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HomeMy WebLinkAboutR-84-1375LIT A RESOLUTIONNACCEPTING THE BID OF WEATHERTROL MAINTENANCE CORP. FOR FURNISHING ONE AIR CONDITIONI qG %OOLING TOWER-' INCLUDING ALL LABOR AND M19RIALS FOR INSTALLATION SAT THE POLICE BUILDING TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A� TOTAL PROPOSED ,COST OF $26,933.00; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THAT DEPARTMENT;N AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received October 16, 1984 for the furnishing of One (1) Air Conditioning Cooling Tower, including all Labor and Materials as required for Installation at the Police Building, on a short-term contract basis until final completion and acceptance, to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 60 potential suppliers and 11 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget; and WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance for the purpose of replacing worn and unrepairable equipment at the Police Building; and WHEREAS, the City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from Weathertrol Maintenance Corp. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 16, 1984 bid of Weathertrol Maintenance Corp. for furnishing One (1) Air Conditioning Cooling Tower, including all Labor and Materials for Installation at the Police Building to the Department of Building and Vehicle Maintenance at a total proposed cost of $26,933.00 is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget of that Department. CITY COMMISSION MEETING DEC is 190 DM N.. 84owl td Section 2. That the City Manager is hereby authorized to instruct the Purchasing Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 13th day of DECEMBER , 1984. MAURICE A. FERRE MAURICE A. FERRE MAYOR EST: RALP G. ONGIE, CITY CL t; PREPARED AND APPROVED BY: ROBERT F. CLARK, DEPUTY CITY ATTORNEY =SECURITY ITkMOn_ Air Conditioning Coolinz.Tower,,—, --,— OATS WN ItRCRIVRO_ October 16.., 1984 3:00._P.M. 83-84-118 - ,11 J & J Engineering Inc. 10460 S. W. 187th Terr. Miami, F1 33157 I' Master Cool 1973 N. E. 147 Street Morth Miami, F1 33181 Weathertrol Maintenance Corp. P. 0. Box 523130 Miami, F1 33152 Temptrol Air Conditioning, Inc. 4517 S. W. 75th Avenue , Miami, F1 33155 Artic Air Contition Corp 5705 W. 12 Lane c Hialeah, Fl 33012^ Master Cool 1973 N. E. 147 Street North Miami, Fl 33,181 S & S Air Conditioning Co. 7320 N. W. 58th Street Miami, F1 331664 • The Poole And Kent Co. 1781 N. W. ::orth Riv'6r Drive Miami, Fl 33125 ServidXne Ace Refrigeration Supplies,Inc. Graves Refrigeration Co. er-- R5,,.,p3Z Coastline'Dist. of Ft. Lauderdale South Dade Electrical Supply,Inc. All Type Projects, Inc. TPE OF SECURITY TOTAL. $28,850.00 $31,800.00 $26,933.00 Alter. $22,956.00 $30,605.00 Altern.$26,205.00 $27,800.00 Altern.$24,700.00 $28,900.00 $27,383.00 $32,000.00 5% BB li, s v— 13 ,2,,F--- 00401wd 60 whew~ 00VIV1690 sMeks tbb sey L - - AC�OMMT1110 �twl�ripM a a �S: P 2 LEGAL ADVERTISEMENT, $� s3-84-118 -' BID NO. Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than f' _ -- 3' : 0�` m. - October t � . 198 for furnishing One Air Conditioni.ncr Cooling Tower. including all Labor Materials and Daui�t as required for Installation at the Police Building (400 N.W. 2nd Avenue, Miami) for the _ Department of Building and Vehicle Maintenance Ordinance No. 9775 established a goal of Awarding 50% of the City•s total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in sutmi.tting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. llth Street, Roe¢n 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2529 ) s Howard V. Gary City Manager 84-1375 ' REQ�IISITIO 4 FOR ADVERTISEMENT This number must appear l in the advertisement. t DEPT/DIV. A irr+h^ c; n Y �:nr al4 � . 4 Woo ■ NL� i of An�rirxa 1 2529t, b' ACCOUNT CODE 290201.-2.87 DATE 9-26-84 579-6380 PHONE APPROVED BY: r - j PREPARED BY 1 DIRECTOR OF ISSUING DEPARTMENT I } Publish the attached advertisement (1) times. WE (number of times) Type of advertisement: legal classified display g (Check One) t Size: i Starting date Sa-,-,nntx:r 28, 1984 First four words of advertisement: Bid No. 83-84-118 S✓=alel bids will ly,-- . p Remarks: Aixtotiditic)nina Cooling Tow r (o?�en �i)—I6-84 — 3:00 k DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. 61 LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 MIM12 r f? A-1 TDT-,S 10/4/84 B-2 DI P-10 1AS XZURICOZ 10/2/84 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 13 1 11718 1 25,34 39,42 45 50 51 56 57 62 63 65 66 71 0 112 14 111 t V P I I I I I I I 1 1 12 10121218171 1 21314 7 8 V P 1213114115 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 80 5 21010121011 :;11Via .rti-11C,,. i—�'.la'`r C1eI-? S Approved for Payment White — Purchasing Green — Finance Pink — Department 84-i3"75 C r' f C" OF MIAMI, FLORIDA 12 INTEROFFICE MEMORANDUM TO: Howard V . Gary City Manager FROM: . E.A4,, Director �uilding & Vehicle Maintenance DATE: 11/ 9/8 4 nest SUBJECT: Request for Commission Action REFERENCES: Bid #83-84-118 ENCLOSURES: IT IS RECOMMENDED THAT A RESOLUTION BE i PASSED AND AWARD BE MADE ACCEPTING THE LOWEST RESPONSIBLE AND RESPONSIVE BID FROM WEATHERTROL MAINTENANCE CORP. FOR REPLACING THE COOLING TOWER AT THE M.M.P.D. AT A TOTAL COST OF $26,933. Pursuant to public notice, a total of eleven (11) bids were received from seven (7) bidders in response to Bid #83-84-118. A thorough review of these bids indicates that the lowest responsible and responsive bid was submitted by Weathertrol Maintenance Corp. This bid represents the fourth lowest bid received. How- ever, the three lower bids of an alternate cooling tower by other firms did not meet specifications. Therefore, it is recommended that the subject bid be awarded to Weathertrol Maintenance Corp. at the total cost of $26,933. Funds are available for this award in the 1984-85 budget appro- priation for the Department of Building and Vehicle Maintenance. 84--13 i= AWARD OP BID Bid No. 83-84r-118 Imo: Air Conditioning Cooling Tower (including Labor & Materials for Installation) DEPARTMENT: Building & Vehicle Maintenance TYPE OF PURCHASE: Short-term Contract tint i1 final completion and acceptance REASON: New equipment required for replacement of worn and non -repairable air conditioning equipment at the Police Building. POTENTIAL BIDDERS: 60 BIDS RECEIVED: 11 Bids from 7 Bidders (includes 4 Alternate Bids) TABULATION: Attached FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Bid Invitations were sent to five (5) Black and twenty four (24) Hispanic firms engaged in Sales of Air Conditioning equipment and/or Air Conditioning Contracting, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory. 2. Bidder applications on file in Purchasing 3. Previous informal bids for similar work. 4. The 1984 Blue Book Contractors Register. Minority Responses included bids from five (5) Hispanic firms (including Weathertrol Maintenance Corp. the recommended bidder) an no bids" from two Hispanic firms. BID EVALUATION: Four (4) low bids were received as alternates for a substitute product, as indicated on the tabulation. These are not recommended due to failure to meet specifications (a single fan motor in lieu of the specified dual fan motors). This product was also offered at a cost higher than the recommended bid. All other bids meet the specifications. Following is an analysis of the invitation to bid: Category Prior Bidders Black American Hispanic American Non -Minority r New Bidders B, ac c- Amer i can Hispanic American Non -Minority Number of Bid Invitations Mailed Courtesy Notifications "No Bids" Late Bids Totals 1 2 2 22 29 10 Number of Responses 0 2 0 3 2 f} 10 �37 Me-137 Ixtg4 1 of 2 c Reasons for "No Bid" were as follows: - 1. "We do not stock Cooling Towers we wholesale A.C. equipment from 1-1/2 to 5 tons only." 2. "Not in A/C Contracting." 3. "We only supply - cannot service or install." 4. "Cannot supply on an 'installation basis'." 5. "We distribute product and provide no labor service." 6. "Installation required & we provide no labor." 7. "Prefer not to bid against our Subcontractor." 8. "Am unable to bid on this job at this time. (Hispanic business) 9. "Did not have enough time to prepare bid - invitation received late due to address change." (Hispanic business) RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE TO WEATHERTROL MAINTENANCE CORP. FOR A TOTAL AMOUNT OF $26,933.00 /Pure asing officer ate The above award meets the requirements of the Department of Building and Vehicle Maintenance, and Fpf:p"�ovaijis-r e ommended. Director /fir 20-� Date The Minority Procurement Officer concurs with the above recommendation. 61. O icer pvv-''allI ff- Dat 84-1375 page 2 of 2 i C 4 TABULATION OF BID #83-84-118 COOLING TOWERS - M. M. P. D. Weathertrol Maintenance Corp. P. 0. Box 523130 Miami, Fla. 33152 Hispanic Artic Air Condition, Inc. 5705 W. 12 Lane Hialeah, Fla. 33012 Hispanic S & S Air Conditioning Co. 7320 N. W. 58 Street Miami, Fla. 33166 Non -Minority J & J Engineering, Inc. 10460 S. W. 187 Terrace Miami, Fla. 33157 Hispanic Master Cool 1973 N. E. 147 Street North Miami, Fla. 33181 Hispanic Temptrol Air Conditioning, Inc. 4517 S. W. 75 Avenue Miami, Fla. 33155 Hispanic The Poole and Kent Co. 1781 N. W. North River Drive Miami, Fla. 33125 Non -Minority TOTAL COST $269933.00 (B) ow $279800.00 (B) $27,383.00 $282850.00 (B) $313,800.00 (B) COMMENTS Lowest acceptable bid per specifications Unacceptable, did n meet specifications $28,900.00 (Alternate)0 $309605.00 (B) $322000.00 (B) (B) = Baltimore Aircoil model #VXT-375 MR (modelnumbers vary slightly) (M) = Marley Cooling Tower, model #91180 Compac II (does not meet specifications: Dual Fan Motors Single fan Motor (30 hp 2 speed and 30 Hp 2 speed 7.5 hp single speed) 84-1 'i6