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Home My WebLink AboutR-85-0141J-85-85 RESOLUTION NO. 85-141. A RESOLUTION ACCEPTING THE BID OF INDUSTRIAL BUILDING MAINTENANCE CORP. FOR FURNISHING CUSTODIAL SERVICES AT THE ADMINISTRATION BUILDING ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL PROPOSED FIRST YEAR COST OF $45,276.00; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received October 12, 1984 for the furnishing of custodial services at the Administration Building to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 91 potential suppliers and 20 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget of the Department of Building and Vehicle Maintenance; and WHEREAS, this service will be used by the Department of Building and Vehicle Maintenance for the purpose of providing regular custodial services at the Administration Building; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from Industrial Building Maintenance Corp. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 12, 1984 bid of Industrial Building Maintenance Corp. for furnishing regular custodial services to Offices occupying the City's Administration Building to the Department of Building and Vehicle Maintenance for a total proposed first year amount of $ 45,276.00 is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget of the Department of Building and Vehicle Maintenance. CITY CU;v.1LjdlS pIS N ME.;TI'` G OF FEB 14 1985 RESOLD I iU,c REMARKS. I 3 I I Section 2. That the City Manager is hereby authorized to instruct the Assistant Chief Procurement Officer to issue Purchase Orders for this service. PASSED AND ADOPTED this 14th day of February, 1985. ATTEST: RAL G. ONGIE, CITY CLEW PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPRO D A /,'FORM AND CORRECTNESS: LV\.r i[7 C1• LVVt� CITY ATTORNEY Maurice A. Ferre MAURICE A. FERRE MAYOR 85-141 BID SECURITY Custodial Services for Administration Bldg. PATE i10iRECEIVER- October 12, 1984 3:30 P.M. TYPE OF SECURITY Mara TOTAL "OUN T Howard's Professional Serv.,Inc. 16143 S.W. 107th Place Miami, F1 33157 Broken down by items - a = Coastal Bldg. Maintenance 18921 N. W. 2nd Avenue i Miami, F1 33169 Broken down by items A. Cleaning Association } P. 0. Box 3335 Miami, Fl 33169 Broken down by items Continental Building Serv. 1490 W 49 Place, Suite 520 i Hialeah, F1 33012 Broken down by items — A.A. Reliable Janitorial Serv. 3525 N. W. 79th Street Miami, F1 33147 Broken down by items Esperon Janitor Serv. 1393 W. 37 Street Hialeah, F1 33012 Broken down by items F & M Janitor Corp 4480 West 14th Lane -_ Hialeah, F1 33012 Broken down by items Ace Maintenance Company — LM- i560 N. W. 17th Street Suite 2-C .� Miami, F1 33136 Broken down by items Miami International Lawn & Janit. 3 841 N. W. 17 Ave. Miami, F1 33142 Broken down by items You've Got it Maid, Inc. " 15401 N.E. 6th Ave., #317 Miami, F1 33162 Broken down by items s G & A Buidling Maint.,Inc. k 5120 Biscayne Blvd, t Miami, F1 33137 Broken down by items H & H Lawn and Cleaning Serv.- } 4254 N. W. 201 Street ` Miami, F1 33055 Broken down by items t Servicetex Industries � 1926 Hollywood Blvd. ftx Hollywood, F1 33022 Broken down by items �u. Robert Brown Bldg. Maint.,Inc. a 1301 N. W. 51 Street Miami, F1 33142 Broken down by items W & H Janitorial Services 1840 N.W. 185 Street "a '• Miami, Fl 33056 Broken down by items pM + Y• Received 11�6 saevo oJeWboll stick• thl rey o/ OR ACCOUNTING OIMKION BID SECURITY IL ��"� Custodial Services for Administration Bldg. October 10, 1984 3.30 P. MI DATE 01O1 RECEIVED 83-84-114 TYPE OF SECURITY �i OOEU TOTAL. "DUN? Industrial Building Maintenance Cor P. 0. Box 441975 Miami, F1 33144 Broken down by items Dennis' Cl%aning Service Inc. 1300 N.W. 96 Street Miami, F1 33147 Broken down by items Stardust Janitorial 19030 N. W. 43 Ave. Miami, F1 33055 Broken down by items Vista Bldg. Maint. Services, Inc. P. 0. Box 440708 Miami, F1 33144 Broken down by items NO BIDS; Construction Management & Design Mrs. Susie, titimore Frank & Paul Long Janitorial Service Grosvenor Cleaning s - 1'4 1 tccclww 16 shove dcivl`9/ checks AI rcy �1 iL� r OR �CCOYNTIMG pIM1�gN LEGAL ADVERTISEMENT BID NO. 83-84-114 Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 3:30 p.m. October 12, 1984. for furnishing Complete Custodial Services for the Administration Bldq on a contract basis, to the Department of Building and Vehicle Maintenance. Ordinance No. 9775 established a goal of Awarding 500 of the City's total dollar volune of all expenditures for All Goods and Services to Black and Hispanic Dnority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing,Office, 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2526 ) Howard V. Gary City Manager 85-141 i •� i REQUISITION FOR ADVERTISEMtNT =1' / This number must appear in the advertisement. Le i DEPT,!DIV. , ACCOUNT CODE DATE PHONE APPROVED BY: 9 PREPARED BY DIRECTOR OF ISSUING DEPARTMENT c: i Publish the attached advertisement times. — (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117.18 25.34 39 42 45 50,51 56 57 62 63 65 66 71 0 1 2 4 1 V P121012ft-TTT FT 2 g 7 1 2 3 4 7 8 V P 121314 15 DESCRIPTION 36 64DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 White — Purchasing Green — Finance Pink — Department 85-141 .:s CITY OF MIAMI, FLORIDA I.` 22 INTER -OFFICE. MEMORANDUM ^K R TO. Randolph B. Rosencrantz J DATE, January 8, 1985 FILE: City Manager t SUBJECT: Request to Award Bid for f: �pAJ Custodial Services at the - FROM: N E ACOX, Di ector Building a Ve icle Maintenance Administration Building REFERENCES: 2/14/85 Commission Agenda ENCLOSURES: THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE REQUESTS THAT A RESOLUTION BE PASSED ACCEPTING THE LOWEST RESPON- SIVE AND RESPONSIBLE BID FROM THE INDUSTRIAL BUILDING MAINTENANCE CORP. FOR CUSTODIAL SERVICES AT THE ADMINI- STRATION BUILDING FOR THE TOTAL COST OF $45,276. Pursuant to Bid #83-84-114, a total of 20 bids were received for custodial services at the Administration Building. These bids were solicited for the purpose of providing full time custodial services to offices occupying the City's Administration Building. The lowest responsive and responsible bid was received from Industrial Building Maintenance Corp. at a cost of $45,276 for one (1) year. It is therefore recommended that this bid is accepted and awarded. Funds are available in this Department's 1984-85 budget. 85-1L41 It N CITY OF MIAMI. FLORIDA INTER -OFFICE. MEMORANDUM �) 22 TO. Randolph B. Rosencrantz � onrE: � � January 8, 1985 FILE: City Manager SUBJECT: Request to Award Bid for k Custodial Services at the FROM! C l . E fox, Di ector Building & Ve icle Maintenance Administration Building REFERENCES: 2/14/85 Commission Agenda ENCLOSURES: THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE REQUESTS THAT A RESOLUTION BE PASSED ACCEPTING THE LOWEST RESPON- SIVE AND RESPONSIBLE BID FROM THE INDUSTRIAL BUILDING MAINTENANCE CORP. FOR CUSTODIAL SERVICES AT THE ADMINI- STRATION BUILDING FOR THE TOTAL COST OF $45,276. Pursuant to Bid #83-84-114, a total of 20 bids were received for custodial services at the Administration Building. These bids were solicited for the purpose of providing full time custodial services to offices occupying the City's Administration Building. The lowest responsive and responsible bid was received from Industrial Building Maintenance Corp. at a cost of $45,276 for one (1) year. It is therefore recommended that this bid is accepted and awarded. Funds are available in this Department's 1984-85 budget. 85-141 1 AWARD OF BID Bid No.83-84-114 — i ITEM: Custodial Services at the --, Administration Building — DEPARTMENT: Building and Vehicle Maintenance TYPE OF PURCHASE: Contract for One (1) Year renewable t. Annually REASON: To provide regular Custodial Services at the Administration Building POTENTIAL BIDDERS: 92 BIDS RECEIVED: 18 _ TABULATION: Attached - FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent to fifty seven 7 Black and twenty three (23) Hispanic firms engaged in _ the cleaning and maintenance services, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Bidder Applications on file in Purchasing — 3. Previous bids on file in Purchasing Minority response consisted of twelve (12) bids from black firms and four (4) bids, from hispanic firms (including Industrial Building and Maintenance Corp., the recommended bidder. - BID EVALUATION: All bids meet the specifications. -. Following is an analysis of the �:- invitation to bid: Number of Bid Number of Category Invitations Mailed Responses 4. i Prior Bidders z Black American 21 7 Hispanic American 9 2 Non -Minority 4 2` New Bidders "y? Black American 36 5 Hispanic American 14 2 i. = Non -Minority 8 0 F Courtesy Notifications 8 0 { "No Bids" Late Bids - 1 S Totals 100 24 �. Reasons for "No Bid" were as follows: "Will 1. not be able to bid on this package." (Black Business) 2. "Company does not engage in type of work." (Hispanic American Business) 3. "Insurance paper not completed."(Black Business) 4. "Insurance cost too much." (Black Business) 5. "Outside units at this time." page 1 of 2 85-141y it GdMMHNf)�,Ti�ifi: IT IH ndOHMHNO2f3 THAT THE AWARD BE MASH TO INbUSTRIAL BUILD1140 MAINTENANCE CORP. VOR A TOTAL P16P068b FIRST YEAR AMOUNT OF $45,276.00. Asa start Chief PtOCUMieRt'5rrtcer Date The Minority Procurement Officer concurs with the above recommendation. Officer r Date v s _ q q 7 -r a k, �G r<�y4 4#v P` .. .. �h- ' "YN Tabulation of Bids # 83-84-114 Administration Building, Custodial Services Only (No Window Cleaning) B idder Industrial Building Maint. Corp. P. 0. Box 441975 Miami, Fla. 33144 (Hispanic Firm) A.A. Reliable Janitorial Service 3525 N. W. 79th Street Miami, Fla. 33147 (Black Firm) 3ervicetex Industries 1926 Hollywood Blvd. Hollywood, Fla. 33022 (Black Firm) Robert Brown Bldg. Maint., Inc. 1301 N. W. 51 Street Miami, Fla. 33142 (Black firm) Vista Bldg. Maint. Services, Inc. P. 0. Box 440708 Miami, Fla. 33144 (Hispanic firm) Miami International Lawn & Janit. 841 N. W. 17 Avenue Miami, Fla. 33142 (Black Firm) Stardust Janitorial 19030 N. W. 43 Avenue Miami, Fla. 33055 (Black firm) H & H Lawn and Cleaning Service 4254 N. W. 201 Street Miami, Fla. 33055 (Black Firm) Ace Maintenance Company 560 N. W. 17th St. Suite 2-C Miami, Fla. 33136 (Black Firm) Continental Building Service 1490 W. 49 Place, Suite 520 Hialeah, Fla. 33012 (Hispanic Finn) Coastal Building Maintenance 18921 N. W. 2nd Avenue Miami, Fla. 33169 (Non -Minority) Howard's Professional Serv., Inc. 16143 S. W. 107th Place Miami, Fla. 33157 (Black Fim) Total Cost $45,276.00 $49,233.60 $50,520.00 $55,188.00 $56,760.00 $57,588.00 $60,900.00 $61,008.00 $62,749.92 $64,416.00 $65,484.00 $68,281.68 Connents r Lowest Acceptable x Bid Per Specifi- cations. F 85-141 im Bidder' Dennis Cleaning Service, Inc. 1300 N. W. 96 Street Miami, Fla. 33147 (Black Firm) F & M Janitor Corporation 4480 West 14th Lane Hialeah, Fla. 33012 (Hispanic Firm) .ou've Got It Maid, Inc. 15401 N. E. 6th Avenue #317 Miami, Fla. 33162 (Black Firm) Esperon Janitor Service ** 1393 West 37th Street Hialeah, Fla. 33012 (Hispanic Firm) W & H Janitorial Services 1840 N. W. 185 Street Miami, Fla. 33056 (Black Finn) G & A Building Maintenance, Inc. 5120 Biscayne Blvd. Miami, Fla. 33137 (Non -Minority) A. Cleaning Association P. 0. Box 3335 [iami, Fla. 33169 (Black Firm) Total Cost $69,776.16 $69,981.96 $73,944.00 $75,781.92 $77,760.00 $78,990.00 $90,168.00 ** LATE BID - included for ocniparison only, cannot be considered Comments 85-141