HomeMy WebLinkAboutR-84-1325J-84-1019
Is
RESOLUTION NO.
IN
84•-1325
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH MIAMI-DADE COMMUNITY COLLEGE, IN
SUBSTANTIALLY THE FORM ATTACHED, FOR PROFESSIONAL
SERVICE OF AN ASSESSMENT CENTER FOR THE PURPOSE OF
ESTABLISHING POLICE LIEUTENANT PROMOTIONAL PROCEDURES
AT A COST NOT TO EXCEED TWENTY-NINE THOUSAND AND FOUR
HUNDRED DOLLARS ($29,400.00) WITH FUNDS THEREFOR
ALLOCATED FROM THE POLICE DEPARTMENT BUDGET.
WHEREAS, the City of Miami is desirous of acquiring the
services of an assessment center for Police Lieutenant
promotional procedures; and
WHEREAS, Miami -Dade Community College has expressed a desire
to perform the required services for the City; and
WHEREAS, Miami -Dade Community College has the necessary
staff, equipment and resources, and is willing and able to
provide an assessment center for Police Lieutenant promotional
procedures; and
C
WHEREAS, the funds necessary for the execution of this
agreement are available in the Police Department budget;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The City Manager is hereby authorized to execute
an agreement with Miami -Dade Community College for professional
services in the form of an assessment center for the City of
Miami, Department of Human Resources, in substantially the form
attached hereto, in an amount not to exceed $29,400 with funds
therefor hereby allocated from the Police Department budget.
CITY COMMISSION
MEETING OF
NOV 15 1984
RESOLUTION P184-14'
REMARKS.
I
PASSED AND ADOPTED THIS 15th DAY OF November , 1984.
ATTEST:
(Ralp G. Ongie, City Clerk=`
PREP&RED 4eik) APPKOV&ff E
�u� v lareiKo
A,,ssist nt City Attorney
APPROVED ,KS/TO FU
Lucia A. Dougherty
City Attorney
Maurice A. Ferre
Maurice A. Ferre, Mayor
RRECTNESS:
84--1325
PROFESSIONAL SERVICES AGREEMENT
This Agreement entered into this day of October
1984, by and between the City of Miami, a municipal
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corporation of Dade County, Florida, hereinafter referred to +'
as "CITY" and Miami -Dade Community College, a Public State
Agency, 11380 N.W. 27 Avenue, Miami, Florida, hereinafter
referred to as "CONSULTANT".
W I T N E S S E T H
WHEREAS, the CITY requires professional services in
the nature of assessment centers for police lieutenant
promotional procedures; and
WHEREAS, the CONSULTANT has expressed a desire to
perform the required services for the CITY; '
NOW, THEREFORE, the CITY and the CONSULTANT do
mutually agree as follows:
I. TERM:
This Agreement shall commence the fifteen day of
October, 1984, for the purpose of providing the services
stipulated in Sections 2 and 3 of this Agreement and shall
terminate at 11:59 o'clock, P.M., on the 28th day of x
February 1985.
2. BASIC SERVICES:
The CONSULTANT shall provide the following
professional services:
A) Conduct a complete job analysis, within 60 days
of the execution of this Agreement, through the use of
interviews observations, critical index arid data collected
from incumbent police lieutenants, superiors and
subordinates.
B) Develop a job analysis questionnaire, within 60
days of the execution of this Agreement, specifically
tailored for City of Miami police lieutenants. The
questionnaire will include approximately 150-200 task state-
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ments and will be taylored to the CITY's needs from data
collected in the job analysis. A content valid approach
shall be emphasized through the use of subject matter
experts (SME'st- rom the Miami Police Department.
C) Provide a computer analysis of job task analysis
questionnaire, within 60 days of the execution of this
Agreement, and identify the critical job skill dimensions
within the positions of police lieutenant. Raw data will be
provided to the CITY.
D) Prepare a final job task analysis report, within
60 days of the execution of this Agreement, which shall
include a step-by-step account of the entire job analysis
process. This report shall also include discussion of the
relationship between the job analysis and the actual
assessment center exercises.
E) Develop a minimum of three assessment center
exercises, within 90 days of the execution of this
Agreement. Subject matter experts will provide input to
the development of the assessment center exercises. The
CITY's Human Resources Department must approve all
exercises.
F) Develop final assessment center keys and evalua-
tion formats for approval by CITY's Human Resources ;
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Department, within 90 days of execution of this Agreement.
G) Provide an outline for orientation/information
meeting, within 60 days of the execution of this Agreement,
and arrange with Miami -Dade College bookstore to make
available for purchase an information book on assessment
center procedures.
H) Provide duplicating and collating services of all
testing materials and training materials.
I) Provide Assessor Manuals for participating
assessors, within 90 days of the execution of this
Agreement. Manuals will be on loan from Metro -Dade County s.
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Police Department. CONSULTANT will be responsible for
obtaining, reviewing, replenishing and returning all manuals
to Metro -Dade County Police Department.
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J) Develop, within 90 days of the execution of this
_
Agreement, matrix sheets and Exercise Report Form materials
for all participating assessors,
K) Loc6t'e and identify approximately 15 assessors
and role players, within 90 days of the execution of this
Agreement, based on criteria outlined by the CITY. The
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CITY must give final approval of assessors and role
players selected.
L) Provide neccessary training and materials for
approximately fifteen (15) role players and fifteen (15)
assessors, within 90 days of the execution of this
Agreement.
_
M) Provide Administrator Manuals. Develop schedule
of all candidates' activities for duration of administration
of assessment center, within 90 days of the execution of
this Agreement. CITY's Human Resources Department will
assist in coordinating time schedules of candidates, role
players and assessors.
N) Administer nine (9) days of assessment centers
(3 cycles) for approximately sixty (60) police lieutenant
candidates, within 120 days of the execution of this
Agreement.
0) Monitor and observe assessor team meetings,
P) Prepare all final Assessor Evaluation Reports
along with computer processing of data, within 120 days of
the execution of this Agreement.
all
Q) Determine weight distribution (relative measure-
ment of importance) of all behavioral skills identified and
measured in the lieutenant's assessment center process.
Weights must be approved by CITY"s Human Resources
Department.
,.
R1 Prepare Final Evaluation Scores for lieutenant
candidates, within 120 days of the execution of this
Agreement.
SI Prepare, structure and monitor feedback sessions,
F
within 120 days of the execution of this Agreement, for a
total of thirty (30) candidates who fail the assessment
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center process. CITY's Human Resources Department staff
would be responsible for feedback sessions to any additional
failures.
T) One staff member from CITY's Human Resources
Department will be allowed to participate and/or monitor
entire assessment process as listed in paragraphs A through
S of this Section. CITY reserves the option to send addi-
tional staff members for training and monitoring purposes.
3. PROJECT SCHEDULE
The CONSULTANT will complete the project in the
following steps:
A) A preliminary meeting and follow-up progress
meetings of one (1) per month for planning purposes and for
input of information regarding the CITY's Human Resources
Departments' requirements in regard to the report.
8) Conduct job analysis, develop and administer
questionnaire, and provide computer analysis of data, within
4
60 days of the execution of this Agreement.
C) Develop assessment center exercises and evalua-
tion keys, within 90 days of the execution of this
Agreement.
D) Provide training for assessors and role players,
within 90 days of the execution of this Agreement.
E) Administer assessment centers, within 120 days of
the execution of this Agreement.
F) Prepare final assessment center evaluations,
within 120 days of the execution of this Agreement.
C) Prepare a final report documenting the entire
process for the police lieutenant level assessment center,
within 120 days of the execution of this Agreement.
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4. COMPENSATION.,
The CITY shall pay the CONSULTANT, as compen-
sation for the services required pursuant to Sections 2 and
3 hereof, a sum not to exceed $29,400 (twenty nine thousand
four hundred dollars).
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5. PAYMENT SCHEDULE
Al CONSULTANT will be compensated on a monthly
basis as work tasks are accomplished in accordance with the
"Payment and Billing Schedule" (EXHIBIT A) which is
attached hereto. Payment shall be based on billing for
services, other actual expenses specified in Exhibit A and
approval of each completed task by the City's Director of
Human Resources Department, not to exceed the total
compensation specified in Section 4 above.
B) CONSULTANT agrees to ootain volunteer role
players from local community and civic groups. In the event
CONSULTANT is unsuccessful in obtaining the necessary
qualified number of volunteer role players, the CITY then
agrees to compensate CONSULTANT $75.00 per day per
professional role player hired (12 role players, 5 days), a
total cost not to exceed $4,500.00.
C) The CITY shall have the right to review and
audit the time records and related records of the
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CONSULTANT pertaining to any such billings.
0) The final payment of 25% will be withheld
until the final report is submitted to the CITY for review
and approval. The remaining 25X will be disbursed within
15 (fifteen) working days after approval of the final report
by the CITY's Director of Human Resources Department.
6. DELIVERY OF SERVICES
Both parties agree to comply with the stipula-
tions which are outlined in the "Billing and Payment
't
Schedule" outline narrative which is attached as EXHIBIT A
and incorporated herein,
7. TERMINATION OF CONTRACT
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The CITY retains the right to terminate this
Agreement at any time prior to the completion of the
services required pursuant to Sections 2 and 3 hereof
without penalty to the CITY. In the event notice of
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termination of this Agreement shall be in writing to the
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84-1325
CONSULTANT who shall be paid for all services performed
prior to the date of its receipt of the notice of
termination. In no case, however, will the CITY pay the
CONSULTANT an amount in excess of the total sum provided +
by this Agreement.
It is hereby understood by and between the CITY
and the CONSULTANT that any payment made in accordance
with this Section to the CONSULTANT shall be made only if
said CONSULTANT is not in default under the terms of this
Agreement. If the CONSULTANT is in default under the
terms of this Agreement, then the CITY shall in no way be
obligated and shall not pay the CONSULTANT any sum
whatsoever.
8. GENERAL CONDITIONS
a) All notices or other communications which
shall or may be given pursuant to this Agrement shall be in
writing and shall be delivered by personal service, or by
t;
registered mail addressed to the other party at the address
indicated herein or as the same may be changed from time to
time. Such notice shall be deemed given on the day on which
personally served; or, if by mail, on the fifth day after
being posted or the date of actual receipt, whichever is
earlier.
FOR CITY OF MIAMI
Mr. Rene P. Larrieu, Jr,
Validation Division Supervisor
City of Miami
1145 N.W. 11 Street, Room 212
P.O. Box 330708
Miami, Florida 33133
FOR CONSULTANT:
Dr. Arthur L. Benton, Ph.D.
Administrator
�x Dade -Miami Criminal Justice Assessment Center
a �
11380 N.W. 27 Avenue
Miami, FL 33167
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b) Title and paragraph headings are for
convenient reference and are not a part of this agreement.
c) In the event of conflict between the terms of
this Agreement and any terms or conditions contained in any
attached documents, the terms in this agreement shall rule.
d) No waiver or breach of any provision of this
Agreement shall constitute a waiver of any subsequent breach
of the same or any other provision hereof, and no waiver
shall be effective unless made in writing.
e) Should any provisions, paragraphs, sentences,
words or phrases contained in this Agreement be determined
by a court of competent jurisdiction to be invalid, illegal
or otherwise unenforceable under the laws of the state of
Florida or the City of Miami, such provisions, paragraphs,
sentences, words or phrases shall be deemed modified to the
extent necessary in order to conform with such laws, or if
not modifiable to conform with such laws, then same shall be
deemed severable, and in either event, the remaining terms
and provisions of this Agreement shall remain unmodified and
In full force and effect.
9. NONDISCRIMINATION
CONSULTANT shall not discriminate as to race,
sex, color, creed or national origin in connection with its
performance under this Agreement.
10.
AWARD OF AGREEMENT
The CONSULTANT warrants that it has not
employed
or retained any person employed by the CITY to
solicit
or secure this Agreement and that it has not offered
to pay,
paid, or agreed to pay any person employed by the
CITY any fee, commission percentage, brokerage fee, or
gift of
any kind contingent upon or resulting from the award
of this Agreement.
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11.
NONDELEGABILITY
The obligations undertaken by the CONSULTANT
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pursuant to this Agreement shall not be delegated or
assigned to any other person or firm unless the CITY shall
first consent in writing to the performance or assignment of
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such services or any part thereof by another person or firm.
12. CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced
according to the laws of the State of Florida.
13. SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties
herein, their heirs, executors, legal representatives,
successors, and assigns.
14. AUDIT RIGHTS
The CITY reserves the right to audit the
records of the CONSULTANT as they relate to the perform-
ance of CONSULTANT's services hereunder at any time during
the performance of this Agreement and for a period of one
year after final payment is made under this Agreement.
15. INDEMNIFICATION
CONSULTANT shall indemnify and save the CITY
harmless from and against any and all claims, liabilities,
losses, and cause of action, which may arise out of
CONSULTANT's activities under this contract, including all
other omissions to act on the part of the CONSULTANT or
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any of them, including any person acting for or on his or
their behalf, and, from and against any orders, judgments or
decrees which may be entered and from and against all costs,
i
attorney's fees, expenses and liabilities incurred In the
defense of any such claims, or in the investigation thereof.
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16. INSURANCE
The CONSULTANT, due to Its size, extensive
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holdings and resulting spread of risk, self insures and
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assumes the risx of loss and liabilities on many risks. It
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pursuant to this Agreement shall not be delegated or
assigned to any other person or firm unless the CITY shall
first consent in writing to the performance or assignment of
such services or any part thereof by another person or firm.
12. CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced
according to the laws of the State of Florida.
13. SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties
herein, their heirs, executors, legal representatives,
successors, and assigns.
14. AUDIT RIGHTS
The CITY reserves the right to audit the
records of the CONSULTANT as they relate to the perform-
ance of CONSULTANT's services hereunder at any time during
the performance of this Agreement and for a period of one
year after final payment is made under this Agreement.
15. INDEMNIFICATION
CONSULTANT shall indemnify and save the CITY
harmless from and against any and all claims, liabilities,
losses, and cause of action, which may arise out of
CONSULTANT's activities under this contract, including all
other omissions to act on the part of the CONSULTANT or
any of them, including any person acting for or on his or
their behalf, and, from and against any orders, judgments or
decrees which may be entered and from and against all costs,
attorney's fees, expenses and liabilities incurred in the
defense of any such claims, or in the investigation thereof.
16. INSURANCE
The CONSULTANT, due to its size, extensive
holdings and resulting spread of risk, self insures and
assumes the risk of loss and liabilities on many risks. It
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is agreed that the CONSULTANT may be a self insured so
long as the risk and properties demised herein are insured
by the CONSULTANT in the manner and amount customary for
the CONSULTANT'S program of insurance. The CONSULTANT
at all times, shall keep the CITY advised of the insurance
on risk and properties demised and give the CITY at least
ten (10) days notice of any change or cancellation on any
insurance thereon.
The CONSULTANT shall carry public liability
insurance above certain varying deductibles protecting the
CITY and the CONSULTANT in the amount customary for the
CONSULTANT'S program of insurance. The CITY shall be
named as an additional insured in said policies to the
extent that the same pertains to the demised premises. The
CONSULTANT, as a self -insured, shall itself protect the
CITY for the deductible amounts under said policies. The
CONSULTANT will issue appropriate Certificates of
Insurance pursuant to its program of insurance.
17. CONFLICT OF INTEREST
The CONSULTANT convenants that no person under
its employ who presently exercises any functions or respon-
sibilities in connection with this Agreement has any
personal financial interests, direct or indirect, in this
Agreement. The CONSULTANT further convenants that, in
the performance of this Agreement, no person having such
conflicting interest shall be employed. Any such interests
on the part of the CONSULTANT or Its employees must be
disclosed in writing to the CITY.
The CONSULTANT is aware of the conflict of
interest laws of the City of Miami (City or Miami Code
Chapter 2, Article V), Dade County, Florida (Dade County
Code, Section 2-11.1) and the State of Florida, and agrees
that it will fully comply in all respects with the terms of
said laws.
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84-1325
18. OWNERSHIP OF DOCUMENTS
All documents developed by CONSULTANT under
this Agreement shall be delivered to CITY by said
CONSULTANT upon completion of the services required
pursuant to Sections 2 and 3 hereof and shall become the
property of CITY, without restriction or limitation on its
use. CONSULTANT agrees that all documents maintained and
generated pursuant to this contractual relationship between
CITY and CONSULTANT shall be subject to all provisions
of the Public Records Law, Chapter 119, Florida Statutes.
It is further understood by and between the
parties that any information, writings, maps, contract
documents, reports or any other matter whatsoever which Is
given by CITY to CONSULTANT pursuant to this Agreement
shall at all times remain the property of CITY and shall
not be used by CONSULTANT for any other purposes whatso-
ever without the written consent of the CITY.
19. INDEPENDENT CONTRACTOR
Yjy
The CONSULTANT and its employees and agents
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shall be deemed to be independent contractors, and not
agents or employees of the CITY, and shall not attain any
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rights or benefits under the Civil Service or Pension
Ordinances of CITY, or any rights generally afforded
a
classified or unclassified employees; further he/she shall
not be deemed entitled to Florida Worker's Compensation
benefits as an employee of the CITY.
20. LEGAL DEFENSE
CONSULTANT agrees to testify on behalf of the
CITY in the event charges or allegations -arise from use of
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any report, records and documents generated by the
CONSULTANT for development and administration of police
lieutenant level assessment center for evaluation of
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promotional candidates. The CITY agrees to pay reasonable
travel expenses and normal consulting fees for any such
testimony,
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IN WITNESS WHEREOF, the parties hereto have caused
these presents to be executed by the respective officials
thereunto duly authorized, this the day and year first above
written,
CONSULTANT
.; Miami -Dade Community
College:
By. _ -
Les er Broo nor
Vice President for
Business Affairs
Attest:
Attest:
CITY OF MIAMI, a municipal
Corporation of the State of
Florida:
By:
Howard-v. Gary
City Manager
Attest:
RarpFi-Ongle
City Clerk
APPROVED AS TO INSURANCE
REQUIREMENTS:
Risk Mafiagetaent
APPROVED AS TO FORM AND
CORRECTNESS:
Luc a�ougherty
City Attorney
84-1325
Job Task Analysis, Questionnaire
and Computer Analysis:
Development of Assessment Center
Exercises and Evaluation Keys:
Assessor Training:
Professional Role players, a $75 per
role player per day: Total amount
not to exceed:
Administration of Assessment
Assessment
Preparation
Evaluations:
$ 3,850.00
$ 9,400.00
$ 5,325.00
$ 4,500.00
$29,400.00
84-1325
h I O
E X H 18 I T A
BILLING _AND _PAYMENT _SCHEDULE
Job Task Analysis, Questionnaire
and Computer Analysis: $ 3,850.00
Development of Assessment Center
Exercises and Evaluation Keys: $ 9,400.00
Assessor Training: $ 5,325.00
Professional Role players, 0 $75 per
role player per day: Total amount
not to exceed: $ 4,500.00
Administration of Assessment
Centers and Preparation of Final
Assessment Center Evaluations: $ 6,325.00
CONTRACT TOTAL: $29,400.00
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CITY OF MIAMI. FLORIDA r /
33 INTER -OFFICE MEMORANDUM
TO: Howard V . Gary DATE:
City Manager
SUBJECT:
FROM! Robert D. Krause :� i%� RErEREHCEs:
Director - `
Department of Human Resources_ ENCLOSURES,
October 10, 1984 '^u'
Proposed Resolution and
Contract for Professional
Services of an Assessment
Center (for City Commission
Approval)
It is recommended that the City Commission
adopt the attached Resolution authorizing the
City Manager to enter into a professional
service contract with Miami -Dade Comwunity
College, for assessment center services to be
used in conjunction with Lieutenant promotions
in the Police Department.
In complying with the recommendations of the University of
Chicago's final report to the City of Miami on future promotional
registers in the Police Department, the Departments of Human
{ Resources and Police have determined that the Dade -Miami Criminal
a Justice Assessment Center can assist in preparing a register for
Police Lieutenant promotions.
It is our intent to utilize the assessment center process in
1 conjunction with the Chicago Police Battery. The assessment
jprocess involves "situational testing" for observing dimensions
of behavior that are ordinarily difficult to measure by other
' means. It is our objective to standardize means of evaluating
behavior, using trained assessors representing a cross section of
I the community in addition to Police personnel.
We believe the assessment center method will allow us to produce
a list of best qualified candidates for Police Lieutenant and to
minimize adverse effect on minorities and women. The agreement
with the Dade -Miami Criminal Justice Assessment Center is at a
cost of $29,400 to the City. The funds for this service are
available within the Police Department's budget.
It is our recommendation that the City Manager be authorized to
enter into a proposed contract per the attached Resolution.
AB: as
Attachment
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