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Home My WebLink AboutR-85-0138�3 J-85-183a n33 �Y RESOLUTION NO. 8St- —1Zitil A RESOLUTION ACCEPTING THE BID OF STANDARD REGISTER CO. FOR FURNISHING A DATA PRINT- OUT BURSTER MACHINE TO THE DEPARTMENT OF FINANCE AT A TOTAL COST OF $11,450.04; ALLOCATING FUNDS THEREFOR FROM THE PRIOR YEAR RESERVE FUND, AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received October 19, 1984 for the furnishing of a Data Print -Out Burster Machine to the Department of Finance; and WHEREAS, invitations were mailed to 50 potential suppliers and 3 bids were received; and WHEREAS, funds for this purchase are available in the Prior Year Reserve Fund; and WHEREAS, this equipment will be used by Department of Finance for the purpose of replacement of worn equipment; and WHEREAS, The City Manager and the Director of the Department of Finance recommend that the bid received from Standard Register Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 19, 1984 bid of Standard Register Co. for furnishing a Data Print -Out Burster Machine to the Department of Finance at a total cost of $11,450.04 is hereby accepted with funds therefor hereby allocated from the Prior Year Reserve Fund. CITY COM.IMSISSION MITE t'ING OF FEB 14 19B5 5 Section 2. That the City Manager is hereby authorized y to instruct the Assistant Chief Procurement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 14th day of February,1985• Maurice A. Ferre MAURICE A. FERRE _ ;`. MAYOR — ATTEST: a — RALP G. ONGIE, CITY CLE a PREPARED AND APPROVED BY: — i ROBERT . CLARK i - DEPUTY CITY ATTORNEY — ' s APPROV F RM AND CORRECTNESS: LUCIA A. DOUG CITY ATTORNEY -1 ,y 4 �+F V J 85-138 BID SECURITY One Forms Burster/Imprinter/Stacker- pAtE t10iRECE1VE0 October 19, 1984 3100 P.M. ITEM ep o nance - - TYPE OF SECURITY IL i �w :i -'T LEGAL ADVERTISEMENT BID NO. 83-84-127 Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 3:00 p.m. October 19, 1984 for furnishing hL One (1) Forms Burster/Imprinter/Stacker to the Department of Finance Ordinance No. 9775 established a goal of Awarding 500 of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Dlnority Business Enterprises on an equal basis. :Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact _ the City Purchasing Office, 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2533 ) Howard V. Gary City Manager 85-IL38 9 — t - ; REQUISITION FOR ADVERTISEMENT DEPT/DIV. ACCOUNT CODE i DATE _"', y :J PHONE APPROVED BY: PREPARED BY This number must appear in the advertisement. DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement ( times. (number o1 times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: s Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) LINE PUBLICATION OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 : = C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DIDAdv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 125134 39.42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P I I 1 1 12 10121 1 2 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 - t White - Purchasing Green - Finance Approved for Payment Pink- Department . r. A f% C CITY OF MIAMI, FLORIDA 19 INTER -OFFICE MEMORANDUM TO: Randolph B. Rosencrantz DATE: February 01, 1985 FILE, City Manager SUBJECT: AGENDA ITEM: Purchase of Forms Burster/Imprinter/ _ Stacker FROM: Carlos E. Garcia._.!' / REFERENCES: Director of Finance ENCLOSURES: It is recommended that the City Commission adopt the attached resolution accepting the bid of Standard Register Company for furnishing a Data Printout Burster machine to the Depart- ment of Finance at a total cost of $11,450.04. The computer printout burster and simultaneous check signing machine currently in use in the Accounting Division is approximately eight years old. This machine is showing evidence of wear by frequent brer-k-downs. In addition it can not sign the monthly carbonized Pension checks correctly. The vendor whose bid we have selected, Standard Register Company, will guarantee the new machine's capability of signing the Pension checks correctly. This machine will be used by the Accounting Division to burst computer print outs and sign approximately 10,000 checks per month. The checks normally signed by this method are monthly Pension checks, biweekly payroll checks, weekly Risk Management checks, and daily Accounts Payroll checks. This new machine will speed up the check signing process as well as providing reliable service. This purchase is to be funded from prior year reserve funds for fiscal year 1984 General Fund, Finance Department, Accounting Division. CEG/MSM/jr 85-13S Fr CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM 19 Randolph B. Rosencrantz February 01, 1985 TO: DATE: FILE: — City Manager sueJEcr: AGENDA ITEM: Purchase of Forms Burster/Imprinter/ Stacker FROM: Carlos E. Garcia_/' REFERENCES: Director of Finance ENCLOSURES: It is recommended that the City Commission adopt the attached resolution accepting the bid of Standard Register Company for furnishing a Data Printout Burster machine to the Depart- ment of Finance at a total cost of $11,450.04. The computer printout burster and simultaneous check signing machine currently in use in the Accounting Division is approximately eight years old. This machine is showing evidence of wear by frequent brer-k-downs. In addition it can not sign the monthly carbonized Pension checks correctly. The vendor whose bid we have selected, Standard Register Company, will guarantee the new machine's capability of signing the Pension checks correctly. This machine will be used by the Accounting Division to burst computer print outs and sign approximately 10,000 checks per month. The checks normally signed by this method are monthly Pension checks, biweekly payroll checks, weekly Risk Management checks, and daily Accounts Payroll checks. This new machine will speed up the check signing process as well as providing reliable service. This purchase is to be funded from prior year reserve funds for fiscal year 1984 General Fund, Finance Department, Accounting Division. CEG/MSM/jr SS-138 AWARD OF BID Bid No.83-84-127 ITEM: Data Print -Out Burster Machine DEPARTMENT: Finance TYPE OF PURCHASE: Single Purchase REASON: Replacement of worn equipment POTENTIAL BIDDERS: 50 BIDS RECEIVED: 3 TABULATION: BIDDER/MINORITY CLASSIFICATION TOTAL BID Standard Register. Co. Non -Minority 11,4 0.04 CMB Electronic Systems, Inc. 14,220.00 — Black/American _ National Cash Register Co. 6,174.85 Non -Minority - FUNDS: Prior Year Reserve Fund MINORITY PARTICIPATION: Invitations to Bid were sent to eight 8 Black and eight 8) Hispanic firms engaged in sales of Data Processing Equipment, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 3. Bidder Applications on file in Purchasing Minority response consisted of one bid from CMB Electronic Systems, Inc. and one "no bid" both from Black American firms. BID EVALUATION: The lowest bid from National Cash Register Company (NCR) quoted a machine (NCR model 6310) that was not compatible with the Standard Register 2557, the machine could not crash imprint on the special size carbon forms which was required in the bid specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 0 0 0 8 8 34 9 59 page 1 of 2 Number of Responses 0 0 0 1 0 2 0 10 1 14 85-131 Reasons for "No Bid" were as follows: 1. "This equipment is not in our product line." - 2. "We do not provide this product or service." 3. "We carry a full line of supplies for Word Processor and computers." 4. "Cannot supply the items requested." j 5. "We are not distributors of these products." 6. "We do not carry the items listed in the bid." 7. "We do not sell this item." 8. "Not in our line of business." (Black American Business) 9. "Do not handle this type equipment." 10. "We do not make the required device." _ RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO STANDARD REGISTER CO. IN THE TOTAL AMOUNT OF $11,450.04. + Assastant Chic Procurement officer — Date The Minority Procurement Officer concurs with the above t recommendation. / officer i Date , <2 i a 6 i e page 2 of 2 :_ 85-13$