HomeMy WebLinkAboutR-84-1330�l 1
3-84-1147
11/21/84
rr/091/D8
RESOLUTION NO.84-"1330
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AMENDMENT TO AN EXISTING
LEASE AGREEMENT WITH DUPONT BUILDING
ASSOCIATES, LTD. FOR THE LEASE OF AN
ADDITIONAL 635 SQUARE FEET OF OFFICE
SPACE AT 169 EAST FLAGLER STREET FOR USE
BY THE LAW DEPARTMENT WITH FUNDS THEREFOR
ALLOCATED FROM BUDGETED LAW DEPARTMENT
FUNDS; APPROVING THE APPOINTMENT OF
ROBERT F. CLARK AS CHIEF DEPUTY CITY
ATTORNEY AND GISELA CARDONNE AS DEPUTY
CITY ATTORNEY; APPROVING THE
REORGANIZATION OF THE LAW DEPARTMENT AS
PROPOSED IN THE NOVEMBER 28, 1984
MEMORANDUM OF LUCIA A. DOUGHERTY, CITY
ATTORNEY, INCLUDING THE CREATION AND
FILLING OF THE POSITION OF AN ASSISTANT
CITY ATTORNEY WHOSE PRIMARY
RESPONSIBILITY WILL BE TO PROVIDE COUNSEL
TO THE COMMUNITY DEVELOPMENT DEPARTMENT
AND A LEGAL STENO FOR SAID ATTORNEY;
FURTHER AUTHORIZING AND APPROVING THE
FILLING OF VACANT POSITIONS IN THE LAW
DEPARTMENT AS FOLLOWS: ASSISTANT CITY
ATTORNEY TO SERVE IN THE POLICE
DEPARTMENT LEGAL UNIT, SENIOR SECRETARY,
LEGAL STENO AND ONE POSITION OF TYPIST
CLERK III WHICH WILL BECOME VACANT PRIOR
TO DECEMBER 31, 1984.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLOR IDA:
Section 1. The City Manager is hereby authorized to
execute an amendment to an existing Lease Agreement with
DuPont Building Associates, LTD. for the lease of an
additional 625 square feet of office space at 169 East
Flagler Street, Miami, Florida, for use by the Law Department
t<
with funds therefor hereby allocated from Law Department
Budgeted Funds.
Section 2. The appointment of Robert F. Clark as
Chief Deputy City Attorney and Gisela Cardonne as Deputy City
Attorney and the reorganization of the Law Department as
CITY COMMISSION
MEETING OF
DEC 3 1984
,ul� i,u. -84"-i 'a
proposed in the November 28, 1984 memorandum of Lucia A.
Dougherty, City Attorney, are hereby approved, including the
creation and filling of the position of an Assistant City
Attorney whose primary duty and responsibility will be to
provide counsel to the Community Development Department and a
Legal Steno for said Attorney.
Section 3. Authority and approval is hereby given
for the filling of vacant positions in the Law Department as
follows: Assistant City Attorney to serve in the Police
Department Legal Unit, Senior Secretary, Legal Steno and one
position of Typist Clerk III which will become vacant prior
to December 39 1984.
PASSED AND ADOPTED this 3rd day of December , 1984.
Maurice A. Ferre
M A Y 0 R
ST:
ALP G. ONGIE, CITY CLE
PREPARED AND APPROVED BY:
ROB RT F. CLARK
DEPUTY CITY ATTORNEY
APPROVEQ..1ASJ20—IfO6R AND CORRECTNESS:
LUCIA A. DOUGHERTY
CITY ATTORNEY
LEASE MODIFICATION AGREEMENT
THIS LEASE MODIFICATION AGREEMENT, made on the day
of November, 1984, between DuPont_ Building Associates, LTD.,
hereinafter referred to as "Lessor," and The City of Miami,
hereinafter referred to as "Lessee,"
WITNESSETH:
WHEREAS, the Lessee heretofore entered into a Lease Agree -
dated the 11th day of August, 1982 (originally made with
FLORIDA NATIONAL BANK) covering certain space on the Eleventh
(11th) floor of the Alfred I. DuPont Building; and
WHEREAS, the parties hereto desire to modify said Lease
Agreement in the following respect:
NOW, THEREFORE, it is mutually agreed by and between the
parties hereto:
1.' That, in consideration of the fact that Suites 1118
and 1119, further identified on Exhibit 'A' attached hereto,
are being added to the space, therefore, beginning December
1st, 1984, the monthly rent shall be increased to $6,210.42.
2. That, except as expressly modified by this agreement,
all of the other terms in said Lease Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the respective parties have hereunto
set their hands and seals and/or affixed their corporate seals
and caused these presents to be executed by their duly authorized
officers, the day and year first above written.
Attest:
By: .
City Clerk
Lessee: CITY OF MIAMI
By:
Title: City Manager
Less
Tit
A!':'l:u i',
cri) M
lIIAN1. H-0141-1
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EXHIBIT A
FLOOR PLAN OR LAYOUT OF LEASED PREMISES
Eleventh Floor
Suites 1118 and 1119
to W. v
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TYPICAL PLOOQ PLAN
ALGQED I. cuPONT BUILDING
MIAM1. FLORIDA.
CITY OF MIAM1, PLOWbA
INTER -OFFICE MEMORANDUM
i
TO Honorable Mayor and Members DATE November 289 1984 VILI!:O91a
of the. Commission
/ SUBJECT.
FROM. Lucia A. Uougheriyy REFERENCES
City Attorney
ENCLOSURES
ME&aA
Office Reorganization,
Personnel Appointments,
Increased Office Space
(2)
In accordance with your previous approval of my attached
September 17, 1984 memorandum requesting an increase in the
appropriations for the Law Department which included funds
for leasing an additional 635 square feet of office space
adjoining our present office, I am forwarding for your
favorable consideration a proposed resolution authorizing the
City Manager to execute an Amendment to our existing Lease
Agreement effective December 31, 1984 with the expiration of
said Amendment coinciding with the termination date of the
existing Lease, August 31, 1987. This additional space will
enable us to meet our needs by hiring an Assistant City
Attorney and a Legal Steno whose primary duty and
responsibility will be that of providing counsel to the
Community Development Department which has budgeted funds
available for the funding of these two positions.
The attached resolution also contains provisions dealing with
personnel appointments and your approval of a proposed
reorganization of my professional staff based on a division
of function and responsibility, to become effective upon your
adoption of the proposed resolution. For the purpose of
increasing the effectiveness of our staff effort, I am
appointing Deputy City Attorney Robert F. Clark as Chief
Deputy City Attorney and I am appointing Assistant City
Attorney Gisela Cardonne as a Deputy City Attorney. Since
the salaries of both Mr. Clark and Ms. Cardonne have already
been budgeted, no additional departmental appropriations will
be needed.
To ensure greater accountability in providing counsel, five
divisions are to be established in our office: Cable/Labor,
Commercial, Legislation, Litigation and Real Estate. I shall
be in charge of the Real Estate Division. Mr. Clark shall
direct the Legislation Division. In addition, he will also
be performing such duties as I may assign to him as my chief
assistant, including that of acting for me during my absence.
84-1330
Honorable Mayor and Members November 28, 1984
of the City Commission `=
Page 2 Re: Office Reorqanization,
Personnel Appointments,
Increased Office Space =-
------------------------------------------------------------
As one of three Deputies City Attorney, Ms. Cardonne will
head the Litigation Division. Deputy City Attorney •John J.
Copelan, Jr. will be responsible for the Commercial Division,
while Deputy City Attorney A. Quinn Jones, III will serve as
the head of the Cable/Labor Division. Finally, in order to
maintain an adequate level of performance in the activities
of this Department, we urgently request your further approval
in the attached resolution for our filling of vacant
positions for which funds have already been appropriated, as
follows: Assistant City Attorney to serve in the Police
Department Legal Unit, Senior Secretary, Legal Steno and one
position of Clerk Typist III which will become vacant prior
to December 31, 1984.
LAD/RFC/rr
cc: Howard V. Gary, City Manaqer
Ralph G. Ongie, City Clerk
84-1330
f CITY Olt MIAMI.
INTER -OFFICE MEMORANCIUM
+a Howard V• Gary_ DATE September l7, 1984 Fitt:
City Man
SUBJECT Amendment to Law
Department Budget `^
FROM ucia • ugh
City REFERENCES. -
City Attorney
ENCLOSURES
I would like to increase the Law Department's budget so
that I may accomplish the following:
a
1. Expansion and Remodeling of the Law Department.
(a) In January, 1985, the Law Department has the
opportunity to expand into the offices across the hall
from our existing space. The space consists of
approximately 635 gross rentable square feet and the -
rent will be $13,970. per year.
(b) The present office space, and the newly rented
-
space, must be remodeled and furnished, including new
doors and partition work, sealing existing doors in the
reception area, painting, electrical work and
carpeting. We have received an estimate of $10,700.
(c) Furnishings for the reception area will include a
couch, 2 chairs and 1 table, and a reception desk with
a chair. Additional furnishings will include 3 desks
with chairs for word processors. We have received an
estimate of approximately $6,200.-
(d) An approximate estimate of the total cost is
$30,870.
2. Burroughs Word Processors.
(a) It is most probable that the Law Department will
purchase Burroughs word processors, under a five year
lease.
(b) The equipment will include 11 work stations, 1 KB
processor, 3 letter quality printers, and 1 draft
printer. The following is a more detailed breakdown of
how the proposed increase will be utilized:
84-1330
r
Howard V. Gary September Ile 1984
City Manager page 2
HARDWARE:
11 825 Workstations @ $1,169.53 each . . .$12#664.
1 XE 520 Computer (768 KB Memory) . . . . 5,847.
3 Letter Quality Printers @ $518.55 each . 1,555.
3 Sheet Feeders @ $366.18 each . . . . . . 1,096.
1 High Speed Printer . . . . . . . . . . . 402.
SUBTOTAL: . . . . . .$21,764.
MAINTENANCE:
11 B25 Workstations @ $416. each . . . . .$ 4,576.
1 XE 520 Computer (768 KB Memory) . . . . 2,650.
3 Letter Quality Printers @ $237. each . . 711.
3 Sheet Feeders @ $172. each . . . . . . . 516.
1 High Speed Printer . . . . . . . . . . . 179.
TOTAL: . . . . . . . .$30,396.
(c) An approximate estimate of the total cost is
$30,396.
3. Additional Employees.
(a) I have re-created our Administrative Assistant
position at a current annual salary of $26,500., which
will increase up to and as far as $29,200 with a
cost -of -living increase.
(b) I have decided to retain 3 Law Clerks. One Law
7 � � VIS P. I
• 10"N
Howard V. Gary �eptembeY 17, 1984
City Manager page 3
will be charged to the Law Department. The other two
Law Clerks will be paid at an hourly rate of $10.00 and
work a 20 hour week, which is a total of $20,800 per
annum.
(c) An approximate estimate of the total increase in
this line item is $56,420.
If there is any additional information that you may need,
please contact me.
Thank you.
LAD/sd
cc: Manohar S. Surana, Director
Department of Management and Budget
",IN CITY OF MIAM1. 1PLO016A
INTER -OFFICE MtIVIO tANOUM
TO Howard V. Ga
City Manager
FROM Aucia X_ mug
city Attorney
DATE
i SUbJECT
1
y REFERENCES.
ENCLOSURES
September 17, 1984 FILE:
Amendment to Law
Department Budget
I would like to increase the Law Department's budget so
that I may accomplish the following:
1. Expansion and Remodeling of the Law Department.
(a) In January, 1985, the Law Department has the
opportunity to expand into the offices across the hall
from our existing space. The space consists of
approximately 635 gross rentable square feet and the
rent will be $13,970. per year.
(b) The present office space, and the newly rented
space, must be remodeled and furnished, including new
doors and partition work, sealing existing doors in the
reception area, painting, electrical work and
carpeting. We have received an estimate of $10,700.
(c) Furnishings for the reception area will include a
couch, 2 chairs and 1 table, and a reception desk with
a chair. Additional furnishings will include 3 desks
with chairs for word processors. We have received an
estimate of approximately $6,200.
(d) An approximate estimate of the total cost is
$30,870.
2. Burroughs Word Processors.
(a) It is most probable that the Law Department will
purchase Burroughs word processors, under a five year
lease.
(b) The equipment will include 11 work stations, 1 KB
processor, 3 letter quality printers, and 1 draft
printer. The following is a more detailed breakdown of
how the proposed increase will be utilized:
84-1330
Howard V. Gary Septeffibet 17# 1984
City Manager Page 2
HARDWARE:
11 B25 'Workstations @ $1,169.53 each . . .$12#864.
1 XE 520 Computer (768 KB Memory) . . . . 5,847.
3 Letter Quality Printers @ $518.55 each . 1,555.
3 Sheet Feeders @ $366.18 each . . . . . . 1,096.
1 High Speed Printer . . . . . . . . . . . 402.
SUBTOTAL: . . . . . .$21,764.
MAINTENANCE:
11 B25 Workstations @ $416. each . . . . .$ 4,576.
1 XE 520 Computer (768 KB Memory) . . . . 2,650.
3 Letter Quality Printers @ $237. each . . 711.
3 Sheet Feeders @ $172. each . . . . . . . 516.
1 High Speed Printer . . . . . . . . . . . 179.
TOTAL: . . . . . . . .$30,396.
(c) An approximate estimate of the total cost is
$30,396.
3. Additional Employees.
(a) I have re-created our Administrative Assistant
position at a current annual salary of $26,500., which
will increase up to and as far as $29,200 with a
cost -of -living increase.
(b) I have decided to retain 3 Law Clerks. One Law
Clerk will be paid at an hourly rate of $15.46 and will
work 25 hours per week, which is $18,000 per annum.
This position will be multi -funded, $6,420 of which
84-1330
Howard V. Gary September 17, 1984
City Manager page 3
will be charged to the Law Department. The other two
Law Clerks will be paid at an hourly rate of $10.00 and
work a 20 hour week, which is a total of $20,800 per
annum.
(c) An approximate estimate of the total increase in
this line item is $56,420.
If there is any additional information that you may need,
please contact me.
Thank you.
LAD/sd
cc: Manohar S. Surana, Director
Department of Management and Budget
84-1330