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Home My WebLink AboutR-85-0126J-85-81 — RESOLUTION NO. %Q A RESOLUTION ACCEPTING THE BID OF INDUSTRIAL BUILDING MAINTENANCE CORP. FOR FURNISHING CUSTODIAL AND GROUND MAINTENANCE SERVICES AT THE COMPUTER DEPARTMENT ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL PROPOSED FIRST YEAR COST OF $8,055.60; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received December 17, 1984 for the furnishing of custodial and ground maintenance services at the Computer Department to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 70 potential suppliers and 10 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget of the Department of Building and Vehicle Maintenance; and WHEREAS, this service will be used by the Department of Building and Vehicle Maintenance for the purpose of providing regular custodial and ground maintenance services at the Computer Department; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from Industrial Building Maintenance Corp. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF 14IAMI, FLORIDA: Section 1. The December 17, 1984 bid of Industrial Building Maintenance Corp. for furnishing regular custodial and ground maintenance services at the Computer Department to the Department of Building and Vehicle Maintenance for a total proposed first year amount of $8,055.60 is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget --. of the Department of Building and Vehicle Maintenance. CITY COP!lMISSION MEETING OF FEB 14 1985 R[SOLUTIUil NEM,tRMs. 44 a i Section 2. That the City Manager is hereby authorized to instruct the Assistant Chief Procurement Officer to issue Purchase Orders for this service. PASSED AND ADOPTED this 14th day of February, 1985. TEST: y RAL H G. ONGIE, CITY CL RK PREPARED AND APPROVED BY: e-"-4a &-tt�/z�— ROBERT F. CL RK DEPUTY CITY ATTORNEY .I APPR9 E S TO FORM AND CORRECTNESS: LUCIA A. DOM CITY ATTORNEY Maurice A. Ferre MAURICE A. FERRE MAYOR 8S-126 BID SECURITY �Sj,� Computer Supplies - Tapes, Ribbons, etc DATE Slot RECEIvEDDecember 17, 1984 3:OOPM s 84-85-18 7TPE OF SECURITY SIDDER TOTAL AMCUM I American Computer 244 San Lorenzo Coral Gables, F1 Broken down by items M & J Systems & Supplies,Inc. 1065 E. 14th Street Hialeah, F1 33010 Burroughs Corporation 1525 N. W. 167 Street Miami, F1 33169 " Alpha Business Services, Inc. 8260 N. E. 2nd Ave., 2nd Floor Miami, F1 33138 A.M. Enterprises 9373 W. Sample Rd Coral Springs, F1 33065 Wright Line, Inc. 2741 N. 29th Aven., Suite 211C Hollywood, F1 33021 Enf ields Box 520367 Miami, F1 33152 COM Products 16691 Hale Avenue Irvine, California 92714 Data Entry Professional Services,Irc. 8405 N. W. 53rd Street, Suite A101 Miami, Fl 33166 X.I.P.S. Corp 9491 N. W. 12th Street Miami, F1 33172 Mr) RTn- American Photo,Inc. Rex Art 00901►04 ifib *b*Vr AIVIVtbod ekeeks Nis qdgy of I:...... OR AccouNTwo INVISIOM -z <k 4 ik Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 3.00 P.M. December 17, 1984 for furnishing Computer Supplies - Tapes, ribbons, labels, disks, and the like - as needed, on a contract basis to the Department of Computers. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contract the City Purchasing Office, 1145 N.W. 11th Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2581) Howard V . Gary City Manager -r1--r4 Ci c7 f� o 7 f � 0 85— JL26 REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV. — ACCOUNT CODE— DATE PHONE APPROVED BY: r PREPARED BY ` DIRECTOR OF ISSUING DEPARTMENT t�- 3s Publish the attached advertisement - times. (number of times). Type of advertisement: legal classified display (Check One) _ Size: Starting date First four words of advertisement: Remarks: t ., DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 17 18 1 125134 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P 210121 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 218171 1 2 3 4 7 8 V P 12 13 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment Pink — Department 55--126 s CITY OF MIAMI. FLORIDA _ I INT6 -O.FFJrl;. MEMORANDUM TO. Randolph B. Rosencrantz DATE: y January 10, 1985 FILE: City Manager SUBJECT: Request to Award Bid for Custodial and Ground Main- tenance Services at the FROM: C. E.� Di ctor REFERENCES: Computer Department 2/14/85 Commission Agenda Building & Vehicle Maintenance ENCLOSURES: i_ THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THAT A RESOLUTION BE PASSED ACCEPTING THE BID FROM INDUSTRIAL BUILDING MAINTENANCE, INC., FOR CUSTODIAL AND GROUND MAINTENANCE SERVICES AT THE COMPUTER DEPARTMENT FOR A PERIOD OF ONE (1) YEAR AT A TOTAL COST OF $8,055.60. Pursuant to the issuance of Bid #84-85-27 for custodial and ground maintenance services at the Computer Department, a total of 10 bids were received. The Department of Building and Vehicle Maintenance has analyzed these bids and determined that the lowest responsible — and responsive bid was submitted by Industrial Building Maintenance, Inc., at a total cost of $8,055.60. This bid should be awarded for the purpose of providing full time building custodial and grounds maintenance at the Department of Computers. With this award, this Department will be insured of proper building and ground maintenance services. 7 Funds for the award of this bid are available in this Department's Fiscal Year 184-85 operating budget.- 3 I I i 1 r P i tc; 1 • ' SS-12f CITY OF MIAM1, FLORIDA INTER-O.FF(CFF , MEMORANDUM TO. Randolph B. Rosencrantz GATE: . January 10, 1985 FILE: City Manager SUBJECT: Request to Award Bid for Custodial and Ground Main- tenance Services at the Computer Department FROM: C. E. ox, Di ctor REFERENCES: Building & Vehicle Maintenance 2/14/85 Commission Agenda ENCLOSURES: THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THAT A RESOLUTION BE PASSED ACCEPTING THE BID FROM INDUSTRIAL BUILDING MAINTENANCE, INC., FOR CUSTODIAL AND GROUND MAINTENANCE SERVICES AT THE COMPUTER DEPARTMENT FOR A PERIOD OF ONE (1) YEAR AT A TOTAL COST OF $8,055.60. Pursuant to the issuance of Bid #84-85-27 for custodial and ground maintenance services at the Computer Department, a total of 10 bids were received. The Department of Building and Vehicle Maintenance has analyzed these bids and determined that the lowest responsible and responsive bid was submitted by Industrial Building Maintenance, Inc., at a total cost of $8,055.60. This bid should be awarded for the purpose of providing full time building custodial and grounds maintenance at the Department of Computers. With this award, this Department will be insured of proper building and ground maintenance services. Funds for the award of this bid are available in this Department's Fiscal Year 184-85 operating budget. 88-126 CITY OF MIAMI. FLORIOAid 7 INTER-O.FFjrlf , MEMORANDUM -- TO. Randolph B. Rosencrantz DATE: _ January 10, 1985 FILE: City Manager SUBJECT: Request to Award Bid for Custodial and Ground Main- tenance Services at the Computer Department FROM: C. E. OX, Dl Ctor REFERENCES: 2/14/85 Commission Agenda Building & Vehicle Maintenance ENCLOSURES: THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THAT A RESOLUTION BE PASSED ACCEPTING THE BID FROM INDUSTRIAL BUILDING MAINTENANCE, INC., FOR CUSTODIAL AND GROUND MAINTENANCE SERVICES AT THE COMPUTER DEPARTMENT FOR A PERIOD OF ONE (1) YEAR AT A TOTAL COST OF $8,055.60. Pursuant to the issuance of Bid #84-85-27 for custodial and ground maintenance services at the Computer Department, a total of 10 bids were received. The Department of Building and Vehicle Maintenance has analyzed these bids and determined that the lowest responsible and responsive bid was submitted by Industrial Building Maintenance, Inc., at a total cost of $8,055.60. This bid should be awarded for the purpose of providing full time building custodial and grounds maintenance at the Department of Computers. With this award, this Department will be insured of proper building and ground maintenance services. Funds for the award of this bid are available in this Department's Fiscal Year 184-85 operating budget. 85-126 A Ft AWARD OF BID Bid No.84-85-27 ITEM: Custodial and Ground Maintenance Services at the Computer Department DEPARTMENT: Building and Vehicle Maintenance TYPE OF PURCHASE: Contract for One (1) Year renewable Annually REASON: To provide regular Custodial and Ground Services at the Computer Department POTENTIAL BIDDERS: 70 BIDS RECEIVED: 10 TABULATION: Attached FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent to forty one 41 Black and nineteen (19) Hispanic firms engaged in the cleaning and maintenance services, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Bidder Applications on file in Purchasing 3. Previous bids on file in Purchasing Minority response consisted of eight (8) bids from black firms and two (2) bids, from hispanic firms (including Industrial Building and Maintenance Corp., the recommended bidder. BID EVALUATION: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications No Bids" Late Bids Totals All bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Number of Invitations Mailed Responses 24 7 9 2 3 0 17 1 10 0 7 0 9 0 0 0 79 10 page 1 of 2 7777777. 85--IL26 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO INDUSTRIAL BUILDING MAINTE14ANCE CORP. FOR A TOTAL PROPOSED FIRST YEAR AMOUNT OF $8,055.60. Assistant Chief Procurement Officer Date The Minority Procurement Officer concurs with the above recommendation. U O icer 5 l Q- Date page 2 of 2 U 04 Vendor Industrial Building Maintenance Corp. P. 0. Box 441975 Miami, Fla. 33144 (Hispanic Firm) Long's Janitorial Service 5000 N. W. 24 Avenue Miami, Fla. 33142 (Black Firm) '''homes Maintenance Services, Inc. 2224 S. W. 114 Place Miami, Fla. 33176 (Black Firm) Robert Brown Building Maintenance 1301 N. W. 51 Street Miami, Fla. 33142 (Black Firm) A. Clean Environment 150 N. W. 68 Terrace Miami, Fla. 33150 (Black Firm) Howard's Professional Services, Inc. 16143 S. W. 107 Place Miami, Fla. 33157 (Black Firm) Property Management & Maint., Inc. 6700 S. W. 21 Street Miami, Fla. 33155 (Hispanic Finn) Sani-Fied Cleaning Services 17230 N. W. 11 Avenue Miami, Fla. 33169 (Black Firm) H & H Lawn and Cleaning Services 4254 N. W. 201 Street Miami, Fla. 33055 (Black Finn) Black Olive Nursery 21053 N. W. 37 Court Miami, Fla. 33055 (Black Firm) Tabulation of Bid #84-85-27 Computer Department, Custodial and Ground Maintenance Services Comments Lowest Acceptab] Bid Per Specifi- cations. Total Cost $89055.60 $8,100.00 $8,976.00 $10,200.00 $14,400.00 $169747.44 $17,013.00 $21,816.00 $23,928.00 $4,500.00 Ground Mainten-o ance. Service Bi Only. 85-126