HomeMy WebLinkAboutR-84-1421,r J-84-1111
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RESOLUTION WO. S4-142 -
A RESOLUTION RATIFYING AND CONFIRMING THE
FINDING OF THE CITY MANAGER, BY AN
AFFIRMATIVE VOTE OF NOT LESS THAN 4/5THS OF
THE MEMBERS OF THE CITY COMMISSION, THAT THE
REQUIREMENT FOR FORMAL COMPETITIVE SEALED
BIDS BE WAIVED AND THAT THE EMERGENCY
PURCHASE OF LABOR AND MATERIALS FOR UPS
SYSTEM REPAIRS FROM MANOLO GARCIA ELECTRIC
MOTORS, INC. AT A COST OF $23,443.00 AND
POWER SYSTEMS AND CONTROLS, INC. AT A COST OF
$7,897.00 AT A TOTAL PROPOSED COST OF
$31,340.00 FOR THE DEPARTMENT OF COMPUTERS BE
APPROVED; ALLOCATING FUNDS THEREFOR FROM THE
PRIOR YEAR RESERVE FUND.
WHEREAS, the Department of Computers is responsible for
the continuous operation of the Burroughs 7900 and the entire
Mainframe Computer System, which is vital to the operations of
all City Departments, particularly Police and Fire, and thus
essential to the safety and welfare of the citizens of Miami; and
WHEREAS, on July 17, 1984 at approximately 7:00 p.m.
the U.P.S. (Uninterrupted Power Supply) System, which ensures
continuous operation of the computer system, experienced
mechanical failure; and
WHEREAS, the Department of Computers directed a switch
to power provided by its diesel generator as a temporary measure;
and
WHEREAS, the diesel generator is only feasible for
short term use due to the danger of potential overheating and
because of the high cost of diesel fuel; and
WHEREAS, said situation required the immediate repair
of the U.P.S. System generator; and
WHEREAS, the Department of Computers, in conjunction
with the Department of Building and Vehicle Maintenance,
contacted Power Systems and Controls, Inc. (the U.P.S. System
manufacturer) and Manolo Garcia Electric Motors, Inc. to provide
repairs, which included rewinding the generator, replacing
bearings and re -installing the motor; and
MEETIry ,�
DEC 1� 1Dl14
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Y
WHEREAS, said work was performed around the clock to
expedite the start-up of the U.P.S. System; and
WHEREAS, said firms have performed satisfactorily and
as requested in this emergency situation; and
WHEREAS, funds for these repairs have been made
available in the Prior Year Reserve Fund; and
WHEREAS, the Director of the Department of Computers
has determined the validity of this emergency purchase and
recommends the waiver of formal sealed bids, acceptance of the
work and authorization of payment to Manolo Garcia Electric
Motors, Inc. in the amount of $23,443.00 and to Power Systems and
Controls, Inc. in the amount of $7,897.00; and
WHEREAS, this determination has been approved and
adopted as the finding of the Chief Procurement Officer and of
the City Manager;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. By an affirmative vote of four -fifths
(4/5ths) of the Members of the City Commission, the City
Manager's written finding, that the purchase of Labor and
Materials for UPS System Repairs constitutes an emergency, is
hereby ratified.
Section 2. The requirement for formal sealed bids for
the procurement of these herein materials is hereby waived, and
the payment for Labor and Materials for UPS System Repairs from
Manolo Garcia Electric Motors, Inc. at a cost of $23,443.00 and
Power Systems and Controls, Inc. at a cost of $7,897.00, a total
cost of $31,340.00 is hereby authorized with funds therefor
hereby allocated from the Prior Year Reserve Fund.
84-1421
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PASSED AND ADOPTED this 13th day of DECEMBER , 1984.
EST:
O
RALP
RALPff G. ONGIE, CITY QCLE
PREPARED AND APPROVED BY:
/(GZ�/4 I-. e1"2'fx'
ROBERT F. CLARK,
DEPUTY CITY ATTORNEY
APPR�ED AS "0 RM AND CORRECTNESS:
LUCIA A. DOUG
CITY ATTORNEY
MAURICE A. FERRE
MAURICE A. FERRE
MAYOR
84-1421
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TO.
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FROM:
Howard V. Gary
City Manager
Samit Roy
Director
Department o
CITY OF MIAMI. FLORIDA
INTER -OFFICE_ MEMORANDUM
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Computers
SUBJECT:
REFERENCES:
ENCLOSURES:
October 30, 1984
FILE:
Recommendation for Ratification_
and Adoption of Resolution for
U.P.S. Repairs
The Department of Computers, in
conjunction with the Department of
Building and Vehicle Maintenance,
recommends the ratification and
adoption of the attached resolution,
waiving the requirement for formal
competitive sealed bids for_ the
emergency purchase of labor and
ma erla s For system repairs
from Manolo Garcia Electric Motors,
Inc. at a Cost o an
Power Systems and Controls, Inc. at
cost o at a total
proposea cost of $31,340-00 for t1e
Department of Computers.
The Department of Computers is responsible for the continuous
operation of the Burroughs B7900 Mainframe Computer System. This
system is vital to the operations of all City Departments,
particularly Police and Fire, and therefore essential to the
safety and welfare of the citizens of Miami.
On July 17, 1984 at approximately 7:00 p.m. the U.P.S.
(Uninterrupted Power Supply) System, which ensures continuous
operation of the computer system experienced mechanical failure.
The Department of Computers directed a switch to power provided
by its diesel generator as a temporary measure. The diesel
generator is only feasible for short term use because of:
1. The high cost of diesel fuel.
2. The danger of potential overheating.
3. The power provided is inconsistant and not reliable for
continuous use.
x
sn 1
Howard V. Gary
Page 2
October 30, 1984
The Departments of Computers and Building and Vehicle
Maintenance, in accordance with Sec. 18-52.6 of the City Code,
contacted Power Systems and Controls, Incorporated (the U.P.S.
System manufacturer) and Manolo Garcia Electric Motors,
Incorporated, to emergency provide repairs, which included
rewinding the generator, replacing bearings and re -installing the
motor.
Due to the potential danger of running the diesel generator for
an extended period, the work needed to be performed around the
clock to expedite the start up of the U.P.S. System.
Both firms responded to the emergency situation and performed
satisfactorily as requested.
Funds for these repairs have been made available in the Prior
Year Reserve Fund.
The above finding is hereby approved and adopted as the f�ding
of the undersigned.
/T an O B. sl
oencrantz
hief rocurement Officer
The above finding are hereby approved and adopted as the finding 9�
the undersigned.
Howard V. Gary
City Manager