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Home My WebLink AboutR-85-0024J-84-1269 f RESOLUTION NO. 85-24 A RESOLUTION ACCEPTING THE BID OF ELLIS TOWER COMPANY, INC. FOR FURNISHING ONE (1) ANTENNA TOWER, INCLUDING ALL LABOR AND MATERIALS FOR INSTALLATION, TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL COST OF $19,192.00; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 CAPITAL IMPROVEMENT PROJECT FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received November 28, 1984 for the furnishing of One (1) Complete i 100 ft. Monopole Antenna Tower, including all labor and materials for installation, on a short-term contract basis until final acceptance, to the Department of Building and Vehicle Maintenance. WHEREAS, invitations were mailed to 57 potential suppliers and 1 bid was received; and WHEREAS, funds for this purchase are available in the 1984-85 Capital Improvement Project Fund; and WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance for the purpose of providing new fixed -site equipment required by contract with Motorola, Inc. for support of a Radio Antenna in the 800 MHz Communication System; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from Ellis Tower Company, Inc. be accepted as the -.� lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The November 28, 1984 bid of Ellis Tower Company, Inc. for furnishing One (1) 100 ft. Antenna Tower, including all Labor and Materials for Installation, to the Department of Building and Vehicle Maintenance at a total cost of $19,192.00 is hereby accepted with funds therefor hereby allocated from the 1984-85 Capital Improvement Project Fund. CITY JAN 10 1985 . RESOLUTION No. 85w-2 a Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 10th day of January 1985- tRAL TP G. ONGIE, CITY CLSW PREPARED AND APPROVED BY: jewa-e,l &Lo,�t� OBERT F. CLARK DEPUTY CITTORNEY AND CORRECTNESS: ilVr i[7 l'.. LVVM CITY ATTORNEY Maurice A. Ferre MAURICE A. FERRE MAYOR 85--24 A BID SECURITY ft&. ono-pole__Antenna Tower and.-1 Communications Shelter 84-85-21 D&IT1 i101 RECEIVSQ November 28, 1984 2:00 PM TYPE OF SECURITY ilbpER TOTAL Ellis Tower Co., Inc. P. 0. Box 23217 Ft. Lauderdale, FI 33307 Broken down by items NO BID: UNR-Rohn International Iron & Steel Indust. ESL Electronics Fort Worth Tower Company nc. Aire-Sciences,Inc. Decibel Products,Inc. Acton Mobile Inc. EME 3 Inc. -- -__-- on ACCOUNTING VIVO " i LEGAL ADVERTISEMENT RFP NO. 84-85-21 d Sealed proposals will be received by the City Manager and City Clerk of the -City- of_-Miaani, Florida not later than C2:00 P.M. November 28, 1984 for furnishing and installing one (1) Monopole Antenna Tower and One (1) C=rmnications Shelter to the Department of Building and Vehicle Maintenance Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting proposals and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office, 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the proposal are available upon request at the City Purchasing Office. The City Manager may reject all proposals and readvertise. .(Ad No. 2574 ) Howard V. Gary City Manager F 85--24 • a nj REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPTIDIV. ACCOUNT CODE DATE PHONE L,"-' -i APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A,1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 FS F9 F10 Fil F12 LINE TRANS VOUCHER YDUE DATE Y MM DD— Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 .13 117 18 1 125.34 39,42 45 50,51 56 57 62 63 65 66 71 01 2 4 1 VIP 21012 2 8 17 2 3 4 7 -17 8 V P 12113114115 DESCRIPTION 36 64 DISCOUNT 69 _ 72 AMOUNT 80 5+2 0 10 12 I0 ,o Approved for Payment White — Purchasing Green — Finance Pink — Department 85-24 CITY OF MIAMI. FLORIOA INTER -OFFICE MEMORAMQyM• ••. .' "1:y 14 �+ Randolph B. Rosencrantz �;�'1 �r. 2u To: P DATE: December 18, 1984 FrLE: City Manager FROM: E. x, Director 00 Building and Vehicle Maintenance SUBJECT: Purchase of Antenna Tower (100 ft.) Bid #84-85-21 $19,192.00. REFERENCES: January 10, 1985 Commission ENCLOSURES: Meeting. THE DEPARTMENT OF BUILDING AND VEHICLE MAIN- TENANCE RECOMMENDS THAT A RESOLUTION BE PAS- SED AUTHORIZING THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO ELLIS TOWER CO., INC., FOR THE PROCUREMENT OF AN ANTENNA TOWER, 100 FT. HIGH, TO SUPPORT THE CITY-WIDE 800 MHz COMMUNI- CATIONS SYSTEM AT A TOTAL COST OF $19,192.00. This resolution is being requested in order to fulfill re- quirements of the City-wide 800 MHz Communications System contract. By contract, the City has to provide a 100 ft. monopole type tower for mounting a radio antenna in the northwest section of the City. This antenna site is part of fixed site equipment required to support the 800 MHz communications system for use by Fire, Police and Local Government radio users. Only one (1) bid was received on City Bid # 84-85-21 from the Ellis Tower Co., Inc. for a total bid of $19,192, for the antenna tower. There were eight (8) "no bids." The Antenna Tower bid by the Ellis Tower Company meets all specifications of Bid #84-85-21. The bid is in line with published prices by the tower manufacturer. Funds for the purchase of this tower are available from FY 184-85 Capital Improvement Project Funds (Project # 314021) . It is the recommendation of this Department that the award for the 100 ft Antenna Tower be made to the Ellis Tower Company, Inc. at a total cost of $19,192.00. 85wP24 P ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: BIDDER E` l s-Tower Co., Inc. FUNDS: AWARD OF BID Bid No.84-85-21 100 ft. Monopole Antenna Tower, and installation Building and Vehicle Maintenance Short-term contract until final acceptance New -fixed site equipment required for support of the 80OMHz Communication System 57 1 TOTAL BID $19,192.00 1984-85 Capital Improvement Project Fund MINORITY PARTICIPATION: Invitations to Bid were sent to ten 10Black and six een (16) Hispanic firms engaged in sales of Antenna Tower or Systems pre -fabricated Aluminum products, and Communications equipment, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Communications Division recommendations 3. Bidder Applications on file in Purchasing 4. The 1984 Florida Contractors Register Blue Book A "no bid" from a Hispanic firm, International Iron and Steel, was the only Minority Response. BID EVALUATION: The Invitation to Bid consisted of two i' elms, the 100 ft. Antenna Tower, and a Pre -fabricated Communications Shelter. No award is recommended for the latter at this time. The bid of Ellis Tower Company, Inc. consists of the specified tower ($180915.00) and an Adjustable Side Arm accessory ($27T.00), which meets all specifications. Following is an analysis of the Invitation to Bid: Cat�egorz Prior Bidders Black American Hispanic American Non -Minority New Bidders B-l'ick American Hispanic American Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 0 0 0 10 16 31 9 66 Number of Res onses 0 0 0 0 0 1 0 9 0 10 Me 1 of 2 85w-24 r3 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: BIDDER Eris Tower Co., Inc. FUNDS: AWARD OF BID Bid No.84-85 21 100 ft. Monopole Antenna Tower, and installation Building and Vehicle Maintenance Short-term contract until final acceptance New -fixed site equipment required for support of the 80OMHx Communication System 57 1 TOTAL BID $19,192.00 1984-85 Capital Improvement Project Fund MINORITY PARTICIPATION: Invitations to Bid were sent to ten 10Black ang s x een (16) Hispanic firms engaged in sales of Antenna Tower or Systems pre -fabricated Aluminum products, and Communications equipment, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Communications Division recommendations 3. Bidder Applications on file in Purchasing 4. The 1984 Florida Contractors Register Blue Book A "no bid" from a Hispanic firm, International Iron and Steel, was the only Minority Response. BID EVALUATION: The Invitation to Bid consisted of two i ems, the 100 ft. Antenna Tower, and a Pre -fabricated Communications Shelter. No award is recommended for the latter at this time. The bid of Ellis Tower Company, Inc. consists of the specified tower ($18,915.00) and an Adjustable Side Arm accessory ($277.00), which meets all specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders 91aak American Hispanic American Non -Minority New Bidders Black r i c a n Hispanic American Non -Minority Courtesy► Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 0 0 0 10 16 31 9 66 Number of Responses 0 0 0 0 0 0 9 0 10 page 1 of 2 SSqm24 V Reasons for "No Bid" were as follows: 1. "Do not handle Antennas of the specifications needed." 2. "Do not work in aluminum towers." (Hispanic firm) 3. "We will not provide direct quote because our erection (distributors will be bidding)." 4. "We do not manufacture hardware of the type specified." 5. "Not in our line of work." 6. "We do not manufacture monopole Antenna Towers." 7. "Not our manufacture." 8. "We stock equipment, but do not provide installation." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO ELLIS TOWER COMPANY, INC. IN THE TOTAL AMOUNT OF $19,192.00. t Purchasing Officer Date The above award meets the requirements of the Department of Building and Vehicle Maintenance, and approval is recommended. The Minority Procurement Officer concurs with the above recommendation. cer Date page 2 of 2 8S-24