HomeMy WebLinkAboutR-85-0131J-85-152
T 0
RESOLUTION NO. 85-131
A RESOLUTION ACCEPTING THE BID OF BROWARD
ELEVATOR SALES AND SERVICE CO. FOR
FURNISHING ELEVATOR MAINTENANCE ON A
CONTRACT BASIS FOR ONE YEAR RENEWABLE
ANNUALLY, TO THE DEPARTMENT OF BUILDING AND
VEHICLE MAINTENANCE AT A TOTAL PROPOSED
FIRST YEAR COST OF $29,940.00; ALLOCATING
FUNDS THEREFOR FROM THE 1984-85 OPERATING
BUDGET; AUTHORI`LING THE CITY MANAGER TO
INSTRUCT THE ASSISTANT CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS
SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received January 9, 1985 for the furnishing of Elevator
Maintenance on a contract basis for one year renewable annually,
to the Department of Building and Vehicle Maintenance; and
WHEREAS, invitations were mailed to 27 potential
suppliers and 2 bids were received; and
WHEREAS, funds for this purchase are available in the
1984-85 Operating Budget; and
WHEREAS, this service will be used by Department of
Building and Vehicle Maintenance for the purpose of compliance
with governmental regulations, and providing safe, uninterrupted
elevator service at all city buildings; and
WHEREAS, The City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bid received from Broward Elevator Sales and Service Co. be
accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The January 9, 1985 bid of Broward Elevator
Sales and Service Co. for furnishing Elevator Maintenance on a
contract basis for one (1) year renewable annually, to the
Department of Building and Vehicle Maintenance at a total
proposed first year amount of $29,940.00 is hereby accepted with
funds therefor hereby allocated from the 1984-85 Operating
Budget.
CITY COF!Ii.2ISSION
MEETING or
F E B 14 1985
RESOLUii... ,'.
REMARKS.
Seetlft 2- That the GitY t4AhAget is hereby "thdri"d
to inatYUet the Aaaiatant Chief Ptadutefetit Off eef to 'eerie
Puteha°e Ordeta 16t thin 8dtyice§
PASSED AND ADOPTED this�il 4f—hdaY Of lebi}uaty.. 1985'
MautieeA.._Perrd ._ _._.__
MAURICE A+ FERRE
MAYOR
ATTEST!
O
RALPW G. ONGIE, CITY CLBAK
PREPARED AND APPROVED BY:
&4"za -,-7.
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED 0 AND CORRECTNESS!
LUCIA A. DOUGHER7Y
CITY ATTORNEY
BID SECURITY
ntit (1) Electronic Paper and Trade -In DATE 11101 RECEIVED January 9, 1985 2:30 P.M.
TYPE OF SECURITY
S100ER
TOTAL
Appell & Macke, Inc.
238 S. W. 33rd Court
Ft. Luaderdale, FI 33315
$13,653
Multigraphics Div. of AM Int'l,Inc
5195 N. W. 77th Ave.
Miami, F1 33166
$15,620.25
A.B. Dick
P.O. Box 350956
Miami, F1 33135
$13,499.43
NO BID:
Printers Service
n,
T.I,�iax, Inc.
3
International Electronics Corp
X.I.P.S. Corp
Printers Service of Fl
4 , 31
lately d Ohs "*,We( 110(w1bed slicks thl 461V 01 1LMUM.
ON
CIN
LEGAL ADVERTISEMENT
BID NO. 84-85-35
01
Sealed bids will be received by the City Manager and City Clerk
of the City of Miami, Florida not later than 2:30 P.M. January_9'
1985� for furnishing One (1) Electronic Paper, and Trade -In
allowed for the City's existing Equipment to the Department of
Building and Vehicle Miantenance - Print Shop.
Ordinance No. 9775 established a goal of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contract the City Purchasing Office, 1145 N.W. llth Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2590)
Randolph B. RosencraAtz,-;
City Manager 11
85-131
r
i
f
DEPT/DIV.
ACCOUNT CODE
j DATE
PREPARED BY
Publish the attached advertisement
Type of advertisement: legal
(Check One)
Size:
First four words of advertisement: _
Remarks:
nngT
REQUISITION FOR ADVERTISEMENT
PHONE
This number must appear
in the advertisement.
APPROVED BY:
I'
DIRECTOR OF ISSUING DEPARTMENT
times. —
(number of times)
classified display ,
Starting date
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 25.34
39.42
45
50
51 56
57 62
63 65
66 71
0
1
2
1411
'VIP
2
1012
1
2
314
7
8 V P 121314
15 DESCRIPTION
36
.21817
64 DISC0UNT69
72 AMOUNT 80
5
2
0
0
2
0
1
White - Purchasing
Green - Finance
Approved for Payment
Pink - Department
85-131
t.,
CITY OF MIAMI. FLORIDA
12 INTER -OFFICE MEMORANDUM
TO. Randolph B. Rosencrantz DATE: January 18, 1985 FILE: _
City Manager *-
SUBJECT:
Request oAward -85-26forElevator
f Maintenance for City`
FaC111tleS
FROM: <� Direc Or REFERENCES:
Building & Vehi le Maintenance 2/14/85 Commission Agenda
ENCLOSURES:
THE DEPARTMENT OF BUILDING AND VEHICLE
MAINTENANCE RECOMMENDS THAT A RESOLUTION
BE PASSED ACCEPTING THE BID FROM BROWARD
ELEVATOR SALES & SERVICE COMPANY FOR
ELEVATOR MAINTENANCE AT A TOTAL COST OF
$29,940.
Pursuant to the issuance'of Bid #84-85-26 for elevator maintenance
for City offices, a total of two (2) bids were received. These
bids were received for the providing of elevator maintenance ser-
vice at 12 City facilities.
The Department of Building and Vehicle Maintenance has analyzed
these bids and determined that Broward Elevator Sales & Service
Company has submitted the lowest responsible and responsive bid.
This firm has experience providing elevator maintenance service
to the City in the past. It is recommended that the award of
this bid be made at a total cost of $29,940.
Funds for the award of this bid are available in this Department's
1984-85 budget.
85-131
L9
S
ITEM:
DEPARTMENT:
mvnW nW DT1Vr A9R -
REASON:
AWARD OF BID
Bid No.84-85-26
Elevator Maintenance
Building and Vehicle Maintenance
Contract for one (1) year, renewable
annually
Compliance with Government regulations
POTENTIAL BIDDERS: 27
BIDS RECEIVED: 2
TABULATION:
Bidder/Minority Participation Total Bid
Broward Elevator Sales and Service Co. 29,940.00
Non -Minority
Atlantic Elevator Sales and Service $38,700.00
Non -Minority
FUNDS: 1984-85 Operating Budget
MINORITY PARTICIPATION: Invitation to Bid was sent to the only
minority hispanic american business engaged in the elevator
maintenance service, as located in this source:
1. Metropolitan Dade County Minority Vendor Directory
No minority response was received.
BID EVALUATION: All bids meet specifications.
Following is an analysis of the
invitation to bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 0 0
Non -Minority 7 1
New Bidders
Black American
0
0
Hispanic American
1
0
Non -Minority
19
1
Courtesy Notifications
9
0
"No Bids"
-
2
Late Bids
-
0
Totals
36
4
Reasons for "No Bid" were as follows:
1. "This project is not suited to our needs."
page 1 of 2
85-131
OF
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD SE
— — _ . Q� MA15E TO SROWARD ELEVATOR SALES AND
SERVICE CO, IN THE TOTAL PROPOSED
FIRST YEAR AMOUNT Off' $29+340.00.
i .`
As t. Chief Procurement O 1Cer
i
Date
The Minority Procurement Officer concurs with the above
recommendation.
officer
Date