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Home My WebLink AboutR-84-1329J-84-1169 M-84-1257 (11/8/84) RESOLUTION NO. 84-1329 A RESOLUTION ALLOCATING AN AMOUNT NOT TO EXCEED $15#000 FROM SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND, IN SUPPORT OF THE THIRD ANNUAL MIAMI RIVER REVIVAL BOAT PARADE AND RIVERFEST, HELD IN MIAMI ON DECEMBER 7 AND 8, 1984; SAID ALLOCA- TION BEING CONDITIONED UPON SUBSTANTIAL COMPLIANCE WITH CITY OF MIAMI ADMINIS- TRATIVE POLICY NO. APM-1-84, DATED JANUARY 24, 1984. WHEREAS, the Third Annual Miami River Revival Boat Parade and Riverfest has been planned for December 7 and 8, 1984; and WHEREAS, the City Commission, by Motion No. 84-1257 on November 8, 1984, expressed its intent to allocate $15,000 in support of the Third Annual Miami River Revival Boat Parade and Riverfest; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An amount not to exceed $15,000 is hereby allo- cated from Special Programs and Accounts, Contingent Fund, in support of the Third Annual Miami River Revival Boat Parade and Riverfest, held in Miami on December 7 and 8, 1984. Section 2. The herein allocation is conditioned upon sub- stantial compliance with City of Miami Administrative Policy No. APM-1-84, dated January 24, 1984. PASSED AND ADOPTED this 3rd day of December , 1984. Maurice A. Ferre MAYOR ST: Ralph G. Ongie, City Cldfk PREPARED AND APPROVED BY: Ro ert F. Clark Deputy City Attorney APPROVE S TO RM AND CORRECTNESS: Luc a A. Ughert CITY COMMISSION City Attorney MEETING OF DEC 3 t9B4 RE50LUTiON Nu�� Please complete this form and submit it along with the required documentation to the. Department of Community Development, 1145 N.W. llth Street, Miami, Florida 33136. If you have any questions,.call 579-6853. 1. a. Name of Event, Project or Program: Third'Annual Miami River Revival. Boat Parade and Riverfest __..... '..... ' . b. Date of Event/Activity; December 8, 1984 ,. c. Name of Organization: Miami River Revival Committee(MRRC) d. Name of Contact Person: Tad Templeton, Chairman e.. Telephone: Work: 445-8878 Home: 387-9663 f... Mailing Address: 169 Miracle Mile, Ste. 250 Coral Gables, 33134 II. Brief description of program/even-t and include the. number cif' people expected to participate in or attend program (attach additional sheets Af necessary):• The'final'event of the Miami Conference on the Caribbean consists of reception for Conference delegates, Dec. 7 at Hyatt.and beat pa_rade'on Miami River Dec. 8. Boats from Caribbean Basin nations are encouraged to particip"ate, international dignitaries -are invited to ride the parade route on the flagship. Over 100 boats enter the parade and thousands of spectators view the parade from the Hyatt to the Mahi Shrine on 15th Avenue. III. What are the benefits to the City (quantify where possible): r3-gwparl thy, first that the MRRC event was held in conjunction - -with for onnfPrenc _ on the Caribbean, delegates to the Conference Tr -A., npa +•hn anr_i 11 ary event. This year, New Orleans is actively - that the rnnferP=nce not be held in Miami each Year. The _ ygi i-h i taP-yi-rnsiva medig-i coverage(last year NBC evening news opened with the Miami River parade), has become one which conference attendees look forward to . IV. Support Requested: ' a. Cash Grant: 4 15,000.00 b. City Services Requested (i.e., Police, Fire, Sanitation) and specify type of service and $ valuo as determined. or . estimated by the providing deparvnt-nc: City Department Service Estimated Amount SPECIAL FUNDING REQUEST APPLICATION '• . Please complete this form and submit it along with the required documentation to the Department of Community Development, 1145 �. N.W. llth Street, Miami, Florida 33136. If you have any questions,.call 579-6853. .� 1. a. Name of Event, Project or Program: Third Annual Miami xi River Revival. Boat Parade and Riverfest __... ._... December 8, 1984 b. Date of Event/Activity: 5 c. Name of Organization: Miami River Revival Committee(MRRC)' n' d. Name of Contact Person: Tad Templeton, Chairman 4, : .' - - e. Telephone: Work: 445-8878 Home! 387-9663 f. Mailing Address: -169 Miracle Mile, Ste. 250 Coral Gables, 331341 II. Brief description of program/even-t and include the. number cif' people expected to participate in or attend program (attach additional sheets .if necessary) :- The' final' event of the Miami Conference on the Caribbean consists -of reception for Conference delegates, Dec. 7 at Hyatt.and boat parade* on Miami River Dec. 8. ;goats from Caribbean Basin nations . are encQuraaed to kparticipate, international dignitaries -are invited �E, hY = i-n ridgy the parade route on the flagship. Over 100 boats enter the and thousands of spectators view the parade from the Hyatt y j _naradP to the Mahi Shrine on 15th Avenue. �Po III. What are the benefits to the City (quantify where possible): Tact year, thQt that the MRRC event was meld in conjunction th the rnnfaranc on the Caribbean, delegates to the Conference 1 _prn; ePA tham anni l l ary► event This year, New Orleans is actively _ co1 i,c;j-i nc +•ha+- +-hp rnnfnrc-_nc f- not be held in Miami each year. The _ ^:yn t., S+ti l h i +-a eYi-rnnS i va media coverage ( last year NBC evening news opened with the Miami River parade), has'become one which conference attendees look forward to . Iv. Support Requested: a. Cash Grant: 15,000.00 b. City Services Requested (i.e., Police, Fire, Sanitation) and specify type of service and $ valuto as determined or estimated by the providing depar=vnt: City DeAar=nent Service Estimated Amount .,c. Facility Rental - $ Amount: Name of 'Facility: Date(s) and hours to be used: d. Total $ Requested from City: V. Has City provided support in previous year(s)? Yes* k* . No if yes, please attach a letter from a'certified public accountant verifying the sufficiency of accounting systems and internal financial controls during funding period. If you have received .$25,000 or mora, a copy of an audit reflecting the expenditure of* those funds must also be provided..- Also, specify past City support and date(s) of event or activity. . Name of Program/Event 'Year(s) Funds Granted ,Amount December V1. have you requested and/or governmental entities? Yes** List all Funding Sources Applied to: Metro Dade County received _funds from other No Amount (Indicate if received, still pending or rejected): $15,000 Cash grant received VII. Please indicate what measures will .be taken to insure adequate financial controls and accounting of funds: VIII. Please describe organi--ation's a,�:abilitf to accomplish program/ event: " This is the third year for the event. The MRRC has successfully developed the Miami River Parade into an event74iaorthy of extensive media coverage thru the efforts of its volunteer committees and under the direction at times of consultants who add logistical and -.promotional - organinption to the effort. i IX. Please attach the following information relative to your organization to this application: 1) State Charter ( proof of not for profit status) 2) Names and addresses.of corporation's Board of Directors 3) A letter from certified public accountant verifying accounting systems and adequacy of financial controls to safeguard handling of City funds. 4) A copy of the projected line item budget reflecting expenditures and anticipated revenues for total project/event. 5) A'copy of the line item budget specifying how City funds will be used. • I hereby certify that the information provided herein is true and accurate and that the funds provided by the City will be expended in accordance with the commitments approved by the City Commission. Furthermore, the City will be provided with an accounting of expenditures and receipts within thirty •(30) days after •the event's- conclusion and/or receipt .of funds from the City, whichever is applicable, along with any other documents or data rectuested by the City. MIAMI RIVER REVIVAL COMMITTEE NAME OF ORGANIZATION TAD TEMPLETON NAMME OF PRESIDENT OF ORGANIZATION SIGNATURE O PR•SIDENT CORPORATE, SEAL 1 /y �, +r. .FOR OFFICE USE -ONLY DATE RECEIVED Miami River Revival Committee' Special Funding Request Line Item Budget A. Printing *1. Invitations $ 700.00 2. Letterhead 500.00 3. Xerox 300.00 4. Program 200.00 5. Applications 150.00 6 Instructions 50..00 7.. Poster Printing 2,000.00 $3,900.00 B. Communications 1. Messenger Service $ 400.00 2. General Mail/Postage 700.00 3. Telephone 750.00 4. Telex 250.00 $2,100.00 C. Publicity .1.. Poster/Poster Design $1,000.00 _ 2. Public -Service Announcements ,'Y,250.00 3. Banners - 1,000:00 4. Advertising 3,000.00 $6,250.00 D. Registration/Concessions 1. T-shirts $2,500.00 2. Medallions 750.00 3. Burgees 500.00 $3,750.00 *E. CCAA Reception 1. Decoration $ 500.00 2. Food and Beverage 3,000.00 3. Boat Rental 1,000.00 4. Entertainment 2,200.00, $6,700.00 F. Boat Parade *1. VIP Boat Rental $11506.00 2. Public Tour Boat Rental 11500.00 *3. Food and Beverage 51000.00 *4. Entertainment 11000.00 5. Decoration 500.00 - $9,500.00 •. G. Riverfest 1. Entertainment/PACE. $7,000.00 2. Security 250.00 3. Port-O-Lets 100.00 4. Decoration "'': 500.00 , 5. Transportation 200.00 $8,050.00 Total Expenses $40,250.00 Revenue 1983 Balance $5,900.00 Posters 2,500.00 T-shirts 2,100.00 Parade Registration 1,000.00 City/County Funding$30,000.00 Total Revenue $41,500.00 Expected Net $ 1•,500.00 * To be funded by grant received from the City of Miami.. 84