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HomeMy WebLinkAboutR-84-1376C J-84-1162 1� RESOLUTION NO. 84-w13 76 A RESOLUTION,"ACCEPTING THE BIDS OF SAVIN FLORIDA, INC. IN THE -PROPOSED ANNUAL>AMOUNT OF $66,460.00, COPY PRODUCTS OF AMERICA, INC. IN THE --PROPOSED ANNUAL,", AMOUNT OF $46,560.00, AND XEROX CORPORATION IN THE=PROPOSED ANNUAL -,AMOUNT OF $97,330.00 FOR FURNISHING COPIERS AND ACCESSORY EQUIPMENT BY INDIVIDUAL LEASE AGREEMENTS, AS INDICATED -*ON THE ATTACHED TABULATION,..._ON A CONTRACT BASIS RENEWABLE ANNUALLY, TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE- PRINT SHOP FOR USE BY ALL CITY DEPARTMENTS AT A / TOTAL PROPOSED ANNUAL -COST OF $210,350.00; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THE USING DEPARTMENTS;? AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT, WHEREAS, pursuant to public notice, sealed bids were received September 27, 1984 for the furnishing of Copiers and Accessory Equipment by Individual Lease Agreements, on a contract Basis renewable annually, to the Department of Building and Vehicle Maintenance - Print Shop for use by all City Departments; and WHEREAS, the bid was a comprehensive package designed to meet the copier needs of all departments and consists of four (4) basic copier types, each with optional equipment, monthly copy allowances, installation, training, and maintenance, and offered lease terms of varying lengths with purchase options; and WHEREAS, invitations were mailed to 42 potential suppliers and 15 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget for the first year; and WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance - Print Shop for the purpose of providing new and replacement Copier Equipment as needed to all City Departments and allows for the standardization of supplies and equipment and billing consolidation; and CITY COMAMSION MEETING OF DEC 18 10 DN No.5-4-WI 1 WHEREAS, the City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bids received from Savin Florida, Inc., Copy Products of America, Inc., and Xerox Corporation be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The September 27, 1984 bids of Savin Florida, Inc. at an annual cost of $66,460.00, Copy Products of America, Inc. at at annual cost of $46,560.00, and Xerox Corporation at an annual cost of $97,326.00 for furnishing Copiers and Accessory Equipment by Individual Lease Agreements on a Contract Basis renewable annually, to the Department of Building and Vehicle Maintenance - Print Shop for use by all City Departments at a total proposed annual cost of $2 10,350.00 are hereby accepted with funds therefor hereby allocated from the t Operating Budgets of the using Departments. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Orders for this equipment as needed, subject to the availability of funds. PASSED AND ADOPTED this 13th.day of DECEMBER , 1984. MAURICE A. FERRE 14AURICE A. FERRE MAYOR RALPff G. ONGIE, CITY CL PREPARED AND APPROVED B�Y t ee" , ROBERT F. CLARK, DEPUTY CITY ATTORNEY - APPROVED AS ,TO FORWAND CORRECTNESS: CITY ATTORNEY Page t of 2 BID SECURITY Co iers b Lease Rental A t. - Print.Shov DATI ww REC111V90 September_27,1984.3:OOPM 83-8 4 ' 15 WE Of 82cmiTY •IOOEIt ?OTAL N11"1 40 Eastman Kodak Company 1001 Ponce de Leon Blvd. Coral Gables, F1 33134 Broken down by items Copitech Corporation 4830 N. W. 167 Street Miami, F1 33014 Broken down by items Saxon Nuco Inc. 4360 N. W. 135 Street Miami, F1 3.3054 Broken down by items Royal Business Machines 2972 N. W. 60th Street Fort Lauserdale, F1 33309 Broken down by items Xerox Corporation 201 Alhambrz Circle, Sixth Floor Coral Gables, Fl 33134 Broken down by items Gestetner Corporation Gestetner Park, Yonkers, N.Y. 10703 Broken down by items Enfield's Miami Photo,Inc. 4000 N. W. 30th Avenue Miami, F1 33142 Broken down by items Sharp Electronics Corporation 10 Sharp Plaza Paramus, New Jersey 07652 Broken down by items Savin Corporation Valhalla New York 10595 Broken down by items Pitney Bowes 2400 Biscayne Boulevard Miami, F1 33137 Broken down by items Delta Business Systems 1789 N. W. 79th Avenue Miami, F1 33126 Broken down by items Phillip Morris Off. Machines,Inc. 5471 N. W, 159th Street Hiaelah, F1 33014 Broken down by items Copy Products of America Inc. 661 N. E. 125th Street North Miami, F1 33161 Broken down by items Florida Copy Corporation 6245 Pembroke Road Hollywood, Fl 33023 Broken down by items A'Leon Business Machines,Inc. 4725 S. W. 8th Street Miami, F1 33134 Broken down by items l�+�taM*�i►1M�/ si�sk� �►t• r�r �r�,,, �tOt�Mflll�i �t1►11 ease Oil . BID SECURITY STEM Gopiets - Lease/Rental Agmt. - Print Shop- 047t&to$NIC111YtD _Sonftrnnhor_. y_ 1QAA,j.nnPM 83-84-115 i TYPE OF SECMITY �IODEII TOTAL AMOK t NO BID: Data Line Products Copystatics,Inc. Visual Communications, Inc. Esecutive Office Products Copygraphics, Inc. Xerographic & Information Processi National Business Machines g Supplies Corp 49solnoi 1*10 oir+rr. 001filbod such$ Ais rsy �, - �IiR +hC�QIl�T1�10 �x1i�► 0 LEGAL ADVER' 9 2: 02 BID NO. 83-84-115. Sealed bids will be received by th `City'i�# —and City Clerk of the City of Miami, Florida not later than for furnishing Cpiers by Lease/ Rental Agreement on a contract basis, to the Department of Building & Vehicle Maintenance - Print Shop, for use by Various City departments, City -Wide. A Pre -Bid Conference for this reguirenent will be held Thursday, September 20, 1984 at 3:00 p.m. in the Conference Roan at 1390 N.W. 20th Street, Miami (33142). All interested bidders are invited to attend. Call Purchasing for additional information at the number given below. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City -Purchasing Office, 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2523 ) Howard V. Gary City Manager C Funds for this purpose are available in the current operating bud- get of affected departments and agencies. 84-13'76 (( P��-IF���`=-D LEGAL ADVERTS �T S BID NO. 83-84-115,_.,, 1 Sealed bids will be received by t id City &fih4ir and City Clerk of the City of Miami., Florida not later than 3:00 p.m. September 27, 1984 for furnishing G2piers by Lease/ Rental Agreement on a contract basis, to the _Department of Building & Vehicle Maintenance - Print Shop, for use by Various City departments, City Wide. A Pre -Bid Conference for this requirement will be held Thursday, September 20, 1984 at 3:00 p.m. in the Conference Roam at 1390 N.W. 20th Street, Miami (33142). All interested bidders are invited to attend. Call Purchasing for additional information at the number given below. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Smr.vices to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting binds and who are not registered with the City as minority vendors are advised to contact the City- Purchasing Office, 1145 N.W. llth Street, Roam 126, Telephone 579-6380_ Detailed specifications for the bid are available upon rec City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2523 ) Howard V. Gary City Manager REQUISITION FOR ADVERTISEMENT This number must appear advertisement. DEpT/D)V. Purchasing (tor Bldg. & Veh. Maintenance) in the -= ACCOUNT CODE o-= DATE So-ptedD,-:r' 11, 1984 PHONE S79-G380 APPROVEDB"ft �_ t PREPARED BY Maria Abijalil DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement c?ne (1) times. (number of times) Type of advertisement: legal x x classified display - (Check One) � F 2_ Size: J�`ta'l Starting date Ser)tclltx:r 13, 1984 First four words of advertisement: i'•i (; ^ 1-)iris will )-y, k h Remarks: Cop er5 h)3 TFas-/Pmn y1 A rcmf-,nt on a contract basis (ot')m 9-27 84 - 3:00 r)xi.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY, LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 14M11I NT017S / 13 P 4 A-1 DIA IIO 9/16/84 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 11718 1 125.34 39.42 45 50 51 56 57 62 63 65.66 71; 0 1 2 4 1 V P 1210121 218171 1 2 314 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT so 5 2 0 0 2 0 1 White - Purchasing Green - Finance Pink - Department Approved for Payment •Y i CI" OF MIAMI, FLORIDA 13 INTER -OFFICE MEMORANDUM To: Howard V . Gary DATE: October 29, 1984 City Manager SUBJECT: Request for Commission Action FROM: . E. Cox, Dlr or REFERENCES: Award of Bid #83-84-115 Building & Ve icle Maintenance ENCLOSURES: THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THE ADOPTION OF A RESOLUTION ACCEPTING THE FOLLOWING BIDS FOR FURNISHING PLAIN PAPER COPIERS TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE - PRINT SHOP FOR USE BY VAR- IOUS CITY DEPARTMENTS AND AGENCIES CITY WIDE: BID OF SAVIN FLORIDA FOR THE SAVIN MODEL 5030 WITH CONSOLE (500 - 10,000 COPIES PER MONTH) AT THE BASE TWO (2) YEAR LEASE COST OF $120.00 PER MONTH; BID OF SAVIN FLORIDA FOR THE SAVIN MODEL 5030 WITH CONSOLE .(10,000 - 20,000 COPIES PER MONTH) AT THE BASE TWO (2) YEAR LEASE COST OF $120.00 PER MONTH; BID OF COPY PRODUCTS OF AMERICA FOR THE MINOLTA MODEL 65OZ WITH CONSOLE (20,000 - 30,000 COPIES PER MONTH) AT THE BASE THREE (3) YEAR LEASE COST OF $235.00 PER MONTH; BID OF XEROX CORPORATION FOR THE XEROX MODEL 1075 (30,000 - 70,000 COPIES PER MONTH) AT THE BASE THREE (3) YEAR LEASE COST OF $1,100.00 PER MONTH. Pursuant to public notice, fifteen (15) sealed bids were received on September 27, 1984 for furnishing four (4) different categories of plain paper copiers. This City -Wide copier plan is designed to standardize machines and consolidate copier requirements to promote economies to the City. Lease/Rental agreements for individual copiers will commence upon the date of installation acceptance and will be effective for the term (two or three year agreements) in accordance with the needs of the individual using departments and agencies. All multi -year lease agreements are renewable annually, upon mutual written consent and subject to the availability of funds. Funds for this purpose are available in the current operating bud- get of affected departments and agencies. 0 G] z ITEM: DEPARTMENT: TYPE OF AGREEMENT: AWARD OF PROPOSAL RFP No. 83-84-115 Copiers on a Lease Contract Basis Building and Vehicle Maintenance 2-Year Lease Contract (Copier Types A & B) 3-Year Lease Contract (Copier Types C & D) POTENTIAL PROPOSERS: 50 PROPOSALS RECEIVED: 15 TABULATION: Attached FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Requests for proposals were sent to three Black American and ten (10) Hispanic American firms engaged in the sale, lease and maintenance of plain paper copiers as located in the following sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Vendor Applications on File in Purchasing 3. Previous Bids for Similar Equipment 4. Suggested Vendor List Researched by Department Minority responses are as follows: Bids - One .(1) Black firm (Business Machines & Supplies, Inc.), three (3) Hispanic firms (Saxon Nuco, Inc., A Leon Business Machines, and Savin Florida which is recommended -for awards in Copier Type "A an Copier Type "B" categories). "No Bids" - Three (3) Hispanic firms (Dataline Products, National Business Machines, and Executive Office Products). PROPOSAL EVALUATION: The proposal items consisted of Copier Type "A" 0 - 10, 050copies per month), Copier Type "B" (10,000 - 20,000 copies per month), Copier Type "C" (20,000 - 30,000 copies per month) and Copier Type "D" (30,000 - 70,000 copies per month) to be installed at various locations throughout the City of Miami. Those proposals that did not meet specifications are noted on the Tabulation Sheets enclosed. The Copier Type "C" category had five (5) suppliers that bid lower than the recommended bidder; but, they did not qualify for award because of not meeting all of the copier specifications as outlined in the proposal. Award is recom- mended to the lowest bidder in each category that meet all specifi- cations. Following is an analysis of the invitation to bid: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders B ac c American Hispanic American Non -Minority Courtesy Notifications Number of Bid Invitations Mailed Number of Responses 0 0 2 1 8 7 3 1 8 2 21 4 8 0 84376 Page i of ■ Category "No Bids" Late Bids Totals Number of Bid Number of Invitations Mailed Responses - 7 — ... 22 Reasons for "No Bid" were as follows: 1. "We do not lease copy machines or sell them." (Hispanic American Firm) 2. "We do not sell equipment." 3. "We do not handle copiers at this time." (Hispanic American Firm) 4. "We sell paper and toner for copiers. We do not sell the equipment." 5. "At this time, we can not place a bid. The reason for this is that we cannot meet specifications." 6. "We do not carry this product." (Hispanic American Firm) 7. "V.C.I. does not maintain a local service and parts facility in Dade County at this time. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARDS BE MADE TO THE FOLLOWING VENDORS: COPIER TYPE "A" - SAVIN FLORIDA FOR THE SAVIN 5030 WITH CONSOLE AT THE BASE 2-YEAR LEASE COST OF $120 PER MONTH (INCLUDING MAINTENANCE AND A COPY ALLOWANCE OF 8,000 COPIES). COPIER TYPE "B" - SAVIN FLORIDA FOR THE SAVIN 5030 WITH CONSOLE AT THE BASE 2-YEAR LEASE COST OF $120 PER MONTH (INCLUDING MAINTENANCE AND A COPY ALLOWANCE OF 81000 COPIES). COPIER TYPE "C" - COPY PRODUCTS OF AMERICA FOR THE MINOLTA 65OZ WITH CONSOLE AT THE BASE 3-YEAR LEASE COST OF $235 PER MONTH (INCLUDING MAINTENANCE AND A COPY ALLOWANCE OF 10,000 COPIES). COPIER TYPE "D" - XEROX CORPORATION FOR THE XEROX 1075 AT THE BASE 3-YEAR LEASE COST OF $1,100 PER MONTH (INCLUDING MAINTENANCE AND A COPY ALLOWANCE OF 30,000 COPIES). Purc aszng Agent Difte The above awards meet the requirements of the Department of Building and Vehicle Maintenance and approval is recommended. Dire c r 84-1376 Page 2 of 3 f The Minority procurement Officer concurs with the above recotmendation, Officer al ge c/ Date Paso 3 `of' I. Y,i phi{l _..... TABULATION OF BIOS -FOR RFP tR3-84-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and Oy wneww, City O04 COPIER TVPE�_A )KNK 00 feat. 27, 1984 Vehicle Maintenance_ t Raeei.sd by t%o GOT Ca..ersslarr. coy OSA. Cry of Miwl. flwile w, : P. IL BUSINESS MACH. SAXON NUCO INC. FOYAL BUSINESS XEE= CORP. 631"s (XWW4 EASTMAN KODAK 1.��.. Lse"Ged S iwoMr 80 Paw Cry Ceis I M� Orr. COMPANY & SUPPLIES, t INC. MACHINES BIAQC K=RITY (HISP. RITY TY e Aarft"I NON -MINORITY MINORITY Iwawlsr.has !tw �- pESCRIPTIOlI Q= 1 & MODEL NO. z TOSHIBA BD-5511 OLyMPUS 252 RO YAL 2502M . XEROX 1048 SAD ' GESTF'1NER 2007RK 2 MONTULY COPY ALTJOWWWOOST O pER COPY OVER Af E 4 000 .010 5 300 .012 .011 ym.0011 NA/70- 3 M M PRICE 40.000 2 4 90- 150 000 6 60 000 244.00 4 1-YEAR LEASE (PER MONTH) w $162.00 $243.33 $118.00 $286.00 $263.14 5 2-YEAR LEASE PER MONTH) H $162.00 $157.67 $113.00 $260.00 $167.45 6 3-YEAR ?EASE (PER N1O M) 0 $153.00 $131.93 $108.00 $251.00 $136.12 OPTIC NS : SEMI -AUTOMATIC DOCUMENT FM 0 00 32.69 TEN -BIN COLLATOR 0.00 F$20,/$10 $45.00 $20.00 $78, $75, $73 $44.95 KEY C� �rArTAmrON 25 5 50 2.20 NC 18 17 16.5 NC 3.85 A M 1VING COSTS: -- PRICING (5300 1. 14 15 1-30 rncnMc All Items/Net 301 NWNet 30 -0 /Net 30 1 -0/Net 30 1 -a-/Net JU IRREGULARITIES LE5END. A _ sU Atss.-vv1 4 _+ale Ali.dw..t as se C.'ad ! S..aIws of Se+j..n rarve"T C Cer-awed i<ata"a.ews O O+Nssd Uwsitwl w iWoryarly Sifnei of Ne Cerryerate Saw! II _Pzaposal does not meet specifications P- W_ car"acted 8i4 4- IT IS RECOMMENCED THAT THE AWARD FOR COPIER TYPE "A" BE MADE TO SAVIN FLORIDA AT THE BARE 2-Y AR LEASE COST OF $120 00 PER MONTH (WHICH INCLUDES DISTRIBUT101t BID_ __ op i'Ll'k k 4 h ko INN; TA13ULATION OF BIDS FOR RPP 483-94-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and Itecol by pry mom"W, city 00% COPIER TYPE A mm tf- cow coo-mesole". Cow as& cqef most. friolas a 3 : 00 P.AL §_e2t, 27.1984-- Vehicle Maintenance Taiecmmc SAVIN FIORIM PrINEY BONES INC DELTA BUSINESS PFM JP EW='S 3M ed It Imewl *a Per cor C-& I mom o,& mL4fl PHM INC. 00RP. rNNrCTa4-MTMPU= SYSTEMS INC. a" Awwwold NON-MENDRIW M=RrIY HI� NON-MIMRIW NON-MIMRrIY IIM DESCRIPTION 1 MFGL & MODIM NO, 3M 570 SHARP SF825 5 030 SAVIN 5030 ITNEY BOWES 380( CANON NP270F pANMMaC FP2520 2 )UNTHLY COPY ALIDWANCE/= PER COPY OVER ALIDWANCE' 3,650/.008 3,000/.011 8,000/.012 NA/.oloo 7,000/.011 5,000/.011 3 MM WMWAM/DRM PRICE .60,000/$240.00 80,000/$170.00 1 100,000/$215.00 100,000/$276.25 50,000/$185.00 oJol, 90 000/$210.00 4 1-YEAR LERSE (PER MONTH) $32949 $142.00 00 $130.00 $114.00 $408.71 $168.00 5 2-MM IEASE (PER MONTH) $178.01 $142.00 $120.00 $102.00 $261.20 $158.00 6 3-YEAR 1EASE (PER MONTH) $132.26 $142.00 $120.00 $102.00 $214.47 $139.00 cpnow: SE MI-AUTONATIC*DOCUMEM EM $66.2D,$35.8L$Z.83 dO-83 $40.00 $45.00 $24.00 - Included $48, $43, $38 7EN-BIN COLLATOR .2 6 0 $13086,$7-4%$%20 $43.00 $25.00 $38.00 $43, $23,7�17 $48 $43 38 KEY COUNTER Tr F MIAMONIOE&M $8. 28 $3W23,$JV50$8.28 � $55/ 97.40fSu'lkin NA/$7,20 $30.00/$2.00 $40Z]U= 8 MUMG Com: ThlqMTZATTnN -0- $90.00 $55.00 -0- -0- $95.00 -0- $90.00 $55.00 -0- -0-- $95.00 $100.00 NA $55.00 13U S30 f-a- JL5pML3Lns-- -0- S95-00 q 2"yg, BEgCHMAm pRiCnG (5300 Cps $212.12 $184.70 $139.80 $178.00 $270.00 $232.81 UIEUVEM 30 pays AM 1 30 Days 30 Days 30 Days 5 pays 25 s -1-0 10 Days/Net 30 1 3% 10 Days/ANetM NA/Net30 Net 30 122% % All Items/Net 30 Net 30 IRREGULARITIES LEGEND. OISTRIBUTICK- A %o Oo-w- of. Attemoy IT 15 RECOMMENDED THAT 9 "oAffidevot 4o to C4pjjoI f &,mimt of 16,4,ol Cal C Cer-wfod Ealvenolons -0-al U."aw-4 of,afflip"Worly 3; or wr 0 swa a _Proposal does .not meet specifications BID Ili V 0. [N �s�+ , ,a: l', In I. ii '.I� - 4'i1 I- y9,�'rw' .. y' i� I ����Ii ':�' fir. Ilfi,,i �i 9 �k�%^wWryi,Ni'ykr�L �i ;f$�t�. ��y� �Ip''�i �{�ir �:k, �l� " ISM 'I�'��i,���y I.le �l" �b+, [ TfX�'81� 'pA����IOG��.i��i�i i♦�E7FF1��lu nl �ulia��, l,m�ll� ' i I iil i i ii.��,' I ili ', I�✓I l�li�! ll .� � *�.. Irv {i�r', lu' TABULATION OF BIOS FOR RFP#R3-94-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and City mendos.. Clow asa WSW vehicle Maintenance CO' Racai.a1 by 04 Gqr C.nr.t• en. aty Clam; chy of MissI Mal st 3w00 f. M. Seat. 27, 1984 6444wdtz� ITEM MIS nsured n iar Css�r CA& ! wean Osl. OF' AME3ZICA OORPORATION MACHMS NON M NORM 1"m w. 1 2 DESCRIPTION RICOH 4060 CANON NP270 5,000/.017 3,000/.010 5,0001.01 60 000 $200.00 60 000 NA $230.60 $140.00 $140.00 $190.00 $135.00 $130.00 $165.00 NA $125.00 $50.00 $20.00 $25.00 $45.00 $25.00 28.00 $75.00/$7.50 $44.00/$1.00 $20.00/$4.00 .00 75.00 .00 1 $75.00 0 UUMFOf 5 Days 30 Days 30 Days a• 2% 10 Days/Net 30 Net 30 2% All Items/Net 301 RREGULARIT1ES LEGEND. A — N4 /ra..«•a/. AstoI • .. *4 Alli1w••t as so t4*i1.1 f S.rylws of 54.04,09 C.rva-V C +,'cw-w :ai 281601marrs O .. Vvwpom l'uwsivrw% 4r iWor"orly & fwsl M He Cigsirs+s $*a a -Proposal does .not- meet specifications f— a... l.rpv• S:! 16.1 N � t...ses.t •l� 1f — IT IS RECOMMENDED THAT OISTR16UTIOM: 1310 _ ,i oilkld s,i,1111 o.1, ........ . A TABULATION OF BIOS FOR RFP #83-84-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and COPIER TYPE B Vehicle Maintenance c�ti w�.r., clti o.rr NAM R.c.i.d by sir. 097 C""646664w. City awk. Cky •1 Yiwi, flvi/w • : 3 0LP- IL Sept. 27, 198 - EA.SDM KODAK BUSINESS MACH. SA�1 N000, INC. RDYAL BUSDWS XE" ODIT. NC. COWANY & SUPPLIES I GO~ -r-e-ia/ A 1wcr•a/ a• V ZmJ Awwwl 111m me. Cod. I metm OAL DESCRIPTION ®• a,• •• • • D+• • • - « millrv•0 WE 0•.; 1 z 40, .010 1 12 000 .012 1 8 000 .011 .UotS 249.44 Unlimi.ted/$259.00 150,000/$261.60 NA/Included 100 .00 - bd S243,00 $329.001 suz. :)z 5 ;2 YEAR LEASE (PER MONTH)H $243.00 $194.97 $192.00 $260.00 $194.10 6 3-YEAR IFA- (PER N i) ty $234.00 152.29 $187.00 1251.00 $158.57 - BIN COIT..I $50.00 $45.00 $75.00 $78, $75, $73 $40.86 _w2 / , n S25/S5 S50/$2.20 0-/$18, $17, $16.50 NC 3. 85 IRREGULARITIES LEGEND. A - 04 > e ww - oI. Auer ey C ,wemd :Ea onwow. ID ••Maul uwcirwi of iwrnywly S:Snef of Na catpwatc 304 _ Prcposal does not meet specifications. f_ al a $70.00 $75.00 -0- $64.00 $75. $70.00 $75.00 -0- $64.00 25.00 75.00 45.00 Sub•ectto Distant T$249. $332.00 $234.14 $282.20 $394.00 10 Days 14 Days 15 Days 30 Days 1-30 t Ttcwn-m/nTPt 'in NA/Net 30 -0- t 30 -0- t 30 -0- IT IS REC0#j%AEN0E7 THAT THE AWARD FOR COPIER TYPE "B" BE MADE TO SAVIN FLORIDA AT THE BASE 2-YEAR LEASE COST OF $120.00 PER MONTH (WHICH INCLUDES MAINTENANCE AND A COPY ALLOWANCE OF 81000 COPIES). OI ST RI OuT10Ne 1310 a'RA :. C TABULATION OF BIDS FOR RFP #83-84-115 COPIERS ON A LEASE CONTRACT BASIS _ Dept. of Building and 00 COPIER TYPE B -'� Sw oty mom"".. CItj a.& NNW Vehicle Maintenance M, R««.d by t6 Gti C.m."sslsw, City owk- Qtv •1 ld; w;. ra•iie w 3 : 00 P. Y. Sept. 27, 198 s.4a. ENFmD'S 3M SHARP EmcmCJNIC SAVIN FLoRIDA PITNEY BOWES DW7C Pfumm 9� Liss -sod I1 Iwswrod ss Per COIV Code I mom Or& MIAtQ PHOTO INC. OORP. CF'F'ICE MACH. 04 A"""M rM NORITY NON -MINORITY MII�ORITY HISP. NON-MINORITY1 I-MII�ARITY :hs"t•►••••• E CPM Isw _ DESCRIPTION & MODEL NO. 314 583 AGDF SHARP SF-900 SAVIN 90" corm r1MY BOWES 9700 CANON NP270F PANASONIC FP-2520 2 00ST PER COPY Cat AUJU ANC E 5 000 .008 10 009 .009 8 000 .012 .007 12 000 011 5 000 .011 3 DZJM WkRRWff/DRum PRICE 80 000 $260.00 80 000 170.00 100 000 215.00 100 000 265.00 50 000 185.00 90 OO $210.00 M3N'I'H 531 O1 2 5 2 YEAR INM (PER M3N'!H) $283.90 $241.00 $120.00 $165.00 $293.00 $158.00 6 3-YEAR LEASE (PER MJM) $209.58 $241.00 2120.00 $165.00 $246.00 $139.00 7EOUIPMENr OPTIONS: - Included $40.00 $45.00 $24.00 Included 98,6 $5396, $3935 20-BIlJ OOiLLA70R $115c $62.68,45.20 NA $65.00 $43.00 5100-SM5VA$3957 945 51.7 7 .33 25 3 U75 an $55 Furc 0 2 .00 NA 8 COSTS: Q� -0- $90.00 $55.00 -0- -0- $95.00 -0- $90.00 $55.00 -0- -0- $95.00 ON $100.00 NA $55.00 n 9 YftBENCfi�iM K PRICING (12,000 s. $380.78 $298.40 $211.20 280.34 350.00 3 7 30 Days ARD 30 Di3 30 Days 30 Da s 5 Da s 25 pays 2% 10 Da s t 30 % 10 Da s t 30 t 30 Net 0 ?!Af fqfd Net 30 RREis LARMES LEGE010. OISTRIBUTIO* A -sis Attsmsr IT IS RECOMMENCED THAT 8 - 0 Aif.dl.•/ eg to Cqp:lqi s Surptwe sal ganiewl rsrVMry ID - 0""oj unsirml sr istisyswly S:9004 or Ne Cseos.oss S..I a _ Proposal does riot meet specifications. 61 O # y <, Ll TABULATION OF BIDS FOR RFP #83-84-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and Orr Yowy.q GAr 006 NAMCOPIER TYPE B Vehicle Maintenance Ree*i•,i by on Gty C wmagglM, Chr Owl; City •1 Miwi. ftvido 3 : 00 P. I1. Sept • 27, 198 �.��.. COPY PRODUCT'S FIURIDA COPY A'IAM BUSINESS Lisrfo/ 'a Iwwma so Pw c1ts C4jo 1 Mon Oaf. Off' AMERICA CORPORATION MACHINES t " N NON-KWRITY Jwe�,i«.t•�s E (25 CTM 1tw. Ns. DESCRIPTION NO. LTA 450Z z 2 MONTHLY OOPYALIA4NCE 006'P O PER OOPY OVER ALIrOWANC E 5, 000/. 017, .015 10 000 .Ol 3 DRUM WARIRANPY/DHIM PRICE 60, 000/$200. 00 NA 230.00 260.00 5 2-YEAR LEASE (PER MONM) $190.00 N $245.00 6 3-YEAR LEASE (PER Mai TH) $165.00 t7 7 OMONS: $50.00 20-BIN COLLATOR $45.00 $50.00 75 7.50 20 4.00 8 OOSTS: ON $50.00 $70.00 $25.00 $70.00 ON $25.00 NA 9 YRBENa*lARK PRICING (12 000 s.)l $348.00 $314.60 5 Days 30 Days II hvmq 19110 pays/Net 30 2%All Items/Net30 IRREGULARITIES LEGEwO. • .. a. +Art. w•1 .s t. c'i,d S Swplwt of %-Ideal :srv" 1 O•Mesd uasi*see/ M iwr."wly S.SA*4 or 110 C.rye.!!• UJ _ PnVosal does not meet specifications. IF G.— awapdr SW >`.+ Wee. c..•oeted Wdl IT 15 RECOMMENDED THAT DI ST RI GUT101k M SIC) '•'+3r'�,U,+v�,�y�,,PS`�ar �,r �.i�.7w" �.:; y -�-s:� --u,+�? [7� TABULATION OF BIDS FOR RFPS3->34-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and COPIER TYPE C aly CityCob x3KX Vehicle Maintenance ltecei a b om Coy CommesslsrM, C3ti Owk- G•p.I Went. FloWe M 3 : 00 P. IL seat. 27, 198 �.��.► EASIMAN KCD]AK BUSINESS NUM INC. R UML BUSDES.S XEROX ODRP. G �itrsa; Iww.d as Per Gti C.as S U40M� C6,& COMANY & SUPPLIES qw- MACHINES f As"WI• rry M WRITY �••�•• E 30 C E 40 VESCRIPT10"SAXON 1 NFGR & MIL ND. z Tasma BD-7816 z ROYAL 145 ADF XEROX 1048 MH GESTRIM 2045R 2 MONTHLY COPY ALIOWANCE COST 0 O PER COPY OVER ALTMANCE 7, 000 .0 0 25, 000/. 0075 NFL/. 008 NA 3 ERE V99 QVM PRICE 40, 000/$249. 44 250, 000/$402. 50 Included 240, 000/$400.V0 4 1-YEAR LEASE (PER MONTH) w $243.00 w $433.00 $286.00 $762.74 5 2-YEAR LEASE PER NONW) H $243.00 $428.00 $260.00 $480.34 6 FEAR LEASE PER M(NTH) V $234.00 t7 $423.00 $251.00 $391.57 7 DQUIPNENT OPTIONS: ALTIU4MC DOCUMENT FEEDER Included Included $L40,$13% $128 Included 20-BIN OOILATOR $50.00 $75.00 NA (Stacker) Included KEY C)MMM INSI TA' ON/ $20/$10.00 $50/$2.20 -0- 18 $17 $16.50 $75 $3.85 8 WvM G COSTS: INSTALLATION $70.00 -0- $64.00 $75.00 REMOM 70.00 d11017E3M REtiOCATICIN $25.00 $45.00 Subject tonLstance $75.00 3=yR M PRICING (24,000 s) 482.00 DEGIVEEtY 10 Days 15 Da s 30 Da s 30 Days 2%All Items/Net 3 -2=ZNet 30 -0- t 30 -0- IRREGULARITIES LE-GE40. OISTRIGUTIOM A _ %o Vo•ww-0. A•eerM' IT 15 RECOMMENDED THAT THE AWARD FOR COPIER TYPE • - 0+. Aif.d...• s to c4pi+.1 S Swvtws e1 Se-J.09 arvemy "C" BE MADE TO COPY PRODUCTS OF AMERICA AT THE C '"O''d E,r.o...MM. BASE 3-YEAR LEASE COST OF $235.00 PER MONTH 0 - 07►ed unsirved or ieve"PwIy S;vAQ4 or i/e Csperwfe Set it _ Proposal does not meet specifications. (WHICH INCLUDES MAINTENANCE AND A COPY ALLOWANCE r - OF 10, 000 COPIES) . B10 - Ieq..P.r 1:4 SOMA 1!f'�'Co..ret�I t:i A- m C TABULATION OF BIOS FOR RFP #83-84-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and COPIER TYPE C My mem" r, Cow C 0h Imm Vehicle Maintenance R•c•i.•il by the City Comm's.lem. City Clark. Crty of Mimi, ftMil• • 3: 00 P. M. Sept. 27, 198 .��.► ENFIM' S 3M SHARP ELECTRONIjlg42CPK SAVIN FIARIDA PITiNEY BOWES OMM BUSINESS PHILLIP 1r omm Licensed 1 Aww.•� as Per Crhr Ce" I MOM Orr. NMW PHOTO INC. CORP. 140CFM,15-Bin A""."t NON -MINORITY NON -PARITY MIl�ORITY HISP. • a^"J'tie• E 40 CPM Co25 Szt ADF) E 15-Bin Qolla •... 06. DESCRIPTION 1 MFGR & NO1XL NO. 3M 586 SHARP SF-900 SAVIN 5040 PITNEY B31ES D460 CANNON 500AF PANASONIC FP-4520 , 2 MONTHLY COPY COST PER COPY OVER ALZCANCE 6,000/.008 10,000/.009 24,000/.015 -0 /.012 25,000/.008 17,000/.009 3 EKINI WARRANTY PRIG 80,000/$260.00 80,000/$170.00 100,000/$215.00 200,000/$424.00 100,000 $230.00 90,000/$220.00 4 1--YEAR LEASE (PER MOM) $609.36 $241.00 $410.00 $203.00 $775.00 $321.00 5 2-YEAR LEASE PER MONTH) $326.88 $241.00 $390. 00 $203.00 $499. 00 $312.00 6 YEAR LEASE PER MONTH) $241.94 $241.00 $390.00 $203.00 $419.00 $283.00 7 BQUIPMW OPTIONS: AUTOWMC DOamNr FEEDER Included $40. 00 $18. 00 $45.00 Included $48, $43, $38 20-BIN COLTATOR $115.68,$6268,$45.201 NA Included 75. 00 $11CL12,$59L 40,$43.34 $48, $43 $38 KEY TN.S'I`AT TATTON/CNTER $25 23 $1L75 $8.28 $55 se 8 MOVING COSTS: -0- -0- $90.00 $90.00 $125.00 $125.00 -0- -0- None None $95.00 INSTALLATION FEMOVAL REr�ocATIaN 100.00 NA $125.00JJAUPF 9 3-YRBENQWOM PRICING (24,000 s) $467.71 $445.80 $476.40 $559.18 $536.00 $452.44 _0 EVERY 30 Days ARD 30 Days 30 Days 30 Days 5 Days 25 Days 11 TEEd45 % 10 Da /Net 30 3% 10 Da s/Net 30 Net 30 1 Net 30 -WATftshtet301 Net tRREirIiUlRlTIES 1.EisENO. OISTRIOUTIOM: A -+i. r.w_•(• Ar:.r,.,y IT IS RECOMMENDED THAT i _ +t• Ulawtr .. �• C'aJ 3 Srsl�..f 3a,�u.� rsntr•ns C-''.•f'•tt.•j �'It•e4Mrs .. ww"04 u"sirn•i N iprr"wiy S:r0i r No Grrperers 3.4 t _ Proposal does not meet specifications. B I O P_ a- 41ry.r *4 Ld J_ III�iW�!uIL'J4Iii119i4oAll' I'c,will i nill ll :, }.;! pp"l 4 ` Y�3 I"V�E �,I, :� �3IIll:IUI Ia i I ;I p ,I`�IIIJ91 IIn41itl6 k I RFP #83-84-115 TA13ULATION OF BIDS FOA COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and • COPIER TYPE C Vehicle Maintenance OJT wl Ceti caw% X)KX R««.d bT A. CA coil .I % City am&- Ghh •1 Miwi•'1�►ism w- : 00 r. Y. geUt. 27, 198 _ COPY PRODUCTS FLORIDA 00PY A' LDON BUSINESS 'S 1w'wr�f s. Per C.hr Coils S metro, Otte. OF AMERICA ODRPORATION MACHINES A.�..w� NON-M NORITY NON -MINORITY MINORITY HISP. ` Aw.N1M.ti.. DESCRIPTION 1 MEGR & M3CL NO. MINC)LTA 650Z z CADIl�CI� NPSOOAF 2 MONMY COPY COST O PER OOPY OVER pT,j CE , 20 000 .009 3 DRUR i�lititAiJl'Y FdM PRIG 100, 000/$320. 00 4 1-YEAR 10M (PER MUM) $330.00 246700 5 2-YEAR LEASE PER M13m) $280.00 bd 444.00 6 YEAR IEASE PER ) 235.00 i 425 00 7 EguIP14M OPTIONS: t7 $50.00 NC AUTOMATIC DOCUMENT FEEDER 20-BIN COLLAMOR $50.00 $30.00 KEY GXWER ii�A ON MW�rM$75/$7.50 $20/$4.00 8 MOVING COSTS: INsTALTATI� 50.00MUM $125.00 $25.00 $125.00 REED=CN $25.00 -0- 3-YItC PRICING (24r000 s) 485.00 $560.20 �� 5 pays 30 Days 11 2% 10 Days/Net 30 2%All items/Net 30 TEM IRREGULARITIES LEGEND. A _ %* Vo w.,o/. aAttwl II -40 Alf.L•- a 10 C4pi/.l S sil of 1.46r1 cm-folry C /Gr•.etOd E*f6n&ow. 0 _ l•y*wl ur..ivwi ar ino"WWiy &6004 K K0 CG.Porele 3*4 - Proposal does not meet specifications. i lawapar a whW A 11 C..s+.I1a:J 4- 9- IT 1S RECOMMENDED THAT OI STRI SUTlOtk BID i i. i �I: i . i R. il, + I A ' III i : I i N i I I: r i I � r Iji�' f� � `U; 1q p�X ��k+,�{,�'^i�r."•Ufa"'"5�''��'a,';°"wy�+`xi'�ajuK��' � .w� y+. �s �_ �, ss...�'.:£ic�Eiy. L _ TABULATION OF BIDS FOR RFP #83-84-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and COPIER TYPE D City Noftew. City as& �� Vehicle Maintenance R«.� «d ►7 tip. City Gd w..•cc". Csti Oak- Gtp of iliws.'Itatiic W.D. 00 0. M. Sept. 27, 1984 �•��.. EASn4AN KODAK BUS0ESS MACH. SAKM NUCD, INC. FWAL BUSINESS XEWX COIRP. Lice -sod a 4616fer" *c'e. GtP CO" S ttOft Ong• 1 COMPANY & SUPPLSES INC. MACEIINES . "wf LrMV DTTV /AT army% MTmnlmTTV ("T-QD _ 1 W�T�RTTV mr%;_mTRYIRTTV �1ptw 04.- DESCRIPTION 5OF 1 NEW a NOM ND. KODAK 225F ** XEROX 1075 MH 2 Y COPY ALTJMOIXE. /COST .01 014 z z z .015 Ai45 x PER COPY OVER H IONWE M97 .OQ84,.0080,50K 0 0 .CD7 .00? 50K 0 3 DRUM WARRAN7.7t/DRUM PRICE NC Included 4 I -YEAR L E' SE (PER MOCJiii) $1, 358.00 $1,185.00 5 2--YEAR IEASE (PER MJN1H) $1,390.00 $1,135.00 - IEASE PER M3Ti'Ii) $1 315.00 W bD 1 100.00 W 7 BOUIPMMT OPTIONS: 1� H H H FII� $130.00 V U 0 $325, $310, $300 to C F�� FEEDER $100.00 $39.75, $38, $37 KEY INS"t'AT� n�rrON $250/$25 NC/NC 8 COSTS: ENSTW ATION� -0- $329. 00 REM3 AL -0- $329.00 ON $325.00 •ectto Distance 9 3-YR BFS1EIiWARK PRICING (4Z 000 Cps) $1, 526. 32 $1, 351.75 Em 30 Days 20 Da 11 how Net 30 Net 30 IRREGULARITIES LEGEND. DISTRISUTIhtt -*1. Vo%~..I. At....,,, IT 15 RECOMMENDED THAT THE AWARD FOR COPIER TYPE 1 _ *4 AIl:/e..t cs to Cga.i j Swsius of se.,j#A, C*rV" "D" BE MADE TO XEROX CORPORATION AT THE BASE C - C«-.e:.t Eata+o.e' 3-YEAR LEASE COST OF $18100 PER MONTH (WHICH O - V-8" 4 $4A.84 v "o Grp -we. U4 INCLUDES MAINTENANCE AND A COPY ALLOWANCE OF E - Proposal. does not meet specifications. B10 30,000 COPIES) . 4.-u,w,a:, U.4 *Alternate Bid: Initial bid (Kodak 200F) does not meet specifications • - If1_co,"004 9;4 *(Automatic Two-sided Copying) . - If_ **Kodak proposes to replace the 250F units with newly developed 225F units _ . - lip _ _ _.��'-t'....r.. ._ ....... .� ..." .,.taJ,i,:.:. .,':.:....,.n_v.:..��a?sil3:.`a�l.,..,.;���^.&K.,.,.t..+y...ss,>„.� „f_t};:8#i,k'. :... •. ....:_.� .Sm �� ,,aa. ►4 TABULATION OF 13105 FOR COPIERS ON A LEASE CONTRACT BASIS COPIER TYPE D DIV menow. Clow C14A .--J `A. n" Cw ..st•w. City CIA. OtY •I t•iwl. P4riJ• 31KKK P. II. RFP #83-84-115 Dept. of Building and Vehicle Maintenance 27, 19 •: •: t I :• ice. 1 I,�k V:��ti�l,l�+.`ti����s_rnr «.+•, ?SI�1.11. 1�+i'!:5fl�s`lit�q � �.44:••�tl 1�:�'/I,■y t • '1" ! t/i Ili t4 4. 1. Ii4 aI � f,�..ulh � � Yh 'E! �.�ire it !.• �.: • 1 1 M • n M ♦•r �_ • 8t• !•P • fit• • • P M / / 1 1 1 •1, ta-•• �'ti •�' ! i t ti V' • / �T .t •M• Y •� of 1I IRREGVI-ARITIE5 LEGE► D- +11 _ 44 Alf:i•••/ **to Cq:t•t 5 Swyiu• of S.�J.w! �/+�► C — c.r•.e:•i E•t•n&on• — *areal umm*.*.V"j « iwy.y.I! Sil..4 r me C.gr.t• S" - Proposal does not meet gxcifi.cations. f_ •M'—'Cwwn•i 1ii IT IS RECO#AMENCEO THAT ,1 TABULATION OF BIDS FOR RFP #83-84-115 COPIERS ON A LEASE CONTRACT BASIS Dept. of Building and COPIER TYPE D Vehicle Maintenance City Y..qr. CIp (Is�11 )WNX 41 04 GeV C..ss10". city cmrlt; Gov .f Ww.'fi..:J..s 2 * 00' Is. AL Sept. 27, 19 Il.c.:•d ... FIARIDA COPY A'LEW BUSINESS ODPY PRODUCTS Lics-vd a Iwsvr.l .s Per C.hr C./. I NO" Od. OF XMCA CORPORATION MACHINES� 41 Dead Aww.wl NCB]-MMRITY P• Jn.7ril.rA:.. �... iIESCRIPTION i�a Ama PWAOWf.4br' �. 1 MFGR & MOM NO. z z z cr �sf: /IMJINi. 2 Y OOPY AISIJWANCElCXlS't o 0 o c t LG>`s+a s R:ate Jx.ca PER OOPY OVER AUDW ME 3 DAN 'MAR NW/DiM PRICE 4 1-YEAR LEASE (PER M M) bk /i11G. f 3i .00 t 5 2-]fFAR iFASE (PERNI7[TIii) w tob° .Z - LEASE PER MCXM) ~ ~ Z%/. ZO all. d , 00 7 BQ IEtM GPTICNS: 0 0 t) FINISHER con h6y(*�Ak� AUTCMUIC FORMS t K KEY C 3"m IIUMIZATION 8 MING COM: INSTAI=CX+1 Una E047rAL 3 oa REZDCMCN 9 3-YRBENcHmAm PRICING (42,000 Cps) �d l 01STRIBUTIalk IRREGULARITIES LEGEND. A - W. P....r..l. Alle—.1r IT 15 1iEC0m%AEN0E0 THAT a _ *6 AIf:1...t .s :. C4pi1.1 5 &.plows .1 %,J.-q C _ CM•.c:.t El1Ms,00 0 _ lo..p...1 Uw.9p.-i sr iwyr.y�iT S;%A.I w N. G.y«.r. S" s - Proposal does not meet specifications. B i O •- 19 - 4-W p.r SW 1om1 "- C.-.....r 04 v