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HomeMy WebLinkAboutR-85-0032J-85-20 F RESOLUTION NO. 85-306 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE TERMS OF ARTICLE III OF THE CONTRACT AGREEMENT DATED AUGUST 109 1983 WITH THE MIAMI- DADE CHAMBER OF COMMERCE, EXTENDING THE DUE DATE FOR PUBLISHING THE BLACK INDUSTRIAL DIRECTORY FROM OCTOBER 120 1984 TO JANUARY 31, 1985. WHEREAS, the City Commission established a program to increase minority procurement in an effort to support the growth and establishment of minority business firms, in particular, Black firms within the City of Miami;.'end WHEREAS, in order to assure that these businesses are advised about the procurement opportunities in Dade County, and in order to facilitate an outreach program to these businesses, it is important that a directory of Black businesses in the Greater Miami area be developed; and WHEREAS, the directory will serve as a mechanism for procurement agents in government and the private sector to Increase their purchase of goods and services from Black businesses; and WHEREAS, the Miami Dade Chamber of Commerce has finalized the draft of the Black Industrial Directory; and WHEREAS, the deadline for publication of this document has passed; and WHEREAS, the Miami Dade Chamber of Commerce has requested that the date of delivery be extended from October 12, 1984 to January 31, 1985; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY CO MISSION MEETIIVG op JAN lob r RES7oj fi REMARI(S. Section 1. The City Manager is hereby authorized to amend the contract agreement between the City of Miami and the Miami -Dade Chamber of Commerce extending the due date for publishing the Black Industrial Directory as specified in Article III of the agreement from October 12, 1984 to January 31, 1985. PASSED AND ADOPTED this �1lo- day of January , 1985. ATTEST: PREPARED AND APPROVED BY: Z-1? _ ZI. APP Maurice A. Ferre MAURICE A. FERRE, MAYOR AND CORRECTNESS: CITY OF MIAMI, FLORIDA 63 INTER -OFFICE MEMORANDUM TO; Randolph B. Rosencrantz DI%T* December 19, 1984 City Manager PIu: .UUEct: Amendment To Contract Agreement With Miami Dade Chamber of Com- merce for Project B.I.D. rROM: Charlotte Gellogly � REFERtNccs: Director January 10, 1984 Com- Department of Economic D velopment ENCLOSURES: mission Agenda "It is recommended that the City Commission authorize the City Manager to amend Article III of the contract agreement between the City of Miami and the Miami -Dade Chamber of Commerce to extend the due date for publication of the Black Industrial Directory (Project B.I.D.) from October 12, 1984 to January 31, 1985." The Miami -Dade Chamber of Commerce has developed a Black Industrial Directory to be used by all levels of government and the private sector which would enable them to increase their purchase of goods and services from Black businesses. This publication identifies approximately 156 Black businesses and professional firms in Dade County and provides information of importance to procurement Officials on each business. At the February 10, 1983 City Commission meeting, the City Commission adopted Resolution No. 83-102 which authorized the City Manager to enter into a contractual agreement with the Miami -Dade Chamber of Commerce (MDCC) allocating $47,000 to develop and publish a Black Industrial Directory (Project B.I.D.). The contract agreement between the City of Miami and MDCC was entered into and became effective on August 10, 1983 and was to terminate eight months thereafter. However, the contract was amended extending the delivery date from March 1, 1984 to June 1, 1984. On May 18, 1984, the MDCC submitted a draft copy of the proposed draft directory for review by this department. a kJ" , ':� 44 r. L.• a !`4 '•:i �, �}! t •;tit.; `. '..ti ••t4}': '''/ (. .tr 1 r. Ij. :;' :.ti, t,!?. Nl: .•t' .i•.i{' a r Y•..'p+- r�l: ••f c,-i• r,' � n.,} car `•: - .. Wit; . Rom.• 4:\ { •!: •:.�..' ��'CS. . e ' (••i °:"`/ •�;j: �_ • r/r:. �•! a •�/ ; t •i C• 'a.l E., t• { r. �t- .... • r • .. 4. p�'rf , t{'r ' C� ' .n • .t. i;'t. t2' .tW,�,f •ti\'� �, •- '(w r] Randolph B. Rosencrantz Page 2 After reviewing the draft, numerous changes to both the format and content were needed before the directory could be approved for final printing and publication. Due to the necessity to make these changes to the directory, MDCC was unable to meet its June 13t deadline. On June 11th, I met with the Executive Board of MDCC to formally advise them that the Chamber was in default of its contractual agreement with the City of Miami and to reiterate the following recommendations made to improve the format and content of the directory: 1. The directory information should be condensed and/or formatted in such a manner that only one page would be needed to describe each business. 2. The data provided on each business should be thorough and complete. The majority of businesses did not have complete information listed for them. Also, it was noted that the same classification of information was not listed for each business, thus preventing procurement agents from obtaining the necessary information required when seeking to contract with a minority vendor. 3. The document should be thoroughly proofread before final printing and distribution to avoid the numerous typographical and grammatical errors found in the copy. 4. The various funding sources should review and approve the document before the final printing and distribution of the document is completed. 5. The categorical listing of the businesses identified was not representative of the total number of minority businesses. We recommended that a minimum of three (3) businesses in each area should be identified so that procurement agents could compare the service capacity of the businesses in a given industry. Upon discussing with the Executive Commitee the amount of time that would be needed to complete the directory to incorporate these changes, the Committee requested that the terms of the agreement be extended to September 1, 1984. On August 28th, a draft copy of the revised directory was submitted for review and approval. Although the requested changes and/or additions to the document had been completed, additional time was still needed to print and formally publish and distribute the directory. ' �'� DJ ..,r.' �.it' jet; ,•Zf, "t; ''` a. `^,; h t `•.-�C��a..: •� ti d%;'3u •a.� ,tr:' _ _ ;dry_.. .;,,;.,. .:�.':4�$..: •i. :'J: f• �'''.A M ..;, , tr. �t1t�.. �.i::;t, ;ice: � ✓•'{F' '�t'�{ = C ,•r• i S • `r �,•,; • :.f • t: 1 '(� � 1� : r ..0 ice. '•16. . '��' :'ll• ."i.I . r,.�lj•. rl.... �` i . ,. c t.l U'i. r 1X . •r:. r:.;J., •?: iv •. j;:..• •.��it:,: e } .S!'�';:{:�:• � .at.: c, ii.` � ' .t!i;. .:�•' •�.•,, :"t', '�, .3...,�r •r: Y.1 ;r, �:+4 f.11't7.•` .}, :•= ��i �':r .:i. i,r... �'' ..e ' r 'Y •i{r7 jy: . t ~':' •f )i•r � S .t...r.d�' t'}.t:•'. .,J. •.i ' t•-.. i' �' v ;•l .•J: rt'. ., •�• i' �..°R'•* , ''j. '�r'�'.• � 'r•'.••.'Y.'..;.�� F$�.:r ;ti.�'•:�' Sy.i:;..,�f}: •t t•.•ti..'Ji�e�' E.�i't��i �j. r.. r e. : �rt`.i !i4'+l% at:ai „'��.i;4G. .�� ��.�'• ',,. /.,�. tt , .r y�, .:;. t. .��'t •,.� ri• .0 .Y: •.�' � _ j' 'e+t ll`q'' ``f • ,J. 2' 'A .'+t �.,.:,..{ •r: ^ i S . . t�-9 4 :� ni.. •�. : � ^r� , ► .:`. ;,. :r••, '+•`; ta'�.'•'...:e{r 1 Irk ; nA •Jr. rb.• :!. 2• '¢. .r: .. 'y, ••w .if,ri::'' r, .J iv. ..j•J'•- (q l.• 4M •�.;i:�:.ti �4(�... r r.:1A•`�f. .¢�::7. •d S. t,? )'.t .•�'• I.;C'•l.•, .l .i h "i : ,� •'i J..� - .•J+ ,r.'ll 1". •l •. (••'v. •t .r.:(•.,:.ti< .:t. ... • ,:Y vi'.�:I ... ,I' , .. ..r{.' .i. •l.'1 i,t • •.}. � .. '•'.l•. �'Y. L',d'.rw' •'-3.L•+� ' • .,. 1���: Randolph B. Rosencrantz Page 3 On October 10, 1984, the City Commission passed Resolution No. 84- 1159 extending the date of delivery for the directory from September 1, 1984 to October 12, 1984. The MDCC again experienced difficulty in meeting its deadline to print and publish the directory. The MDCC president advised this department that additional time was needed in order to print and publish the directory. Therefore, it is the publication 1984 to January CG/MYA/ju Attachment recommended that the Commission extend the date for of the Black Industrial Directory from October 12, 31, 1985. .. � _ :J 'rt!�; rY. !ri•�":�: .�: �. .. ..A ij•i. 'fir., t 'i .•1 •1r.. .. C. ••4 •� ,4t' rJ •,i:•.... '4�•. �':'�1.: �� •��, ��. �t' •: l.�1�.... I ,.j� G K.4', ••f+' <i ; _, •�t.. ti' ,'.' •i' •:5+� ..r,ff :., 1. 'i.'..�:a:' �1$...•....-d.i�:�ijz -. is 'i i':, aq: .e; 9. �'(.: :�'1'?;��1+• kJ> .".v:': '.n •t.\Yy .Y .a'' �jl �•.1 y, J.i'1 I• �t-•+•"L�. .C�.F.1 .t.l ,.l �',' tJ.r. :FS• 'Z .t ;•!• '��'r•' I i':. 't', :� '•ti. • t''i •„ SJy'�C. ;'Z� �:!•' !. • •`i' '�\. f, tf t •r' t '.•t } i . • '+a =-;. .S'..y�Cr :,A � �'n', t'? , r wta y'f.r t ll Irv' •:1' •Il t 1 _._tee- AMENDMENT #4 An AMENDMENT to an Agreement dated August 10, 1983, between the CITY OF MIAMI, hereinafter referred to as the "CITY", a municipal rM. corporation of the State of Florida, and the MIAMI - DADE CHAM911 OF COMMENCE, INC., hereinafter referred to as "CONTRACTOR", a corporate body fully organized and existing by virtue of the laws of the State of Florida as a nonprofit corporation, having its principal office at 6255 Northwest 7th Avenue, Miami, Florida ' 33150 WHEREAS, on February 10, 1983, the City Commission passed Resolution No. 83-102 authorizing the City Manager to enter into an Agreement with the CONTRACTOR, and; WHEREAS, the CONTRACTOR agreed to develop, identify, and K.0 compile information on minority businesses and to create a Black Industrial Directory (Project B.I.D.) as a way of insuring that Y all levels of government and the private sector are able to increase their production of goods and services from Black '{ businesses, and; WHEREAS, the Agreement was entered into and fully executed on August 10, 1983, and; WHEREAS, the CONTRACTOR informed the CITY, in writing, of its difficulty in delivering the Project B.I.D. Directory by the due date of March 1, 1984, and; WHEREAS, an Amendment (#1) was entered into on June 7, 1984 to extend the date of delivery for the required Project H.I.D. Directory from March 1, 1984 to June 1, 1984, and; WHEREAS, on May 18, 1984, the CONTRACTOR submitted a draft copy of the proposed directory for review by the CITY; and WHEREAS, after reviewing the draft, numerous changes to both the format and content were needed; and WHEREAS, due to the necessity to make these changes to the directory, the CONTRACTOR was unable to meet its June 13t deadline and requested that the terms of the Agreement be extended to September 1, 1984; and 85-32. µd: WHEREAS, an Amendment #2 was entered into on December 1i, t w>� 1984 to extend the date of delivery for the required Project ,y B.I.D. Directory from June 1, 1984 to September 1, 1984; and rti WHEREAS, on August 28, 1984 a draft copy of the revised R'- directory was submitted for review and approval and although the requested changes and/or additions to the document had been „t completed, additional time was still needed to print and formally publish and distribute the directory; and, WHEREAS, the CONTRACTOR was unable to meet its delivery date of September 19 1984 and an Amendment #3 was approved by the City 5 Commission at its October 10th meting to extend the date of delivery for the required Project B.I.D. Directory from September f'y 19 1984 to October 12, 1984; and, WHEREAS an Amendment #3 was entered into on December 11 1984 to extend the date of delivery for the required Project r' B.I.D. Directory from September 1, 1984 to October 12, 1984; and ME WHEREAS, the CITY and the CONTRACTOR are in agreement to revise the terms and contract execution date; . THEREFORE, the Agreement is amended as follows: The date of delivery for the required Project B.I.D. Directory is extended from October 12, 1984 to January 31, 1985. The term of the Agreement is amended to read as follows: "This Agreement shall commence on July 1, 1983 and shall terminate eighteen months thereafter." It is further understood that all the terms and conditions outlined under the original Agreement of August 10, 1983 and all subsequent Amendments thereto, shall remain in full force and effect without modification except as modified herein. ..^� �.. �.... ._�.-� ._ .. . -..1., ,�..... .. �.r•. .w.-.w ...nm T.w. wR.�n^vwr as. .- •,. .�..; �. �.� .�..r1..�n�.+,Fri.+^.'+r.^iF.•nw*iL�+cs<.et�[tC7l :,7N t� � �-., _ IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names by their duly authorized officers and the corporate seals to be affixed hereto. WITNESS our hands and seals on this day of 1984. CITY OF MIAMI, a municipal corporation of the State of Florida ATTEST: By R ATTEST: CONTRACTOR: MIAMI-DADE CHAM- BER OF COMMERCE CORPORATE 3EZRETIRY PRESIDENT (CORPORATE SEAL) APPROVED AS TO FORM AND CORRECTNESS: x „ ,� VYViA n• VVVw&4"4%& • P '��-,,,�.�__ ._._.-. --. .. �-r-. �.• .,�.. _ • -.+ •-+.a- � ..-.T�...•-... .«•.�+..--.-r ..- .. _��.r... �.-;,..r.. � •^•�. .s�w,�wae+^;q"n�pfl�y'�b �::�M.fii�llM1Y --.�.