON: - n.,'- .; -_,ange Bowl Para,_. Z.ie POTENTIAL BIDDERS: 65 BIDS RECEIVED: 7 TABULATION_ Attached FUNDS: Funds are available from Special Programs and Ac6ounts with reimbursement from the Orange Bowl Committee (1/3) and Motor Sports, Inc. (1/3). MINORITY PARTICIPATION: Bid invitatins were sent to twenty-six (26) Black firms and twelve 1,12) Hispanic firms registered with the City as being able to do landscape work. RID EVALUATION: Jaybird Landscaping Grove Nursery PNM corporation Bannerman Landscaping Bert Newcomb Tree Service Recio and Associates Melrose Nursery, Inc. Low Bid: Recommend issuing a purchase order. $20,650. 10,700. 20,825. 21,465. 5,650. 28,835. 9,105. Page 1 of 2 NUMBER OF BID NUMBER OF CATEGORY INVITATIONS MAILED RESPONSES Prior Bidders .._. .._....�--1 41 4 New Bidders Black American 0 0 ' Hispanic American 0 0 Non -Minority 0 0 Courtesy Notifications _10 0 "No Bids" 0 7 Late Bids 0 0 Totals 65 14 Reasons for "No Bids" were as follows: 1. "Unavailable at this tune." 2. "N/A Contract 'Time Frame'." 3. "Trees too large for our equipment." 4. "Not sufficient time to prepare for contract on account due to health problems." 5. "Not within our line of business." 6. "Do not have the proper equipment." 7. "Company resources are all committed through November, 1984. RECOMMENDATION: It is recommended that the award be made to Bert Newcomb Tree & Landscaping Service for the amount of $5,650.00. Purchasing Agent Date The above award meets the requirements of the Department of Parks and Recreation, and approval is recommended. Director Date Page 2 of 2 84-1236