HomeMy WebLinkAboutR-84-1375LIT
A RESOLUTIONNACCEPTING THE BID OF WEATHERTROL
MAINTENANCE CORP. FOR FURNISHING ONE AIR
CONDITIONI qG %OOLING TOWER-' INCLUDING ALL
LABOR AND M19RIALS FOR INSTALLATION SAT THE
POLICE BUILDING TO THE DEPARTMENT OF BUILDING
AND VEHICLE MAINTENANCE AT A� TOTAL PROPOSED
,COST OF $26,933.00; ALLOCATING FUNDS THEREFOR
FROM THE 1984-85 OPERATING BUDGET OF THAT
DEPARTMENT;N AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE PURCHASING OFFICER TO ISSUE A
PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received October 16, 1984 for the furnishing of One (1) Air
Conditioning Cooling Tower, including all Labor and Materials as
required for Installation at the Police Building, on a short-term
contract basis until final completion and acceptance, to the
Department of Building and Vehicle Maintenance; and
WHEREAS, invitations were mailed to 60 potential
suppliers and 11 bids were received; and
WHEREAS, funds for this purchase are available in the
1984-85 Operating Budget; and
WHEREAS, this equipment will be used by the Department
of Building and Vehicle Maintenance for the purpose of replacing
worn and unrepairable equipment at the Police Building; and
WHEREAS, the City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bid received from Weathertrol Maintenance Corp. be accepted as
the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The October 16, 1984 bid of Weathertrol
Maintenance Corp. for furnishing One (1) Air Conditioning Cooling
Tower, including all Labor and Materials for Installation at the
Police Building to the Department of Building and Vehicle
Maintenance at a total proposed cost of $26,933.00 is hereby
accepted with funds therefor hereby allocated from the 1984-85
Operating Budget of that Department. CITY COMMISSION
MEETING
DEC is 190
DM N.. 84owl
td
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Officer to issue a Purchase Order for
this equipment.
PASSED AND ADOPTED this 13th day of DECEMBER , 1984.
MAURICE A. FERRE
MAURICE A. FERRE
MAYOR
EST:
RALP G. ONGIE, CITY CL
t;
PREPARED AND APPROVED BY:
ROBERT F. CLARK,
DEPUTY CITY ATTORNEY
=SECURITY
ITkMOn_ Air Conditioning Coolinz.Tower,,—, --,— OATS WN ItRCRIVRO_ October 16.., 1984 3:00._P.M.
83-84-118 -
,11
J & J Engineering Inc.
10460 S. W. 187th Terr.
Miami, F1 33157
I'
Master Cool
1973 N. E. 147 Street
Morth Miami, F1 33181
Weathertrol Maintenance Corp.
P. 0. Box 523130
Miami, F1 33152
Temptrol Air Conditioning, Inc.
4517 S. W. 75th Avenue ,
Miami, F1 33155
Artic Air Contition Corp
5705 W. 12 Lane c
Hialeah, Fl 33012^
Master Cool
1973 N. E. 147 Street
North Miami, Fl 33,181
S & S Air Conditioning Co.
7320 N. W. 58th Street
Miami, F1 331664 •
The Poole And Kent Co.
1781 N. W. ::orth Riv'6r Drive
Miami, Fl 33125
ServidXne
Ace Refrigeration Supplies,Inc.
Graves Refrigeration Co.
er-- R5,,.,p3Z
Coastline'Dist. of Ft. Lauderdale
South Dade Electrical Supply,Inc.
All Type Projects, Inc.
TPE OF SECURITY
TOTAL.
$28,850.00
$31,800.00
$26,933.00
Alter. $22,956.00
$30,605.00
Altern.$26,205.00
$27,800.00
Altern.$24,700.00
$28,900.00
$27,383.00
$32,000.00
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LEGAL ADVERTISEMENT, $�
s3-84-118 -'
BID NO.
Sealed bids will be received by the City Manager and City Clerk
of the City of Miami, Florida not later than
f'
_ -- 3' : 0�` m. - October t � . 198 for furnishing
One Air Conditioni.ncr Cooling Tower. including all Labor
Materials and Daui�t as required for Installation at the
Police Building (400 N.W. 2nd Avenue, Miami) for the
_ Department of Building and Vehicle Maintenance
Ordinance No. 9775 established a goal of Awarding 50% of the City•s
total dollar volume of all expenditures for All Goods and Services
to Black and Hispanic Minority Business Enterprises on an equal basis.
Minority Vendors who are interested in sutmi.tting bids and who are not
registered with the City as minority vendors are advised to contact
the City Purchasing Office, 1145 N.W. llth Street, Roe¢n 126, Telephone
579-6380.
Detailed specifications for the bid are available upon request at the
City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2529 )
s
Howard V. Gary
City Manager
84-1375
'
REQ�IISITIO 4 FOR ADVERTISEMENT This number must appear
l
in the advertisement.
t
DEPT/DIV. A irr+h^ c; n Y �:nr al4
�
. 4 Woo ■ NL� i of An�rirxa 1 2529t,
b'
ACCOUNT CODE 290201.-2.87
DATE 9-26-84
579-6380
PHONE APPROVED BY: r
-
j PREPARED BY
1
DIRECTOR OF ISSUING DEPARTMENT
I
} Publish the attached advertisement
(1) times.
WE
(number of times)
Type of advertisement: legal
classified display
g
(Check One)
t
Size:
i
Starting date Sa-,-,nntx:r 28, 1984
First four words of advertisement:
Bid No. 83-84-118 S✓=alel bids will ly,-- .
p
Remarks: Aixtotiditic)nina Cooling Tow r (o?�en �i)—I6-84 — 3:00
k
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
61
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
MIM12 r
f?
A-1
TDT-,S
10/4/84
B-2
DI P-10 1AS XZURICOZ
10/2/84
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECr
PROJECT
11
13
1
11718
1 25,34
39,42
45
50
51 56
57 62
63 65
66 71
0
112
14
111
t
V
P
I
I
I
I
I
I
I
1
1
12 10121218171
1
21314
7
8 V P 1213114115
DESCRIPTION
36
64DISCOUNT 6
72 AMOUNT 80
5
21010121011
:;11Via .rti-11C,,. i—�'.la'`r C1eI-? S
Approved for Payment
White — Purchasing Green — Finance Pink — Department
84-i3"75
C
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C" OF MIAMI, FLORIDA
12
INTEROFFICE MEMORANDUM
TO: Howard V . Gary
City Manager
FROM: . E.A4,, Director
�uilding & Vehicle Maintenance
DATE: 11/ 9/8 4 nest
SUBJECT: Request for Commission
Action
REFERENCES: Bid #83-84-118
ENCLOSURES:
IT IS RECOMMENDED THAT A RESOLUTION BE
i PASSED AND AWARD BE MADE ACCEPTING THE
LOWEST RESPONSIBLE AND RESPONSIVE BID
FROM WEATHERTROL MAINTENANCE CORP. FOR
REPLACING THE COOLING TOWER AT THE
M.M.P.D. AT A TOTAL COST OF $26,933.
Pursuant to public notice, a total of eleven (11) bids were
received from seven (7) bidders in response to Bid #83-84-118.
A thorough review of these bids indicates that the lowest
responsible and responsive bid was submitted by Weathertrol
Maintenance Corp.
This bid represents the fourth lowest bid received. How-
ever, the three lower bids of an alternate cooling tower by
other firms did not meet specifications. Therefore, it is
recommended that the subject bid be awarded to Weathertrol
Maintenance Corp. at the total cost of $26,933.
Funds are available for this award in the 1984-85 budget appro-
priation for the Department of Building and Vehicle Maintenance.
84--13
i=
AWARD OP BID
Bid No. 83-84r-118
Imo: Air Conditioning Cooling Tower
(including Labor & Materials for
Installation)
DEPARTMENT: Building & Vehicle Maintenance
TYPE OF PURCHASE: Short-term Contract tint i1 final
completion and acceptance
REASON: New equipment required for replacement
of worn and non -repairable air
conditioning equipment at the Police
Building.
POTENTIAL BIDDERS: 60
BIDS RECEIVED: 11 Bids from 7 Bidders (includes 4
Alternate Bids)
TABULATION: Attached
FUNDS: 1984-85 Operating Budget
MINORITY PARTICIPATION: Bid Invitations were sent to five (5)
Black and twenty four (24) Hispanic firms engaged in Sales
of Air Conditioning equipment and/or Air Conditioning
Contracting, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory.
2. Bidder applications on file in Purchasing
3. Previous informal bids for similar work.
4. The 1984 Blue Book Contractors Register.
Minority Responses included bids from five (5) Hispanic
firms (including Weathertrol Maintenance Corp. the
recommended bidder) an no bids" from two Hispanic
firms.
BID EVALUATION: Four (4) low bids were received as
alternates for a substitute product, as indicated on the
tabulation. These are not recommended due to failure to
meet specifications (a single fan motor in lieu of the
specified dual fan motors). This product was also offered
at a cost higher than the recommended bid. All other bids
meet the specifications. Following is an analysis of the
invitation to bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
r
New Bidders
B, ac c- Amer i can
Hispanic American
Non -Minority
Number of Bid
Invitations Mailed
Courtesy Notifications
"No Bids"
Late Bids
Totals
1
2
2
22
29
10
Number of
Responses
0
2
0
3
2
f}
10
�37
Me-137
Ixtg4 1 of 2
c
Reasons
for "No Bid" were as follows:
-
1.
"We do not stock Cooling Towers we wholesale A.C.
equipment from 1-1/2 to 5 tons only."
2.
"Not in A/C Contracting."
3.
"We only supply - cannot service or install."
4.
"Cannot supply on an 'installation basis'."
5.
"We distribute product and provide no labor service."
6.
"Installation required & we provide no labor."
7.
"Prefer not to bid against our Subcontractor."
8.
"Am unable to bid on this job at this time. (Hispanic
business)
9.
"Did not have enough time to prepare bid - invitation
received late due to address change." (Hispanic
business)
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE TO
WEATHERTROL MAINTENANCE CORP. FOR A
TOTAL AMOUNT OF $26,933.00
/Pure asing officer
ate
The above award meets the requirements of the Department of
Building and Vehicle Maintenance, and Fpf:p"�ovaijis-r e ommended.
Director
/fir 20-�
Date
The Minority Procurement Officer concurs with the above
recommendation.
61.
O icer
pvv-''allI ff-
Dat
84-1375 page 2 of 2
i
C
4
TABULATION OF BID #83-84-118
COOLING TOWERS - M. M. P. D.
Weathertrol Maintenance Corp.
P. 0. Box 523130
Miami, Fla. 33152
Hispanic
Artic Air Condition, Inc.
5705 W. 12 Lane
Hialeah, Fla. 33012
Hispanic
S & S Air Conditioning Co.
7320 N. W. 58 Street
Miami, Fla. 33166
Non -Minority
J & J Engineering, Inc.
10460 S. W. 187 Terrace
Miami, Fla. 33157
Hispanic
Master Cool
1973 N. E. 147 Street
North Miami, Fla. 33181
Hispanic
Temptrol Air Conditioning, Inc.
4517 S. W. 75 Avenue
Miami, Fla. 33155
Hispanic
The Poole and Kent Co.
1781 N. W. North River Drive
Miami, Fla. 33125
Non -Minority
TOTAL COST
$269933.00 (B)
ow
$279800.00 (B)
$27,383.00
$282850.00 (B)
$313,800.00 (B)
COMMENTS
Lowest acceptable
bid per specifications
Unacceptable, did n
meet specifications
$28,900.00 (Alternate)0
$309605.00 (B)
$322000.00 (B)
(B) = Baltimore Aircoil model #VXT-375 MR (modelnumbers vary slightly)
(M) = Marley Cooling Tower, model #91180 Compac II
(does not meet specifications:
Dual Fan Motors Single fan Motor
(30 hp 2 speed and 30 Hp 2 speed
7.5 hp single speed)
84-1 'i6