HomeMy WebLinkAboutR-84-1413a`•
J 85-65
M-84-1113
(10-10-84 ) RESOLUTION NO. 84"`1 3
A RESOLUTION AUTHORIZING IN -KIND SERVIC-
ES IN THE AMOUNT NOT TO EXCEED $10,000
TO BE PROVIDED FROM THE OPERATING BUDG-
ETS OF THE DEPARTMENTS OF POL EC E, FIRE,
SOLID WASTE, BUILDING AND VEHICLE MAIN-
TENANCE, AND PARKS AND RECREATION, TO
COCONUT GROVE MARKETING IN CONNECTION
WITH THE "TASTE OF THE GROVE" FOOD
FESTIVAL; SAID ALLOCATION BEING CONDI-
TIONED UPON SUBSTANTIAL COMPLNINCE WITH
CITY OF MIAMI ADMINISTRATIVE POLICY NO
APA-1-84, DATED JANUARY 24, 1984; AND
FURTHER- AUTHORIZING ONE (1 ) DAY CONCES-
SIONS PRIVILIGES INCLUDING A ONE (1) DAY
PERMIT TO SELL BEER AND WINE IN CONNEC-
TION WITH"SAID EVENT.
WHEREAS, the City Commission, by Motion No. 84-1113, on
October 10, 1984, expressed its intent to support a proposed food
festival to be held in Coconut Grove; and
WHEREAS, Coconut Grove Marketing, in cooperation with the
Muscular Dystrophy Association, Love 94 Radio and the producers
of the Coconut Grove Bed Race, has planned a "Taste of the Grove"
Food Festival in Peacock Park on January 13, 1985; and
WHEREAS, thirty cents of every dollar earned from the sale
of food at said festival will be donated to the Muscular Dystro-
phy Association; and
WHEREAS, Coconut Grove Marketing has requested $10,000 in
in -kind services in connection with said festival; and
WHEREAS, Ordinance No. 9818 of April 5, 1984, authorized the
City Commission to permit the dispensing of beer or wine in soft
containers in any City park upon such conditions and limitations
as the City Commission shall prescribe;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. In -kind services in an amount not to exceed
$10,000 is hereby allocated from the operating budgets of the
Departments of Police, Fire, Solid Waste, Building and Vehicle
Maintenance, and Parks and Recreation to Coconut Grove Marketing
in connection with the "Taste of the Grove" Food Festival to be
held in Peacock Park on January 13, 1985.
CITY COMMISSION
MEETING OF
DEC 19 ISM
RESOLU hu , S4-
HEA UNo
a
Section 2. Tbp� herein allocation is co?k ktioned upon sub-
stantiAl compliance with City Of Miami Administrative Policy NO-
ApM-1-84, dated January 24, 1984.
Section 3. Non-exclusive concession rights for the one (1)
day period of January 13, 1985, or approved alternate date, is
hereby granted to coconut Grove Marketing in connection with the
"Taste Of the Grove" Food Festival, subject to the terms and
conditions of the governing agreement.
Section 4. A one (1) day permit to sell beer and wine is
hereby granted to Coconut Grove Marketing, Inc., in connection
with the "Taste of the Grove" Food Festival to be held at Peacock
and Myers Parks on January 13, 1985, in compliance with ordinance
No. 9818. , 1984.
PASSED AND ADOPTED this __L3th day of December
Maurice A. Ferre
MAYOR
ATTEST:
Ralfh U. Ongiv, City
PREPARED AND APPROVED BY:
4obert F. C ark
Deputy City Attorney
APPROVE A 0-F-ORt' AND CORRECTNESS:
:Luc er t
C
it Attorney
orney
EZ • � _"I
i
S7
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
)MMISSION ACTION
TO. Howard V. Gary GATE: October 29, 1984 FILE:
City Manager
SUBJECT: Resolution Allocating
$10,000 in In -kind
//�/ Services for the "Taste
FROM: Carl Ker4 REFERENCES: of the Grove" Food Festival
'
Acting Dire
Department of Parks ENCLOSURES:
and Recreation
"It is recommended that an amount not to
exceed $10,000 from funds previously
authorized by Resolution 84-597 for the
initial event held in July of 1964, be
provided from the operating budgets of
the Departments of Police, Fire, Solid
Waste, Building and Vehicle Maintenance,
2 :r
and Parks and Recreation to Coconut
Grove Marketing representing the cost
of in -kind services in connection with
the "Taste of the Grove" Food Festival
s; s
to be held in Peacock Park on January
13, 1985, formalizing Motion No. 84-1113,
'<=
and further authorizing one (1) day con-
cession privileges including a one (1)
:<
day permit to sell beer and wine, as per
attached resolution."
The City Commission, by Motion No. 84-1113 on October 10, 1984,
expressed its intent to allow Coconut Grove Marketing to use up to
;e
$10,000 from funds previously allocated to the "Taste of the Grove
Food Festival," but not spent during the first event, for the stag-
ing of a second event.
Resolution No. 84-597, dated May 24, 1984, allocated $25,000 for
in-kind services for the first Taste of the Grove Food Festival
event. However, these funds were available in fiscal year 1983-84
and the allocation was not carried over.
The Parks and Recreation Department recommends that $10,000 in in -
kind services be provided from the operating budgets of the Depart-
ments of Police, Fire, Solid Waste, Building and Vehicle Maintenance
and Parks and Recreation. It is also recommended that one day con-
cession privileges be authorized and that a one day permit to sell
beer and wine be granted.
This event has proven
initial "Taste of the
which over $23,000 was
trophy Association.
itself successful as demonstrated at the
Grove" Food Festival held July 15, 1984, in
raised for donations to the Muscular Dys-
84-1413
Memo to Howard V. Gary
October 29, 1984
Page 2.-
It is therefore, recommended that the City provide the requested in
kind services not to exceed $10,000 and authorize the concession
as per the attached resolution.
and wine permit,
privileges and beer
KDH/,O/ar
Enclosure
M
84-1413
SPCCIAL F::dOI:iG REQUEST APPLICATION
V'`.
Piaase
complete this Form and submit it along with the required
=-
doc=entation
to the Department of Community Development,
L145
F,
N.,i.
llth Street, tdiami, Florida 33136. If you have
any
f -
auest_cns,
call 579-6853.
I. a.
Name of Event, Project or Program: TASTE OF THE GROVE
(food festival).
b.
Date of Event/activity: Sunday, January 13, 1985
c.
Name of Organization: Coconut Grove Marketing
d
:lane o. Contact Person: Marshall D. Steingold
e.
telephone: ;York: 442-2001 Home: 444-6606
f.
Mailing address: P.O. Box 330935
i
Coconut Grove, FL 33133
II. Brief description of program/event and include th.e ru:nber of
people expected to participate in or attend program (a�zaca
additional sheets if necessary):
Restaurant/Food-tasting event in Peacock Park. 10a.m. to 6p.m. 30
restaurants sell taste -size portions of food. Music on Shc%=obile.
Estimate 5000-6000 persons to attend.
III. What are the bene-its to the City (quantify where possible):
Event highlights fine City restaurants. Draws people to the park
for music and food tasting. Positive event for the City to contribute
in -kind services for d cultural exchange and harmonious afternoon.
City -sponsored festival. Shows support for the community and its
residents.
IV. Support Requested:
a. :ash Grant: 4 -0-•
b. City Services Raquested i.e., Police, Fi=e, 'Sanitation)
and specify type of service and $ value as datermined or
estimated by the providing department:
City Decartment Service Estimated Amount
POLICE, SECURITY $4,000.00
SOLID WASTE SANITATION/CLEAN-UP $2,500.$0 _A 1 _ _
k'IRE INSPECTORS $ 500.00
FARES SHOWMOBILE ( large) S 600.00 •,,
z�� a
v�-
�r
i
f
t
i
c
f -
?
c . Facility Fa Rental - -$0 .00-
a Amount:
t:
�Zame of cacility: PEACOCK PARK
Date(s) and 'hours to be used: Sunday, Jan.13, 1985 10am-6pm
d. Total $ Requested from City: $10,000.00
V. Has City provided support in previous year(s)?
Yes X No
If yes, please attach a letter from a certified public accountant
verifying the sufficiency of accounting systems and internal
financial controls during funding period. If you have received
$25,000 or morn, a copy of an audit reflecting the expenditure of
those funds must also be provided. Also, specify past City
support and date(s) of event or activity.
Name of Program/Event
TASTE OF THE GROVE
Year(s) Funds Granted
1984
Amount
up to $25,000
in -kind
VI. have you requested and/or received funds from other
governmental entities? Yes X No
List all Funding Sources Applied Amount (Indicate'if
to: received, still pending
or rejected):
CITY OF MIAMI $4,450.00-received )U3
VII. Please indicate what measures will be taken to insure
adequate financial controls and accounting of funds:
City services are requested through in -kind grant. All City depart-
ments submit reports as to what have been costs incurred.
VIII. Please describe organisation's capability to accomplish
program/event:
Established event. This is the second time. Twice yearly event.
84-1413
IX. Please attach the following information relative to your
organization to this application:
1) State Charter (proof of not for profit status)
2) Names and addresses of corporation's Board of Directors
3) A letter from certified pudic accountant verifying
accounting systems and adequacy of financial controls to
safeguard handling of City funds.
4) A copy of the projected line item budget reflecting
expenditures and anticipated revenues for total
project/ event.
5) A copy of the line item budget specifying how City funds
will be used.
I hereby certify that the information provided herein is true and
accurate and that the funds provided by the City will be expended
in accordance with the commitments approved by the City
Commission. Furthermore, the City will be provided with an
accounting of expenditures and receipts within thirty (30) days
after the event's conclusion and/or receipt of funds from the
City, whichever is applicable, along with any other documents or
data requested by the City.
COCONUT GROVE MARKETING
N41"XE OF ORGi,"VIZATION
MARSHALL STEINGOLD
CORPORATE SEAL.
FOR OFFICE USE ONToY
DATE RECEIVED
bG
1
84-JU3
V
:)o
• 1 l l
(cont'd.) SPECIAL FUNDING REQUEST APPLICATION
IV. Support Requested
ELECTRICAL INSPECTORS $500.00
CITY ELECTRICIAN $500.00
SIX COMMUNICATORS (WALKIE-TALKIES) $200.00
TOTAL -- $8,800.00
TOTAL $ REQUESTED FROM CITY $10,000.00 (ESTIMATE)
84-1413
n
1
i
PROPOSED IN -KIND SERVICE BUDGET
"TASTE OF THE GROVE"
SECURITY AND POLICE $4000.00
ELECTRICAL INSPECTORS 500.00
SANITATION AND CLEAN-UP 2500.00
FIRE DEPARTMENT INSPECTORS 500.00
SNOWMOBILE AND CREW 600.00
SIX COMMUNICATORS (WALKIE-TALKIES) 200.00
CITY ELECTRICIAN 500.00
84-1413
P
FINANCIAL STATEMENT
"Ta;TE OF THE GROVE" FOR MDA
1984
Gross Revenues:
r
Fntry Fees
$' 4,000.00
�.:•ars Beer
2,000.00
Restaurants
17,733.50
Accounts Receivable (Jaycees)
70.00
Miscellaneous:
17,459.82
Beer, Coke, Farm Stores,
T-shirts, Donations
Total Gross Revenues:
$441, 2 6-3—. 32
Less: Expenses
Tents
($ 1,080.00)
Banners 8 Signs
(400.00)
Barricades
(50.00) '
Fam Stores
(223.39)
Electric
(500.00)
Beer
(1,971.20)
Printing
(182.10)
Able Sanitation
(100.00)
T-shirts
(900.00)
Tables - Estimate
(300.00)
Restaurants
($12,413.45)
Total Expenses
jFT
Profit to MDA
$23,142.58
84-1413