HomeMy WebLinkAboutM-84-14031
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36
The Coconut Grove Association /Sponsor of The Coconut GroveArts Festival
2557 Southwest 28 Street / Post Office BoY330757
Coconut Grove, Florida33133 / Telephone (305) 858-2950
November 20, 1984
Mr. Manny Alvarez
Ass't to City Manager
P.O. Box 330708
Miami, FL 33233
Dear Manny:
On behalf of the Coconut Grove Arts Festival, I would
like to request an appearance before the City Commission
at the December 13th meeting. At that time I will ask
the Commission to approve funding for the 1985 Festival,
as well as to again approve the sale of beer -by the
Coconut Grove Jaycees and street closure to vehicular
traffic during the three-day event.
We also must let you know that we have just moved our
offices to 2980 McFarlane Road/Suite 206 and have been
assigned a new telephone number 447-0401.
Thank you for your attention to this matter.
Sincerely,
Terril Stone
Executive Director
TS:bg
Enclosure
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36
The Coconut Grove Association /Sponsor of The Coconut Grove Arts Festival
2557 Southwest 28 Street /Post Office Box 330757
Coconut Grove, Florida 33133 / Telephone (305) 858-2950
November 20, 1984
Mr. Manny Alvarez
Ass't to City Manager
P.O. Box 330708
Miami, FL 33233
Dear Manny:
On behalf of the Coconut Grove Arts Festival, I would
like to request an appearance before the City Commission
at the December 13th meeting. At that time I will ask
the Commission to approve funding for the 1985 Festival,
as well as to again approve the sale of beer -by the
Coconut Grove Jaycees and street closure to vehicular
traffic during the three-day event.
We also must let you know that we have just moved our
offices to 2980 McFarlane Road/Suite 206 and have been
assigned a new telephone number 447-0401.
Thank you for your attention to this matter.
Sincerely,
C�
Terril Stone
Executive Director
TS:bg
Enclosure
/VD T'i drt1.5
84"-14o2
CITY OF MIAMI
FINAL REPORT FORK
PROGRAM CONTENT AND EVALUATION
1. Write a summary of Event(s) hold with a brief description, dates,
sites and talent that participated. Indicate use of local or out
of town -state talent.
2. Evaluate the effectiveness of each Event(q) an to:
A. Attendance.
H. Quality.
C. Smoothness of Event(s).
D. Crowd control -traffic.
S. Press coverage of Event(s).
T. unexpected difficulties.
3. How can you improve your Event(s)
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FINAL REPORT FORM
PROGRAM CONTENT AND EVALUATION
1. The 21st Annual Coconut Grove Arts Festival was held on Feb-
ruary 18,19,and 20, 1984. The Festival featured the origi-
nal works of 320 visual artists along South Bayshore Drive,
McFarlane Road, Main Highway, and Commodore Plaza. (See
list of artists in 1984 Program for hometowns a -id' media.)
Local and national performing artists entertained each day
on the outdoor stage in Peacock Park. (See schedule of per-
forming artists in 1984 Program.) More than 50 culinary
artists offered ethnic/one-of-a-kind foods in the food areas
along South Bayshore Drive and off of Main Highway. (See
1984 Program for list of food vendors.)
2. A.
The change in the 1984 Festival scheduling to include Mon-
day, a legal holiday, as well as the extensive pre -event
media coverage (including a feature on PM Magazine, resulted
in an increase in attendance of approximately 100,000 over
the three-day event. (Official City of Miami Police esti-
mates of attendance: 1983 - 500,000+, 1984 - 6509000.)
B.
Applications for the 1984 Festival were 35% higher than the
previous year, with an attendant increase in overall quality
of work. The Coconut Grove Arts Festival features the fin-
est street -show artists in the country, as well as national-
ly and internationally known performing artists such as
Stanley Turrentine.
C.
The 1984 Coconut Grove Arts Festival brought some 650,000
visitors into the Coconut Grove area without incident and
with little inconvenience to the merchants and community.
Col. Billy Riggs and Lt. Jeffrey Pearce, City of Miami Po-
lice coordinators for the event, commended the Festival As-
sociation for the thorough planning and smooth implementa-
tion of the 1984 Festival.
D.
Crowd and traffic control was adequately anticipated and
carried out by the -Festival Committee with the assistance
of 20 City of Miami Police and more than 100 volunteer "mar-
shals" each day.
E.
The press coverage of the 1984 Festival exceeded our expec-
tations. WTVJ-Channel 4's PM Magazine featured the Coconut
Grove Arts.Festival on Friday, February 17th. The Miami
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FINAL. REPORT FORM PROGRAM CONTENT AND EVALUATION page 2
Y4
2. E.(continued)r
Herald and the Miami News gave extensive coverage prior to
1_
the event with items in "Living Today",Fred Tasker's column,
"Sports", "What's Hot" column, Action Line, and Weekend and
Entertainment sections, and front-page pictures/coverage
„<
each day of the event. In addition, the 1984 Coconut Grove
Arts Festival was featured/covered in Southern Living, Sun-
shine Artists, Miami/South Florida, and Miller Time maga-
zines. (See attached.)
F.;
While this was not unexpected, the biggest difficulty en-
countered each year is the parking/t.ransport problem. The
'
Festival Committee is exploring the possibility of providing
a tram service for Festival -goers parking outside of the
immediate Festival area.
3. The single most significant improvement would be the desig-
nation of parking areas outside the Festival area with tram
service available. The solution may involve the use of Met-
roRail parking areas along South Dixie Highway and this pos-
sibility is under investigation. This would necessitate
a budget item for tram rentals, drivers, and insurance and
would, therefore, increase the overall Festival expenses.
City support in the way of funding and/or in -kind services
would be a great assistance in the solution to this problem.
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THIS APPUCATION MUST SS TYPLD.
APPLICATION COVER SEiEET
INSTRUCTIONS:
APPEMDIX I
1
1. All applications oust be typed and clearly legible.
I 2. Fill out cover sheet with the appropriate information.
1 3. Attach the r � squired documentation.
! 4. Prepare ten (10) copies of all information.
j 5. Please note: This application will not be accepted without
the final fiscal report from your previous City of Miami
grant - if applicable.
6. Mail or deliver by hand to:
Department of Parks and Recreation
Administrative Services Division
2600 South Sayshore Drive
Miami, Florida 33133
Phone: (305) 57"916
7. Deadline: 5:00 p.m., July 31 of each year.
S. Indicate below the representative of your orgaaLsation who
will make a formal presentation to the casmittee.
To ri7 ,SrnnP 'xpe-ciy�P�njrar nr
(Repsesentatiw)
Coconut Grove Association, Inc.
(Applicant Organisation)
U
project Description
Brief Description of Project (use only one page)
The Coconut Grove Arts Festival is an annual, three-day cele-
bration of the visual, performing, and culinary arts held in
the streets and parks of Coconut Grove during the month of
February. One of the largest and most notable Festivals in
the United States, the 22nd'annual Coconut Grove Arts Festival
will take place on February 16,17, and 18, 1985.
Over 300 artists will display and sell original artwork, while
competing for cash prizes and awards. Dancers and musicians
will entertain throughout the event from an outdoor stage in -
Peacock Park; jugglers, clowns, and mimes will perform among
the crowds in the street; more than 50 culinary artists will
again offer a wide variety of ethnfc/one-of-a-kind foods in
two food areas.
In 1985, more than 650,000 people will join in Coconut Grove's
annual celebration of the arts. Visitors from throughout the
world will plan their stay in South Florida to coincide with
the three-day event. And the City of Miami will again receive
national and international attention as the Coconut Grove Arts
Festival typifies outdoor events in Florida - safe, charming
and inviting.
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TWO of 'Cat*IOrY: L .
I. halight Organization
Names Coconut Grove Association, Inc.
Address: Sox 330757, Miami, FL 33233-0757
Telephons: "7- OJfO /
Years in Existence: 22 Date of Incorporations . 1964
Type of Corporation: Ron -profit
Tax Exemption Certificate No.: None
List of Corporate Officers:
Patricia E. Johnson, Pres, 2562 Inagua Ave. 854-1
Dame Address . Telephone No.
Je
Lis
Name
Naar
6310 SW 33 St.
No.
Arthur Pell, Treasurer 11441 SW 81 Ter. 279-1445
Nam Address No.
2. Project Des_ripti�on
Title of Project: Coconut Grove Arts Festival
Project Director/Manager: Terri 1 Stone
Address: 2557 SW 28 St., Coconut Grove, FL 33133
Tslephons number (includes a number where project director/mana9er can
be reached after office hours: __ Jt7.04QI
_665-0200
Date(s) of Project: February 16,17,18, 1985
Lacatiou(s) of Project: Main Hwy., McFarlane Rd., S.Bayshore Dr. ;{t'
tativated number of Persons to be Served by Project:
Audience • 650, 000-700, 000 z.
Artists a 300
Food Vendors 50
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p..9 t
oY �.. agency private fcas"tift
stave You, amlito rni!' t, N o .
t fot` funding, of this project four this fiscal 'Y�
If yes A ida , the following infoluaatiOn s
Rssi of Organisation ($) $
Amounteivds
XWMt pagnastrd •Cash:
In-Und g,ririoes:
Has this application bean approved? Yes
4. Have you fitted Grant Aequests to the City of Miami in the past?
Yes = No
S. It yes, provide the
following information for each rests
project Titles 1984 Coconut Grove Arts Festival
February 18919920, 198
• Date (s) s Amount Received - None
Amount Received - Csshs 15, 000. In -Kind Services$
project Titles 1983 Coconut Grove Arts Festival
pats(s): February 18,19#20, 1983
- Cash: 11, 000 . Amount Received - None
ant Received Zn.xind services:
project Titles 1982 Coconut Grove Arts Festival
Date (a) s February 19, 20, 21, 1982
ivad - Cash $ 9 , 0 00 Amount Received - None
Amount Rece %n-kind Services'
project Titles
Dates) s
Amount Rsceiv" - cash
project Titles
Amount Received - Cashs
project Titles
Dates) s
t p,sceivd - Cash
Amount Received -
%n-Rind Services:
Amount Received -
In-T•ind Services
Amount Received
in -Rind Ser►icess
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3. gave you applied to any other government agency, private foundation
at s:Orpipratiolt for ft ndinq of this project for this f iseal year? N o .
if yes, provide the following information:
gale of Organisation(s):
Amount Requested - Cashs Amount Received:
In -Kind Services:
Has this application been approved? Yes No
4. Have you submitted Grant Requests to the City of Miami in the past?
you x No
S. if yes, provide the following information for each requests
Project Titles 1984 Coconut Grove Arts Festival
Dates) s February 18,19, 20, 1984
Amount Received - Cash: $1 S , 000. Amount Received - N o n e
In -Kind Services:
Project Titles 1983 Coconut Grove Arts Festival
Date(@): February 18,19, 20, 1983
Amount Received - Cash: $11, 000. Amount Received - None
in -kind Services:
Project Titles 1982 Coconut Grove Arts Festival
Date(8) 1 February 19, 20, 21, 1982
Amount Received - Cash $ 9, 000 Amount Received - None
In -Kind Servicess
Project Titles
Dates):
Amount Received - Cash:
Project Title:
oat e(s)s
Amount Received - Cash:
Project Titles
Dates) s
Amount Received - Cash
Amount Received -
in -Kind Servicess
Amount Received -
Zn-Kind Servicess
Amount Received
Ls -Kind Services:
•6
Type of Categorys Ll L2 W L4
6. Estimated Income Sumwuy (this project only):
Grant Request frm City of Miami% 8 33,200
Estimated Gate Receipts (if applicable): g - 0 -
Contributions: (Sponsorships) $ 20.000
%)ther (Specify) Artists' fees S 45.000
Vendors' fees 30,000
Advertisins 7,500
Beer/Soda Sales 15,000
Poster Sales 8,360
Total Estimated income=
S 80,800
7. Attachments to Cover Application
Y,
In order for your Application to be considered by the Festival Advisory
Committes, all the following documentation must be attached.
A. A statement of the projectes objectives showing evidence of the
coommity's need for the project. Please include a statemeat of
the benefits to the arts, business, and overall communities.
8. A complete schedule of proposed events. indicate each of the fol-
lowing points:
Projected Audience Attendance
sits(s)
Crowd Control Measures
Central Planning
audience flow Charts (Mandatory for Parades a Streets 8vents)
Rain Date(s)
Alternate Sites
C. Resumes of Key Administrative Personnel
D. List of Taft, performers, artists, events, and visual arts
exhibitions projected (please supply a copy of contracts or
letters of agreement when available)
E. A detailed line -item budget indicating all production expeaws
and sources of revenue.
F. Enclose a sheet indicating the Time rrame and projected expenses
for each phase of your production.
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1985 Coconut Grove Arts Festival
7. A
The objective of the annual Coconut Grove Arts Festival is
to enhance the cultural environment of the community by of-
fering the finest of the visual, culinary, and pacforming
arts in a safe and inviting outdoor setting. The Coconut
Grove Arts Festival enjoys a national and international repu-
tation for excellence, attracting more than 650,000 people
in 1984, as well as extensive media coverage. The 1984 Fes-
tival showcased nationally known artists and performers and
was featured on WTVJ-Channel 4's PM Magazine, in national
and local publications including Southern Living,Miller Time,
Sunshine Artists, and South Florida magazines, the Miami Her-
ald and Miami News, and on local and network television sta-
tions. The 1985 Festival, to be held on February 16-18,
Saturday, Sunday, and Monday (a legal holiday)., is expected
to again draw record crowds and attract local and national
media coverage. The Festival Association will continue to
work with tour wholesalers and sales personnel from .local
hotels in marketing a Festival -Hotel Accommodation package
for the 1985 season to attra=t tourists from the U.S., Latin
and South America.
As in past years, the 1985 Coconut Grove Arts Festival will
assist in the support of non-profit community grouts such
as the Coconut Grove Jaycees, Coconut Grove Chamber of Com-
merce, Coconut!Grove Development Corporation (LDC), Parent
Resource Center (PRC), Metropolitea Museum of Art, Theolore
Gibson Memorial Fund, and the Coconut Grove Women's Club by
arranging for their participation and fund-raising during
the three-day event. These local groups raised more than
$50,000 during the 1984.Festival, enabling them to continue
the worthwhile projects and services they provide for the
South Florida community.
A
_ R
A�-
1985 Coconut Grove Arts Festival
7. B
Schedule of Events:
The 1985 Coconut Grove Arts Festival will be open from 10
AM to 6 PM Saturday, Sunday, and Monday, February 16,17,18.
In addition to the 300+ visual artists displaying and sell-
ing their works in the streets of Coconut Grove, performing
artists will provide continuous entertainment on the outdoor
stage in Peacock Park. Saturday and Sunday will showcase
local entertainers with a major national artist featured
each day. Monday is designated as Children's Day, with
entertainment geared to a young audience and featuring young
performers from the Coconut Grove Children's Theatre, pro-
duced and directed by Corky Dozier. Street performers will
also provide entertainment throughout the Festival area.
Culinary artists (food vendors) will offer ethnic, one -of -
a -kind foods in each of the two Festival food areas.
Proiected Attendance: 650,000 to 700,000 over the 3 days.
Site:
The Festival will be held on South Bayshore Drive, McFarlane
Road, Main Highway, in Peacock park, and Bayfront Park.
Crowd Control:
Crowd control is provided by the City of Miami Police De-
partment, under the supervision of Co L. Billy Riggs and Lt.
Jeffrey Pearce.
Central Planning:
Central planning is handled, during the Festival, by the
Executive Director and members of the Board from the Glass
House in Peacock Park.
Audience Flow Chart: A map of the Festival area is attached.
Rain Date: No alternate date is scheduled.
Alternate Site: No alternate site is offered.
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7. C
PERSONAL DATA
Terris Stone
Address:
6487 SW 92 Street,
Miami, Florida 33156';-
Telephone:
(305) 665-0200
EDUCATION
Ph. D.
General -Experimental Psychology:Cognitive
Psychology.
University of Miami,Coral
Gables,Florida. March 1978.
M. S.
University of Miami, Coral
Gables, Florida. 1975.
B. A.
Cum Laude, University of
Miami, Coral Gables,Florida.
't
1972.
PROFESSIONAL
EXPERIENCE
¢,
1982-Present
Executive Director
Coconut Grove Arts Festival,
R,
Coconut Grove Association.
1977-1978
Research Associate
Speech Perception and Lan-
guage Acquisition, Department
F
of Pediatrics, Mailman Center
for Child Development, Uni-
versity of Miami.=_
1975-1977
Visiting Assistant
Consultant: Research and Pro -
Professor
gram Evaluation, Geriatric
Nurse Practitioner Program,
School of Nursing, University
of Miami.
1976
Instructor
"Introduction to Personal-
(Practicum)
ity", Department of Psychol-
ogy. University of Miami.
1975
Test Evaluator
Prison Reform Program,Depart-
ment of Applied Social Sci-
ences, University of Miami.
1974
Teaching Assistant
To Dr.Michael Epstein.Depart-
ment of Psychology,Uaiversity
:
of Miami.
1974
Consultant
Field Survey and Data Collec-
qis
tion. Operations Research,
Inc., Silver Spring,Maryland.
1973,1974
Teaching Assistant
Department at Large, Depart -
(Summers)
ment of Psychology, Univer-
sity of Miami.
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7. C
Terril Stone
PROFESSIONAL EXPERIENCE (continued)
1973-1974 Research Assistant To Dr.T.John Rosen: "Effects
of Cognitive Complexity on
an Impression Formation
Task". Department of Psychol-
ogy, University of Miami.
1972-1973 Research Assistant To Dr. Edith Lord: "Cross-
cultural Investigation of
Personality Variables". De-
partment of Psychology; Uni-
versity of Miami.
PUBLICATIONS
Stone, Terril, Brower, H.T., Bedgio', D. and Baker, B.J. "The
geriatric nurse practitioner: An expanded role for the care
of the older adult." Journal of Gerontological Nursina,2,4,
17-20, 1976.
Stone, Terril, Baker,B.J.and Brower,H.T. "Nursing staff atti-
tudes toward the geriatric nurse practitioner student."Nurs-
ing Research, 28,5,.299-301, 1979.
—� Stone, Terril, and Neumann,P.G. "Role of category distinctive-
ness in the classification of abstracted exemplars." Submit-
ted to the Journal of Experimental_Psych_ ologi.
x
Stone, Terril. "Role of distinctiveness in the classification
of exemplars to abstracted categories." Doctoral disserta-
tion, University of Miami, 1978.
Stone, Terril. "Hypothesis -testing theory and human discrimina-
tion learning." Master's Thesis, University of Miami, 1975.
PRESENTATIONS
Stone, Terril. "Hypothesis -testing within a discrimination
task." Paper presented at the Southeastern Psychological
Association, New Orleans, March, 1976.
Stone, Terril. "The geriatric nurse practitioner: A new contri-
bution to health care delivery." Invited discussion present-
ed at the 29th Annual Meeting of the Gerontological Society,
New York, October, 1976.
Neumann,P.G. and Stone,Terril. "A family resemblance to the
attribute frequency model." Paper presented to the Midwest-
ern Psychological Association, Chicago, May, 1977.
1
�'��11111 t,1 •�
d
7. C Terril Stone
PRESENTATIONS (continued)
Stone, Terril and 011er, D.K. "A patural logic of
pragmatic
functions of language; An application to differentiation
of normal and abnormal language development." Paper
accepted
for presentation to the Third Annual Conference on
Language
Development, Boston University, September. 1978.
COMMUNITY ACTIVITIES
Brandeis University National Women's Committee - Board
Member
Greater Miami Jewish Federation, Women's Division
- Board
Member Southwest Dade
Planned Parenthood of South Florida - Board Member
i
South Dade Jewish Community Center - Board Member
Parent Resource Center - Board Member
City of Miami Commission on the Status of Women
r
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------------ -- -
1985 Coconut Grove Arts Festival
7. D
The 1984 Coconut Grove Arts Festival Program is, attached
to provide an example of the caliber of visual artists, tal—
ent (performing artists), food vendors, etc., to be sched—
uled for the 1985 Festival. Final arrangements have not
as yet been completed.
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1985 Coconut Grove Arts Festival
7. E Line Item Budget --- 5/1/84 - 4/30/85
EXPENSE
*Police $20,000
Barricades
200
*Sanitation
12,000
Toilets
6,000
*License Fees
450
Insurance for Festival
2,000
*Dept. of Parks & Recreation
City of Miami
750
Promotional Materials & Ad-
vertising (including Posters,
Brochures, Programs)
30,000
Printing (Identification
badges, parking Permits,
etc.)
3,000
Stage, Tent, Sound Equipment
5,000
Judges Fees & Expenses
3,600
Cash Awards, Purchase
Prizes
109000
Private Property Rental
12,000
Direct Festival Labor
(Temporary Help)
69500
Miscellaneous (postage,
supplies, lumber)
2,500
Administration & Overhead
Expenses
45,000
$159,000
INCOME
Festival Fees $45,000
Artists
Vendors(food) 30,000
Advertising 7,500
Sponsors 20,000
Beer/Soda Sales 15,000
Poster Sales 8,300
$1259800
*Direct Expenses paid to the City of Miami totaliug $339200
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1985 Coconut Grove Arts Festival
7. F
The: Festival planning and implementation are esstatially
on -going processes. Applications are mailed beginning June
lst; however, requests for applications are received from
April on. The application is designed and printed during
the April - June 1 period. Throughout the summer (June to
' October) applications are mailed and processed. Jurying
is completed during the month of October; street assignments
and vendor contracts during November. The Festival poster
and program design and production take place during Novem-
ber,December, and January, as do arrangements with police
and sanitation. Street marking and set-up are done in Feb-
ruary. Accounts are, cleared, final payments made, etc.,
in March. However, pre -event planning is already underway
at this time for the coming year's Festival.
7. G
The:, .Coconut Grove Association sponsors the Coconut Grove
Arts:Festival the, third weekend in February each year.' The
Festival programs for 1983 and 1984 are attached.*
7. H
Attached.
7. I
Attached.
7. J
Does not apply.
Attached.
. ,. _�
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.
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Internal Revenue Service
o...: Jan 2 2 1975 M .009
•2LtS7t1 s0M6
o Cocamt O TO lsmoclatiaoe Sao.
- 3356 Pirgwa Sprwt ,
ooccaat Orvw s r MmIAa 33133
Ndv W Revenue Cade. Section SOl(c) Q
Fem M Reouared: D rN (3 He
a:eernting Puled zinc Jlsim 30
Dear Applicant:
Based on information supplied. and assuming your operations will be
as stated in your application for recognition of exemption. we have
determined you are exempt from Federal income tax under the provisions
of the Internal Revenue Code section indicated above.
Unless specifically excepted. you are liable for taxes under the
Federal Insurance Contributions Act (social security taxes) on
remuneration of S50 or more to each of your employees during a calendar
quarter. And. unless excepted. you are also liable for tax under the
Federal Unemployment Tax Act on remuneration of $50 or more to each or
your employees during a calendar quarter if. during the current or
preceding calendar year. you have one or more emplcyees at any time in
each of 20 calendar weeks or pay sages or $1.500 or more in any calendar
quarter If you have any questions about excise. employment. or other
Federal taxes. please address them to this office.
If your purposes. character. or method of operation is changed.
you must let us know so we can consider the effect of the change on
your exempt -status. Also. you must inform us of all changes in your
name or address.
The block checked at the top of this letter shows whether you
must file Form 990. Return of Organization Exempt From Income Tax. If
the Yes box is checked. you are only required to file Form 990 if your
gross receipts each year are normally more than $5.000. If a return is
required. it must be filed by the 15th day of the fifth month after the
end of ;our annual accounting period. The ear t-poses a penalty of $10
a day. up to a.maximum of $5.000. for failure to file the return on
time.
Fanr, k 1" M 4-73)
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Ydti are nbt required t0 f11r,,,,E .P1 1nCbi4 tax returns unless
YOU are Subject to the tax on unmated business income under section
511 of the Code. ft you•are subject to th:s tax. you must file an income
tax return on born 9W-T. In this letter we are not determining whether
any of your present or proposed aettvtttes are unrelated trade or
business as defined in section 313 of the Code.
You need an employer identification number even it you have no
employees. It sa'employer identification number was not entered on your
application. a number will be assigned to you and you will be advised
of it. Please use that number on all returns you file and in all
correspondence with the Internal Revenue Service.
Please keep this determination litter in your permanent records.
Sincerely yours.
tirGh) 526-iam6
Exempt Organisation Specialist
L a anneal wham argaa3.saecatributioan to 1vs art mt d*ductMe
V dmorn. Tau mbm4A adVis�s jaw omtsibatare to ttai *Waft,
•
c
vat*
1.
Planning:
Time Frame
Projected Expense
2.
Contractuals
Time Frame
(Services -Talent)
Projected Expense
3.
Publicity:
Time Frame
Projected Expense
4.
Implementation:
Time Frame
Projected Expense
S.
Post -Event:
Time Frame -
Projected Expense
G. A history of the applicant organization for the previous two years.
A list of major events sponsored by the organization during those
years.
H. A Certified Public Accountant's financial report for the previous
years.
I. If closing of street or streets is required, please attach copies
of requests to the City of Miami Police and Fire Departments with
regard to said closings.
i. Copies of letters of requests or permits already obtained from any
City of Miami department.
K. A copy of applicant organization's Certificate of Incorporation
and a copy of tax exemption letter from Internal Revenue Service.
S. Provisions of Grant Application:
I, the undersigned, do hereby agree, on behalf of The
Coconut Grove Association, Inc.
(Applicant organization)
to the following provisions:
a. Applications which do not confora with application guidelines
as stated herein shall not be considered for review by the
City of Miami Festival Advisory Comittes.
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b. This application to the City of Miami Festival Advisory
Comittes shall be made in lieu of personal appearances
before the City Commission by the applicant.
This, however, in no way implies restrictions or hinders
the applicants, right to appeal the final decision of the
t
Festival Advisory Committee.
c. Monies granted by the City of Miami via the Festival
Advisory Committee shall be spent within incorporated
City of Miami limits.
d. Certification: Y certify the statements herein are tcus
a
and correct to the best of my knowledge and belief:
Date: /
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1985 COCONUT GROVE ARTS FESTIVAL GRANT APPLICATION
ADDENDUM I
The 1985 Coconut Grove Arts Festival will 'be held in the
streets and parks of Coconut Grove. In order to allow for
the safe flow of pedestrian traffic as well as the artists'
and vendors' booths, we are requesting that the following
streets be closed to vehicular traffic from 6 AM to 6 PM
February 16.17,18, 1985, and be designated for exclusive
use by the Coconut Grove Arts Festival:
South Bayshore Drive from SW 27th Avenue to Mc—
Farlane Road; McFarlane Road from South Bayshore
Drive to Grand Avenue; Main Highway from Grand
Avenue to Charles Avenue; Fuller Street; and Com—
modore Plaza.*
In addition, the Coconut Grove Arts Festival requests the
exclusive use of Peacock Park and Bayshore Park.
* The proposed route and street closings were submitted for
consideration and approved by Col. Billy Riggs and Lt. Jef—
frey Pearce of the City of Miami Police Department.
' . '°°"i.'.ttdA.F'�.4 .iyi+rV.1a,7�%9��9.d^.Rwphie = _." f. • k� ,
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1985 COCONUT_GROVE ARTS_.fP.STIVAL..G.RANT APPLICATION
ADDENDUM 2
The 1985 Coconut Grove Arts Festival will again. sell beer
in cooperation with the Coconut Grove Jaycees, another non-
profit group, to defray Festival expenses as well as to
benefit local charities (e.g. McDonald House). In order
to continue the success of this venture the Coconut Grove
Arts festival requests permission to sell beer in the save
park and street locations approved by the Miami City Com-
mission, City Manager's office and City of Miami Police for
the 1984 Festival. This was done safely and without inci-
dent during the 1984 Festival. In addition, the 1984 Coco-
nut Grove Arts Festival fully complied with the City Ordin-
ance requiring soft containers only within the Festival area
and will again ban all metal and glass container sales in
the 1985 show.
'�•,�yyy t .
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PARKING
(Olraw Kay
Auditorium)
SOUTH ONSHORE DR. 70 «-1
FOOD AREA 1
FOOD AREA 2
STREET PERFORMERS
REQUEST FOR ADVANCE
OR REIMBURSEMENT
3. GRANTEE:
MAWS
TELEPHONES
APPENDIX 2
CITY OF MIAMI
DEPARTMENT OF PARKS AND RECREATION
GRANTS PROCESS
REQUEST FOR ADVANCE OR REIMBURSEMWT
1 - TYPE OF PAYMENT:
Advance ( ) Reimbursement
Final ( ) Partial
2. BASIS OF REQUEST:
Cash ( ) Accrual
4. PERIOD COVERED By THIS REQUEST:
Month - I)Zy' - year
To:
Month - Day - year
S. EKFLoyn IDENTIFICATION NUMBERS
6. COMPUTATION OF SADVANCES-REQUESTED
2)
3)
PROGRMSMUCTIONS/ACTIMIES
TOTAL
(AS of date)
a. Total program
outlays to date
$
b. Least Cumlative
Program income
c. Net program outlays
(line a minus line b)
d. Estimated net cash out-
lays for advance period
e. Total (xum of lines c a d)
f. Non -City share of amount
on line 0
9. City share of amount on
line
-e
j
CaqUtat4M of (cont6d).
he City, P"Iments Previously
j. City *.am now requested
(line q sinus h)
7. 16ERTVICATI(M
I certify that to the best of my knowledge and belLif the data above we COCZ-Gat
and that all outlays were as" in accordance with the grant conditions or other
agreement find ,that Payment is due and has not INSM previously requWAAd.
Signature, of Authorised certifying official Date requested submitted
TjpW or. printed name .and title
Aesea Code Number Extension
"zS SPA= M Cx"_ Un
al a. ANIMM,
WO M rM_
a "_1
1. same and address Of Grant"'
2. . Dates Of Event' 84 j andiM AA j
most recentlyCOMIeted fiscal Year
3. Mat am the dates Of your
ZndiA9 'A Q
and *weft" W.=sary for the event 1,51
4. General j"009 a and aMMMtA of ima.. List each totaft-I'M
4. Specify below Sour"
or CoEnrate - can
Source
Artists' Exhibition Fee
vendors :I(fO 49 T.ihirts, balloons)
City of Miami & pouncil Arts & Sciences)
Beverage Sales
Miller -Beer
Mqnty,.Trainer
: _,ral Reef Boapital
National !Communications
Advertising
Jury -Fees
Poster- Sales
Purchase Awards
TOTAL
$ 48 150-
$ 38,200
s 16,0004(fiscol
$ 24,133
$ 10,000
$ 5,002
$
i8j,634
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cwt or HIM
at =
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R�� _
Mp11I3�0RtNG AND- EVAl A _=
BY I)Vmvm t Op PA ANC �gp�1T20N
`4
- i • ate*'"" '`�`_
Address `-
Z.Types
Evsat�s) _ i
h., k
MOW J�
Date (s)
tsd number F`+
3. A Attuldaucs estimated * y
e Quality of
C. Crovd control -traffic
ID. SMOOtAnsss of Evast(s)
E. OasacPsotsd Went s) if any yae
describe
t. press : - before E — s
Evsat�s) and ads -
of and E S 0
G. MOS covet& a
attor gvsnt (s)
hinds
g. Utilisation
7ldsquats
o! City
4. and obs*atians:
Datss _.
$iq:atusn�,tusalOivision -
Coordie►ator.
AW
A • gatLaactoxY
. .. t :''ci'Ji•%�7 plc•—=-
,
1 s a, fg
I
S. Specify expenditures in tease of the categories outlined b*IOW
Direct Costs:
Salaries and cages S
Fringe benefits S
Supplies 4 materials S
Trawl S
Fquip�snt S
Others
Artists' fees S
All other expenses S
J Total Expenditures: S
r. Balance for most recently completed fiscal year:
Incom less Expenditures $
or
Expenditures less Income $
S. City funds
Income and expense summary
Indicate particularly how City funds were spent.
City Iacars I
upsnditures:
salaries
Fringe
supplies
Travel
Equipment
Other:
Talents. Services Contracts P.A.
Total City Expenditures:
6. Attach all required documentation.
S