The URL can be used to link to this page

Home My WebLink AboutR-84-13813j) J-84-1096 M84-1108 (10/ 10/ 84) RESOLUTION NO. A RESOLUTIOOLLOCATING AN AMCUNT NOT TO EXCEED $309000 FROM SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND, IN SUPPORT OF THE "INTER- AMERICAN SUGARCANE SEMINAR ON WEED CONTROL AND RIPENERS" HELD IN MIAMI SEPTEMBER 12-14, 1984.f' FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT IN A FOP14 ACCEPTABLE TO THE CITY ATTORNEY; WITH SAID ALLOCATION BEING IN SUBSTAN- TIAL COMPLIANCE WITH CITY OF MIAMI ADMINISTRATIVE POLICY #APM-1-849, DATED JANUARY 24, 1984. WHEREAS, the "Inter -American Sugarcane Seminar on Weed Control and Ripeners", is the type of scientific event that promotes the City of Miami as an international center for technology transfer; and WHEREAS, the foreign participants in the event are part of the agri- business sector which is emerging as an influential segment of the City's inter- national trade; and WHEREAS, on October 10, 1984, pursuant to Motion No. 84-1108, the City Commission approved the expenditure of an amount not to exceed $30,000 in support of the "Inter -American Sugarcane Seminar"; FLORIDA: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, Section 1. An amount not to exceed $30,000 is hereby allocated from Special Programs and Accounts, Contingent Fund, in support of the "Inter -American Sugarcane Seminar on Weed Control and Ripeners" held September 12-14, 1984. Section 2. The City Manager is hereby authorized to execute an agree- ment with the Inter -American Transport Equipment Company in a form acceptable to the City Attorney. Section 3. The herein allocation is conditioned upon substantial compli- ance with City of Miami Administrative Policy #APM-1-84, dated January 24, 1984. PASSED AND ADOPTED this 13th daffy of DECEMBER , 1984 ATTEST: RAFPH G. ONGIE, CITY CLER PREPARED AND APPROVED BY: .T, DEPUTY CITY ATTORNEY MAURICE A. FERRE A R CE A. FERRE, MAYOR APPROVED WTO FDA AMID CORRECTNESS: WWWW$14.1\ 1 . , r COMMSSION RTING OF DEC is on pN d0e��G7i 94 11 ILI • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To. Howard V. Gary City Manager 4*' �stts FROM. Tony Pa3ares, Directo>, Miami Convention Bureau DATE: November 1, 1984 FILE:_ SUBJECT Special Funding Request: Inter -American Sugar Cane Seminars REFERENCES: Formalization of Motion 84-11t ENCLOSURES: It is recommended that the City Commission allocate an amount not to exceed $301000 from Special Programs and Accounts, Contingent Fund, in support of the Inter - American Sugar Cane Seminar that was held September 12-'.4, 1984. This action formalizes Motion 84-1108 passed on October 10, 1984. On October 10, 1984, the City Commission by Motion 84-1108, expressed its intent to allocate $30,000 in support of the Inter -American Sugar Cane Seminar that was held September 12-14, 1984. The 1984 Inter -American Sugar Cane Seminar was dedicated to the topij "Weed Control and Ripeners". Paper presentations were made, as well as field trips, discussions and lectures regarding the Sugar Cane Industry. According to Policy #APM-1-84 this department would normally be responsible for program monitoring. However, since the commission approved this allocation after the event was held, this department did not monitor the event as we were unaware of the City's intent to support this event. IY.lpuwataay.�I� �iU►r+Ir.... •..a�.s�:i+�.•a�:o....c 84 i3 i M M • CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO. Howard V. Gary DATE: November 1, 1984 FILM VnCasta a � susJECT: Inter -American Sugar Cane Seminar y Special FundingRequest neda REFERENCES: Resolution Formalizing Director Motion 84-1108 Department of Community Development E"cLosu"Es: November 15, 1985 Commission Agenda Attached is a cover memorandum and legislation submitted by the Miami Convention Bureau in connection with a funding request for the "Inter -American Sugar Cane Seminar on Weed Control and Ripeners" which was held on September 12-14, 1984. On October 10, 1984, the City Commission passed Motion 84-1108 expressing its intent to provide $30,000 to the Inter -American Transport Equipment Company in connection with the above referenced event. The attached resolution fo=ializes this Motion. Your office requested that this item be placed on the earliest possible agenda. If this item meets with your approval it may. be placed on the November 15, 1984 Commission agenda. FC/mc Enclosure SPECIAL FUNDING REQUEST APPLICATION Please complete this form and submit it along with the required documentation to the Department of Community Development, 1145 N.W. lath Street, Miami, Florida 33136. If you have any questions, call 579-6853. . 1. a. Name of Event, Project or Program: INTER-AMERICAN SUGAR CANE SEMINARS - 1984 " Weed Control and Ripeners" b. Date of Event/Activity: September 12, 13 and_14, 1984 c. Name of Organization: INTER-AMERICAN TRANSPORT EQUIPMENT CO. d. :Jame of Contact Person: Tony Latour - Seminar General Coordinator e. Telephone: Work: 633-0351 Home: 558-2556 ' f. Mailing Address: Inter -American Bldg., 3690 N.W. 62nd. Street, Miami, FL 33147 II•- Brief description of program/ event and include the number of people expected to participate in or attend program (Attach additional sheets if necessary): SEE ATTACHED SHEET I.I.I. What are the benefits to the City (quantify where possible): SEE ATTACHED SHEET IV. Support Requested: a. Cash Grant: $ 50.000.00 b. City Services Requested (i.e., Police, Fire, Sanitation) and specify type of service and $ value as determined or estimated by the providing department: City Department Service Estimated Amount Not Aaalicable 84mrUft s ..1.!lr�� I k ::f C. Facility Rental $ Amounts $650.00 Daily Name of Facility: Miami Convention Center Date(s) and 'hours to be used: September 12,13 - 8:00 a.m.to 5:00 p.m. d. Total $ Requested from City: $ 50.000:00 V. Has City provided support in previous year(s)? Yes X No If yes, please attach a letter from a certified public accountant verifying the sufficiency of accounting systems and internal financial controls during funding period. if you have received $25,000 or more, a copy of an audit reflecting the expenditure of those funds must also be provided. Also, specify past City support and date(s) of event or activity. Name of Program/Event iV Inter -American Sugar Cane Seminars on " Soil Year(s) Funds Granted Amount 1983 - 25,000.00 Resolution 84-269 Fertility and Management" January 26, 1984 Octob e r 5, 6 1983 VI. Have you requested and/or received funds from other governmental entities? Yes No X List all Funding Sources Applied to: , Amount (Indicate if received, still pending or rejected): VII. Please indicate what measures will be taken to insure adequate financial controls and accounting of funds: __Al1_.expenses documents will be available to the City of Miami _._upon_reguest, and they are controlled by the Inter -American Sugar ._Cane.Seminars Accounting Staff.- VIIZ.= Please describe organization's capability to accomplish program/avant: PLEASE SEE ATTACHED SHEET 4 I IX. Please attach the following information relative to your organization to this applications 1) State Charter (proof of not for profit status) 2) Names and addresses of corporation's Board of Directors 3) A letter from certified public accountant verifying accounting systems and adequacy of financial controls to safeguard handling of City funds. 4) A copy of the projected line item budget reflecting expenditures and anticipated revenues for total project/event. 5) A copy of the line item budget specifying how City funds will be used. PLEASE SEE ATTACHED LIST I hereby certify that the information provided herein is true and accurate and that the funds provided by the City will be expended in accordance with the commitments approved by the City Commission. Furthermore, the City will be provided with an accounting of expenditures and receipts within thirty (30) days after the event's conclusion and/or receipt of funds from the City, whichever is applicable, along with any other documents or data requested by the City. INTER-AMERICAN TRANSPORT EQUIPMENT CO. NAME OF ORGANIZATION Diego R. SuArez NAME OF PRESIDMT OF ORGANIZATION SIGNATU F PRESIDENT CORPORATE SEAL FOR OFFICE USE ONLY DATE RECEIVED BRIEF DESCRIPTION............ The INTER-AMERICAN SUGAR CANE SEMINAR for 1984 is dedicated to the topic of Feed Control and Ripeners in the sugarcane produc- tion. There will be an Opening Ceremony in which the President of Inter -American Sugar Cane Seminars will welcome participants, and the Mayor of the City of Miami -will officially inaugurate the Event. Moderators and speakers will be presented at this Opening Ceremony. Paper presentations, discussions, and lectures, will be divided in six different sessions during September 12th and 13th, with coffee breaks and lunches in-between, courtesy of the sponsors. A Field Tour to the Florida sugarcane area and Research Center of the Everglades prepared by the 1984 Organizing Committee, 1 will take place on Friday September the 14th. Lunch at the John Boy Auditorium, also courtesy of the sponsors, will close Seminar activities for 1984. Transportation will also be furnished by sponsors. Thirty four authors and moderators from 11 different countries and sugarcane areas of the United States will contribute to the ;G 1984 expertise. Attendance of over 200 participants from 21 dif- ferent countries is expected. 5. BENEFITS TO THE CITY............ Florida is presently the largest raw sugar producing state of the Union with a crop of 1'220.000 short tons of sugar and 78 million gallons of blackstrap molasses manufactured during the 1983-84 campaign. Besides the total economic out put of over•610 million dollars, the industry provides labor for a substantial number of employees, and the farming activity represents significant con- sumption of farm machinery, transport equipment, and agricultural chemicals. All these activities take place in an area located from 50 to 100 miles from the city of Miami, and the Florida industry is consid- ered one of the most efficient in the world. Sugar factories, cane fields, and experiment stations in the area are constantly visited by people engaged in the sugar industry all over the world. The Inter -American Sugar Cane Seminars have joined all these cen- ters of production, experiment stations and universities in a mutual cause to export technology in these expertise to the under- developed countries of this Hemisphere, progressively making the city of Miami the "SUGAR CANE TECHNOLOGY CAPITAL OF THE WORLD". During past seminars and special events nearly 1,000 persons from practically all over the sugarcane world, have visited the city of Miami and its facilities. Considering the different topics which are annually discussed, technical personnel assisting to these seminars vary from one year to another, making possible the iden- tification of the city of Miami to more people throughout the world. It is also the purpose of these technical reunions to additionally justify the city of Miami to host the triennial International Society of Sugar Cane Technologists' Congress, which have hosted in the past over 1,000 people in the cities of Manila, Rio, Durham, Honolulu, etc. Cont. Page No.2 -,A381 Page No.2 PLEASE DESCRIBE ORGANIZATION'S CAPABILITY TO......... This Event is organized by the following: Sponsors - VANGUARD, Inter -American Transport Equipment Co., Miami, Florida, and the City of Miami, Florida. Co-sponsors (Technical) - Florida International University School of Technology - Louisiana State University Agronomy Department - Nicholls State University Department of Agriculture - Research Department of U.S. Sugar Corporation - The University of Georgia College of Agriculture - University of Florida E.R.E.C. at Belle Glade - USDA Sugarcane Field Station at Canal Point - Diario Las Amdricas, Miami, Florida - Texas Agricultural Experiment Station at Weslaco Texas