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HomeMy WebLinkAboutR-85-0135J-85-154 RESOLUTION NO. SS'r�3rJ A RESOLUTION ACCEPTING THE BIDS OF AMERICAN COMPUTER SUPPLY IN THE AMOUNT OF $1,529.50, BURROUGHS CORPORATION IN THE AMOUNT OF $28,355.14, ALPHA BUSINESS SERVICES IN THE AMOUNT OF $258.48, A.M. ENTERPRISES, INC. IN THE AMOUNT OF $609.45, ENFIELDS MIAMI PHOTO, INC., IN THE AMOUNT OF $G59.40, BELL AND HOWELL, INC. IN THE AMOUNT OF $23,823.00 AND X.I.P.S. CORPORATION IN THE AMOUNT OF $415.00 FOR FURNISHING COMPUTER SUPPLIES ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND, TO THE DEPARTMENT OF COMPUTERS AT A TOTAL PROPOSED FIRST YEAR COST OF $55,649.97; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THE DEPARTMENT OF COMPUTERS; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS. WHEREAS, pursuant to public notice, sealed bids were received December 17, 1984 for the furnishing of Computer Suppies on a Contract Basis for One (1) Year to the Department Computers; and WHEREAS, invitations were mailed to 39 potential suppliers and 10 bids were received; and WHEREAS, funds for this purchase are available in the _ 1984-85 Operating Budget of the Department of Computers; and WHEREAS, these materials will be used by the Department of Computers for the purpose of providing adequate supplies for the City Computer Center; and WHEREAS, The City Manager and the Director of the µ} Department of Computers recommend that the bids received from American Computer Supply, Burroughs Corp., Alpha Business Services, A.M. Enterprises, Enfields Miami Photo, Inc., Bell and Howell, Inc. and X.I.P.S. Corporation, be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The December 17, 1984 bids from American Computer Supplyin the amount of $1,529.00, Burroughs Corporation in the amount of $28,355.14, Alpha Business Services in the amount of 25 . $ 8 48, A.M. Enterprises, Inc. in the amount of CITY COMMISSION , MEETINC Cr r " 04 04 $609.45, Enfields Miami Photo, Inc. in the amount of $659.400 r Howell, Inc. in the amount of $23,823.00 and X.I•P•S• Bell and the amount of $415.00 for furnishing Computer a~: or oration in C p contract basis for one year, with the option to Su plies on a P for a total proposed extend, to the Department of Computers, $55,G49.97 are hereby accepted with funds therefor amount of from the 1984-85 Operating Budget of the hereby allocated Department of Computers. is hereby authorized T _ 3 r: }:r , f Section 2. That the City Manager to instruct the Assistant Chief Procurement Officer to issue Purchase Orders for these materials. day of Febrg9J Y ► _1985. PASSED AND ADOPTED this 14_ Y ATTEST: u Rp,Lp G- ONGIE, CITY CL PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROV A5 LUCIA A• GH CITY ATTORNEY AND CORRECTNESS: Maurice A. Ferre MAURICE A. FERRE MAYOR B �+I ~•AM� t.� BID SECURITY "gilt Custodial Services -Computer Department WE 9101 RECEIVE% December 17, 1984 2:00 P.M. 8-5-7 TYPE OF SECURITY �IODER TOTAL Industrial Building Miantenance Co p P. 0. Box 441975 Miami, Fl 33144 Broken down by items A Clean Environment 150 N. W. 68 Terr. Miami, Fl 33150 " Long's Janitorial Serv. 5000 N. W. 24th Avenue Miami, F1 33142 ff H & H Lawn and Cleaning Services 4254 N. W. 201 Street Miami, Fl 33055 Property Management & Maint. Inc. 6700 S. W. 21st Street Miami, F1 33155 Howard's Professional Services,Inc 16143 S. W. 107th Place Miami, F1 33157 " Sani-Fied Cleaning Service 17230 N. W. 11 Avenue Miami, F1 33169 Black Olive Nursery 21053 N. W. 37 Court Miami, F1 33055 Thomas Maintenance Services,Inc. 12224 S. W. 114 Place Miami, F1 33176 " Robert Brown Bldg. Maint. Inc. 1301 N. W. 51 Street Miami, F1 33142 el 09691wei *6 abovo 010(vibed sl..eks tbi� tier •� �Z.■�..,,, was Areeuw*umG OIVISCH 0 LEGAL ADVERTISEMENT BID NO. 84-85-27 Sealed bids will be received by the City Manager and City Clerk of the_ City of Miami, Florida not later than,:, 2.00 P.M. Deeem 17, 1984>for furnishing Custodial Services on a contract basis at -tile Computer Department Office, for the Department of Building and Vehicle Maintenance. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contract the City Purchasing Office. 1145 N.W. 11th Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2580) Howard V. Gary City Manager 85-:13J REQUISITION FOR ADVERTISEMENT This number must appear t } in the advertisement. DEPT/DIV. ACCOUNT CODE DATE PHONE APPROVED BY: t PREPARED BY DIRECTOR OF ISSUING DEPARTMENT 1 Publish the attached advertisement times. (number of bm ,$) Type of advertisement: legal classified display (Check One) — Size: Starting date First four words of advertisement: Remarks: ,.�.; t T DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. — LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 17 18 1 125,34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 VIPVIPI I I I 1 1 2 0 21 1 1 1 1 1 1 1 1 1 1 1 1 1 2 8171 1 21314 7 8 V P 1213 14115 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 21010 2 0 1 1 / rL r� White — Purchasing Green — Finance Approved for Payment Pink — Department 85--13b WK P CITY OF MIAMI. FLORIDA 16 INTER -OFFICE MEMORANDUM TO. Randolph B. Rosencrantz City Manager FROM: Sami t Roy Director Department,of Computers DATE: January 29, 1985 FILE: SUBJECT: Recommendation for Resolution and Partial Award of Bid #84-85-18 — REFERENCES: ENCLOSURES: It is recommended that a partial award be made and a resolution be passed authorizing the purchase of computer operating supplies as needed on a contract basis for one year tor the Computer operations Division o the Department of Computers; accepting the lowest responsible and responsive bids as received from American Computer Supply, in the amount of $1,529.50, Burroughs Corporation, in the amount of $28,355.14, Alpha Business Services, Inc., in the amount of $258.48, A.M. Enterprises, in the amount of $609.45, Enfields, in the amount of $659.40, Bell & Howell, in the amount of $23,823, and X.I.P.S. Corporation, in the amount of $415; authorizing the Manager to instruct the . Purchasing Agent to issue purchase orders for the supplies to the various vendors in the total proposed amount of $55,649.97.' Sometime ago we decided to pursue the possibility of obtaining a computer supplies contract to save time and administrative costs relative to processing bids for individual items of supplies needed to operate the Computer Center. These supplies are used in the day-to-day operations to provide adequate cervices for the users of the City of Miami. Pursuant to public notice, sealed bids were received December 17, 1984 from ten (10) potential suppliers to furnish computer supplies to the Department of Computers as needed on a contract basis for one (1) year, with an option to extend the contract for an additional period by mutual written consent. We recommend that a partial award be made accepting the lowest responsible and responsive bids for the supplies as received from the suppliers as stated in the above preamble. 85-1311 a =`3 a ;x 4 7' y t t t �d � T ^s ,� "I 4* Randolph B. Rosencrantz Page 2 January 29, 1985 We recommend that three (3) items, numbers 2, 14, and 17 be deferred until further testing and evaluations can be made. In the past we have used Memorex tapes as well as some other brands. We have continually experienced large numbers of read/write errors. The B-7900 high-speed, high -density tape drives place severe demands on computer tapes. With our need for critical -data retention of tax, financial, personnel and criminal history records, it is essential that we use premium quality tapes to minimize parity errors that indicate corrupted data. Whenever parity errors occur, data cannot be recovered. Since we have not tested some of the brands of computer tapes that were bid, we do not know what problems we will encounter. Therefore, we recommend that this item be deferred until we have the opportunity to fully test and evaluate these brands before making an award for the computer tapes. In addition to the computer tapes, we also recommend deferring the Image (laser) Printer supplies (Image Printer toner and photodrum) until we can evaluate the lowest priced products bid by X.I.P.S. Corporation (Nashua Printer toner) and American Computer Supply (American #86-1752-940 Photodrum) to verify whether we will get the quality of print from the Image Printer that we are demanding. Funds for these purchases are available in the departmental FY '85 operating budget. 85-135r r) Y ,N AWARD OF BID Bid No.84-85-18 ITEM: Computer Supplies DEPARTMENT: Computers TYPE OF PURCHASE: Contract for one (1) year, option to extend REASON: To provide adequate supplies to operate the City's Computer Center POTENTIAL BIDDERS: 39 BIDS RECEIVED: 10 TABULATION: Attached FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent three: (3) black and foUrteen 14) hispanic firms engaged in the sale of Computer Supplies, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Bidder Applications on file in Purchasing Minority response consisted of one bid and one "no bid from Black firms, including, Alpha Business Services, Inc., one of the recommended bidders, and three bids and one 1 "no bid" from Hispanic firms, including X.I.P.S. one of the recommended bidders. BID EVALUATION: The Department of Computers has recommended that an award of the following bid items be deferred for further testing and evaluation: BID ITEM DESCRIPTION 2 Computer Tapes 14 Printer Toner 17 Printer Drums Following is an analysis of the invitation to bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Non -Minority "0 0 New Bidders B ack American 3 1 Hispanic American 14 3 Non -Minority 22 6 Courtesy Notifications 9 0 "No Bids" - 4 Late Bids - 1 Totals 48 15 page 1 of 2 85-135 Ra� .�� Reasons for "No Bid" were as follows: 1. "Non -Stocking merchandise," 2. "Items not stocked." (Black American firm) 3. "Unable to supply computer accessory." (Hispanic American firm) 4. "Inability to furnish all the supplies needed." RECOMMENDATION: TO: IT IS RECOMMENDED THAT THE AWARD BE MADE AS FOLLOWS: BIDDER AMERICAN COMPUTER SUPPLY IN THE AMOUNT OF BURROUGHS CORPORATION IN THE AMOUNT OF ALPHA BUSINESS SERVICES IN THE AMOUNT OF A.M. ENTERPRISES, INC. IN THE AMOUNT OF ENFIELDS MIAMI PHOTO, INC. IN THE AMOUNT OF BELL AND HOWELL, INC. IN THE AMOUNT OF AND X.I.P.S. CORPORATION IN THE AMOUNT OF -� FOR A TOTAL PROPOSED AMOUNT OF AMOUNT $ 1,52970 28,355.14 258.48 609.45 659.40 23,823.00 415.00 $ 55,649.97 Asst. Chief Procurement officer Date The Minority Procurement Officer concurs with the above recommendation. 61ficer Date page 2 of 2 85-135 I I I ��i 11 1 J I ii�� TABULAT:f N OF BIOS FOR _/g/Af No• h':z-MM ld NO pdfAPIF,gut_ C•,19404 ., 01v 0&* oft R.c«-.d ti �. Ceti •/ Y:w:, fiw.A w,,,�{'�}�-�. r. s.4&w �...,.�....,.. Lock a10 Igoe w �sC�+►t�o+o AMERICAN COMP U ER M & J SYSTEMS & SUPPLIES INC BURROUGHS C BUSINESS q. A. ti. ©`�T��Itur rWRIWRIGHT LINE 1. Tape Reflector Rolls as Burroughs Stock #75-15-11-502 2 SP9000 Computer Tapes with �% .-b .741pxv Easv Load 11 (10 to carton) ---"' Burrow hs P75-3243-849 - 3 jMap. Tape Head Pads Burroughs #75-1113-5 5 -0_ .�..� -o - �•--- -o- ---- -o- ----� -o- --� 4 Vertical Format Tapes 96.cc .Bo 25 tapes to box Burroughs #70-8012-596 5 ' Tape Path Cleaner a� -o- 5 pints per case Burroughs #75-1114-513 NC,- 6 14a netic Ta a Storage Syste .b- ""�' _a- 4� 37%- S• o• 3io•°° ev 300 Ta a ca acity 50" units #3850-24 7 Tape Cleaner ,�a -o- .�� _o- ��•• -o- -,O' Burroughs ��BU-4360 ' $ Serial I.D. Labels for lag 3,c.co 3�0•00 -°- "'�' -O- ��' -o- ""' �`• •neti.c tapes (5 Digit Serial No. to be specified at time of Order Tab Prod. - - - NMI ,I i .1 • ' TABULATI N OF BIOS FOR •d g -1-s�'- i� ce Z R.•....+ %7 As c,., ./ 1t:..:, f�...a . .•y .. r. fib b� two 1` AMERICAN `4 & J SYSTEMS & BURROUGHS ALPHA BUSIJIESS A. M. ENTERPRISES WRIGHT LINE "SCM►T:ON 11 TER SUPPLIES, INC S 9 Tape Reel warning Labels —o- ••�• _ v- =�' -o- -p- ""'�� -o- —'— (to prevent erasures) Pre- printed Black on Orange size: 3-7/8"xl-3/4" 10 Tape Coding Labels - Red. 1-1/4" # 2020-R6 'K 11 Tape Coding Labels -RED 3 ►T5466 12 Line Printer Ribbons Burroughs ;r'04-5246-550 13 Line Printer Bands Burroughs P75-0606-832 14 Image Printer Toner (12 per carton) Burroughs #75-0640-833 15 Ima a Printer Developer Burr u hs 75-0639-833 16 Ima a Printer Maintenance Kit, Burroughs 11175-0641-83 Dom 17 Image Photo Drum Burroughs 1 • ®_ ,_:4 •ems ® ® Ll L1 ' TABULATION OF !IDS FOR •p'J'-%�' ! .:. _ R.cw-J spy As Gti ttr.�r. C%b Cork C.� ow w:, *V..h • iib � a. Iowa oESCRtrtiow AMERICAN rOIIPIJTLR M & J SYSTEMS & SUPPLIES INC. BtiRROUGHS ALPHA BUSINES SERVICESINC A'M' II�TIERPRISF.S ev pa WRIGHT LItdE INC. _o_ �•—w 18 AP1312 Printer Ribbons 2/,2.g fg.od -s�3.� aoco O.eo Okidata Microline . 12 per carton tT419 19 Anti -Static Spray ' .(moo .o- Gallon Bottles -``�--- Burroughs ;'75-4002-65 20 Anit-Static Spray rt Bottles 6 per Carton Burrou hs 75-4001-600 21 8-inch Mint Floppy Cleanin 4/,00 ��,�� oD �,_ ._... _o_ .—.� _o_ am -MO" Kit, 2 Kits per Carton ' BurroughsjrV75-803-518 22 8-inch Floppies for Burrou is B-7900 Console j" -v ,�, av So 2j-oa -o- .�• -o- ...�� o_ ....�. Burroughs 75-0231-839 23 B929-12 Removable Dis Pac .�.L _o- ---• -D- --- -o- --� -o- •w� _o- ---� W75-0430-0837 2' 16mm Microfilm Leader Film .o- .... -o.. ---- _o- --= -o- '•-- -�- �"-� -c- ---� 3M JJ78-8032-2200-5 r25 1051tm Microfiche Leader Fi . 250 f t . long u. I�I � I I it i lhi TABUTATf N Of ; BIDS FOR '.�i_1 vir R•cr••i ►� C.ti •/ Y;w;. ►1w.44 • 3• *a ►. M. arr' A'ie f i+ Lyf4f w AMERICAN COMPUTER & J SYSTEMS & SUPPLIES INC. BURROUGHS CORPORATION ALPHA BUST ESS SERVICES, INC A'M. ENTERPRISE. WRINC.GHT LdINE26 Diskette for 3M 7 I _oINC.iCONSOLE, SCOTCH 740- •3M ;84-9801-3956-6 10 Per Carton 27 3M Polyester Film Tape 8,50 1 Inch x 72 yards 3M �,34-7008-7930-6 28 16m Microfilm 850 Dry" o _o_ �. _ o _ ---� -v- uw••. -o- � -o - .�� -o_ �• Silver Film 3M Product #58-6980-0083 - 29 105mm 850 Dry Silver Film .a . __. _o_ 200 ft, 4 Rolls per Carton • 78-6585-0007-5 30 Microcopy Film Dry Diazo % _o., �, -o- ._�.. _o_ Sheet 3m #78-6178-8036-0 31 Microfilm Storage Envelopes QA ca _o_ .�. -o- _.-_ as 3M brand 32 Duplicating Paper for 3M Reader/Printer -o- ••�•� a .Uo _ - �' - ��.• -c - �" 33 'Bulbs for 3M Microfiche cc G &V �� 0 t t. JH I � � � I � � � I I I � 1 � I �, TABULA ION OF BIDS FOR tt«cr.d b Am Gti Its�.R.+. Ghr O.A � .t r:�.:, t4..A • �i Ise ►. r. if DESCRIP TION 1. Tape Reflector Rolls as t Burroughs Stock #75-1511-502 ,SP9000 Computer Tapes with Easv Load II (10 to carton) Burroughs 475-3243-849 - 3-1 Mag Tape Head Pads Burroughs P75-1113-51 I 4 Vertical Format Tapes 25 to es to box Burroughs 470-8012-596 5 'Tape Path Cleaner 5 pints per case Burroughs P75-1114-513 Magnetic Tape Storage Syste 6 300 Tape capacity 50" units #3850-24 7 Tape Cleaner Burroughs WBU-4360 B Serial I.D. Labels for Mag- netic tapes (5 Digit Serial yo. to be specified at time of order Tab Prod. I .,-- �,-/ I 1� � I � , --� - - . ENTRY DATA X.I.P.S.CORP. ENFIELDS BELL & HOWELL PROFESSIONAL OEM - o - 1 ..--� - o - 1 000-� o_ 1 +" 1-0- I -"** TABULATION OF )BIDS FOR ` Rr�rw1 Cti 14.yr, �' ti �� YGry •1 It:w:� ftr.p � :100 P'I 11 Fit..rr.ir.f.*• I tow N4• OtSC*tV TIQa1 9 Tape Reel Warning Labels (to prevent erasuresPre- printed Black on Orange K size: 3-7/8"xl-3/4" 10 Tape Coding Labels - Red. 1-1/4" V2020-R6 11 Tape Coding Labels -RED 3/ ►T5466 12 Line Printer Ribbons Burroughs PO4-5246-550 13 Line Printer Bands Burroughs 1775-0606-832 4 Image Printer Toner (12 per carton) Burroughs l75-0640-833 15 Ima a Printer Developer Burrou hs f 75-0639-833 16 Ima a Printer Maintenance Kit. Burroughs #75-0641-83 i 1 Image Photo Drum burroug st'75U641-639 ENFIELDS BELL & HOWELL PROFESSIONAL .I.P.S. CORP. 1 -ONO �- �� a ■1 t.__... .__I r I I I I I I I I�I� IIIII ,_ TABVLATi N OF, BIOS FORt . 1 R......t ►, .1r C•n .1 M; wu;, rt... so 0 i 9" I. r. Zia 0-AdaS/ DAT7� ENTRY ENFIELDS BELL & HOWELL PROFESSIONAL X.I.P.S CORP. mod ccscm�T�aw w. w 18 AP1312 Printer Ribbons ail + Okidata Micro ine 12 per carton ','T416 19 Anti -Static Spray 0- Gallon Bottles - Burroughs ;' 75-400 - 0 20 Anit-Static Spray P.t"' -o- --0- -o- -- -o ---� rt Bottles 6 per Carton Bu roughs t75-4001-600 21 8-inch Mint Floppy Cleaninr j & -c - -o - Kit, 2 Kits per Carton Burroughs q; - - 22 8-inch Floppies for Burrou€ is -o- -o- -o- /,90 Y5, B-7900 Console ¢ o - Burrou hs 175-0231-839 - 23 B929-12 Removable Disk Pac o — p - .••�•-� ,o- +r '�°� -o- W75-0430-0837 + ?cam 16mm Microfilm Leader Film _o- 3M P78-8032-2200-5 25 105mm Microfiche Leader Fi 250 ft. long -o- - 3 - -.__--- ------ -----_ .. I A TA6VLAT1 N OF• BIDS FOR - �• �► eww R"S.- a �7 Gti w+ • Gb O� COT of ";We:• r14.•10 w 4" P. 111. /A v �...�_�•....• w. pfSCMr t�pw , ENFIELDS BELL & HOWELL TA ENTRY PROFESSIONAL X.I.P.S CORP. 18 AP1312 Printer Ribbons Okidata Microline 6L"" . 12 per carton T416 7 - 19 Anti -Static Spray _0- -o- '-'__ -o- =n" Gallon Bottles Burroughs "75-400 - 0 20 Anit-Static Spray Pl'"'� _o_ �_ -�— --o- ---� _o --• rt Bottles 6 per Carton Burroughs F75-4001-600 21 8-inch Mint Floppy Cleaning j°' -c - _e - am -mom -o - """" Kit. 2 Kits per Carton Burroughsf75-803-519 22 8-inch Floppies for Burrou�LS-0 _o_ .�� -o_ ---N B-7900 Console Burroughs 175-0231-839 23 B929-12 Removable DiskPac 4 _o- •••••� _p_ down"^ P75-0430-0837 24 16mm Microfilm Leader Film _o- 3M P78-8032-2200-5 25 105mm Microfiche Leader Fi 250 f t . long f7EL -o - •�-- o - "�" -o - -"' 1 3 - 7�0 1I, I III I ICI IIII III IIIII 11 LM .: �.- - :.. • -. - :. =� ;.; TAe�t�Ar� of P10 oA 1l lore : , .. by go* In�tr....• Iowa w ecsc>R+� rto+o ENFIELDS BELL & HOWELL DAT PROFESSIONAL X . I . P . S . CORP. 26 Diskette for 3M M iCONSOLE, SCOTCH 740-ID - i 43M k84-9801-3956-6 10 Per Carton 27 3M Polyester Film Tape 50r �v -o- 1 Inch x 72 vards 3M #34-7008-7930-6 28 16m Microfilm 850 Dry Silver Film _o- -o- --•-.. -o- �+ 314 Product #58-6980-0083 29 105mm 850 Dry Silver Film x, 1200 ft, 4 Rolls per Carton 8-6585-0007-5 30 Microcopy Film Dry Diazo / _o_ ..-•. _o_ -�� -o- '�� ' Sheet 3m #78-6178-8036-0 31 Microfilm Storage Envelg,10- o- �--- -o- as 3M brand 32 Duplicating Paper for --� -o ---- 3M Reader/Printer 33 for 3M Microfiche 1-33,00 Rulbs i TA®VLATIO OF SID5 rum eti w„-r. GOT v.I r�,.�.. V. IL cft �� w:r.:. •.446W AI 4-01.10,.1100 DA EI�FIELDS BELL & liOWELL pR� FN SS BNAL X. 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